Kansas Strategic Prevention FrameworkImplementation GrantImplementation Grant

OrientationOrientation

February 3-5, 2009T k KTopeka, Kansas

February 3rd ObjectivesFebruary 3 Objectives

1 Provide an overview of the Strategic1. Provide an overview of the Strategic Prevention Framework State Incentive Grant (SPF-SIG) and key milestonesGrant (SPF SIG) and key milestones

2. Discuss the process and deliverables required during the Planning Grant phaserequired during the Planning Grant phase of the SPF-SIG

3 I t d th W k t ti li3. Introduce the Workstation, an online resource for information sharing and

ti2

reporting

February 3rd AgendaFebruary 3 Agenda

9:00 Welcome9:00 WelcomeOverview of SPF-SIGI t d ti t th W k t tiIntroduction to the Workstation

11:30 Lunch1:00 Scope of Work2:30 Showcase of Community Plans2:30 Showcase of Community Plans4:00 Close

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Parking Lot

SAMHSA’s St t i P ti F kStrategic Prevention Framework

Profile population needs, resources, and readiness to address

needs and gaps

Cultural Competence

needs and gaps

Monitor, evaluate, sustain, and improve or replace those that

fail

Mobilize and/or build capacity to address needs

Sustainability

Develop a Implement evidence-

based prevention strategies

Develop a Comprehensive Strategic Plan

5

SPF-SIG CohortsSPF SIG Cohorts

6

Structure of the SPF-SIG Five-year cooperative

Structure of the SPF SIG

agreement through SAMHSA/CSAP

Oversight is provided by the SPF Advisory CouncilD t t id d Data supports are provided by the State Epidemiological OutcomesEpidemiological Outcomes Workgroup (SEOW)

85% of funds are allocated85% of funds are allocated to community-based efforts

Kansas SPF-SIG Goals1. Build capacity and infrastructure at the state and

Kansas SPF SIG Goals1. Build capacity and infrastructure at the state and

local level to sustain effective substance abuse prevention strategies.

2. Delay the onset of substance use, including underage drinking, and reduce the progression of

b t bsubstance abuse.

3. Reduce substance abuse and related problems in targeted communities.

4. Develop a sustainable multidisciplinary structure to enhance prevention programs, policies, and practices.

SPF Advisory Councily

DEA Core Group of ATODRelated State Agencies

Other State, Community and

Nonprofit Organizations

Underage Drinking Lead Agency

SAMHSA/CSAP

Office of theGovernor

Kansas Substance SPF Substance

Abuse Profile Team (SEOW)

Project Team

SPF-SIG: A Brief HistoryyMarch 2006 October 2006 April 2007 July 2007 September 2007

SEOW Grant Awarded by

Synectics

SPF-SIG Awarded by SAMHSA/CSAP

Prioritization of Epi Indicators

State Strategic Plan

Development

State Plan Approved by CSAP

SEOW/KSAPT Convened

SPF Advisory Council Convened

State SPF Priority Established

RFA Approved by CSAP

Development of KS Epi Profile Commences

SPF-SIG: A Brief HistoryyJanuary 2009January 2008 November 2008February - October 2008

SPF Planning Grants Awarded

Logic Models and Strategic Plans

Reviewed

SPFImplementation

Grants Awarded

Creation of Comprehensive Community Plans

SPF Website Launched

SPF Orientation for Grantees

SPF Orientation for Grantees

SPF Project TeamSPF Project TeamSarah Fischer

Project Manager Hope McMickle Lisa ChaneyProject ManagerGrant Monitor - East

Region

Hope McMickleTrainer - East Region Evaluation Contractor

Greenbush

Kathy PerronGrant Monitor - West

R i

Heather WinklepleckTrainer - West Region

Jomella ThompsonEvaluation Contractor

KU W kRegion Trainer West Region KU Workgroup

Sara SpooProject Assistant

Grant-Related SupportsGrant Related Supports

Grant Monitors: Assist withGrant Monitors: Assist with administrative, progress reporting, deliverables and budgetary issuesdeliverables, and budgetary issues Trainers: Assist with group and

individualized technical assistance forindividualized technical assistance for strategy implementationE l t A i t ith i l t d t Evaluators: Assist with issues related to data collection and reporting for SPF

l tievaluation

SPF Implementation PhaseSPF Implementation Phase

Focus is onFocus is on continued capacity

developmentdevelopment, implementation of evidence-basedevidence based strategies, and evaluation ofevaluation of

community efforts.

