Learning PowerPoint 37

Choosing a Slide Layout1.PowerPointopenswithaTitleSlide.

Weneedtochooseanotherlayoutbecausewewon’tneedatitleforourpresentation. 2007usersclickLayout intheHome tab onthe Ribbon andchoose Blank. 2008usersclicktherightarrow intheSlide Layouts tab onthe Elements Gallery toseethe second gallery of choices. Choose Blank.(Ifyoudon’tseetheElementsGallery,clickSlide Layoutsandthegalleryappears.)

Creating a New Presentation ThescreenyouseewhenyoulaunchPowerPointdependsontheversionyouareusing.

Create a Self-Running PresentationA Quick Screen SaverYoucancreateyourownscreensaverwithaPowerPointslideshow.Ifyouhavetoleaveyourroomforaminute,youcanuseittotellpeoplethatyou’llberightback.Youwon’tbelievehowfunitistomakeandhowcoolthefinishedproductwillbe!

• CreatingaNewPresentation• ChoosingaSlideLayout• InsertingWordArt• InsertingaNewSlide• EditingtheWordArt

• PresentingtheSlideShow• NavigatingThroughtheSlideShow• SettingSoundandTimeTransitions• MakingtheShowSelf-Running• SavingtheSlideShowPresentation

This Activity Covers the Following Topics:

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4.Nowlet’smakethetextfillthescreen.Dragtoselect the text. 2007usersselectthetext sizeintheFontsectionoftheHome tab. 2008usersselectthetext sizeintheFontsectionoftheFormatting Palette.Type96.

Inserting WordArt1.We’regoingtouseWordArttocreatetextonthistwo-slidepresentation. 2007usersclick

theInsert tab onthe Ribbon andthenclick WordArtintheText section. 2008usersclicktheWordArt tab onthe Elements Gallery. 2008userscanchoose2-D Styles or 3-D Styles andclicktherightarrowtoseethechoicesineachstyle.

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2.ClickaWordArt style you like.Type“Don’tleave,”inthehighlightedtextbox.

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5.Dragtheslidetocenter the text.Placethepointeronaboundaryline.Whenitturnsintoacross hair,youcanmoveit.

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1.ClicktheWordArttoselect it.You’llknowit’sselectedbecausehandleswillbevisible.We’regoingtochangethetextcolor.

2.ClicktheFormat tab onthe Ribbon andclickthe drop-down arrow for Shape FillintheWordArt Styles section.Asyouslide your pointer over colors,theWordArtchangestoshowyouhowthatcolorwilllook.Choose Gradient andthen More gradients.

3.ClickGradient fillintheText Fill sectionofthewindowthatappears.ClickPreset.Choose a gradientthatyoulike.Try other optionsinthewindow.ClickClosewhenyouresatisfied.

6.Nowwe’regoingtotransformthetext.Clickthedrop-down arrow for Text EffectsintheWordArt Styles section.ChooseTransformandthenslide your pointer over the Warp choices.Thetextchangesasyoumove.Choose a design.

7.Experimentwithothertexteffects.They’reamazing!Format the first slide,too.Whenyou’refinished,turntoPresenting the Slide Show.

Editing the WordArtYoucancustomizeyourWordArttomakeitreallyeye-catching.

2.UseWordArttocreateanewslidewiththewords“I’ll be right back!” Turnbacktothepreviouspageifyouneedhelp.

Inserting a New Slide1. 2007usersclicktheHome tab onthe Ribbon andclick New SlideintheSlides section.

2008usersclicktheNew Slide button.YoucanalsopressCm(Windows)Um(Macintosh).

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Try dragging the handles, and the diamond to change the shape of your WordArt!

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1.We’regoingtochangethetextcolor.Dragtoselect the text.2.ClickFont Color intheFontsectionoftheFormatting Palette.Choose a color.3.ClicktheFont Color again,butthistimechooseText Effects.

4.ClickText Fillintheleftpanelofthewindowthatappears.ClicktheGradient tabintherightpanel.

5.Gradientsaremosteffectivewhentheyaremadefromatleasttwocolors.Clickthedrop-down arrow nextto color and choose a color thatwilllookgoodwithyourchosencolor.Ifyouhaveamediumtolightcolor,pickadarkcolorforthecontrast.

6.ExperimentwiththechoicesinStyle.Whenyou’refinished,clickOK.

7.Nowwe’regoingtotransformthetext.ClickText Transforms intheQuick Styles and EffectssectionoftheFormatting Palette.Choose a shape.

