LOS ANGELES UNIFIED SCHOOL DISTRICTPERSONNEL COMMISSION

AGENDA / ORDER OF BUSINESS

Council MeetingTUESDAY, JANUARY 21, 201410:00 A.M., HEARING ROOM 12-113BEAUDRY BUILDING, 12TH FLOOR

Personnel Commission MeetingMONDAY, JANUARY 27, 20143:00 P.M., BOARD ROOMBEAUDRY BUILDING, 1ST FLOOR

!

1. Convene regular meeting. Roll call.

2. Approval of minutes of the meeting of December 16,2013.

3. Receipt of minutes of the meeting of January 13, 2014.

4. Presentation of Employment Trends Study.

CONSENT ITEMS

5. Ratification of Reclassification by Director’s Approval.

a. Position in the Classification and Compensation Branch, Personnel Commission, from Human ResourcesSpecialist I (C) ($19.82863-24.71788/hr.) to Human Resources Specialist II (C) ($23.77050-29.61375/hr.), effective February 1, 2014. (RDA 313, Human Resources Series - Position Number30300496)

6. Approval of revised Class Descriptions recommended, effective January 27, 2014:

Principal Clerk

7. It is recommended that the following reclassification actions be ratified:

Case 10780Case 10781Case 10784

8. Abolishment of Unused Classifications. (Case 10726-D)

9. a. Establishment of a new class in the Office of Data and Accountability. (Case 10776)

b. Approval of Class Description recommended, effective January 27, 2014.

c. Authorization of field of competition in the forthcoming examinations:

Class Title Recommendation

Strategic Data Analyst($6011.26-7491.02/mo.)Class Description dated January 27, 2014.Dual Certification.

Open; also promotional for all regular or retiredemployees of the District who meet the entrancequalifications specified in the Class Descriptionand who have served at least 130 paid days inregular status in the Classified Service or havepermanent status in the Certificated Service.

10. Receipt of Correspondence and recommended disposition. (See Addendum)

11. Public Comment

a. Public employee disciplineb. Examination Appeals

NOTE: Public comment is for the purpose of hearing issuesthat are not addressed in staff or Hearing Officer reports. Thistime should not be used to attempt to re-hear the case. Speakers are requested to limit their comments to 1 -1 ½minutes with a maximum of 3 minutes for multiple speakers onthe same side of an issue.

It is preferable that individuals wishing to address these casesdo so by submitting a written statement to staff by the close ofbusiness on the Thursday preceding the Commission hearing.

12. Recess to Closed Session in Accordance with Provisions of the Government Code (Section 54957) toConsider:

a. Public Employee Disciplineb. Examination Appeals

! Project Labor Administratorc. Litigation

13. Reconvene Regular Session and report of actions taken in Closed Session.

14. Consideration of Decision on the Examination Appeals of:

Marc AisenPercy DeZoysa

15. Receipt of Monthly Report of Examination Appeals and Complaints for the month of December 2013.

LOS ANGELES UNIFIED SCHOOL DISTRICT CLASS DESCRIPTIONPERSONNEL COMMISSION Class Code 2551

Unit S

PRINCIPAL CLERK

DEFINITION

Supervises and participates in one or more clerical processes of an administrative unit or is responsible,under general direction, for a highly specialized clerical activity.

TYPICAL DUTIES

Plans, organizes, supervises, and participates in a variety of clerical activities or processes.Maintains control of special funds and expenditures according to well-defined laws, rules, and directives.Acts as clerical supervisor for a unit and is responsible for office management functions.Performs or assists in an evaluation and selection of appropriate materials and processes necessary to

complete specific jobs that may be highly technical in nature.Assembles and compiles phases of an office or branch budget and maintains expenditure control records.Supervises and assigns the work of subordinates and takes appropriate action regarding personnel matters

such as discipline, morale, performance ratings, and vacations approvals.Interprets established rules, procedures, and policies, and applies them to specific cases.Arranges for meetings of committees or for conferences and records their decisions as a basis for further

action.Plans methods of filing and develops forms and clerical procedures for an administrative unit.Requisitions supplies and equipment.Carries on correspondence independently as authorized.Operates a variety of office machines, such as copiers, calculators, typewriters, computer terminals, and

office computers.May collect, review, and analyze information in relation to various projects. May represent the section or branch in contacts with the representatives of private firms, other public

jurisdictions, organizations, and the general public regarding the special work of the unit.May supervise distribution and inspection of circulating instructional materials and publications.May edit, revise, codify, design format, and arrange for printing or duplicating of materials.May index and maintain official files and historical records.May assemble and compile phases of an office or branch budget and maintains expenditure control

records.Performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

Most Principal Clerk positions have major supervisory and office management responsibilities in a sectionor branch with a sizeable clerical staff. A few Principal Clerk positions have independent responsibility fora highly specialized clerical activity which involves few clerical workers, but involves important contactsand coordination of many details.

