items on report

I N D E X

Chief Executive Officer’s Report

14 DECEMBER 2009

ITEMS ON REPORT

ANNUAL GENERAL MEETING OF ELECTORS ........................................................................... 1 COUNCILLORS INFORMATION BULLETIN ISSUE 20/2009....................................................... 5

ATTACHMENTS

MINUTES OF AGM 2009

CHIEF EXECUTIVE OFFICER’S REPORT Period Ended 10 December 2009

CITY OF ARMADALE Chief Executive Officer’s Report

Mayor and Councillors City of Armadale Following is my Report for the period ended 10 December 2009 1. ANNUAL GENERAL MEETING OF ELECTORS 2009 WARD All FILE REF: G/CM/2 DATE 9 Dec 2009 REF SDS RESPONSIBLE MANAGER

CEO

In Brief:- • Recommend receipt of the Minutes of the AGM

held on 3rd December 2009. Recommend various actions in response to

decisions made at the Annual General Meeting of Electors.

Tabled Items Nil. Officer Interest Declaration Nil. Strategic Implications

Communicating and Marketing Good communication between the City and its community is essential if there is to be a shared understanding of direction, objectives and service levels. Our aim is to maintain dialogue to understand community needs and expectations and communicate our achievements to the community.

Legislation Implications Local Government Act 1995 – Subdivision 4, Section 5.33 states: (1) All decisions made at an electors’ meeting are to be considered at the next ordinary council

meeting or, if that is not practicable –

(a) at the first ordinary council meeting after that meeting; or (b) at a special meeting called for that purpose,

whichever happens first.

(2) If at a meeting of the council a local government makes a decision in response to a decision

made at an electors meeting, the reasons for the decision are to be recorded in the minutes of the council meeting.

CHIEF EXECUTIVE OFFICER’S REPORT Period Ended 10 December 2009 Council Policy / Local Law Implications Nil Budget / Financial Implications Nil BACKGROUND Council at its meeting on 9th November 2009 accepted the Annual Report and resolved to hold its Annual General Meeting of Electors on Thursday 3rd December 2009. COMMENT Minutes of the Annual General Meeting of Electors held on 3rd December 2009 are attached to this Report for Council to receive consider and determine as appropriate. (Refer to Attachment “A-1”) The proposed Council decisions together with supporting reasons in response to the decisions made at the Annual General Meeting held on 3 December 2009, are presented in this Report.

That Council: 1. Receives the Minutes of the Annual General Meeting of Electors held

on 3 December 2009 as presented at Attachment “A-1” to this Report. 2 Pursuant to the requirements of section 5.33 of the Local Government

Act 1995, adopt the following Table detailing Council’s decisions and supporting reasons made in response to the decisions made at the Annual General Meeting of Electors held on 3 December 2009, ie.

Council’s decision in response to the decision made at the Annual General Meeting of Electors

Comments/Reasons for Council’s decision Decision made at the Annual General Meeting of Electors held on 3 Dec 2009

That Council review its post mature street tree removal and replacement programme, encompassing street amenity, aboricultural amenity, and asset management principles.

The ficus trees on suburban streets in Westfield and Clifton Hills and other suburbs were placed inappropriately. Over the years there have been constant requests from ratepayers to remove them due to damage to retaining walls, houses and public infrastructure. Trees under powerlines need to be cut back 2.5m from these lines leaving very little foliage and canopy of large trees, such as ficus, remaining, and significantly reducing their arborcultural health. There is a significant streetscape amenity benefit by providing a consistent tree species along a street; piecemeal removal of trees limits this amenity. Also, the

“We the residents of Vistula Terrace, Clifton Hills are strongly opposed to Council’s decision to remove the ficus trees that line the verges. These trees are healthy and mature and are not damaging property. We ask Council to reverse the decision to remove the ficus trees and adopt a more progressive and environmentally conscious


Council’s decision in response to the decision made at the Annual General Meeting of Electors

Comments/Reasons for Council’s decision Decision made at the Annual General Meeting of Electors held on 3 Dec 2009

City has a substantial liability risk by leaving inappropriate trees in place, as it can be deemed at law to have failed in its duty of care to all users, including infrastructure providers, of the road reserve. This led to Council determining a protocol and program of removal of inappropriate trees and their replacement with species appropriate to streetscapes. Council has not made the decision to remove street trees lightly, but considering both the actual damage already caused throughout the City and the considerable risk of further damage, it has budgeted to remove 1000 inappropriate street trees, of which half are ficus, and is currently halfway through the program. It must be emphasised that the program also includes replacement trees. Council is open to discussion with those who wish to retain ficus trees on their verges and this may an agreement with the residents of the street indemnifying Council against any future damage caused by the retained trees.

approach towards these trees such as that exhibited by the City of Gosnells who assess their ficus trees on a case by case basis only removing those that are diseased or causing damage.”

