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Request for Proposal for

Selection of Consultant for

Performance Assessment and Rehabilitation of Existing STPs

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Issued by

National Mission for Clean Ganga (Ministry of Water Resources,River Development & Ganga Rejuvenation)

1st Floor, Major Dhyan Chand National Stadium, India Gate, New Delhi-110002.

Telephone: +91-11-23072900-01 E-mail ID: [email protected]

Website: www.nmcg.nic.in

RFP No.: T-17/2014-15/834/NMCG

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DISCLAIMER

The information contained in this Request for Proposal document ("RFP") or subsequently

provided to Bidders, verbally or in documentary or any other form by or on behalf of the

National Mission for Clean Ganga (here forth referred to as NMCG in this document) or any

of its employees or advisers, is provided to Bidders on the terms and conditions set out in this

RFP and such other terms and conditions subject to which such information is provided.

This RFP is not an agreement and is neither an offer nor invitation by the NMCG to the

prospective Bidders or any other person. The purpose of this RFP is to provide interested

parties with information that may be useful to them in making their offers, financial or

technical (“Proposals”) pursuant to this RFP. This RFP includes statements, which reflect

various assumptions and assessments arrived at by the NMCG in relation to the Project. Such

assumptions, assessments and statements do not purport to contain all the information that

each Bidder may require. This RFP may not be appropriate for all persons, and it is not possible

for the NMCG, its employees or advisors to consider the investment objectives, technical

expertise, financial situation and particular needs of each party who reads or uses this RFP.

The assumptions, assessments, statements and information contained in the RFP Document

may not be complete, accurate, adequate or correct. Each Bidder should, therefore, conduct

its own investigations and analysis and should check the accuracy, adequacy, correctness,

reliability and completeness of the assumptions, assessments, statements and information

contained in this RFP and obtain independent advice from appropriate sources.

Information provided in this RFP to the Bidder(s) is on a wide range of matters, some of which

may depend upon interpretation of law. The information given is not intended to be an

exhaustive account of statutory requirements and should not be regarded as a complete or

authoritative statement of law. The NMCG accepts no responsibility for the accuracy or

otherwise for any interpretation or opinion on law expressed herein.

The NMCG, its employees and advisors make no representation or warranty and shall have

no liability to any person, including any Applicant or Bidder under any law, statute, rules or

regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss,

damages, cost or expense which may arise from or be incurred or suffered on account of

anything contained in this RFP or otherwise, including the accuracy, adequacy, correctness,

completeness or reliability of the RFP and any assessment, assumption, statement or

information contained therein or deemed to form part of this RFP or arising in any way for

participation in this Bidding Stage.

The NMCG also accepts no liability of any nature whether resulting from negligence or

otherwise howsoever caused arising from reliance of any Bidder upon the statements

contained in this RFP.

The NMCG may in its absolute discretion, but without being under any obligation to do so,

update, amend or supplement the information, assessment or assumptions contained in this

RFP. The issue of this RFP does not imply that the NMCG is bound to select a Bidder or to

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appoint the Selected Bidder as the case may be, for the Project and NMCG reserves the right

to reject all or any of the Bidders or Bids without assigning any reason whatsoever.

The Bidder shall bear all its costs associated with or relating to the preparation and submission

of its Bid including but not limited to preparation, copying, postage, delivery fees, expenses

associated with any demonstrations or presentations which may be required by NMCG or any

other costs incurred in connection with or relating to its Bid. All such costs and expenses will

remain with the Bidder and NMCG shall not be liable in any manner whatsoever for the same

or for any other costs or other expenses incurred by a Bidder in preparation or submission of

the Bid, regardless of the conduct or outcome of the Bidding Process.

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Table of Contents

Disclaimer………………………………………………………………………………………………………………………….……………2 Table of Contents………………………………………………………………………………………………………………………….…4 Letter of Invitation………………………………………………………………………………………………………………………….6

1. Introduction ....................................................................................................................................... 7

1.1 Introduction ....................................................................................................................................... 7

1.2 Bidding Process .................................................................................................................................. 7

1.3 Contractual Framework ...................................................................................................................... 9

2. Instruction to Bidders ....................................................................................................................... 10

2.1 General ............................................................................................................................................ 10

2.2 Additional Requirements for a Consortium ....................................................................................... 11

2.3 Change in Composition of Consortium .............................................................................................. 11

2.4 Number of Proposals ........................................................................................................................ 11

2.5 Proposal Preparation Cost ................................................................................................................ 11

2.6 Verification of Documents ................................................................................................................ 11

2.7 Language ......................................................................................................................................... 12

2.8 Currency ........................................................................................................................................... 12

2.9 Clarifications by Bidders ................................................................................................................... 12

2.10 Pre – Proposal Meeting .................................................................................................................... 13

2.11 Amendment of RFP Document .......................................................................................................... 13

2.12 Miscellaneous- Other Provisions ....................................................................................................... 14

2.13 Disqualification ................................................................................................................................ 15

2.14 Bid Security ...................................................................................................................................... 19

2.15 Validity of Proposal .......................................................................................................................... 20

2.16 Bidders Responsibility ...................................................................................................................... 20

2.17 Format and Signing of Proposal ....................................................................................................... 20

2.18 Sealing and Marking of Proposal ...................................................................................................... 22

2.19 Proposal Due Date ............................................................................................................................ 23

2.20 Late Proposals .................................................................................................................................. 23

2.21 Modification and Withdrawal of Proposals ...................................................................................... 23

2.22 Clarifications Sought by NMCG ......................................................................................................... 23

2.23 Consultant(s) or Advisor(s) ............................................................................................................... 24

3. Eligibility of Bidder(s) ....................................................................................................................... 25

3.1 Eligibility Criteria .............................................................................................................................. 25

4. Evaluation of Proposal ..................................................................................................................... 28

4.1 Opening of Proposal ......................................................................................................................... 28

4.2 Evaluation of Proposal ..................................................................................................................... 29

4.3 Test of Responsiveness ..................................................................................................................... 29

4.4 Opening of Technical Proposal ......................................................................................................... 30

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4.5 Evaluation of Technical Proposal ...................................................................................................... 30

4.6 Evaluation of Price Proposal ............................................................................................................. 32

4.7 Final Evaluation ................................................................................................................................ 32

4.8 Notification ...................................................................................................................................... 33

4.9 NMCG’s Right to Accept or Reject Proposal ...................................................................................... 33

4.10 Acknowledgment of Letter of Acceptance (LOA) and Execution of Contract Agreement ................... 34

4.11 Performance Guarantee ................................................................................................................... 34

Appendix 1: Schedule of Bidding Process ....................................................................................................... 36

Appendix 2: Format of Acknowledgement of RFP Document and Notification of Intent to Submit Proposal .. 37

Appendix 3: Format for Covering Letter cum Project Undertaking ................................................................. 38

Appendix 4: Format for Power of Attorney for Signing of Proposal ................................................................ 41

Appendix 5: Format for Power of Attorney for Lead member of the consortium ............................................ 43

Appendix 6: Format for Affidavit Certifying no Blacklisting ............................................................................ 45

Appendix 7: Format of Bid Security ................................................................................................................ 46

Appendix 8: Format of Affidavit ..................................................................................................................... 49

Appendix 9: Format of Non-Collusion Certificate ........................................................................................... 50

Appendix 10: Technical Proposal.................................................................................................................... 51

Appendix 10A: Description of Approach, Methodology and Work Plan for Performing Assignment .............. 52

Appendix 10B: Information on Bidder’s Organisation .................................................................................... 53

Appendix 10C: Project Experience During Last Ten Years ............................................................................... 54

Appendix 10D: Format of Project Experience Details ..................................................................................... 55

Appendix 10E: Proposed Personnel List and Details ....................................................................................... 56

Appendix 10F: Curriculum Vitae (CV) ............................................................................................................. 57

Appendix 10G: Work Schedule and Planning for Deliverables ........................................................................ 59

Appendix 10H: Team Composition, Assignment and Experts’ Inputs .............................................................. 60

Appendix 11: Financial Information of Bidder’s Organisation ........................................................................ 61

Appendix 12: Format of Price Proposal Letter ................................................................................................ 62

Appendix 12A: Summary of Price Proposal .................................................................................................... 63

Appendix 12B: Breakdown of Fees - Remuneration ........................................................................................ 64

Appendix 12C: Breakdown of Fees - Reimbursable Expenses ......................................................................... 65

Appendix 13: Terms of Reference ................................................................................................................... 66

Appendix 14: Checklist ................................................................................................................................... 76

Appendix 15: Format of Pre-Proposal Queries ............................................................................................... 78

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Letter of Invitation RFP No.: T-17/2014-15/834/NMCG New Delhi, Dated : Dear Ms./Mr.:

1. The National Mission for Clean Ganga (NMCG) is executing NAMAMI GANGE program involving enormous level of development work to be carried out across the identified cities and villages in the five States.

2. The NMCG wishes to undertake the performance assessment of existing sewage

treatment plants (STPs) along main stem of river Ganga with the perspective to make theses STPs perform to thier optimum capacity.

3. The NMCG invites proposal from eligible and experienced consultancy firms to provide the following consulting services: Performance Assessment and Rehabilitation of Existing STPs. More details on the services and qualification details are provided in the Terms of Reference in this RFP.

4. A Bidder will be selected under “Quality cum Cost Based System” and procedures

described in this RFP.

