jessica wagoner, director of admissions may 24, 2017 · fall 2017 update •csuf is impacted for...
TRANSCRIPT
Admissions Forum Fall 2017 Update - ADT Overview - Cal State Apply
Jessica Wagoner, Director of Admissions
May 24, 2017
Office of Admissions
Student Affairs
• CSU Fullerton has created a new Strategic Enrollment
Management (SEM) model for the campus.
• One of the recommendations from the new SEM was to split
Admissions and Records and create a stand-alone Office of
Admissions.
• The Office of Admissions was moved from Academic Affairs to
Student Affairs, alongside Outreach, Recruitment, Orientation,
Financial Aid and Education Partnerships.
• The move was effective as of January 9, 2017.
Fall 2017
Admission Overview
& Updates
Basic Transfer Requirements • Upper Division Transfer Applicants:
– Golden 4 Courses completed (Oral Communication, Written Communication, Critical Thinking, Math) by the end of Spring for Fall admissions and end of Summer for Spring admissions.
– 60 transferrable units completed • If meeting units in Summer, a hold will be placed and only
allow 9 units.
– Meeting the GPA requirement for the term • The GPA requirement cannot be determined until after
application period has closed. • It is based on the number of applications received, quality of
the applicant pool and the budget for the term. • Highly impacted majors may have higher GPA requirements
than the area GPA requirement (local/out of local).
Golden Four • CSU General Education requirements ("Golden Four") are
designated as Oral Communication, Written Communication,
Critical Thinking, and Mathematics/Quantitative Reasoning.
• Transfer applicants applying for the Fall term must complete
the Golden Four courses no later than the end of the Spring
term.
• Transfer applicants applying for the Spring term must
complete the Golden Four courses no later than the end of
the Summer term.
• C- grades for the Golden Four courses now being accepted
for all CSUs starting Fall 2017.
• Engineering is not required to complete Critical Thinking.
Cal State Fullerton is impacted as a campus and across all majors. A few majors are highly impacted majors.
Local Area Orange County
Community Colleges
UDT Local Area
Fall 2017 Update
• CSUF is impacted for all programs/majors for applicants.
• Highly impacted major for Fall 2017: Nursing
• GPA requirements for Fall 2017 are slightly higher compared to Fall 2016 due to lower enrollment target.
• UDT Enrollment Target is 4,000 new transfers.
• A Waitlist has been established for UDT students for Fall 2017.
• Waitlist offers will be considered by mid-June.
Majors with Additional Requirements
• Nursing: student must meet both CSUF requirements and the School of Nursing admission requirements:
– An Associate Degree in Nursing (or equivalent) from an accredited institution – Eligible for university admission as outlined above (min. 2.75 GPA) – Completion of college level courses in the following areas with a grade of C or better: – Anatomy with Lab – Physiology with Lab – Microbiology with Lab – Chemistry – Statistics
– Current California RN license or be eligible for a California RN license (must obtain prior to
second semester in the program)
• Music: meet University admission criteria and successful Music Department Entrance Audition
• Dance: meet University admission criteria and successful Department of Dance live
Audition
Fall 2017 GPA Requirements
In-area GPA cutoff: 2.75
– Waitlist Offers: 2.55-2.74
– Deny: below 2.55
Out of Area GPA Cutoff: 3.40
– Waitlist Offers: 3.30-3.39
– Deny: below 3.30
– ADT (SB 1440): .1 GPA bump
– International students GPA requirement based on Last School Attended (where earned most units).
Fall 2017 Applications
(new transfers as of 5/21/17)
Applications Received: 24,697 • Local: 7,706 • Out of Local: 16,991
– Admitted: 8,056 • Local: 4,972 • Out of Local: 3,084
– Accepted Offer: 2,936 • Local: 2,189 • Out of Local: 747
– Enrolled: 0 • Local: 0 • Out of Local: 0
Fall 2017 Admissions Numbers
(new transfers as of 5/21/17)
Local UDTs:
• Admit: 4,972
• Waitlisted: 257
• Denied: 997
Out of Local UDTs: • Admit: 3,084
• Waitlisted: 140
• Denied: 7,372
** All UDT admission decisions will be completed by 5/26/17 **
Enrollment Target : 4,000 New UDTs
Fall 2015 Admission Deadlines
CSUF Verify Process (A20 hold)
• As of Fall 2013, CSU Fullerton has implemented a new process to verify GPAs,
transferrable units and Golden Four courses for all transfer students that are Auto
Admitted.
• All Auto Admitted Transfers will have a A20 hold on their record.