8.Experimentwithothertexteffects.They’reamazing!Format the first slide,too. Quick Styles Text TransformsReflections

GlowsShadows 3-D Effects

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Presenting the Slide Show 1. 2007usersclicktheSlide Show tab onthe Ribbon andthenclick From BeginningintheStart

Slide Show section. 2008usersclicktheSlide Show button.

Reflections and Shadows can add a sense of depth to the text

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1.ClicktheAnimations tab onthe Ribbon andthenclickyour WordArttext.TheoptionsintheAnimations sectionbecomeavailable.

2.Clickthedrop-downarrownexttoTransition SoundintheTransition to This Slide section andchoose a sound.Ifyouwaitashorttimeafteryourpointerlandsonasound,you’llhearit.Chooseasoundthat’sinteresting,butnotirritating.Remember,you’remakingascreensavertellingvisitorstoyourroomtowaitbecauseyou’llberightback.Ifyouchooseanirritatingsound,they’llbeforcedtoleave.

IfyouchooseLoop Until Next Sound atthebottomofthelist,yoursoundwillrepeatoverandoveraslongastheslideisonthescreen.

3.ClicktoremovethecheckfromOn Mouse ClickandtheninsertacheckintoAutomatically After.Setthetimeto.04andthenclickApply to All.Nowbothslideswillstayonthescreenfor.04secondsandthenandthenadvancetothenextslide.You’llhearthesoundyouchose,too.

4.View the slide show.Youwon’tneedtoclickthemouseorpresskeystoadvancetheslides,butitwon’tkeeprunning.Wehaveonemorestep.MovetoMakingtheShowSelf-Running.

NavigatiNg through the Slide Show

Specific Slide

Q p

n•Next Slide oror

orPrevious Slide

Type the Slide Number, then E or]

Windows

orR

End the Show X

There’s a big problem with this screen saver — you have to be sitting at the computer to make the slides change. Don’t worry, we’ll fix that now!

Navigating Through the Slide Show1.Clicktheleft mouse button,presstheright arrowkey,

pressthespacebar,orpressntoadvancetheslide.

2.Presstheleft arrowkey,orpressptogotoapreviousslide.

3.Typetheslide number,thenpressE(Windows)](Macintosh)togotoaspecificslide. 2007userscanalsoright-click,chooseGo to Slide,andthenthedesiredslide.

4.PressXtoendtheshow.

Setting Sound and Time TransitionsTransitionsprovideaninterestingwaytomovefromoneslidetoanother.Theycanalsobetimed.

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2.Clicktoremove the checkfromOn Mouse Clickandtheninsert a checkintoAutomatically After.Setthetimeto0andthenclickApply to All.Nowbothslideswillstayonthescreenforashorttimeandthenandthenadvancetothenextslide.You’llhearthesoundyouchose,too.

3.View the slide show.Youwon’tneedtoclickthemouseorpresskeystoadvancetheslides,butitwon’tkeeprunning.Wehaveonemorestep.

1. ClicktheTransitions tab onthe Elements Gallery andthenOptions button.Clickthedrop-downboxnexttoSoundandchoose a sound.Trytochooseasoundthat’sinteresting,butnotirritating.Remember,you’remakingascreensavertellingvisitorstoyourroomtowaitbecauseyou’llberightback.Ifyouchooseanirritatingsound,they’llbeforcedtoleave.You’llfindouthowitsoundswhenyouviewtheshowinthenextstep.

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There’s a big problem with this screen saver — you have to be sitting at the computer to make the slides change. Don’t worry, we’ll fix that now!

Making the Show Self-Running1. 2007usersclicktheSlide Show tab onthe Ribbon andthenclick Set Up Slide Show. 2008

usersclicktheSlide Show menu andchooseSet Up Show.Adialogboxappears.

2.Ifacheckisn’tpresent,clickintheboxnexttothewordsLoop continuously until ‘Esc’.

3.ClickOK.ThismakestheslideshowplayoverandoveragainuntilyoupresstheEsckey.Viewthepresentation.PressXwhenyou’refinished.

Saving the Slide Show 1.PressCs(Windows) Us(Macintosh)

2007userscanalsoclicktheOffice button inthe upper left corner andthenclick Save As.

2008usersclicktheSave icon orclicktheFile menu andchooseSave As.

PowerPoint 07 and 08 filescan’tbeopenedinearlierversionsofOffice.Ifyourfileswillbeusedwithearlierversions,choosePowerPoint 97-2003 Presentation (Windows)orPowerPoint 97-2004 Presentation(Macintosh).

