Project management phases

Lecture 2

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Project ManagementProject management is “the application of

knowledge, skills, tools and techniques to project activities to meet project requirements.”*

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*Project Management Institute, Inc., A Guide to the Project Management Body of Knowledge (PMBOK® Guide, Fifth Edition) (2012).

Why Need Project Management?

Complex project needs coordination of:

• Multiple people• Multiple resources (labs, equipment, etc.)• Multiple tasks – some must precede others• Multiple decision points – approvals• Phased expenditure of funds• Matching of people/resources to tasks

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Benefits of Sound Project Management

Less overall project cost

Effective use of resources

On time project completion

Higher quality of the final product

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Project Management phases

3-5

Planning Objectives Resources Work break-down

structure WBS

Scheduling Project activities Start & end times Networks Pert/ CPM

Controlling Monitor, compare, revise, action

Activities involved in each PM phase

3-6

Project PlanningEstablishing objectivesDefining projectCreating work

breakdown structure Determining resources

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© 1995 Corel Corp.

The Project Manager

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The project manager responsibilities:

• Create the project schedule• Track progress against baseline schedule• Make proper adjustments

• Keep senior management informed

Importance of Leadership SkillsEffective project managers provide

leadership by example.A leader focuses on long-term goals and big-

picture objectives while inspiring people to reach those goals.

A manager deals with the day-to-day details of meeting specific goals.

Project managers often take on the role of both leader and manager.

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Project Management phases2- scheduling phase:At this stage, managers decide on :How much time each activity will take, How many people and material will be

needed, The sequence of activities thus: resources are related to specific activities activities are related to each other

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Project Management phases3- controlling phase:is monitoring all the activities of the project

to record any deviation, from the original plan in order to prevent or delete the reason of deviation

Monitoring includes resources, costs , quality, and budgets

Revising and changing plansShifting resources where they are needed

most, to meet time and cost demands11