5. The RFP includes the following documents: Letter of Invitation Section 1– Introduction Section 2 – Instruction to Bidders Section 3 – Eligibility of Bidder(s) Section 4 - Evaluation of Proposal and Appendices1 to 15 Contract agreement (to be uploaded)

6. Please inform us in writing at the following address:

Dr. Indresh Kumar Sawhney Procurement Specialist National Mission for Clean Ganga 1st Floor, Major Dhyan Chand National Stadium, India Gate, New Delhi-110002. Telephone: +91-11-23072900-01 E-mail ID: [email protected] upon receipt:

(a) that you received this RFP document; and (b) that you will submit the proposal by the date & time indicated in the RFP.

Yours sincerely, Director General National Mission for Clean Ganga (NMCG)

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1. Introduction

1.1 Introduction

1.1.1 The ‘NAMAMI GANGE Programme’ involves enormous level of development work to

be carried out across the identified cities and villages in the five States identified under

the programme. The ‘Namami Gange Programme’ is an integrated Conservation

Mission, approved as a ‘Flagship Programme’ by the Union Government in June, 2014

with budget outlay of Rs. 20,000 Crore to accomplish the objectives of effective

abatement of pollution, conservation and rejuvenation of national river the Ganga.

1.1.2 National Mission for Clean Ganga (NMCG) is the central level coordinating body

supported by States Level Program Management Groups (SPMGs) for successful

implementation of the programme. NMCG is the implementation wing of National

Ganga Council which was set up in October, 2016 under the River Ganga

(Rejuvenation, Protection and Management) Authorities order, 2016. The aim of the

NMCG is abatement of pollution, conservation and rejuvenation of National River

Ganga.

1.1.3 The main objective of the proposed consultancy assignment is to undertake a

comprehensive study of existing Sewage Treatment Plants (STPs) located along the

stretch of main stream of River Ganga, which are discharging into the river and

develop recommendations for rehabilitation, augmentation and redundancy and

operation & maintenance of the existing STPs.

1.1.4 NMCG intends to select a Consultant for providing Performance Assessment and

Rehabilitation of Existing STPs for effective and efficient implementation of projects.

In this regard, NMCG invites proposals from qualified, technically competent and

experienced entities to provide the consultancy services as detailed in this RFP.

1.1.5 The duration time of the assignment and the Contract would be for a period of six (6)

months from the date of letter of award by NMCG to the Selected Bidder or as

communicated by the NMCG whichever is earlier. The duration of assignment and the

Contract could be extended for a further period as decided by the NMCG based on

performance of the Consultant and mutual agreement.

1.2 Bidding Process

1.2.1 NMCG is conducting the Bidding Process for selection of Consultant for providing

services as mentioned in this RFP and as a part of the same, invites detailed proposals

(General Proposal containing Qualification Documents, Technical Proposal and Price

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Proposal, collectively referred to as the “Proposal”) from the eligible firms(hereinafter

referred to as the “Bidder(s)”).

1.2.2 The Proposal would be evaluated on the basis of the evaluation criteria set out in this

Request For Proposal (RFP) document (hereinafter referred to as the “Evaluation

Methodology”) in order to identify the Successful Bidder(s) for the Project (hereinafter

referred to as the “Successful Bidder(s)”). The Successful Bidder would then be

required to enter into an agreement with NMCG (hereinafter the “Contract

Agreement”)and perform the obligations as stipulated therein, in respect of the

Project.

1.2.3 Pursuant to the issue of this RFP, NMCG shall receive Proposals prepared and

submitted in accordance with the terms set forth in this RFP and other documents to

be provided by NMCG pursuant to this RFP including annexure thereto (collectively

referred to as the "RFP Document"), as modified, altered, amended and clarified from

time to time by NMCG.

1.2.4 The RFP Document including this RFP and all attached documents are and shall remain

the property of NMCG and transmitted to the Bidders solely for the purpose of

preparation and the submission of their respective Proposals in accordance herewith.

Bidders are to treat all information as strictly confidential and shall not use it for any

purpose other than for preparation and submission of their Proposals. NMCG will not

return any Proposal or any information provided along therewith.

1.2.5 Any condition or qualification or any other stipulation contained in the Proposal shall

render the Proposal liable to rejection as a non-responsive Proposal.

1.2.6 This RFP is not transferable.

1.2.7 The Successful Bidder(s) will be selected based on Quality and Cost Based Selection

(QCBS) procedures described in this RFP.

1.2.8 NMCG has adopted a single stage two bid system (collectively called the “Bidding

Process”) for the Selection of the Consultant for providing services as specified in this

RFP. NMCG shall select entity pursuant to this RFP who are eligible for participation in

this stage of the Bidding Process (the “Proposal Stage”) comprising the RFP including

selection of the Successful Bidder(s) in accordance with this RFP. Only the eligible

entities are permitted to participate in this RFP.

1.2.9 In the Proposal Stage, the Bidders are being called upon by this RFP to submit their

Proposals in accordance with this RFP and other RFP Documents that may be provided

by NMCG pursuant to this RFP. As a part of the Proposal Stage of the Bidding Process,

the Bidders are required to provide three envelopes containing their (i) General

Proposal containing Qualification Documents; (ii) Technical Proposal and (ii) Price

Proposal as part of their complete Proposal.

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1.2.10 NMCG reserves the right to reject the Proposal of a Bidder without opening the

Technical Proposal if the contents of General Proposal are not substantially responsive

with the requirements of this RFP Document.

1.2.11 The Bidders whose Technical Score based on evaluation of their Technical Proposals is

equal to or above the Threshold Score as per Clause 4.6.1(“Technically Shortlisted

Bidders”) shall be considered for evaluation of their Price Proposal.

1.2.12 The Bidder securing the maximum “Highest Composite Score” shall be the “Preferred

Bidder”.

1.2.13 The Bidders are expected to carry out, at their own cost due diligence for the Project

as may be required to submit their Proposals for providing specified services as

detailed in this RFP.

1.2.14 Details of the process of selection, including the schedule of Bidding Process (as

provided in Appendix 1 of the RFP Document), are spelt out in this RFP.

Without prejudice to the foregoing NMCG may at any stage of the Bidding Process,

verify whether the Bidders are maintaining their commitments and eligibility status as

per the requirements of the RFP.

1.3 Contractual Framework

1.3.1 NMCG will enter into a contract with the Selected Bidder(s) (“Consultant”) in respect

of the scope of services as mentioned in the Terms of Reference (“ToR”) covered

under this RFP.

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2. Instruction to Bidders

2.1 General

2.1.1 Bidders eligible in terms of the short-listing criteria as mentioned in RFP for the Project

are eligible to submit Proposal in response to this RFP Document. Bidders shall

acknowledge receipt of this RFP Document in the format provided as Appendix 2.

2.1.2 In case the Bidder is a Consortium, the Members thereof should furnish a Power of

Attorney in favour of the Lead Member in the format at Appendix4.

2.1.3 Notwithstanding anything to the contrary contained in this RFP, the detailed terms

specified in the contract agreement shall have overriding effect; provided, however,

that any conditions or obligations imposed on the Bidder hereunder shall continue to

have effect in addition to its obligations under the contract agreement.

2.1.4 Bidders shall, as part of their Proposal provide updates, in respect of any information

submitted with their response to the RFP Document, which has till the date of

submission of their response to this RFP Document changed or altered or modified,

and shall continue to meet the Qualification Criteria set out in the RFP Document.

2.1.5 The Price Proposal should be furnished in the format at Appendix 10, clearly indicating

the Proposal amount in both figures and words, in Indian Rupees only, and signed by

the Bidder’s authorised signatory. In the event of any difference between figures and

words, the amount indicated in words shall be taken into account.

2.1.6 The Price Proposal shall consist of a price to be quoted by the Bidder and shall be

payable by NMCG to the Selected Bidder, as per the terms and conditions of this RFP

and the provisions of the contract agreement.

2.1.7 The Bidder shall deposit a Bid Security in accordance with the provisions of this RFP.

2.1.8 The Successful Bidder shall be required to, inter alia: (i) enter into the Contract

Agreement, (ii) adhere to the provisions of the contract agreement so entered into,

and (iii) implement the Project in accordance with the terms of the said contract

Agreement.

2.1.9 Notwithstanding anything stated elsewhere in these documents, NMCG shall have the

right to seek updated/ new information/documents from the Bidders to ensure their

continued eligibility. Bidders shall provide evidence of their continued eligibility in a

manner that is satisfactory to NMCG. A Bidder may be disqualified if it is determined

by NMCG, at any stage of the Bidding Process, that the Bidder will be unable to fulfil

the requirements of the Project or the Bidder fails to continue to satisfy the eligibility

criteria. Supplementary /new information or documentation may be sought from

Bidders at any time and must be provided within a reasonable timeframe as stipulated

by NMCG.

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2.1.10 A Power of Attorney nominating the person for signing the Proposal, for and on behalf

of the Bidder, as its Authorized Signatory shall be furnished by the Bidder, as per the

format enclosed at Appendix 4and Appendix 5.

2.2 Additional Requirements for a Consortium

2.2.1 The Proposal shall be signed by the duly authorised signatory of the Lead Member and

shall be legally binding on all the members of the Consortium.