A Chief Clerk supervises a large, multi-unit, clerical staff; coordinates a complex and varied work flow ofwork; and assists a branch head or other an administrator in planning for and managing support services.This class is characterized by the requirement for initiative based upon technical knowledges, andknowledge of policies, and precedents.

A Supervising Clerk is in charge of a clerical unit in which independence of action is possible only as to thedetails of accomplishing a well-defined clerical function or procedure. The scope of work is limited torecurring tasks requiring technical and supervisory ability.

SUPERVISION

General supervision usually is received from administrative personnel. Supervision usually is exercised overlower-level clerical personnel.

CLASS QUALIFICATIONS

Knowledge of:

Files and record managementOffice practices and proceduresPrinciples of supervision and organizationDistrict organization and functions of various units and branchesRegulations and policies affecting the office businessApplications of a variety of office machines, such as computers and reprographic equipmentMicrosoft Office Suite

Ability to:

Work independentlyPlan, assign, and direct the work of a clerical staffEvaluate work methods and performancesUnderstand, interpret, and apply rules, policies, and regulationsMake accurate calculationsWork under pressure of frequent work deadlinesSpeak and write clearly and effectively

ENTRANCE QUALIFICATIONS

Education:

Graduation from high school or evidence of equivalent educational proficiency, preferablysupplemented by courses in office management, supervision, and human relations.

Experience:

Three years of clerical experience, preferably including supervisory responsibilities.

Special:

Appointment to positions in the School Police Department is subject to fingerprinting, a review of conviction record, and a background investigation. A valid California Driver License and use of an automobile may be required in some positions in this

class.

This class description is not a complete statement of essential functions, responsibilities or requirements.Requirements are representative of the minimum level of knowledge, skill and abilities. Management retains thediscretion to add or change typical duties of a position at any time.

Revised 01-27-14CA

District Notification Date: 11-19-13Union Notification Date: 01-07-14

SUBJECT TO THE APPROVAL OF THE PERSONNEL COMMISSION

LOS ANGELES UNIFIED SCHOOL DISTRICT

TO: THE PERSONNEL COMMISSION

FROM: JANALYN W. GLYMPH, Ph.D.

SUBJECT: RECLASSIFICATION REPORT

It is recommended that the following reclassification actions be ratified:

From:

POS:

Senior Human Resources Specialist($35.73525- $44.46700/hr.)

30088127-A basis

To:

POS:

Principal Human Resources Specialist($6,583.66- $8,172.60/mo.)

30088127-A Basis

Location: Personnel Commission-TalentAcquisition & Selection Branch

Incumbent: Jose Siu (EN 783626)Cost Center (1060701)

Reason for Reclassification: The subject position meets the class concept of Principal Human ResourcesSpecialist in that a Principal Human Resources Specialist plans, supervises, and directs the activities of aprofessional staff engaged in classification, assessment and recruitment activities, or staff development. ASenior Human Resources Specialist supervises a small staff of technical employees, or a small staff of technicaland clerical employees. The incumbent of the subject position oversees a sizable team of professional andsupport staff responsible for employee processing, and the development and administration of employmentexaminations. Responsibilities of the position include exam administration and processing for all school-based,decentralized testing; No Child Left Behind (NCLB) compliance; the bilingual program; mobile testing; testingfor Food Services classifications; and the management of at least two Field Employment Offices. Theincumbent supervises a staff of 3 HR Specialists, an Employment Services Manager, a Testing ServicesCoordinator, a Principal Clerk, and 13 Office Technicians and Selection Technicians. Therefore, the positionhas been evaluated at a higher level than Senior Human Resources Specialist. Status of Incumbent: The incumbent is currently reachable on the Principal Human Resources Specialisteligibility list and may be appointed to the reclassified position. Approval Date: January 22, 2014

Case: 10780 JWG/KMG

From: Enterprise Server Analyst($31.80000 - $39.61750/hr.)

To: E-Mail Administrator ($7,637.30 - $9,454.14/mo.)

POS: 30310592 A Basis POS: 30310592 A Basis

Location: Enterprise Applications,Information Technology Division

Incumbent: M. Solymar (EN 689211) (PN 30310592; Cost Center (1148601)

Reason for Reclassification: The subject position meets the class concept of E-Mail Administrator in that theincumbent in the position is responsible for the operation of 50 e-mail servers with over 120,000 Districtusers. The assigned duties also include planning, designing, and implementing the new Exchange 2010 E-Mailservers; designing, managing, and configuring SAN storage for Exchange servers; monitoring, managing, andrecommending preemptive action against e-mail spammers and security threats; and planning, approving,managing, and deploying Service packs, Patches, Hot fixes, and Updates to Exchange servers and operatingsystem.

