jobtalks resume preparation indiana university kelley school of business contents used in this...

02/13/02 MSU College of Social Science

JOBTALKSJOBTALKS

Resume Preparation

Indiana UniversityKelley School of Business

Contents used in this presentation are adapted from Career Planning Strategies and used with the permission of the author.

2

RESUMES

Preparation Techniques Preparation Techniques Design strategiesDesign strategies ContentContent

3

Basic Resume Formats

Chronological

FunctionalHybrid

4

The College Interview Resume

Typically chronologicalTypically chronological Highly structuredHighly structured Serves as applicationServes as application Factual; good & bad Factual; good & bad

pointspoints NotNot sales oriented sales oriented


Matching

Employer’s selection criteria

The basic resume concept

Yourcredentials

6

Functional Resume Headings Technical SkillsTechnical Skills AccountingAccounting

WritingWriting

LanguagesLanguages

Functional SkillsFunctional Skills ManagingManaging

SellingSelling

TrainingTraining

Administrative SkillsAdministrative Skills AnalyzingAnalyzing

PlanningPlanning

MotivatingMotivating

7

Hybrid Resume

Chronological with some functional Chronological with some functional sectionssections

8

A Resume is a Digest of Qualifications

Education

Activities & Honors

Experience

1 to 2 pages


Resume DistributionNetwork PartnersNetwork Partners

Recommender Resume – Long Recommender Resume – Long VersionVersion

EmployersEmployersEmployment Resume – Short Employment Resume – Short

VersionVersion

Career ServicesCareer Services

Faculty/CounselorsFaculty/Counselors

Past EmployersPast Employers

FriendsFriends

Targeted ObjectivesTargeted Objectives

Balanced StatementBalanced Statement

Goal: InterviewGoal: InterviewGOALSGOALS

INFORMATIONALINFORMATIONAL

INTERVIEWSINTERVIEWS

JOBJOB

INTERVIEWSINTERVIEWS

10

Responding to Job LeadsResponding to Job Leads Personal Calling CardPersonal Calling Card Reference AssistantReference Assistant Network FacilitatorNetwork Facilitator BroadcastingBroadcasting

Passport to Job Interviews

11

Recommender Resume

Help for your job search Help for your job search “partners”“partners”

Everyone needs sales Everyone needs sales representativesrepresentatives

Builds consistency in referral's Builds consistency in referral's commentscomments

2-4 pages of quotable material2-4 pages of quotable material Simplifies task of network Simplifies task of network

partnerspartners Prelude to interview presentationPrelude to interview presentation


One general purpose resumeOne general purpose resume Resumes that target specific jobsResumes that target specific jobs

You may need more than one resume!


AppearanceAppearance

• Positive first impression• Neat and clean• Perfectly typed• Ample white space


The -Second Scan303030

Scores of resumes - impossible reading Pass 1: "Initial" 30-second scan Pass 2: Another 30-second scan Pass 3: 2- to 3-minute credential review Interview appointment set


Section Size

Sections not Sections not necessarily equal in necessarily equal in lengthlength

Size indicates depth Size indicates depth in backgroundin background

Education and Education and experience levels experience levels dictatedictate


Resume Length

Be Detailed, Yet ConciseBe Detailed, Yet Concise Keep Most Important Content Keep Most Important Content on Topon Top Employers Prefer One PageEmployers Prefer One Page Network Contacts Prefer Two PagesNetwork Contacts Prefer Two Pages

Personal Choice: Length Relates To UsePersonal Choice: Length Relates To Use

17

Section Content

Contact infoContact info Objective statement or skills summaryObjective statement or skills summary EducationEducation ExperienceExperience Activities/Honors/Professional Activities/Honors/Professional

organizations/Certificationsorganizations/Certifications ReferencesReferences


Name and Address

Use a larger bold font for your nameUse a larger bold font for your name Use a permanent address if you cannot Use a permanent address if you cannot

alwaysalways be reached at your current address be reached at your current address Use a phone number where youUse a phone number where you

can can alwaysalways be reached be reached Include e-mail addressInclude e-mail address Add life to your resume by long-term Add life to your resume by long-term

tracking optiontracking option


Career Objectives

Summarize career statement into 1- Summarize career statement into 1- to 4-word to 4-word jobjob title title

Draw attention to your Draw attention to your jobjob interests interests

Follow up with a description of Follow up with a description of your long-term your long-term careercareer interests interests

Emphasize what you offer, not what Emphasize what you offer, not what you wantyou want


Education

List information about “higher” education onlyList information about “higher” education only Include educational institution, location, majors, Include educational institution, location, majors,

degree level, grades, dates attended, and degree level, grades, dates attended, and graduation date graduation date

List in reverse chronological orderList in reverse chronological order


Major(s)Minor(s)

Recognitions and Honors Specific Course Content

Education: Academic TrainingEducation: Academic Training

Support Technical CompetenciesSupport Technical Competencies


Education:Academic Performance

3.0 3.5

3.7

2.8

3.1

Overall GPA: Specific Competency GradesTrends: Add “Time” and “Interest” grade changesRecent Grade Improvements: Why?


Technical Skills GainedCo-opsInternshipsStudy Abroad

Education: Academic Special Courses

Support Your Total Academic Background Package


SimulationsCase Study CoursesGroup ProjectsLab Experiments

Education: Academic Team WorkEducation: Academic Team Work

Focus: Educational Methods

How Do You Best Learn?


Typical Education Format

Concentrate on descriptions

Be wordy

Edit later Indiana University Bloomington, INBS, Dates of Attendance (xx/xx to xx/xx), Graduation Date, Major, GPAParagraph #1Paragraph #2Paragraph #3, etc.