2.2.2 The Proposal should contain the information for each member, wherever required.

2.2.3 A Bidder who submits Proposal in its individual capacity or as part of a Consortium

cannot participate as a member of any other Consortium submitting the Proposal.

2.3 Change in Composition of Consortium

2.3.1 The composition or constitution of the Consortium qualified during the RFP Stage,

shall not be altered during the Proposal Stage or during or after the Contract

Agreement execution. Any change in composition or constitution of the Consortium

after the Contract Agreement shall be with the written approval of the NMCG. No

requests for change in composition or constitution of the Consortium shall be allowed

till the signing of Contract Agreement.

2.4 Number of Proposals

Each Bidder shall submit only one (1) Proposal in response to this RFP Document. Any

entity, which submits or participates in more than one Proposal will be disqualified

and will also cause the disqualification of Consortium of which it is a member.

2.5 Proposal Preparation Cost

The Bidder shall be responsible for all the costs associated with the preparation of its

Proposal, site visits and other costs and its participation in the Bidding Process. NMCG

will not be responsible or in any way liable for such costs, regardless of the conduct or

outcome of the bidding.

2.6 Verification of Documents

NMCG reserves the right to verify all statements, information and documents

submitted by the Bidder in response to the RFP Document. Failure of NMCG to

undertake such verification shall not relieve the Bidder of its obligations or liabilities

hereunder to submit true and correct information; nor will it affect any rights of

NMCG.

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2.7 Language

The Proposal, and all related correspondence and documents related to the Proposal

exchanged between the Bidder and NMCG shall be written in the English language

only. The supporting documents and printed literature furnished by the Bidder with

the Proposal may be in any other language provided that they are accompanied by a

true and correct official translation into English and duly certified. In the event of a

foreign Bidder, the same shall be legalized by the Indian Embassy in the respective

country of the Bidder. Supporting materials that are not translated into English will

not be considered for evaluation of the Proposal. For the purpose of interpretation

and evaluation of the Proposal, the English language translation shall prevail.

2.8 Currency

The currency for the purpose of the Proposal shall be the Indian Rupee (INR).

2.9 Clarifications by Bidders

2.9.1 Bidders requiring any clarification on the RFP Document may notify NMCG in writing

by e-mail/ facsimile/ post/ courier within such date as specified in the Schedule of

Bidding Process set out in Appendix 1.

2.9.2 All correspondence / enquiries/ request for clarifications should be submitted in the

format as specified in Appendix 15 to the following in writing by e-mail / post / courier:

ATTN. OF Dr.Indresh Kumar Sawhney Procurement Specialist

SUBJECT: Queries/Request for Additional Information: RFP for Selection of Consultant for Performance Assessment and Rehabilitation of Existing STPs

ADDRESS: National Mission for Clean Ganga 1st Floor, Major Dhyan Chand National Stadium, India Gate, New Delhi-110002.

TEL Telephone: +91-11-23072900-01

E-MAIL [email protected] CC: [email protected], [email protected]

2.9.3 NMCG shall endeavour to respond to the queries raised or clarifications sought by the

Bidders. However, NMCG reserves the right not to respond to any query or provide

any clarification, in its sole discretion, and nothing in this clause shall be construed,

taken or read as compelling or requiring NMCG to respond to any query or to provide

any clarification.

2.9.4 NMCG may, also on its own, if necessary, issue interpretations and clarifications to all

Bidders. All clarifications and interpretations issued in writing by NMCG shall be


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deemed part of the RFP Documents. Verbal clarifications and information given by the

NMCG or their employees, advisors or representatives shall not in any way or manner

be binding on NMCG.

2.10 Pre – Proposal Meeting

2.10.1 To clarify and discuss issues with respect to the Project and the RFP Document, a Pre-

Proposal meeting (“Pre-Proposal Meeting”) will be held as per the details provided in

Appendix 1.

2.10.2 Prior to the Pre-Proposal meeting, the Bidders may submit a list of queries and

proposed suggestions, if any, to the RFP requirements. Bidders must formulate their

queries and forward the same to NMCG prior to the Pre-Proposal meeting in terms of

schedule as set out in Appendix 1.

2.10.3 Bidders may note that NMCG will not entertain any deviations to the RFP Document

at the time of submission of the Proposal or thereafter. The Proposal to be submitted

by the Bidders will be unconditional and unqualified and the Bidders would be deemed

to have accepted the terms and conditions of the RFP Document with all its contents.

Any conditional Proposal shall be regarded as non-responsive and would be liable for

rejection.

2.10.4 Bidders’ representatives attending the Proposal opening shall bring an authorisation

letter from the Bidder and sign a register to evidence their presence.

2.10.5 In case of any change in the schedule of Pre-Proposal Meeting, the same will be

communicated to Bidders through email and/or by posting on the web sites

www.nmcg.nic.in and https://eprocure.gov.in/cppp/.

2.10.6 Attendance of the Bidders at the Pre-Proposal Meeting is not mandatory. NMCG will

endeavour to respond to all queries from all Bidders, irrespective of attendance of the

Bidder in the Pre-Proposal Meeting.

2.10.7 No interpretation, revision, or other communication from NMCG regarding this

solicitation is valid unless in writing. NMCG may choose to send to all Bidders whose

Proposals are under consideration, in writing or by any standard electronic means

such as email or by uploading on website(s) of responses, including a description of

the enquiry but without identifying its source to all the Bidders.

2.11 Amendment of RFP Document

2.11.1 At any time prior to the Proposal Due Date, NMCG may, for any reason, whether at its

own initiative or in response to clarifications requested by Bidder(s), modify the RFP

Document by way of issue of Addenda.

Any Addendum thus issued will be sent to the Bidders who have qualified in the EOI stage and have intimated their willingness to participate in the RFP stage to NMCG.

http://www.nmcg.nic.in/

https://eprocure.gov.in/cppp/

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The Addendum may be issued by NMCG in writing or by any standard electronic means

such as email or by uploading on website(s). Bidders are advised to visit the websites

(www.nmcg.nic.in / https://eprocure.gov.in/cppp/) regularly to keep themselves

updated. Any Addendum thus issued will be binding upon them.

2.11.2 In case in the opinion of a Bidder there is any inconsistency or discrepancy in

provisions / specifications / requirements between any parts / sections of the RFP

Document, the Bidder shall bring the same to the attention of NMCG before or during

the Pre-proposal Meeting. The decision of NMCG in this regard shall be final and

binding.

2.11.3 In order to afford the Bidders reasonable time in which to take an Addendum into

account, or for any other reason, NMCG may, at its own discretion, extend the

Proposal Due Date.

2.11.4 NMCG, may in its sole discretion and without assigning any reason, modify, alter or

amend all or any part of the Schedule of Bidding Process by issue of addendum to the

RFP Document.

2.12 Miscellaneous- Other Provisions

2.12.1 The Bidding Process shall be governed by, and construed in accordance with, the laws

of India and the Courts at Delhi alone shall have jurisdiction over all disputes arising

under, pursuant to and/ or in connection with the Bidding Process.

2.12.2 NMCG, in its sole discretion and without incurring any obligation or liability, reserve

the right to:

(a) suspend and/or cancel the Bidding Process and/or amend and/or supplement

the Bidding Process or modify the dates or other terms and conditions relating

thereto;

(b) to consult with any Bidder in order to receive clarification or further

information;

(c) retain any information and/or evidence submitted to NMCG by, on behalf of,

and/ or in relation to any Bidder; and

(d) independently verify, disqualify, reject and/ or accept any and all submissions

or other information and/or evidence submitted by or on behalf of any Bidder.

2.12.3 It shall be deemed that by submitting the Proposal, the Bidder agrees and releases

NMCG, their employees, agents and advisers, irrevocably, unconditionally, fully and

finally from any and all liability for claims, losses, damages, costs, expenses or liabilities

in any way related to or arising from the exercise of any rights and/or performance of

any obligations hereunder, pursuant hereto and/or in connection herewith and waives

any and all rights and/or claims it may have in this respect, whether actual or

contingent, whether present or future.

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2.12.4 Bidders may carry out project related visits/ inspections at their cost. It is desirable

that each Bidder submits its Proposal after visiting the relevant site(s) and ascertaining

for itself the location, surroundings, or any other matter considered relevant by it.

2.13 Disqualification

2.13.1 Even if the Bidder meets the guidelines as set forth in this RFP Document, NMCG, at

its discretion, may disqualify any Bidder if:

(a) the Bidder (or any of the member in case of a Consortium) has been barred or

blacklisted by NMCG/ any other entity of GOI or any state government or

central government / department / funding agency in India, if such bar subsists

as on the Proposal Due Date. The Bidder (all Members in case of a Consortium)

shall be required to furnish an affidavit as per format provided in Appendix 5;

or

(b) the Bidder has made misleading or false representation in the forms,

statements and attachments submitted; or

(c) the Bidder has a record of poor performance during the last five (5) years such

as non-achievement of project completions within due time, consistent history

of litigation / arbitration award against the Bidder / any of its constituents or

financial failure due to bankruptcy, etc.

2.13.2 Conflict of Interest:

(a) The Bidder is required to provide professional, objective, and impartial advice, at

all times holding the NMCG’s interest paramount, strictly avoiding conflicts with

other assignments or its own corporate interests, and acting without any

consideration for future work.

(b) The Bidder has an obligation to disclose to NMCG any situation of actual or

potential conflict that affects its capacity to serve the best interest of NMCG.