3 Notes Officers will respond to the questions taken on notice at the 2008-

2009 Annual General Meeting of Electors within 2 weeks of the Minutes of the meeting being received by Council.

Moved Cr __________ Motion Carried/Lost

CHIEF EXECUTIVE OFFICER’S REPORT Period Ended 10 December 2009 2. COUNCILLORS’ INFORMATION BULLETIN – ISSUE NO. 20/2009

WARD All FILE REF: CIB DATE 2 December 2009 REF TLC RESPONSIBLE MANAGER

CEO

In Brief: Councillors’ Information Bulletin –

Councillors are advised to take note of the information submitted in Issue No. 20/2009 to be received by Council.

Strategic Implications Corporate Services 2.1 Identify and implement mechanisms to improve communication and achieve common

understanding of corporate issues and objectives.

COMMENT The following general information and memorandums were circulated in Issue No. 20 on 2 December 2009.

Correspondence & Papers

WA Local Government Association (WALGA) News Issue No.44.09 – 9 November 2009 Issue No.45.09 – 16 November 2009 Issue No.46.09 – 23 November 2009 Issue No.47.09 – 30 November 2009

Australian Local Government Association (ALGA) News 6 November 2009 13 November 2009 20 November 2009 27 November 2009

Correspondence/Media Releases Economic Briefing – November 2009 Dale Cottages Inc Thank You Letter Change of Name – Swan TAFE to Polytechnic West Make Safe Driving Your Christmas Gift – 13 November 2009 Equitable Input to Community Development Assured – 20 November 2009 Information from Human Resources Employee Movements Information from Technical Services

Outstanding Matters & Information Items Report on Outstanding Matters – Technical Services Committee


Monthly / Quarterly Departmental Reports Technical Services Works Programme Minutes of Occasional/Advisory Committees

Bungendore Park Management Commitee Annual Report Bungendore Park Management Committee Meeting October 2009 Armadale Gosnells Landcare Group Minutes October 2009 Armadale Gosnells Landcare Group Minutes August 2009

Miscellaneous Roadway Access Notice – Brookton Highway Information from Community Services

Report on Outstanding Matters – Community Services Committee Monthly / Quarterly Departmental Reports

Library & Heritage Services General Monthly Report – October 2009 Manager Ranger & Emergency Services Monthly Report – October 2009 Minutes of Occasional/Advisory Committees

Connected Communities Armadale Inc. – 8 October 2009 Disability Advisory Team Meeting – 3 November 2009 CoA Highland Reference Group Meeting – 20 October 2009

Information from City Strategy Progress Report

Progress Report on Contingency, Operational & Strategic Projects Outstanding Matters & Information Items

Report on Outstanding Matters – City Strategy Committee Donations/Grants/Contributions

November 2009 Accounting Report

Report of Common Seal Information from Development Services

Outstanding Matters & Information Items

Report on Outstanding Matters - Development Services Committee Metro Region Scheme 1161/41 - Parks & Recreation Reservations for Public Lands Health

Health Services Manager’s Report for the month of October 2009 Planning

Planning Services Manager’s Report for the month of October 2009 Reviews before the State Administrative Tribunal (SAT) Town Planning Scheme No.4 - Amendment Action Table Planning Applications Monthly Statistics – October 2009 Subdivision Applications - WAPC Approvals/Refusals – October 2009 Subdivision Applications - Rpt on Lots Registered for 05/06, 06/07, 07/08 & 08/09 PAW Closure Report - Significant Actions during October 2009 Road Naming Report 2008/09 & consequential action of Council Recommendation Compliance Officer’s Report for the month of October 2009 Building


Building Services Manager’s Report for the month of October 2009 Building Applications Monthly Statistics – October 2009

RECOMMEND That Council acknowledge receipt of Issue No 20/2009 of the Information Bulletin.

Moved Cr ____________ Motion Carried (_____) R S TAME CHIEF EXECUTIVE OFFICER

CHIEF EXECUTIVE OFFICER’S REPORT 8 Attachment A-1 Period Ended 10 December 2009

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