Activities and Honors

Indicators of leadership, interests, social skills,Indicators of leadership, interests, social skills,

team work, and commitmentsteam work, and commitments List as separate, bulleted items or short paragraphsList as separate, bulleted items or short paragraphs Word selection is very important! Word selection is very important!


Items to discuss:• Leadership• Size of group• Budget responsibilities• People supervised• Time commitment• Personal achievements

Activities and Honors

2- to 3-word descriptive title,1- to 3-sentence clarifying paragraphs


AVOCATIONS

4-H leader4-H leaderMarathon runningMarathon runningCyclingCyclingDance and balletDance and balletInternational travelingInternational travelingSemi-professional tennisSemi-professional tennisJewelry makingJewelry makingTour guideTour guide

Intramural sportsIntramural sportsSemi-professional singerSemi-professional singerSummer theater actressSummer theater actressFashion show modelFashion show modelAmateur photographerAmateur photographerCable TV reporter/hostCable TV reporter/hostScuba divingScuba divingTeam Coach/RefereeTeam Coach/Referee

Hobbies

Time commitments

Avocations

Recognition


HONORS

Pride not Conceit: AchievementsPride not Conceit: AchievementsGet desired recognitionGet desired recognition

Explain each listing: size, dates, natureExplain each listing: size, dates, nature

Dean's ListAT&T ScholarNational Merit ScholarBeta Gamma Sigma HonoraryPresidential ScholarWho's Who Among CollegesHispanic Society FellowshipMetz Merit Scholarship

Army Medal of HonorMost Valuable PlayerAKO Leadership HonoraryAthletic Student TutorMyers Writing AwardAthlete of the Year of FraternityHigh School Valedictorian


Work ExperienceWork ExperienceDesign to ShowDesign to Show

types of skills you acquired what you learned by doing


Experience: On the Job….Experience: On the Job….

List every full-time job List in reverse chronological order Explain any time gaps


Experience: Experience: Coop and InternshipCoop and Internship

Significantexperiences


Experience: Part-Time Summer Volunteer— Shows values and personal Shows values and personal

qualitiesqualities— Need not list every jobNeed not list every job


leadership

responsibilitysocial awareness

WORK EXPERIENCE

teamwork


Experience: POSITION TITLE

Three words maximumThree words maximum DescriptiveDescriptive Capitalize or underlineCapitalize or underline


Experience: DUTIES

DetailDetail One to four sentencesOne to four sentences Key wordsKey words Show personal qualitiesShow personal qualities


Experience:Experience:Responsibility LevelResponsibility Level

people supervised sales dollarsbudget leveldecision latitudecontrol span report to

Incorporate theseinto description


Types Of ReferencesTypes of ReferencesTypes of References

— WORK— PERSONAL— ACADEMIC


Reference Credibility

— LeadersLeaders— BelievableBelievable— High standingHigh standing— Know you very wellKnow you very well


References— PermissionPermission— Two to fourTwo to four— Also on fileAlso on file— Know you wellKnow you well


Reference

References furnished upon requestReferences furnished upon request

pros cons

42

Revise – Revise - Revise

Need quality foundation to startNeed quality foundation to start Never “Final Edition”Never “Final Edition” Constant improvement – Revise annuallyConstant improvement – Revise annually Copy always available for distributionCopy always available for distribution

Apply!

Network!

Circulate!


ReproductionReproductionReproductionReproductionReproductionReproductionReproductionReproductionReproduction


PurposePurposeControversialControversialDiscriminationDiscrimination

45

Avoid Certain Words Forms of the verb “to Forms of the verb “to

be”be” PronounsPronouns Failure connotationsFailure connotations

I me none ailI me none ail

have is will no have is will no

less howless how


WORD CHOICE

ACTIVEACTIVE PASSIVE PASSIVE ACHIEVEMENT ACHIEVEMENT

DESCRIPTIVEDESCRIPTIVE


ACCOMPLISHESTABLISHMANAGEPERFORMMOTIVATECREATEPLANSOLVE

DIRECTSELLRESPONSIBLESUPERVISETOUCHCONTROLINFLUENCE


Background Traits

AttitudeAttitude

CommunicationCommunication

OrganizationOrganization

Personality

Maturity

Enthusiasm Leadership

Professional Poise

Work Habits


SincereSincereReliableReliable

AnalyticalAnalyticalPracticalPractical

OptimisticOptimisticTactfulTactful

LogicalLogicalCreativeCreativeEnergeticEnergetic

AggressiveAggressiveResourcefulResourceful

ConscientiousConscientious

Ascribing descriptive words to your past behaviors indirectlyAscribes the words to YOU!


Action Words (past tense)AnalyzedAnalyzedApprovedApprovedCompletedCompletedDevelopedDevelopedDirectedDirected

EstablishedIncreasedImprovedLeadOrganized

PlannedReducedSolvedSupervisedTrained

Employers want doers, not talkers.Convey an action image.

What management-level tasks have you successfully accomplished?

51

On-the-Job Resumes

Resume changes once in first jobResume changes once in first job Always keep one up-to-date and handyAlways keep one up-to-date and handy

52

If you would like If you would like to learn more, to learn more, Career Planning Career Planning StrategiesStrategies textbook will textbook will supply additional supply additional information on information on this topic.this topic.

jobtalks resume preparation indiana university kelley school of business contents used in this...

Documents

functional sectionsa

job leadspersonal

higher education

job interests

career statement

scan pass

job search partnerseveryone

academic team work focus