2.Givethepresentationanamethatdescribestheshow.

3.Saveitonyourharddriveoronaremovabledisk.

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Create a Presentation with Text Boxes and Clip ArtA Screen Saver That Tells People Where You AreYoualreadyknowyoucancreateyourownscreensaverwithaPowerPointslideshow—thisactiv-itywillreviewwhatyou’velearned.Thenextslideshowyoucreatewilltellviewerswheretofindyouifyou’renotinyourroom.

Creating a New PresentationPowerPointopenswithaTitleSlide.Weneedtochooseanotherlayoutbecausewewantablankslide. 2007usersclickLayout intheHome tab onthe Ribbon andchoose Blank. 2008usersclicktherightarrow intheSlide Layouts tab onthe Elements Gallery toseethe second gallery of choices. Choose Blank.(Ifyoudon’tseetheElementsGallery,clickSlide Layoutsandthegalleryappears.)

Inserting a Text Box1.YoulearnedtouseWordArttocreatetext

inthelastactivity.Thistimeyou’llusetextboxes. 2007usersclicktheInsert tab on the Ribbon and choose Text Box.2008usersclicktheText Box button.

2.Dragtodraw a text boxacrosstheslidenearthetop left part of the slide.

3.Type“I’m in Mrs. Martinez’s room”(orwhereveryouusuallygowhenyou’renotinyourclassroom).

This Activity Covers the Following Topics:• AddingClipArt• SettingtheSound&Transitions• MakingtheShowSelf-Running• SavingtheSlideShow• PresentingtheSlideShow

• CreatingaNewPresentation• InsertingaTextBox• AligningtheText• IncreasingTextSize• ChangingTextColor• InsertingaNewSlide

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44 Learning PowerPoint

Aligning the Text1. 2007usersclicktheInsert tab onthe Ribbon and

clickthe Center button intheParagraph section. 2008usersclickthe Center button intheAlignment and Spacing section oftheFormatting Palette.

YoucanalsopressCe(Windows)Ue(Macintosh).

Increasing Text Size1.Dragtoselect the text.2.PressCS>(Windows)US>(Macintosh)

untilthetextisthesizeyouwantittobe.

Changing Text Color1.Dragtoselect the text. 2007usersclicktheHome tab onthe Ribbon andclickthe Font Color

button intheFont section. 2008usersclickthe Font Color button intheFont section oftheFormatting Palette.

2.ClickthetrianglenexttotheFont Color button.ClickMore Colors.Choose a colorandclickOK.

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Inserting a New Slide1. 2007usersclicktheHome tab onthe Ribbon andclick New SlideintheSlides section.

2008usersclickNew Slide.BothversionscanalsopressCm(Windows)Um(Macintosh).

2.Useatext boxtocreateanewslidewiththerest of your message.

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1.ClicktheAnimations tab onthe Ribbon.Clickthedrop-downboxnexttoTransition SoundintheTransition to This Slide section andchoose a sound.Ifyouwaitashorttimeafteryourpointerlandsonasound,you’llhearit.Chooseasoundthat’sinteresting.

2.ClicktoremovethecheckfromOn Mouse ClickandtheninsertacheckintoAutomatically After.Setthetimeto.04andthenclickApply to All.Nowbothslideswillstayonthescreenfor.04secondsandthenandthenadvancetothenextslide.You’llhearthesoundyouchose,too.

2.ClickthePicture button andthenchoose Insert Clip Art.3.ClickAcademicintheCategory columnontheleft sideofthewindowthatappears.

2.ClicktheInsert tab onthe Ribbon andclick Clip Art.TheClip ArtpanelappearsontheTask Pane.ClickOrganize clipsatthebottomofthepanel.

3.Clickthe+intheboxnexttotheOffice Collection folder.Thelistoffoldersinsidethecollectionappear.

4.ClicktheAcademics folder.Resizetheclipartgallerysothatyoucanseeboththegalleryandyourslide.

5.Dragoneofthefirst fivepicturesontoyourslide.Ifyouseethiserrormessage,yourchoicewasnotinstalled.

Adding Clip Art1.Choosethefirst slide.

4.Clickapicture,andthenclickInsert.Dragthepicturetomoveitifneeded.

Setting the Sound and Transitions

Only a few clip art pictures are installed on a basic install. Ask your tech person to install the other pictures in a location you can use.

