learning experiences outside the classroom
DESCRIPTION
Learning Experiences Outside the Classroom. A new system for tendering, contracting and monitoring. Introductions. From the Ministry: Robert Whitaker, [email protected] , 04 463 7518 Shona McCutcheon, [email protected] , 04 463 8572. Agenda. 10.30Arrival - PowerPoint PPT PresentationTRANSCRIPT
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20 Apr 2023
Learning Experiences Outside the ClassroomA new system for tendering, contracting and monitoring
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Introductions
From the Ministry:
• Robert Whitaker, [email protected], 04 463 7518
• Shona McCutcheon, [email protected], 04 463 8572
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Agenda
10.30 Arrival
11.00 Introductions
11.15 Overview of new system
12.30 Break
1.30 Transition process
2.30 Burning questions
3.00 Finish
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THE NEW SYSTEMAn overview
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Why are we changing things?
The Ministry has developed the new system to:
• address imbalances in funding allocations across regions
• ensure that LEOTC provision supports Ministry priorities
• deliver a stable and innovative range of programmes in support of the national curriculum
• ensure that LEOTC programmes meet the needs of as many schools and students as possible
• encourage collaboration and partnership to deliver sustainable and effective programmes.
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The basic system
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Annual LEOTC evaluation
• Conducted annually between January and March
• A publicly available report published in April
• Analyses patterns of provision and use of LEOTC
• Investigates how well LEOTC provision is addressing Government priorities
• Report forms the evidence base for that year’s tender round.
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Tendering and selection
Intend to implement a two stage process:
• Stage One: Expression of Interest (EOI), focused on curriculum and programme offer. Used to shortlist proposals, teacher and subject specialist involvement in selection
• Stage Two: closed Request for Proposal (RFP), similar to existing RFP, only shortlisted providers apply, evaluated by independent panel
• Feedback to successful and unsuccessful providers after both stages
• Panel recommends contract length.
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Contracting
• Similar process to existing one, template contracts are developed by the Ministry, providers contribute to the drafting of their contracts followed by a formal negotiation period.
• Expect that contract format will allow for programmes describes in separate schedules.
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Reporting and monitoring
• Move from quality assurance to quality improvement based system
• Visit reporting changed to provide data set for annual evaluation
• Trialing approach in 2012.
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Questions?
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Example annual cycle
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THE TRANSITION PROCESSGetting to the new system
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Overview for 2012
• Contract variations
• Pilot evaluation project
• Next tender round
• Trial of new data reporting
• Trial of annual improvement objectives
• Trial of targeted monitoring visits
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Current contracts
• Seeking to extend existing contracts to support the transition to the new system
• Contracts for providers in Central North and Central South extended to 2014
• Other contracts extended to 2013
• Contract variations will be ready soon, intend to have this sorted by the end of January.
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Next tender round
• Next tender round to begin in June 2012
• Focused on North, South and national services
• Anyone can apply
• EOI will set out high, medium and low priority areas for the Ministry based on evaluation pilot report.
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Pilot evaluation
• Conducted between January and March
• Uses current reporting data plus any additional data providers can share
• Asking for data only to be shared before Christmas, rest of milestone due at the current contracted date
• Focus on services in the North, South and national services. Yet to determine if specific Ministry priority areas will be considered.
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Trial reporting school visits
• Providers asked to report on a visit by visit level:• School name, location and institution number• Date of visit• Number of students from each year
• Data to be reported after each term:• Term 1: 20 April• Term 2: 25 July• Term 3: 12 October• Term 4: 21 December
• Data compiled and analysed in the evaluation report to provide a picture of school participation, travel patterns etc.
• Simple template to be provided.
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Trial improvement objectives
• Providers to set four-six objectives in 2012• two that focus on improving the service to support the
Ministry’s key priorities: Māori, Pasifika, e-learning or tertiary-transitions.
• two that focus on meeting identified local/regional needs• one that will contribute information directly to the 2013
evaluation report: science or Māori achievement.
• Reported against at the end of 2012
• Should integrate with your current planning processes
• Examples from the R&D project to be published soon
• Simple template to record objectives on.
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Other Reporting
• Financial reporting – now annual at the end of the financial year, part of data reporting template
• Evaluation questions – two targeted questions to support the 2013 evaluation, one on science education, one on Māori achievement.
• Other reporting - end of calendar year reporting of personnel changes and reference group information.
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Trial targeted monitoring visits
• Monitoring activity will become more targeted
• Factors including providers improvement objectives and length of contract to be used to determine targeting
• Physical visits, tele/video conferences and other options possible for monitoring activity
• Providers to be advised in January as to what level monitoring they will receive.
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QUESTIONS AND COMMENTSTransition process for 2012
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SUPPORTING LEOTC EDUCATORS AND MANAGERS
Margaret Tollard
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BURNING QUESTIONSFinal comments, questions and suggestions