Step One: Assessment Conduct a comprehensive

Step One: AssessmentConduct a comprehensive community assessment and analysis of underage d i kidrinking.

Analyze and prioritize local influencing factorsinfluencing factors underlying underage drinking.

Assess community readiness and capacity, in

d t id i iti tiorder to guide prioritization and planning.

Step Two: Capacity BuildingStep Two: Capacity Building

Mobilization and establishment of partnershipMobilization and establishment of partnership agreements within the community to leverage resources, organize agency networks, and convene key stakeholders.

Participation in meetings and learning events designed to increase capacity.

Development of a capacity building plan to dd d d id ifi d d iaddress gaps and needs identified during

assessment.

Step Three: Planning Communities develop logic

Step Three: Planningp g

models and comprehensive strategic plans that:

1. Assesses factors contributing to priority addressed;

2. Identifies evidence-based preventionbased prevention strategies to address priorities and the factors th t t ib t t ththat contribute to them.

Step Four: Implementation Use the findings of needs,

Step Four: Implementation

capacity, and readiness assessments to guide selection of evidence-based policies,evidence based policies, programs, and practices;

Implementation of identified strategies with fidelity;strategies with fidelity;

Strategies must be evidence-based:

1. Appearing on a federal list2. Appearing in a peer-reviewed

journal with proven effectivenessjournal with proven effectiveness3. Demonstrating ‘documented

effectiveness’

Step Five: EvaluationStep Five: Evaluation

Collection of required data for process and outcome evaluation

Review of effectiveness of policies, programs, and practicesD l t f d ti Development of recommendations for strategy selection and ongoing improvement

Outcomes-Based Approach

Substance- Evidence-

Outcomes Based Approach

Substance-Related

Consequences Influencing

FactorsBased

Programs/Policies/and Use

PatternsPolicies/Practices

Communities: Implement SPF;

Epi Profile1

Communities: Implement SPF; assess factors that contribute to priorities, and determine and implement strategies to address

Determine State/TribePriority(s)

2p g

themState Plan3

Community-Level Strategies Match P bl d CProblem and Cause

Targeting Community Change Two WaysTwo Ways

Communities of Placeof Place

Communities of Practice

Planning Grant MilestonesPlanning Grant MilestonesSPF Implementation Grants Awarded

Strategic Plan Development

Logic Models and Strategic Plans Approved

Logic Model Development

Strategic Plan Development

Community Level Needs Assessment

SPF O i t ti

SPF Planning Grants Awarded

SPF Orientation

June Oct. Dec.Jan. Mar.

Implementation Grant Components and Milestones

Implementation of approvedImplementation of approved evidence-based prevention programs, policies, and practices

Ongoing, community-based, implementation technical passistance

Implementation evaluation dataImplementation evaluation data collection and progress reporting

Continued community capacityContinued community capacityand readiness development

The Community Toolbox: SPF-SIG Workstation

Questions?

February 3rd AgendaFebruary 3 Agenda

1:00 Welcome1:00 Welcome

S f W kScope of Work

2:30 Community Plan Showcase

4:00 Close

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COORDINATOR AND SECTORCOORDINATOR AND SECTOR ROLES AND CONTRIBUTIONS

SCOPE OF WORKSCOPE OF WORK

Community Plan ShowcaseCommunity Plan Showcase

ComprehensiveComprehensive community

plans include plogic models,

targeted outcomes, and

evidence-based preventionprevention strategies slated forslated for

implementation.

Logic Model Gallery WalkLogic Model Gallery Walk

Questions?

February 4th AgendaFebruary 4th Agenda

9:00 Welcome9:00 WelcomeReview of NGAGrant Management Systemg yState Media CampaignTechnical Assistance

12:00 Lunch1:15 Implementation Evaluation

Maximizing Coalition EffectivenessCommunities of Practice

344:00 Close

ADMINISTRATIVEADMINISTRATIVE REQUIREMENTS

STATE MEDIA CAMPAIGNSTATE MEDIA CAMPAIGN

MEDIA ADVOCACYMEDIA ADVOCACY GUIDELINES

Technical AssistanceTechnical Assistance Group Technical Assistance Call - 4th Tuesday of the p y

month from 9-10:30 a.m.