Failure to disclose such situations may lead to the disqualification of the Bidder or

the termination of its contract and/or sanctions by NMCG.

(c) Without limitation on the generality of the foregoing, the Bidder shall not be

selected under the circumstances set forth below:

i.Conflicting activities:

Conflict between consulting activities and procurement of goods, works or non-

consulting services: a firm that has been engaged by NMCG to provide goods,

works, or non-consulting services for a project, or any of its Affiliates, shall be

disqualified from providing consulting services resulting from or directly related

to those goods, works, or non-consulting services. Conversely, a Bidder selected

to provide consulting services for the preparation or implementation of a project,

or any of its Affiliates, shall be disqualified from subsequently providing goods or

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works or non-consulting services resulting from or directly related to the

consulting services for such preparation or implementation.

ii.Conflicting assignments:

Conflict among consulting assignments: a Bidder (including its Experts and sub-

consultants) or any of its Affiliates shall not be hired for any assignment that, by

its nature, may be in conflict with another assignment of the Bidder for NMCG.

iii.Conflicting relationships:

Relationship with the NMCG staff: a Bidder (including its Experts and sub-

consultants) that has a close business or family relationship with a professional

staff of NMCG, who are directly or indirectly involved in any part of (i) the

preparation of the Terms of Reference for the assignment, (ii) the selection

process for the Contract, or (iii) the supervision of the Contract, may not be

awarded a Contract, unless the conflict stemming from this relationship has been

resolved in a manner acceptable to NMCG throughout the selection process and

the execution of the Contract.

(d) A Bidder shall not have a conflict of interest (the “Conflict of Interest”) that affects

the Bidding Process. Any Bidder found to have a Conflict of Interest shall be

disqualified. In the event of disqualification, NMCG shall forfeit and appropriate

the Bid Security or Performance Guarantee, as the case may be, without prejudice

to any other right or remedy that may be available to NMCG, hereunder or

otherwise. Without limiting the generality of the foregoing, a Bidder shall be

considered to have a Conflict of Interest that affects the Bidding Process, if:

i. such Bidder, or any constituent thereof, and any other Bidder or any

constituent thereof have common controlling shareholders or other common

ownership interest by any third party, whether direct or indirect, or such

Bidder or any constituent thereof is holding paid up capital, directly or

indirectly, in another Bidder or any constituent thereof. Provided that, this

disqualification shall not apply (i) in case of common controlling shareholding

or other common ownership interest by any third party, if such shareholding

or ownership interest in one of the Bidders is less than 25% of its paid up and

subscribed capital, or (ii) in case of the direct or indirect shareholding in a

Bidder by the other Bidder on any constituent thereof if such shareholding is

less than 25% of that other Bidder’s paid up and subscribed capital;

ii. a constituent of such Bidder is also a constituent of another Bidder;

iii. such Bidder receives or has received any direct or indirect subsidy from any

other Bidder, or has provided any such subsidy to any other Bidder; or

iv. such Bidder has the same legal representative for purposes of the Proposals as

any other Bidder; or

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v. such Bidder has a relationship with another Bidder, directly or through

common third parties, that puts them in a position to have access to each

other’s information about, or to influence the Proposal of either or each of the

other Bidder; or

vi. such Bidder has participated as a consultant to NMCG in the preparation of any

documents, design or technical specifications for a project; or

vii. If any legal, financial or technical adviser of NMCG in relation to the Project is

engaged by the Bidder in any manner for matters related or incidental to the

said Project during the Bidding Process or after the (i) issue of the LOA or (ii)

execution of the Contract Agreement. In the event any such adviser is engaged

by the Successful Bidder, as the case may be, after issue of the LOA or

execution of the Contract Agreement, then notwithstanding anything to the

contrary contained herein or in the LOA or the Contract Agreement and

without prejudice to any other right or remedy of NMCG, including the

forfeiture and appropriation of the Bid Security or Performance Guarantee, as

the case may be, which NMCG may have under the LOA or the Contract

Agreement, as the case may be, shall be liable to be terminated without NMCG

being liable in any manner whatsoever to the Successful Bidder, as the case

may be, for the same.

2.13.3 Unfair Competitive Advantage:

The bidding process require that the Bidders or their affiliates competing for a

specific assignment do not derive a competitive advantage from having provided

consulting services related to the assignment in this RFP. To that end, NMCG shall

indicate and make available to all shortlisted entities together with this RFP all

information that would in that respect give such entities any unfair competitive

advantage over competing entities.

2.13.4 Corrupt Practice:

(a) The Bidders and their respective officers, employees, agents and advisers shall

observe the highest standard of ethics during the Bidding Process and after the

issue of the LOA and during the subsistence of the contract agreement.

Notwithstanding anything to the contrary contained herein or in the LOA or

the contract agreement, NMCG shall reject a Proposal, withdraw the LOA, or

terminate the Contract Agreement, as the case may be, without being liable in

any manner whatsoever to the Bidder, as the case may be, if it determines that

the Bidder, as the case may be, has directly or indirectly or through an agent,

engaged in any corrupt practice, fraudulent practice, coercive practice,

undesirable practice or restrictive practice in the Bidding Process. In such an

event, NMCG shall forfeit and appropriate the Bid Security or Performance

Guarantee, without prejudice to any other right or remedy that may be

available to NMCG hereunder or otherwise;

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(b) Without prejudice to the rights of NMCG herein above and the rights and

remedies which NMCG may have under the LOA or the Contract Agreement,

if a Bidder, as the case may be, is found by NMCG to have directly or indirectly

or through an agent, engaged or indulged in any corrupt practice, fraudulent

practice, coercive practice, undesirable practice or restrictive practice during

the Bidding Process, or after the issue of the LOA or the execution of the

Contract Agreement, such Bidder shall not be eligible to participate in any

tender or RFP Document issued by NMCG during a period of five years from

the date such Bidder, as the case may be, is found by NMCG to have directly

or indirectly or through an agent, engaged or indulged in any corrupt practice,

fraudulent practice, coercive practice, undesirable practice or restrictive

practices, as the case may be.

(c) For the purposes of Clauses above, the following terms shall have the meaning

hereinafter respectively assigned to them:

i. “corrupt practice” means (i) the offering, giving, receiving, or soliciting,

directly or indirectly, of anything of value to influence the actions of

any person connected with the Bidding Process (for avoidance of

doubt, offering of employment to or employing or engaging in any

manner whatsoever, directly or indirectly, any official of NMCG who is

or has been associated in any manner, directly or indirectly with the

Bidding Process or the LOA or has dealt with matters concerning the

Contract Agreement or arising therefrom, before or after the execution

thereof, at any time prior to the expiry of one year from the date such

official resigns or retires from or otherwise ceases to be in the service

of NMCG, shall be deemed to constitute influencing the actions of a

person connected with the Bidding Process; or (ii) engaging in any

manner whatsoever, whether during the Bidding Process or after the

issue of the LOA or after the execution of the Contract Agreement, as

the case may be, any person in respect of any matter relating to the

Project or the LOA or the Contract Agreement, who at any time has

been or is a legal, financial or technical adviser of NMCG in relation to

any matter concerning the tender;

ii. “fraudulent practice” means a misrepresentation or omission of facts

or suppression of facts or disclosure of incomplete facts, in order to

influence the Bidding Process;

iii. “coercive practice” means impairing or harming, or threatening to

impair or harm, directly or indirectly, any person or property to

influence any person’s participation or action in the Bidding Process;

iv. “undesirable practice” means establishing contact with any person

connected with or employed or engaged by NMCG with the objective

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of canvassing, lobbying or in any manner influencing or attempting to

influence the Bidding Process.

2.14 Bid Security

2.14.1 The Proposal shall be accompanied by a Bid Security for an amount of Rupees fifteen

lakhs (Rs. 15,00,000/-) only. No relaxation of any kind in Bid Security shall be given to

any Bidder.

2.14.2 The Bid Security shall remain valid for a period of forty-five (45) days beyond the

Proposal Validity Period of Proposals as provided in Clause 2.15.1, and would need to

be extended, if so required by NMCG, for any extension in the Proposal Validity Period.

2.14.3 The Bid Security shall be in the form of an irrevocable Bank Guarantee issued by a

nationalized bank or a scheduled bank of India authorized to handle transactions of

Government of India, in favour of NMCG, as per the format set out in Appendix 6.

2.14.4 In case the Bid Security is issued by any bank outside Delhi, the same shall be routed

through their branch in Delhi and enforceable at branch in Delhi, India.

2.14.5 In case the Bank Guarantee is issued by a foreign bank outside India, confirmation of

the same by a nationalised bank in India is required.

2.14.6 For the avoidance of any doubt, ‘Scheduled Bank’ shall mean a Bank as defined under

Section 2(e) of the Reserve Bank of India Act, 1934.

2.14.7 The Bid Security shall be returned to unsuccessful Bidders on the signing of Contract

Agreement by the Successful Bidder for the Project. The Bid Security, submitted by

the Successful Bidder, shall be released:

(a) upon Successful Bidder furnishing the Performance Guarantee; and

(b) upon signing of the Contract Agreement.

