Iug 2014 erm handout

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<ul><li><p>Necessity is the Mother of Invention: Using ERM to Manage Electronic Books A Poster for IUG 2014, Detroit </p><p>Presented by the University of Nevada, Reno Libraries Trish Tlapak ptlapak@unr.edu, Barb Wiley bwiley@unr.edu, and Dana Miller danamiller@unr.edu </p><p>Introduction </p><p>After a major outage of an e-book vendor in 2012 resulted in a lengthy cleanup project, UNR </p><p>Libraries Discovery Services team began adding net check-in records to all e-book </p><p>bibliographic records, linking e-book collections to corresponding ERM Resource records. This </p><p>change facilitates easy identification of the scope of an e-book collection, provides a place to </p><p>store contact and license information, and gives the Metadata &amp; Cataloging Department a </p><p>place to store MARC record loading notes and administrative information. </p><p>Before ERM: Free-floating e-book records are very challenging to manage. </p><p>Implementation of ERM for E-books </p><p>Phase 1: Records for Existing E-books </p><p>1. Determine how to find records for a particular subscription, whether a set of individual titles, or a package. What criteria? </p><p>2. Create a new ERM record to which new e-book type check-in records will be attached. </p><p>3. Find all e-book records for a particular resource using Create Lists function. </p><p>4. Export bib record number, e-book title (MARC field 245). Use txt file to create coverage load file. </p><p>5. Using ERM coverage loader, load against review file created in step 3. </p><p>Phase 2: New E-books Records- General Workflow </p><p>1. When new e-book bibliographic records are received, the cataloger finds corresponding ERM record for the package. </p><p>2. The cataloger copies Resource ID information into 949 fields in e-book MARC records. </p><p>3. During load process, loader table produces new check-in records. </p></li><li><p>Necessity is the Mother of Invention: Using ERM to Manage Electronic Books A Poster for IUG 2014, Detroit </p><p>Presented by the University of Nevada, Reno Libraries Trish Tlapak ptlapak@unr.edu, Barb Wiley bwiley@unr.edu, and Dana Miller danamiller@unr.edu </p><p>After ERM: everything is connected! (net check-in records make it possible) </p><p>Results </p><p> 44 new ERM resource records were created to represent e-book collections. </p><p> At the end of Phase 1, over 50,000 e-book bibliographic records were linked to ERM via </p><p>attached check-in records. </p><p> License records are now being attached, as well as other vendor information. </p><p> URLs for retrieving records, as well as login/password information and notes for MARC </p><p>record retrieval are now stored in ERM. </p><p> All records can be found in the Summary view of the ERM record. No longer is there </p><p>the need to run any review files to find them. </p><p> Maintenance of all phases of a package lifecycle can easily be shared by multiple </p><p>departments in Technical Services. </p><p> Ticklers can be set in ERM to remind catalogers to check for new records. </p></li></ul>