Individualized T/A Calls-Nemaha, Linn, Woodson, Clay, Shawnee, Dickinson, Osage - 2nd Thursday of the monthmonth

Individualized T/A Calls-Finney, Seward, Russell, Reno, Sumner, Harper, Kingman - 2nd Wednesday of the month

Process and Scheduling of Individual TA Calls

Kingman RussellKingmanFinneySeward

RussellClayDickinsonSeward

HarperReno

DickinsonShawneeWoodsonReno

SumnerOsage

WoodsonLinnNemahaOsage Nemaha

BREAK12:00 – 1:15 p.m.

BREAK FOR LUNCH

Implementation EvaluationImplementation Evaluation

SPF-SIG Evaluation TeamSPF SIG Evaluation Team – Introduction of members

Evaluation Guidance for the Kansas SPF-SIGSIG – Review of Guidance Document– Data Collection Requirements

Evaluation Needs and OffersEvaluation Needs and Offers

Grantee Needs: Evaluator Needs:Grantee Needs: Assistance with tools and

materials for data

Evaluator Needs: Access to pre-existing

surveys and materials collection available from program

developers

Grantee Needs:Abili b i

Evaluator Needs: Time for necessary Ability to begin

implementation as soon as possible based on

Time for necessary adaptation and development of materialsp

proposed timeline

Maximizing Coalition Effectiveness

Characteristics of anCharacteristics of an effective board

Characteristics of effective implementers

Implementation Tools and Sustainability

E hi h fid lit 1. The targetEnsure high-fidelity implementation of effective

prevention strategies

1. The target audience is reached

p g2. All components are

delivered according to the

Monitor process and outcomes for ongoing

i t d

program design

3. The program is deli ered at theimprovement and course-

correctiondelivered at the intended dosage

Implementation ConsiderationsImplementation Considerations

EFFECTIVEEnsuring

administrative Implementer

trainings and pre-

Text

EFFECTIVEMOA’sImplementation

Advisory Subcommittee

administrative support

trainings and preimplementation

meetings

Program Checklists and

Observation Recruitment Mobilization and engagement of Observation

LogsRecruitment,

scheduling, and communication

Implementation action plans

stakeholders

Targeting Community Change Two WaysTwo Ways

Communities of Placeof Place

Communities of Practice

Communities of Practice (CoP)Communities of Practice (CoP) We will be using web-based tools to connect, support g , pp

and engage in an online community of practice.

The outcomes are to steward online communities of The outcomes are to steward online communities of practice (CoPs) with the SPF-SIG Sector Representatives with a goal of having identified at least one best practice per community sectorby June 30.

This allows us to develop capacity and create an opportunity to support further CoPs as they emerge among people working in preventionamong people working in prevention.

Questions?

February 5th AgendaFebruary 5th Agenda

9:00 Welcome

ODSS Training

12:00 Lunch

1:15 Open Space: Next Steps and Mobilization

Questions and Answers

4:00 Close49

4:00 Close

Open SpaceThe Four Principles

1. Whoever comes are the right people.

2 Wh t h i th l thi th t ld h

p p

2. Whatever happens is the only thing that could have.

3. Whenever it starts is the right time.

4 When it’s over it’s over4. When it s over, it s over.

The One Law

Bumblebees

flit from meeting to meetingThe One Law

The Law of Two Feet says that if, during the course of the gathering any person finds him or

flit from meeting to meeting

gathering, any person finds him or herself in a situation where they are neither learning nor contributing they must use their

Butterfliescreate centers of contributing, they must use their

two feet and go to some more productive place.

create centers of non-action

Open Space TopicsOpen Space TopicsSession One:Session One:1. Ask a Monitor: NGA Questions and Answers2 Community Mobilizing to Support Strategy2. Community Mobilizing to Support Strategy

Implementation3 Evaluating Strategy Implementation3. Evaluating Strategy ImplementationSession Two:1 How Sector Representatives Can Best Support1. How Sector Representatives Can Best Support

Strategy Implementation2 Planning for Community Capacity Development2. Planning for Community Capacity Development3. Ask a Monitor: NGA Questions and Answers

Questions?