2.14.8 The Bid Security shall be liable to be forfeited, in the following cases:

(a) If the Bidder withdraws its Proposal except as provided in Clause 2.21.1; or

(b) If the Bidder modifies or withdraws its Proposal during the interval between

the Proposal Due Date and expiration of the Proposal Validity Period; or

(c) If the Preferred Bidder fails to accept the LOA within the stipulated time

period; or

(d) In case of the Successful Bidder, if it fails to furnish the Performance Guarantee

within the specified time limit prescribed therefore in the Contract Agreement;

or

(e) If any information or document furnished by the Successful Bidder turns out

to be misleading or untrue in any material respect; or

(f) If a Bidder engages in a corrupt, fraudulent, coercive, undesirable or restrictive

practice as specified in Clauses 2.13.4 of this RFP Document; or

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(g) If a Bidder has a Conflict of Interest which affects the Bidding Process.

2.15 Validity of Proposal

2.15.1 The Proposal shall indicate that it would remain valid for a period not less than Sixty

(60) days from the Proposal Due Date (the “Proposal Validity Period”). NMCG reserves

the right to reject any Proposal that does not meet this requirement.

2.15.2 Prior to expiry of the Proposal Validity Period, NMCG may request the Bidders to

extend the period of validity for a specified additional period. A Bidder may refuse the

request without forfeiting its Bid Security. A Bidder agreeing to the request will not be

allowed to modify its Proposal, but would be required to extend the validity of its

Proposal for the period of extension and for extension of Bid Security comply with

Clause 2.14.2 of this document in all respects. A Bidder refusing the request shall not

be eligible to participate further in the Bidding process.

2.15.3 The Successful Bidder shall extend the Proposal Validity Period till the date of signing

of the contract agreement.

2.16 Bidders Responsibility

2.16.1 The Bidder is expected to examine carefully the contents of all the documents

provided. Failure to comply with the requirements of RFP Document will be at the

Bidder’s own risk.

2.16.2 It would be deemed that prior to the submission of Proposal, the Bidder has:

(a) made a complete and careful examination of the various aspects of the Project

including but not limited to:

(i) requirements, and other information set forth in this RFP Document;

(ii) all other matters that might affect the Bidder’s performance under the

terms of this RFP Document;

(iii) applicable laws and regulations in force in India and those applicable to

the Project.

(b) received all such relevant information as it has requested from NMCG; and

2.16.3 NMCG and / or their consultants shall not be liable for any omission or mistake or

error or neglect by the Bidder in respect of the above.

2.17 Format and Signing of Proposal

2.17.1 Bidders shall provide all the information as per this RFP Document and in the specified

formats. NMCG reserves the right to reject any Proposal that is not in the specified

formats.

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2.17.2 The Proposal shall be submitted in three parts:

Envelope A: General Proposal Containing Qualification Documents (To be submitted

in a separate envelope), which shall include:

(a) Format of Acknowledgement of RFP Document and Notification of Intent to

Submit Proposal as per Appendix 2.

(b) Covering Letter cum Project Undertaking as per Appendix 3 stating the

Proposal Validity Period.

(c) Power of Attorney for signing of the Proposal as in Appendix 4.

(d) Power of Attorney for Lead Member of Consortium as in Appendix 5.

(e) Affidavit Certifying that Business Entity/Promoter(s)/ Director(s) of Business

Entity are not blacklisted/barred as in Appendix 6.

(f) Bid Security as per Appendix 7.

(g) Affidavit as per Appendix 8.

(h) Non-Collusion Certificate as per Appendix 9.

(i) Financial Information of Bidder’s Organisation as per Appendix 11.

(j) Copy of Certificate of Incorporation and PAN CARD.

(k) Consortium Agreement as per requirements in this RFP.

(l) Check - List dully filled in as per the format provided in Appendix 14.

Envelope B: Technical Proposal (To be submitted in a separate envelope)

The Technical Proposal shall consist of the information as per Appendix 10, 10A, 10B,

10C, 10D,10E,10F,10G,and Appendix 10H.

Envelope C: Price Proposal (To be submitted in a separate envelope):

The Price Proposal shall be submitted in accordance with the requirements prescribed

in this RFP as per Appendix 12, Appendix 12A, Appendix 12B and Appendix 12C.

An indicative Check List has been included at Appendix 14 of this RFP document. This

has been designed to help the Bidders in submitting their Proposal complete in all

respects. The Bidders must fill this checklist and submit along with their Proposal. Any

other documents required as per any other clause of the RFP Document have to be

submitted along with the Proposal even if not indicated in the aforesaid checklist.

2.17.3 The Bidder shall prepare one original of the documents comprising the Proposal as

described in Clause 2.17.2, clearly marked “ORIGINAL”. In addition, the Bidder shall

make one (1) copy each of the General Proposal (Envelope A) and Technical Proposal

(Envelope B), clearly marked “COPY”. In the event of any discrepancy between the

original and the copy, the original shall prevail. There shall be no copy of the Price

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Proposal (Envelope C). Price Proposal shall be submitted separately in a single

envelope, which shall be marked as Price Proposal (Envelope C).

2.17.4 The Proposal and its copy shall be typed or printed in indelible ink and the Authorised

Signatory of the Bidder or Lead Member of the Consortium shall initial each page of

the Proposal in original blue coloured ink. All the alterations, omissions, additions, or

any other amendments made to the Proposal shall be initialled by the person signing

the Proposal. All pages of the Proposal must be serially numbered.

2.18 Sealing and Marking of Proposal

2.18.1 The Bidder shall seal the original and one copy of General Proposal; original and one

copy of Technical Proposal; and the original of the Price Proposal, in separate

envelopes, duly marking the envelopes as “GENERAL PROPOSAL”, “TECHNICAL

PROPOSAL” and “PRICE PROPOSAL” respectively. These envelopes shall then be

sealed in an outer envelope.

2.18.2 The original and the copy of General Proposal and Technical Proposal shall be provided

in separate envelopes, duly marking the envelopes as “ORIGINAL” and “COPY”

respectively.

2.18.3 Each envelope shall indicate the name and address of the Bidder (in case of a

Consortium the name and address of the Lead Member).

2.18.4 All the envelopes shall clearly bear the following identification:

“RFP for Selection of Consultant for Performance Assessment and Rehabilitation of

Existing STPs”

[Name of Submission as part of Proposal]

“To be opened by Bid Evaluation Committee only”

and

“Submitted by

- Name, Address and Contact details of the Bidderand Authorised Person”

2.18.5 The envelope shall be addressed to:

Attn. Of: Dr. Indresh Kumar Sawhney

Procurement Specialist

Address:

National Mission for Clean Ganga

(Ministry of Water Resources,River Development & Ganga

Rejuvenation)

1st Floor, Major Dhyan Chand National Stadium,

India Gate, New Delhi-110002.

Telephone Telephone:+91-11-23072900,23072901;

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2.18.6 If the envelopes are not sealed and marked as instructed above, the Proposal may be

deemed non-responsive and would be liable for rejection. NMCG assumes no

responsibility for the misplacement or premature opening of such Proposal.

2.19 Proposal Due Date

2.19.1 Proposals should be submitted on or before the Proposal Due Date mentioned in the

Schedule of Bidding Process set forth in Appendix 1, at the address provided in Clause

2.18.5 in the manner and form as detailed in this RFP Document. Proposals submitted

by facsimile transmission or telex or email or any other such mode shall not be

acceptable.

2.19.2 NMCG may extend the Proposal Due Date by issuing an Addendum in accordance with

Clause 2.11.

2.20 Late Proposals

2.20.1 Proposals received by NMCG after the Proposal Due Date will be summarily rejected

and returned unopened to the Bidder.

2.21 Modification and Withdrawal of Proposals

2.21.1 The Bidder may modify or withdraw its Proposal after submission, provided that

written notice of the modification or withdrawal is received by NMCG before the

Proposal Due Date. No Proposal shall be modified or withdrawn by the Bidder after

the Proposal Due Date.

2.21.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and

delivered in accordance with the provisions of Clause 2.18 with outer envelopes

additionally marked “MODIFICATION” or “WITHDRAWAL” and also “GENERAL

PROPOSAL” or “TECHNICAL PROPOSAL” or “PRICE PROPOSAL” as appropriate.

2.21.3 Notwithstanding anything to the contrary contained in this RFP Document, any

modification or withdrawal of the Proposal during the interval between the Proposal

Due Date and expiration of the Proposal Validity Period would result in forfeiture of

the Bid Security, in accordance with Clause 2.14.8 of this RFP Document.

2.22 Clarifications Sought by NMCG

2.22.1 To assist in the process of evaluation of Proposals, NMCG may, at its sole discretion,

ask any Bidder for any clarification with respect to its Proposal. The request for

clarification and the response shall be communicated by Letter/ Email. The Bidder in

such cases would need to provide the requested clarification / documents promptly

and within such timeframe as specified by NMCG. No change in the substance of the

Proposal would be permitted by way of such clarifications.

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2.23 Consultant(s) or Advisor(s)

2.23.1 To assist in the examination, evaluation, and comparison of Proposals, NMCG may

utilise the services of consultant(s) or advisor(s).

2.23.2 NMCG shall not be bound by the opinion or advice given by any consultant or advisor

referred to in Clause 2.23.1. The final determination as regards the Proposal during

the Bidding Process shall vest with NMCG.

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3. Eligibility of Bidder(s)

3.1 Eligibility Criteria

3.1.1 General Criteria:

(a) Bidders eligible in terms of the criteria as mentioned in this RFP for the Project are

eligible to submit Proposal in response to this RFP Document.