• The purpose is to verify the GPA they reported on their admission application, to
confirm they will have at least 60 transferrable units, and verify all Golden Four are
completed with grades of “C-” or higher or in progress for the correct term.
• To remove the A20 hold, they must send us via email [email protected] or fax 657-
278-1324 copies of all their unofficial transcripts.
• Students can accept their admission offers with the A20 hold still in place, but will not
matriculate until the hold has been removed.
• Over 200+ transfers have their admission rescinded from the verify process each year.
• And many more students were notified of their issues early enough to correct the
issues to keep their admission (unit shortage).
• Due to Cal State Apply implementation, we are behind in removing A20 holds.
However, all holds will be removed before Fall registration opens.
Admission Rescinds
• Non-Transferrable Courses
• Students truly think they have 60 transferrable units, but end up being short units due to non-
transferrable courses.
• We make every attempt to work with these students to get them into Summer courses to meet the 60
unit requirement as long as it is not one of their Golden Four courses.
• We have been able to save between 50-80 students each year by having them complete their units
over Summer.
• Proof of Summer enrollment must be submitted in order to allow Fall enrollment.
• If a student fails or withdraws from Summer school their admission is revoked. Since 2013, only three
students have been rescinded due to withdrawing from a course over Summer.
• Cumulative GPA
• Students misreport or miscalculate their cumulative GPA.
• Students will only report their last institution attended GPA.
• Most students with this issue will leave out the institution that will negatively impact their overall GPA.
• Golden Four Course Not Completed
• Students either do not pass or do not complete Golden Four courses.
• They report courses they did not take because they could not find the option on the drop-down.
• On occasion, students will report the same course twice for GE Writing and GE Critical Thinking.
Appeals Process
• If a student is withdrawn from the admission process for a missed deadline or
denied admission- they may appeal their admission decision up to 30 days
from date of official notification.
• There must be serious and exceptional extenuating circumstances and
supporting documentation to be considered for appeal.
• Types of appeals (UDT):
– Application Fee
– Acceptance of Offer
– College Transcript Deadline
– Enrollment Deposit
– Less than 60 Units
– Golden 4 Requirement
– Transfer GPA
– AA-T or AS-T Degree
• Students are given the link for the appeals website directly on their admission notification letter.
– All admissions appeals must be received by CSUF within one month
of the date of the „missed deadline‟ or „deny‟ notification from the Office of Admissions.
– Students complete a cover sheet, and are asked to attach a statement of appeal as well as documentation supporting their appeal.
– Students are notified of appeal decision within 2-3 weeks of submission.
Appeals, Contd.
www.fullerton.edu/admissions/appeals
Associate Degree for Transfer (ADT)
Process and Numbers
Major*
+ Upper
Division GE
AA-T or AS-T Degree
Electives (as needed)
Minimum of 120
units to Graduate!
Components of a
Bachelors of Arts/Science Degree
• If a student earned a Transfer Degree using courses
from out-of-state institutions to fulfill General
Education requirements, a CSU GE Certification or
IGETC will be required in order for Admissions and
Records to update a student‟s Titan Degree Audit.
• CSU GE Certification or IGETC NOT required if all
courses taken at California Community Colleges.
CSU GE Certifications for ADTs?
How are ADT Considered for Admissions to CSU?
CSU Campus Admissions
Impaction Status
Similar Degree
Local Applicant
Similar Degree
Non-Local Applicant
No Impaction
Priority Admission
Min. 2.0 GPA
(Ed. Code 66745)
Campus Impacted
Priority Admission
Min. 2.0 GPA
(Ed. Code 66745)
Supplementary GPA Requirement
Additional .20
GPA Point
Program Impacted
(Any CA Student)
Supplementary GPA Requirement
Additional .10 GPA Point
(20 seats or more)
Campus & Program Impacted
(Any CA Student)
Supplementary GPA Requirement
Additional .10 GPA Point
(20 seats or more)
ADT Awarded for Fall and Spring
Fall admission: AA-T or AS-T degree must be completed no later than the prior Spring.
Spring admission: AA-T or AS-T degree must be completed no later than the prior Fall.