Status of Incumbent: Incumbent M. Solymar (EN 689211) must compete in the examination for E-MailAdministrator, be reachable on the resultant eligibility list and appointed to the reclassified position, or beotherwise assigned. In the absence of an eligibility list, the incumbent may be provisionally assigned to theposition pending the results of the examination.

Effective Date: January 27, 2014

Case: 10781 JWG/PJO

From: Office Technician($11.79250 - $16.37700/hr.)

To: Office Technician (Korean Language)($12.08000 - $16.66450/hr.)

Location: Hobart Blvd Elementary Incumbent: Vacant (P30396002)

Reason for Reclassification: The subject position meets the class concept of Office Technician (KoreanLanguage) in that an incumbent in the position will be responsible for performing a variety of clerical duties of aroutine and recurring nature while demonstrating fluency in the Korean Language. Duties include typing andtranslating letters, memorandums, forms, and other materials; responding to and assisting employees, parents,and students by phone and in person; and maintaining files, records, and other information.

Status of Incumbent: The position is currently vacant.

Effective: January 27, 2014

Case: 10784 KMG/JPK2

SUBJECT TO THE APPROVAL OF THE PERSONNEL COMMISSION

LOS ANGELES UNIFIED SCHOOL DISTRICT

TO: THE PERSONNEL COMMISSION

FROM: JANALYN W. GLYMPH, Ph.D.

SUBJECT: ABOLISHMENT OF UNUSED CLASSIFICATIONS

RECOMMENDATION:

It is recommended that, effective January 27, 2014:

I. The following classes be abolished:

Director of External Affairs and Administration Management Director of External Affairs and Administration Senior Management

II. The Commission staff be authorized to reactivate the abolished classes as needed, subject to ratificationby the Personnel Commission.

III. Final approval be given to Rule 596, Overtime to delete the following classifications: Director of ExternalAffairs and Administration.

IV. Final approval be given to Rule 765, Senior Management Employees to delete the classification ofDirector of External Affairs and Administration.

BASIS OF RECOMMENDATION:

The positions in the classes listed above are vacant and the departments have stated that there is noforeseeable need for the classes in the future. Therefore, it is recommended that they be abolished. If there is afuture need for the classifications, staff will employ procedures previously used in case 7608 which allows theimmediate reinstatement of abolished classifications.

JWG:JPK2

Case 10726D January 27, 2014

SUBJECT TO THE APPROVAL OF THE PERSONNEL COMMISSION

PERSONNEL COMMISSIONLOS ANGELES UNIFIED SCHOOL DISTRICT

ESTABLISHMENT OF CLASSCASE NO. 10776

RECOMMENDATION(S):CLASS TITLE: EFFECTIVE DATE:

Strategic Data Analyst January 27, 2014

GROUP, SERIES: Administrative Analysis Group, Administrative Analysisand Assistance Series

SALARY RANGE OR FLAT RATE/MONTHLY:$6,011.26 $6,346.22 $6,710.86 $7,094.58 $7,491.02

SALARY SETTING BASIS: Future salary movement is to be based on that of related classes in the Administrative Analysis Group,Administrative Analysis and Assistance Series.

BACKGROUND: The administration of the Office of Data and Accountability has requested the establishment of the proposedclassification to support the Superintendent’s strategic plan and performance meter by serving as a specialist with datapertaining to student achievement and performance by independently utilizing complex data analysis to examine implications ofobserved trends in District, school, and student performance.

Bases of Recommendation: An incumbent in the proposed class of Strategic Data Analyst will plan, coordinate,and analyze student achievement and performance data, ensure its accuracy and completeness in order to exhibit thecauses and implications of observed trends in the District. An incumbent in the proposed class will also beresponsible for :

! Conducting analyses to identify key trends in District, school, and student performance data to drivecontinuous improvements in student achievement.

! Supervising the analysis, compilation, organization, and storage of large longitudinal data sets containing District,school, and student level data.

! Determining the development and documentation of business rules for calculation of performance metrics, includingdecisions regarding sample determination, school/subgroup attribution, and calculation methodology.

! Identifying methodological challenges related to the calculation of performance metrics and resolving them.! Conducting the receipt and analysis of data sets from external agencies.

Additional duties and responsibilities are listed on the class description presented for approval in conjunction with this report.