(b) Bidders are required to ensure that its experts, Consortium Members,

sub-consultants or their employees meet the eligibility requirements and Project

requirements in terms of this RFP.

(c) The Sole Bidder or the Lead Member in case of a Consortium must have an office

in India, operating for minimum last 10 Years and should be registered as

Proprietary/ Partnership Firm/Private/Public Limited Company in India registered

under the relevant Indian acts. A certificate of incorporation, PAN Card and

relevant certificate as mentioned in Appendix 10Bin this regard should be

furnished with the General Proposal.

3.1.2 Consortium (JV):

(a) Consortium of maximum three entities shall be allowed. All the members of the

Consortium shall be jointly and severally responsible to the NMCG for the

purposes of this RFP.

(b) In case of Bidder participating as a Consortium, on its selection for award of

contract, all the members of the Consortium must sign the contract with NMCG

and will be jointly and severally liable for performance of the Contract. In case of

any change or alteration in composition or constitution of the Consortium before

signing of the Contract Agreement will not be allowed. The members of a

Consortium shall not be allowed to substitute each other in any circumstance

unless as allowed by NMCG in writing for signing of the Contract Agreement.

(c) Lead Member shall be declared as Prime Bidder authorised to be in charge; and

this authorisation shall be evidenced by submitting a Power of Attorney signed by

legally authorised signatories of the Consortium Members.

(d) The Lead Member shall be authorised to incur liabilities, receive payments and

receive instructions for and on behalf of any or all members of the Consortium and

the entire execution of the Contract.

(e) A copy of the stamped and notarised agreement entered into by the Consortium

Members shall be submitted with the Bid. Roles, responsibilities and financial

stakes of all member of the Consortium shall be clearly and unambiguously

prescribed in the Consortium Agreement. In case of such non-prescription of roles,

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responsibilities and financial stakes of all members of the Consortium, the

Consortium Agreement will be declared as invalid and the Bid may be treated as

non-responsive. The decision of the NMCG shall be final in this regard.

The individual members of the Consortium shall have to give an undertaking that

the Consortium composition along with its constitution and respective

responsibilities shall be maintained till the satisfactory completion of services as

per Terms of Reference (“ToR”). The undertaking should be submitted on non-

judicial stamp paper of Rupees Hundred (Rs.100/-) duly signed by authorised

signatory of the individual members and the Lead Member, which shall be

notarized.

3.1.3 Financial Capability Criteria:

(a) For Sole Bidder:

i. The revenue from providing consultancy services for eligible projects in the

last three years i.e. FY 2014-15, FY2015-16 and FY2016-17 should not be

less than Rupees 15 Crores in each year.

(b) For Consortium:

i. In case of Consortium, the revenue from providing consultancy services for

eligible projects of the Consortium shall be applicable for determination of

eligibility of Consortium.

(c) In case, where Bidder is not an Indian entity (company/partnership firm); the

Bidder shall convert its revenue from providing consultancy services and net profit

figure in Indian Rupee, using reference rate shall be as published by Reserve Bank

of India (RBI) as on one (1) month prior to Proposal Due Date. In case of any other

currency not available on the RBI, the same shall first be converted to US Dollars,

and the amount so derived in US Dollars shall be converted into Rupees at the

aforesaid rate.

(d) The Financial capability statement as per the specified format in Appendix 10

should be certified by the statutory auditor of the company/organisation, with

certificate issued after Bid Issue Date.

3.1.4 Technical Capability Criteria:

(a) The Bidder shall over the past 7 (Seven) years preceding one (1) month of the

Proposal Due Date, demonstrate experience in assignments as providing Project

Development/ Project management/ Project Design & Supervision/ Project

Design, Supervision, and Management consultancy services in any of the following

areas:

i. Wastewater treatment plants detailed design & augmentation schemes;

ii. Pumping/lifting stations and Sewage Treatment Plants detailed design and

augmentation,

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iii. Interception and diversion schemes,

iv. Providing performance evaluation of STPs,

v. Industrial Effluent Treatment Plants, and

vi. Providing reuse / recycling studies with developing strategies and regulatory

framework,

The Sole Bidder or Member of the Consortium should have experience as

Consultant for successfully implemented, designed and commissioned minimum

three projects, which includes any or all of the above with value of the best three

projects in above sectors as mentioned above in terms of value, not less than

Rupees Fifty (50) Crores each.

(b) The experience of sub-consultant shall not be considered as experience of the

Bidder either in case of Sole Bidder or Consortium.

(c) Participation of Experts/Staff in more than one Proposal is not permissible.

(d) The assignment carried out by individual personnel or any associates prior to

joining the firm of Bidder cannot be called as the experience of the firm but may

be referred to in the curriculum vitae of personnel proposed for the services.

(e) Professional staff proposed shall be permanent/regularized employees of the firm

or have an extended and stable working relation with it.

(f) In case of the Bidder agreeing to extend the validity of its Proposal, it shall be done

without any change in the original Proposal and with the confirmation of the

availability of the personnel.

(g) If any of the personnel become unavailable for the extended validity period, the

Bidder shall provide a written adequate justification and evidence satisfactory to

the Client together with the substitution request. In such case, replacement

personnel shall have equal or better qualifications and experience than those of

the originally proposed Key Expert. The technical evaluation score, however, will

remain to be based on the evaluation of the CV of the original personnel.

(h) If the Bidder fails to provide replacement personnel with equal or better

qualifications, or if the provided reasons for the replacement or justification are

unacceptable to NMCG, such Proposal will be rejected.

(i) Alternative professional staff shall not be proposed, and only one curriculum vitae

(CV) may be submitted for each position. CVs must be signed by the proposed

personnel on official letterhead of the bidder and the authorized representative

submitting the proposal. Key information should include educational

qualification, number of years working for the firm/entity, and responsibilities

held in various roles and assignments in or with different entities.

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4. Evaluationof Proposal

4.1 Opening of Proposal

4.1.1 The representatives of NMCG shall open the envelope labelled “GENERAL PROPOSAL”

on the Proposal Opening Date and time as mentioned in Appendix 1, or at an

appropriate time on the extended date for opening of Proposals as notified, at the

venue specified below:


(Ministry of Water Resources,River Development & Ganga Rejuvenation)


India Gate, New Delhi-110002. Telephone:+91-11-23072900,23072901;

4.1.2 The above envelopes shall be opened in the presence of Bidders’ representatives, who

choose to attend. Bidders’ representatives attending the Proposal opening shall bring

an authorisation letter from the Bidder and sign a register to evidence their presence.

4.1.3 The following information shall be announced at the Proposal Opening Date:

(a) Bidders’ names; and

(b) Particulars of the Bid Security.

4.1.4 NMCG shall intimate Bidders vide Email/by posting on the web sites in case of any

change in the date or venue of opening of General Proposal (Envelope A).

4.1.5 The Bid Security must form part of the General Proposal (Envelope A). Any Proposal

not accompanied with valid Bid Security in the acceptable form will be summarily

rejected by NMCG as being non-responsive.

4.1.6 NMCG will subsequently examine and evaluate the Proposals in accordance with the

provisions set out in this RFP.

4.1.7 To facilitate evaluation of Proposals, NMCG may at its sole discretion, seek

clarifications in writing from any Bidder regarding its Proposal.

4.1.8 Proposals marked “WITHDRAWAL” accompanied by a valid notice of withdrawal

submitted in accordance with Clause 2.21.1 shall not be opened and shall be returned

to the Bidder. No withdrawal notice shall be considered unless such notice contains a

valid authorisation to request the withdrawal of Proposal. In case of Proposals marked

“MODIFICATION”, the corresponding Envelopes marked “MODIFICATION” shall be

opened and read with the corresponding Proposal. No Proposal modification shall be

permitted unless the corresponding modification notice contains a valid authorization

to request the modification and is read out at Proposal opening. Only envelopes that

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are opened and read out at Proposal opening shall be considered further in the

Bidding Process.

4.2 Evaluation of Proposal

4.2.1 In stage-I of Proposal Evaluation, the General Proposal submitted by the Bidders shall

be checked for responsiveness with the requirements of the RFP Document.

4.2.2 NMCG reserves the right to reject the Proposal of a Bidder without opening the

Technical Proposal if the contents of General Proposal are not substantially responsive

with the requirements of this RFP Document.

4.2.3 The Technical Proposal of the Bidder would be evaluated as per the criteria set out in

the RFP Document.

4.2.4 Bids shall be evaluated based on QCBS formula in which weightage of Technical Score

shall be 80%, while weightage of Financial Score shall be 20%.

4.3 Test of Responsiveness

4.3.1 Prior to evaluation of Proposals, NMCG will determine whether each Proposal is

responsive to the requirements of the RFP Document. A Proposal shall be considered

responsive if it satisfies all the criteria stated below:

(a) It is received by the Proposal Due Date.

(b) It is signed, sealed, and marked as stipulated.

(c) It contains the information and documents as requested in the RFP Document.

(d) It mentions the Proposal Validity Period as set out in Clause 2.15.1.

(e) It is accompanied by the Bid Security as set out in Clause 2.14.1.

(f) It provides the information in reasonable detail. (“Reasonable Detail” means

that, but for minor deviations, the information can be reviewed and evaluated

by NMCG without communication with the Bidder). NMCG reserves the right

to determine whether the information has been provided in reasonable detail.