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46 Learning PowerPoint

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1. ClicktheTransitions tab onthe Elements Gallery andthenOptions button.Clickthedrop-downboxnexttoSoundandchoose a sound.Trytochooseasoundthat’sinteresting,butnotirritating.

2.Clicktoremove the checkfromOn Mouse Clickandtheninsert a checkintoAutomatically After.Setthetimeto0andthenclickApply to All.Nowbothslideswillstayonthescreenforashorttimeandthenandthenadvancetothenextslide.You’llhearthesoundyouchose,too.

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Making the Show Self-Running1. 2007usersclicktheSlide Show tab onthe Ribbon andthenclick Set Up Slide Show. 2008

usersclicktheSlide Show menu andchooseSet Up Show.Adialogboxappears.

2.Ifacheckisn’tpresent,clickintheboxnexttothewordsLoop continuously until ‘Esc’.

3.ClickOK.ThismakestheslideshowplayoverandoveragainuntilyoupresstheXkey.

Saving the Slide Show 1.PressCs(Windows) Us(Macintosh)

2007userscanalsoclicktheOffice button inthe upper left corner andthenclick Save As.

2008usersclicktheSave icon orclicktheFile menu andchooseSave As.

PowerPoint 07 and 08 filescan’tbeopenedinearlierversionsofOffice.Ifyourfileswillbeusedwithearlierversions,choosePowerPoint 97-2003 Presentation (Windows)orPowerPoint 97-2004 Presentation(Macintosh).

2.Givethepresentationaname that describes the show.

3.Save itonyourharddriveoronaremovabledisk.

Presenting the Slide Show 1. 2007usersclicktheSlide Show tab onthe Ribbon andthenclick From BeginningintheStart

Slide Show section. 2008usersclicktheSlide Show button.

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Creating a Photo Album1.LaunchPowerPointClickInsert tab onthe Ribbon andthenclick

Photo Album. ChooseNew Photo Album. 2.The Photo Album dialog boxopens.Youaregoingtocreateaphotoalbum

ofselectedpictures.ClickFile/DiskInsertPicturesfrom.

2.NavigatetothePictures folderontheCD-ROMthatcamewiththisbook.Double-clickPictures,thenFamous People,andthenAfrican Americans.

3.Fromthelistofpictures,holddowntheCkeywhileselectingsix picturesfromthoseavailable.

4.Clickthe Insert button.

Creating a Photo Album Creating a Photo PresentationTherearetimeswhenyouwanttocreateaquickpresentationofpicturesandtitlesafterafieldtrip,schoolactivity,ortobeginaunitofstudy.ThisactivitywillshowyouhowtoquicklycreateaphotoalbumofpicturesthatcouldbeusedduringBlackHistoryMonthinFebruary.

This Activity Covers the Following Topics:• CreatingaPhotoAlbum• InsertingaGroupofPictures• Editingthepictures• AddTitlestothePresentation

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Editing the Pictures1.InsertedpicturesappearinPictures in Album.

2.Forthesepictures,wewantthemtobedisplayedinblackandwhite.ClicktheAll pictures black and whitebox.

3.FromPicture layout,select1 picture with title.

4.ChooseCompound Frame, BlackfromtheFrame shapeselections.

48 Learning PowerPoint

5.YoumayeditthepicturesbyselectingtheminPictures in Albumandthenclickingthebrightness,contrast,androtationbuttons.Youmayalsochange the orderbyusingthearrowbuttonsandremovepicturesbyusingtheremovebutton.MakeanychangesyouwouldliketotryandthenclicktheCreatebutton.

The thumbnail shows you the options you have chosen as you choose them.

Add Titles to the Presentation1.APowerPointpresentationthatresembles

aphotoalbumiscreated.Clickthetitle“Photo Album”andtypeatitleofyourchoice.Add your nameinthesubtitle.

2.Navigatetothesecond slideandaddthetitlebyclickingintherectanglemarked“Click to Add a Title.”

3.Continue adding titlestothepresentation.

Add a Design to the Presentation1.ClickDesign tab onthe Ribbon andthenslideyour

pointeroverdesignchoices.Thedesignsappearinyourslideasyouslideoverthechoices.

2.Double-clickyourchoice.Thedesignappearsoneveryslide. Photo Album. ChooseNew Photo Album.

Move selected photo up

Move selected photo down

Remove selected photo from list

Rotate counter-Clockwise

Rotate Clockwise

Increase Contrast

Decrease Contrast

Increase Brightness

Decrease Brightness