Deadlines for ADTs
ADT Verification dates:
• Fall Admissions: April 3rd
• Spring Admissions: November 16th
Degree Awarded by:
• Fall Admissions: October 1st
• Spring Admissions: March 2nd
ADT Data from Fall 2012 to Fall 2017
Applicant Data Prior to Start of each Admit Term
Fall 2012 Fall 2013 Fall 2014 Fall 2015 Fall 2016 Fall 2017
Self-Reported 2,375 3,217 5,770 8,276 10,314 12,051
In-Progress 112 595 1,403 3,288 5,441 7,247
Completed 27 231 299 706 1,068 496
2,375 3,217
5,770
8,276
10,314
12,051
112 595
1,403
3,288
5,441
7,247
27 231 299 706
1,068 496
0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
ADT Fall Numbers
Self-Reported In-Progress Completed
Data as of 5/21/17
ADT Data Fall 2017
• Reported on Application: 12,051
• Degree In-Progress (TRDG): 7,247
• Degree Verified (TRDV): 496
• Combined In-P/Ver Grand Total: 7,743
Cancelled or Not Completed
• Degree Cancelled (TRDC): 4
• Degree Not Completed (TRDN): 20
Data as of 5/21/17
ADT by Area Fall 2017
• Degree In-Progress LOC: 2,481
• Degree In-Progress OUT: 4,753
• Degree Verified LOC: 189
• Degree Verified OUT: 308
• Both In-Pr/Deg Ver LOC Grand Total: 2,670
• Both In-Pr/Deg Ver OUT Grand Total: 5,061
Data as of 5/21/17
TRANSFER DEGREE FROM COMMUNITY COLLEGES
Top Local Community Colleges
Coastline College
Cypress College
Fullerton College
Golden West College
Irvine Valley College
Orange Coast College
Saddleback College
Santa Ana College
Santiago Canyon College
Top Out of Local Community Colleges
Cerritos College
Chaffey Community College
Citrus College
El Camino College
Long Beach City College
Mount San Antonio College
Rio Hondo College
Riverside Community College
Fall 2017 ADT Top Feeders (VERIFIED)
Data as of 5/21/17
Community College ADTs
Orange Coast College 495
Fullerton College 455
Citrus College 396
El Camino College 356
Santa Ana College 350
Saddleback College 335
Cerritos College 328
Rio Hondo College 318
Pasadena College 314
Golden West College 290
Cypress College 255
Chaffey College 242
Santiago Canyon College 239
Mount San Antonio College 235
Long Beach City College 227
Irvine Valley College 211
Data as of 5/21/17
10%
9%
8%
7%
7%
7% 7% 6%
6%
6%
5%
5%
5%
5% 4% 4%
ADT Feeder Community Colleges
Orange Coast College
Fullerton College
Citrus College
El Camino College
Santa Ana College
Saddleback College
Cerritos College
Rio Hondo College
Pasadena College
Golden West College
Cypress College
Chaffey College
Santiago Canyon College
Mount San Antonio College
Long Beach City College
Irvine Valley College
TRANSFER DEGREE MAJORS
Administration of Justice
Anthropology
Art History
Business Administration
Chemistry
Child and Adolescent Development
Communication Studies
Early Childhood Education
Economics
Elementary Teacher Education
English
Film, Television, and Electronic Media
Geography
Geology (Earth Science)
History
Human Services
Journalism
Kinesiology
Mathematics
Music
Philosophy
Physics
Political Science
Psychology
Public Health Science
Sociology
Spanish
Studio Arts
Theatre Arts
CSUF currently admits and supports SB-1440 students in the majors in the
following:
Fall 2017 ADT Majors (VERIFIED)
Data as of 5/21/17
Major ADTs
Business 2,177
Psychology 1,326
Communications 891
Sociology 648
Criminal Justice 532
Kinesiology 347
Identification Process
Proof of an ADT in-progress or completed can be
sent to CSU Fullerton various ways:
• eVerify website (#1 preferred method)
• Email to [email protected]
• Fax to 657-278-1140
• Official Transcript (posted on)
CSU Fullerton only considers a student an ADT student
once their degree in-progress or completed is verified.
e-Transcript Data Sample
Transcript Alert System
Developed a process to send alert messages to Evaluators when a transcript has been posted with either an ADT in-progress or completed.
Coding ADT Students
Student Groups have been created in our system to
manage, track, and monitor ADT applicants and
students.
We have created five Student Groups:
1. Self-Identified on Application: TRDS
2. In-Progress ADT Verification Form/Transcript: TRDG
3. Verified ADT Completed: TRDV
4. Incomplete ADT: TRDN
5. Cancelled ADT Agreement: TRDC
Titan Degree Audit (TDA)
• TDA has been updated to use and display four of the
Student Groups.
• If students coded as in-progress or completed (TRDG or
TRDV), lower division course requirements are waived on
their TDA.
• If the degree is not earned (TRDN) or cancelled (TRDC),
their TDA is updated. The student is also automatically
emailed to notify their TDA has been updated.
• ADT Unique Degree Code (example 31976) information
has been added to the Education page on the Field of
Study 1 field in PeopleSoft for the community college.
Titan Degree Audit (TDA)
Advising Holds
ADT Reports
Automated
Communications • CSU Fullerton has a systematic and automated way to
communicate to ADT students.