(g) There are no inconsistencies between the Proposal and the supporting

documents.

(h) Does not affect in any substantial way the scope, obligations, quality,

specifications, standards, rules, controls and performance of the Project.

(i) It does not contain any condition or qualification.

4.3.2 Bidders are expected to submit a complete Proposal in all respect. All the required

documents and details must be included. In the absence of the same, leading to

material deviation or reservation, the Proposal is liable to be rejected.

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4.3.3 A Proposal that is substantially responsive is one that conforms to the preceding

requirements without material deviation or reservation. A material deviation or

reservation is one:

(a) which affects in any substantial way, the scope, quality, or performance of the

Project, or

(b) which limits in any substantial way, inconsistent with the RFP Document,

NMCG’s rights or the Bidder’s obligations under the contract agreement, or

(c) which would affect unfairly the competitive position of other Bidders

presenting substantially responsive bids.

4.3.4 NMCG reserves the right to reject any Proposal which in its opinion is not responsive

and no request for modification or withdrawal shall be entertained by NMCG in

respect of such Proposals.

4.4 Opening of Technical Proposal

4.4.1 The Technical Proposal of only such Bidders will be opened in the presence of such

Bidders’ representatives who choose to attend and considered for evaluation whose

submission meets the requirements of the General Proposal.

4.5 Evaluation of Technical Proposal

4.5.1 The technical qualification of the Bidders offer shall be based on mandatory qualifying

requirement and further by marking system as under:

S.No. Criteria Maximum Marks

A. Specific experience of the Bidder in projects relevant to the assignment: Experience in assignments as mentioned in clause 3.1.4 (a).

30

B. The revenue from providing consultancy services for eligible projects in the last three years i.e. FY 2014-15, FY 2015-16 and FY 2016-17 for each year.

5

C. Understanding of ToR and Project Requirements, Approach, Methodology and Work Plan; if required, presentation may be requested.

25

D. Relevant Qualification and Experience and Employment status of the Key Personnel

40

Total 100

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4.5.2 Scoring for the four parameters as mentioned in the clause 4.5.1 shall be awarded as

follows:

Sl.No Criteria Maximum Marks

A. Scoring for the projects category at s.no. 4.5.1A will be as following:

(i) For first 5 projects maximum marks awarded will be 10 i.e. 2 (Two) for each qualifying project.

(ii) For 6 to10 projects maximum marks awarded will be 15 i.e. 3 (Three) for each qualifying project.

(iii) For project/s implemented for performance evaluation of STPS

1 additional mark will be awarded for each qualifying project. ( maximum marks 5)

(iv) The value of project implemented should not be less than Rupess ten (10) Crores. For converting the project value in Indian Rupees, the reference rate shall be as published by Reserve Bank of India (RBI) as on one (1) month prior to Proposal Due Date. In case of any other currency not available on the RBI, the same shall first be converted to US Dollars, and the amount so derived in US Dollars shall be converted into Rupees at the aforesaid rate.

30

B. The revenue from providing consultancy services for eligible projects in the last three years i.e. FY 2014-15, FY 2015-16 and FY 2016-17 for each year Maximum Marks 15 to 25 Crores 2 25 to 40 Crores 4 Above 40 Crores 5

5

C. 1.Understanding of ToR and Maximum Marks Project Requirements 10 2.Approach, Methodology 10 3.Work Plan 05

25

D. Relevant Qualification, and Experience and work employment status relationship of the Key Personnel

Designation No. of Persons

Marks / Person

Maximum Marks

Team Leader 1 10 10

Dy. Team Leader 1 7.5 7.5

Electrical Expert 1 7.5 7.5

Instrumentation and Control Expert

1 7.5 7.5

Process Expert 1 7.5 7.5

TOTAL 5 40

40

Total 100

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4.5.3 NMCG may conduct Bidder-specific meeting(s) with individual Bidders to clarify

aspects of the Bidder’s Technical Proposal that require explanation in the opinion of

NMCG.

4.5.4 To qualify technically, it is required that a Sole Bidder or all members of the

Consortium together should score minimum 70 marks in total.

4.5.5 The marks secured based on evaluation of the Technical Proposal as outlined above

shall be the technical score of the Bidder (“Technical Score”).

4.6 Evaluation of Price Proposal

4.6.1 The evaluation of Price Proposal of a Bidder shall be taken up only for those Bidders

who have secured Technical Score equal to 70(“Threshold Score”) or more.

4.6.2 The Price Proposals of the Technically Shortlisted Bidders will be opened in the

presence of such Bidders’ representatives who choose to attend.

4.6.3 Bidders’ representatives attending the Price Proposal opening shall bring an

authorisation letter from the Bidder and sign a register to evidence their presence.

4.6.4 The Price Proposal shall be evaluated on basis of the Price as quoted in the Appendix

12A.

4.6.5 The Bidder who has quoted the least price shall be given a Financial Score of 100

marks. The Financial Scores of Bidders shall be computed as follows:

Financial Score of Bidders = 100 x [lowest Price quoted (in INR) / Price quoted by the

Bidder (in INR)]

The marks secured based on evaluation of the Price Proposal as per the above shall be

the Financial Score of the Bidder (“Financial Score”).

4.7 Final Evaluation

4.7.1 Composite Score of the Bidders shall be worked out as under:

Sl Bidder’s Scores(A) Weight(B) Weighted Score (C)

= (A) x (B)

1 Technical Score

(____) 80% X

2 Financial Score

(____) 20% Y

Composite Score of the Bidder X + Y

4.7.2 The proposals will be ranked in terms of total points scored. The proposal with the

highest total score (H-1) will be considered for award of contract and will be called for

negotiations, if required.

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4.7.3 The Bidder who has secured the Highest Composite Score shall be considered by

NMCG to be the Preferred Bidder.

4.7.4 NMCG may either choose to accept the Proposal of the Preferred Bidder or invite him

for negotiations.

4.7.5 Upon acceptance of the Proposal of the Preferred Bidder with or without negotiations,

NMCG shall declare the Preferred Bidder as the Successful Bidder.

4.8 Notification

4.8.1 NMCG will notify the Successful Bidder by a letter of acceptance (“Letter of

Acceptance” or “LOA”) that its Proposal has been accepted.

4.9 NMCG’s Right to Accept or Reject Proposal

4.9.1 NMCG reserves the right to accept any Proposal or reject any or all of the Proposals

without assigning any reason therefore and to take any measure as it may deem fit,

including annulment of the bidding process, at any time prior to award of work,

without incurring any liability or any obligation for such acceptance, rejection or

annulment.

4.9.2 NMCG, in its sole discretion, reserves the right, at any stage, to invite fresh Proposals

from the Bidders either on the same terms and conditions as contained in the RFP

Document or any amendment thereof, as may be deemed appropriate, without

assigning any reason therefore and without being liable to any of the Bidders under

any circumstance whatsoever.

4.9.3 NMCG reserves the right to reject any Proposal if:

(a) the Bidder does not respond promptly and thoroughly to the requests for

supplemental information required for evaluation of its Proposal; or

(b) one or more of the conditions have not been met by the Bidder; or

(c) the Bidder has made a material misrepresentation or such material

misrepresentation is uncovered; or

(d) the Bidder engages in a corrupt, fraudulent, coercive, undesirable or restrictive

practice.

4.9.4 If such disqualification / rejection occurs after the Price Proposals have been opened

and the Bidder securing the highest Composite Score gets disqualified / rejected,

NMCG reserves the right to:

(a) invite the Bidder with next highest Composite Score, for negotiations; or

(b) take any such measure as may be deemed fit in the sole discretion of NMCG,

including annulment of the bidding process.

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4.9.5 Proposals shall be deemed to be under consideration immediately after they are

opened until such time NMCG makes an official intimation of award of the work or

rejection of the Proposal to the concerned Bidders. While the Proposals are under

consideration, Bidders and/or their representatives or other interested parties are

advised to refrain from contacting by any means NMCG and/or their employees/

representatives on matters relating to the Proposals under consideration.

4.9.6 In case it is found after the issue of the Letter of Acceptance (“LOA”) or signing of the

Contract Agreement or during the subsistence thereof, that :

(a) one or more of the conditions have not been met by the Bidder; or

(b) the Bidder has made a material misrepresentation or such material

misrepresentation is uncovered; or

(c) the Bidder engages or has engaged in a corrupt, fraudulent, coercive,

undesirable or restrictive practice,

then the LOA or the contract agreement, as the case may be, shall notwithstanding

anything to the contrary contained therein or in this RFP Document, be liable to be

revoked / terminated by a communication in writing by NMCG to the Successful Bidder

without NMCG being liable in any manner whatsoever to the Successful Bidder as the

case may be. In such event, NMCG shall forfeit and appropriate the Bid Security or

Performance Guarantee, as the case may be, without prejudice to any other right or

remedy that may be available to NMCG.

4.10 Acknowledgment of Letter of Acceptance (LOA) and Execution

of Contract Agreement

4.10.1 Within seven (7) days from the date of issue of the LOA, the Successful Bidder shall

accept the LOA and submit to NMCG the acknowledgement letter in respect thereof.

4.10.2 The Successful Bidder shall execute the contract agreement within thirty (30) days of

the date of issue of LOA or within such other period as may be communicated by

NMCG.