The recommended salary is based on external market data, and internal alignment considerations. Externally, PersonnelCommission staff surveyed several public agencies and found classes that operate at a comparable level to the proposedStrategic Data Analyst classification such as Long Beach Unified School District’s Strategic Data Project Fellow($7,012/month top step), Philadelphia School District’s Educational Data Analyst ($6,917/month top step), and VirginiaBeach Public Schools’ Educational Data Specialist ($7,401/month top step). Internally, the proposed classification operates ata level comparable to the Principal Administrative Analyst ($7,491/month top step). Therefore, allocation of the class to thesalary of $6,011.26 - $7,491.02 per month is considered appropriate. Although the class concepts are similar, the StrategicData Analyst requires in-depth knowledge of various data analysis systems and techniques and highly concentrates on datapertaining to student achievement and performance

RULE AMENDMENT(S): Final approval be given to the amendment of Rule 596, Overtime to include the class of StrategicData Analyst.

JWG/SJ Presented to the Personnel Commission on January 27, 2014.PC1A (Rev. 08/11)

LOS ANGELES UNIFIED SCHOOL DISTRICT CLASS DESCRIPTIONPERSONNEL COMMISSION

STRATEGIC DATA ANALYST

DEFINITION

Plans, coordinates, and analyzes student achievement and performance data and ensures its accuracy andcompleteness in order to exhibit the causes and implications of observed trends in the District.

TYPICAL DUTIES

Conducts analyses to identify key trends in District, school, and student performance data to drivecontinuous improvements in student achievement.

Supervises the analysis, compilation, organization, and storage of large longitudinal data sets containingDistrict, school, and student level data.

Determines the development and documentation of business rules for calculation of performance metrics,including decisions regarding sample determination, school/subgroup attribution, and calculationmethodology.

Identifies methodological challenges related to the calculation of performance metrics and resolves them.Conducts the receipt and analysis of data sets from external agencies.Collaborates with the Information Technology Division to ensure that District-held data are successfully

integrated into relevant data systems and available through District reporting systems.Identifies data quality issues and develops strategies to mitigate or resolve as appropriate.Fulfills internal and external data requests to inform programs and policies aimed at improvements in

student achievement.Develops and presents oral, written, and visual summaries of data analysis.Provides analytic support to multiple audiences to ensure understanding and appropriate use,

interpretation, and application of data.Prepares or assists in compiling and writing a variety of reports in statistical, graphic, or narrative form

for senior management, the Superintendent, and the Board of Education.Evaluates data available in the student level data warehouse and writes reports related to educational

policies, initiatives, student achievement outcomes, and areas of need.Prepares data displays for proposals for State and Federal funding of projects.Performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

A Strategic Data Analyst serves as a specialist in data pertaining to student achievement and performanceby independently utilizing complex data analysis to examine implications of observed trends in District,school, and student performance.

The Director of School Information Management is responsible for planning, organizing, and directing theSchool Information Branch which is responsible for collecting and reporting school and studentinformation for the purpose of meeting mandated State and federal requirements.

A Senior Administrative Analyst serves as a staff assistant to a high-level administrator by independentlyconducting studies and making recommendations regarding work methods, organization, managementplanning, systems analyst, and procedures and policy development.

SUPERVISION

General direction is received from the Director of School Information Management. Supervision may beexercised over lower-level analysts and clerical personnel.

CLASS QUALIFICATIONS

Knowledge of:

Statistical analyses and various methods of graphic presentation of dataResearch design and methodology as related to an educational evaluation/research programRelational database principles and data mining software programsForecasting and predictive analysis modelsStandard reports and standardized dashboard design for analyticsData auditing techniquesQuantitative analysis including descriptive and inferential statisticsSPSS, Stata, SAS, and/or other programs for data and statistical analysis

Ability to:

Assess the implementation of educational programs based on District policies and core instructional goalsConduct meetings and make oral presentations in a proactive, accurate, and media-sensitive mannerOrganize project resources and requirements to meet established deadlines and goalsCommunicate effectively both orally and in writingPrepare clear and concise reportsWork effectively with all levels of District employees and the publicDevise methods and procedures for obtaining a variety of dataAnalyze and interpret data and draw logical conclusionsIdentify data anomalies and/or irregularitiesExpress complex/abstract concepts effectively in oral and written formatUse Microsoft Excel and PowerPointSupervise effectively

ENTRANCE QUALIFICATIONS

Education:

Graduation from a recognized college or university with a bachelor’s degree in public policy, educationpolicy, statistics, or related field.

Experience:

Three years of full-time professional experience in analyzing large data sets using SPSS, Stata, SAS,and/or other statistical programs.

Special:

A valid California Driver LicenseUse of an automobile

This class description is not a complete statement of essential functions, responsibilities, or requirements. Requirements are representative of the minimum level of knowledge, skill, and abilities. Management retainsthe discretion to add or change typical duties of a position at any time.

New Class01-27-14SJ