• Students need to be informed of what the ADT degree provides
them in the way of admissions and progress towards their
degree at CSU Fullerton.
• Runs based on inclusion in Student Groups.
• Messages are emailed to student and archived in Imaging.
• Emails are triggered every time a student is added to a specific
Student Group (TRDS, TRDG, TRDV, TRDN or TRNC).
• Emails inform students of their current status and provide
detailed information about their status.
Sample Communications
Cancellation Process
• When ADT admitted students deviate from the plan
(add minor, change major, DQ, etc.) it cancels the
agreement.
• Our process runs daily and automatically adds
students to “Cancelled” group as needed.
• Staff automatically notified daily when any students
are cancelled to verify results.
• Communications are emailed to the student.
• All communications are imaged.
• Titan Degree Audit (TDA) is updated to reflect
change.
Canceled Sample Communication
Major Clusters Set-up
Major Clusters
Major Cluster
CSU DDb Key
Academic Plans - Could be 1 or more
CCC Degree Code
- Use on Field of Study 1
CCC Ext Org Code
Major Cluster Details
Cancellation Report
(email)
Fall 2012- Fall 2017
Over 2,300
Cancelled Agreements
Things You Need To Keep In Mind… • Transfer Degree can be Cancelled
– If a student changes their academic plan by either changing their major,
declaring a second major, declaring a minor, or declaring a second
concentration/non approved concentration will cancel the transfer degree
agreement.
• What does this mean when a Transfer Degree Agreement is cancelled?
– If a transfer degree is cancelled, this means that the University may no longer
guarantee that only 60 units are required to satisfy graduation
requirements, post-transfer.
– In regards to General Education, a student may be required to take
additional GE courses to satisfy unmet requirements, as well as possibly fulfill
additional major requirements.
• IMPORTANT NOTE: when a Transfer Degree Agreement is cancelled, it only alters
remaining degree requirements. A student‟s admission is not rescinded. This is a
CSU Fullerton policy only, not a CSU policy.
Redirection Process
• Only verified (in-progress or completed) ADT students are eligible for
redirection if they are denied to CSU Fullerton and are CSU eligible.
• Redirection cannot be done until we have finalized our GPA for the
term and have verified the student is a true ADT student.
• Due to the ADT systemwide deadline for the CCCs to post ADTs in
eVerify, the timing for redirection is late in the admission process.
• We redirect most applicants in Fall between April and May and Spring
applicants between November and December.
• Each CSU campus is directed by the Chancellor‟s Office to redirect
students to two specific CSU campuses. For Fullerton, it is SFSU
and CSUCI.
• Students are notified on their deny letters they have or will be
redirected and they also notified of the campus to which they are
being redirected.
Redirects Fall Numbers Redirected Students for Fall Terms:
• Fall 2012: 11
• Fall 2013: 135
• Fall 2014: 541
• Fall 2015: 1,437
• Fall 2016: 2,319
• Fall 2017: 2,592 Data as of 5/21/17
0
500
1,000
1,500
2,000
2,500
3,000
Fall 2012 Fall 2013 Fall 2014 Fall 2015 Fall 2016 Fall 2017
Redirects
Redirection Challenges
• The timing is very late in the admission process.
• It is very difficult for both the student and the receiving campus
with such little time.
• Major do not transfer over to the receiving CSU campus. We are
directing students for being an ADT denied student, but not
verifying the receiving campus offers their major.
• It slows down the admission process for these students we know
are not admissible, but cannot redirect until we get confirmation
of their ADT degree.
• Receiving campuses are struggling with the high volume of
redirected applications without the resources or time to process
them quickly.
eVerify – CSUF Custom Process CSU Fullerton has created an automated process to systematically load and code eVerify student data into our system. The modification we developed has four different processes within it.
Process 1: Data Collection
– After the eVerify deadline has past, CSUF pulls the data file of all community college data in the system.
– The new process will automatically code students that are getting their ADT in our system as verified ADT students.
– This new process allows us to code and clean up all ADT students from the eVerify site within 20 minutes, instead of 3 or 4 months!
Process 2: TRDG to TRDV
– This process runs nightly to identify all EDI transcripts that have been received to check if a ADT degree has been posted for students with ADT degrees in progress.
Process 3: Redirection Coding
– This process runs nightly to ensure all students that been redirected are coded correctly.
Process 4: TRDN Coding
– This process runs after the final evaluations are completed for a term.
– For all ADT students that had their degrees in progress, but never completed their ADT degree, it corrects their coding to indicate the degree was never earned.
Mass Update via eVerify
Cal State Apply