4.10.3 NMCG may notify other Bidders that their Proposals have been unsuccessful and their

Bid Security will be released as promptly as possible upon signing of the contract

agreement with the Successful Bidder and furnishing of Performance Guarantee by

the Successful Bidder.

4.11 Performance Guarantee

4.11.1 The Successful Bidder shall be required to furnish a Performance Guarantee equal to

ten (10) percent of the Price Proposal prior to the signing of the Contract Agreement.

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4.11.2 Failure of the Successful Bidder to comply with the requirements of Clause 4.10.2 or

Clause 4.11.1 shall constitute sufficient grounds for the annulment of the LOA, and

forfeiture of its Bid Security. In such an event, NMCG reserves the right to,

(a) invite the next Highest Composite Score Bidder and negotiate upon the

following scenario, or

(b) take any such measure as may be deemed fit in the sole discretion of NMCG,

including annulment of the Bidding Process.

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Appendix 1: Schedule of Bidding Process

NMCG would endeavour to adhere to the following schedule:

Sr. No Activity Description Date

1. Issue of Notice Inviting Tender July 12, 2017

2. Issue of RFP July 13, 2017

3. Last Date for Submission of Queries July 18,2017, 12:00 Hrs.

4. Pre-Proposal Meeting* July 21,2017,15:00 Hrs.

5. NMCG response to Queries by July 24, 2017.

6. Proposal Due Date August 04, 2017, up to 15:00 Hrs.

7. Date for Opening of General Proposals August 04, 2017, at 16:00 Hrs.

8. Date for Opening of Technical Proposals

August 04, 2017, at 16:00 Hrs.

9. Date for Opening of Price Proposals To be intimated separately

10. Issue of LOA to Preferred Bidder To be intimated separately

* Venue of the Pre-Proposal Meeting:

Auditorium


(Ministry of Water Resources, River Development & Ganga Rejuvenation)


India Gate, New Delhi-110002

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Appendix 2: Format of Acknowledgement of RFP Document

and Notification of Intent to Submit Proposal

[On the Letterhead of the Bidder (Lead Member in case of Consortium)]

Date: ______________

To Dr.Indresh Kumar Sawhney, Procurement Specialist, National Mission for Clean Ganga (Ministry of Water Resources,River Development & Ganga Rejuvenation) 1st Floor, Major Dhyan Chand National Stadium, India Gate, New Delhi-110002 Telephone:+91-11-23072900, 23072901; Dear Sir, Re: RFP forSelection of Consultant for Performance Assessment and Rehabilitation of

Existing STPs The undersigned hereby acknowledges and confirms receipt of the Request for Proposal (RFP) Document for the captioned project from NMCG and conveys its intention to submit a Proposal for the Project. ……………………………………………. Name of the Bidder ……………………………………………. Signature of the Authorised Signatory ……………………………………………. Name of the Authorised Signatory Note: ▪ On the Letterhead of the Sole Bidder or the Lead Member of Consortium. ▪ To be signed by the Lead Member in case of a Consortium. ▪ The acknowledgement should be sent before due date of submission of queries.

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Appendix 3: Format for Covering Letter cum Project

Undertaking

[On the Letterhead of the Bidder (Lead Member in case of Consortium)]

Date: ______________

To Dr.Indresh Kumar Sawhney, Procurement Specialist, National Mission for Clean Ganga (Ministry of Water Resources,River Development & Ganga Rejuvenation) 1st Floor, Major Dhyan Chand National Stadium, India Gate, New Delhi-110002 Telephone:+91-11-23072900, 23072901;

Dear Sir,

Re: RFP for Selection of Consultant for Performance Assessment and Rehabilitation of

Existing STPs

We have read and understood the Request for Proposal (RFP) Document in respect of the

Project provided to us by NMCG. We hereby submit our Proposal for the captioned Project.

1. We are enclosing and submitting herewith our Proposal in one (1) original and one (1)

copy, with the details as per the requirements of the RFP Document, for your

evaluation and consideration.

2. The Proposal is unconditional.

3. All information provided in the Proposal and in the Appendices, are true and correct.

4. We shall make available to the NMCG any additional information it may find necessary

or require to clarify, supplement or authenticate the Proposal.

5. We acknowledge the right of the NMCG to reject our Proposal without assigning any

reason or otherwise and hereby waive our right to challenge the same on any account

whatsoever.

6. We certify that in the last three years, we/ any of the Consortium Members have

neither failed to perform on any contract, as evidenced by imposition of a penalty or

a judicial pronouncement or arbitration award, nor been expelled from any project or

contract nor have had any contract terminated for breach on our / their part.

7. We declare that:

(a) We have examined and have no reservations to the RFP Documents, including

the Addendum issued by NMCG.

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(b) We have not directly or indirectly or through an agent engaged or indulged in

any corrupt practice, fraudulent practice, coercive practice, undesirable

practice or restrictive practice, as defined in Clause 2.13.4 (c) of the RFP

Document, in respect of any tender or request for proposal issued by or any

agreement entered into with NMCG or any other public sector enterprise or

any government, Central or State.

8. We hereby certify that we have taken steps to ensure conformity with the provisions

of Clauses 2.13.2 of the RFP Document.

9. We understand that you may cancel the Bidding Process at any time and that you are

neither bound to accept any Proposal that you may receive nor to invite the Bidders

to submit Proposals for the Project, without incurring any liability to the Bidders, in

accordance withClause 2.12.2 of the RFP Document.

10. We declare that we satisfy and meet the requirements as specified in the RFP

Document and eligible to submit a Proposal in accordance with the terms of this RFP

Document.

11. We declare that we/ any Member of our Consortium are/ is not a member of any other

Consortium submitting a Proposal for the Project.

12. We certify that we have not been convicted by a Court of Law or indicted or adverse

orders passed by a regulatory authority in any matter which could cast a doubt on our

ability to undertake the Project or which relates to a grave offence that outrages the

moral sense of the community.

13. We further certify that in regard to matters relating to security and integrity of the

India, we have not been charge-sheeted by any agency of the Government or

convicted by a Court of Law for any offence committed by us.

14. We certify that no investigation by a regulatory authority is pending either against us

or against our CEO or any of our Directors or any shareholder holding not less than

10% of our issued and subscribe equity share capital.

15. We undertake that in case due to any change in facts or circumstances during the

Bidding Process, we are attracted by the provisions of disqualification; we shall

intimate NMCG of the same immediately.

16. We hereby irrevocably waive any right which we may have at any stage at law or

howsoever otherwise arising or accruing to challenge or question any decision taken

by NMCG in connection with the selection of the Bidder, or in connection with the

Bidding Process itself, in respect of the above mentioned Project and the terms and

implementation thereof.

17. In the event of our Bid being declared as the Successful Bidder, we agree to enter into

a contract agreement as part of the RFP Document (including any amendments issued

prior to submission of Proposal).

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18. We have studied all the RFP Documents carefully and also surveyed and studied the

Project requirements and other matters pertaining thereto. We understand that

except to the extent as expressly set forth in the contract agreement, we shall have

no claim, right or title arising out of any documents or information provided to us by

NMCG or in respect of any matter arising out of or concerning or relating to the

Bidding Process including the award of contract.

19. Our Price Proposal has been quoted by us after taking into consideration all the terms

and conditions stated in the RFP Document, our own estimates of costs and after a

careful assessment of the Project and all the conditions that may affect the Proposal.

20. We confirm our having submitted the Bid Security of Rupees Fifteen Lakhs only (INR

15,000,000/-) to NMCG in accordance with the RFP Document. The Bid Security in

form of the Bank Guarantee is enclosed.

21. We agree and understand that the Proposal is subject to the provisions of the RFP

Documents. In no case, we shall have any claim or right of whatsoever nature if the

Project / contract is not awarded to us or our Proposal is not opened.

22. We agree and undertake to abide by all the terms and conditions of the RFP

Document.

23. We agree to keep and confirm that our Proposal is valid upto__________ (minimum

One Hundred and Eighty (180) days from Proposal Due Date).

Dated this ……………………..Day of …………………., 2017.

Signature of the Authorised Signatory…………………………………………….

Name of the Authorised Signatory…………………………………………….

Note:

• On the Letterhead of the Bidder or Lead Member of Consortium.

• To be signed by the Lead Member, in case of a Consortium.

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Appendix 4: Format for Power of Attorney for Signing of

Proposal

(On Non – judicial stamp paper of Rs 100/- or such equivalent

document duly attested by notary public)

Power of Attorney

Know all men by these presents, We, …………………………… (name of the firm and address of the

registered office) do hereby irrevocably constitute, nominate, appoint and authorise Mr. /Ms

(Name), son / daughter / wife of ……………………………… and presently residing at

………………………………….., who is presently employed with us / the Lead Member of our

Consortium and holding the position of ………………………….., as our true and lawful attorney

(hereinafter referred to as the “Attorney”) to do in our name and on our behalf, all such acts,

deeds and things as are necessary or required in connection with or incidental to submission

of our Proposal for the “RFP for Selection of Consultant for Performance Assessment and

Rehabilitation of Existing STPs” in response to RFP issued byNational Mission for Clean Ganga

(“NMCG”) of all applications, bids and other documents and writings, participate in bidders’

and other conferences and providing information / responses to NMCG, representing us in all

matters before NMCG, signing and execution of all contracts including the Contract

Agreement and undertakings consequent to acceptance of our Proposal, and generally

dealing with NMCG in all matters in connection with or relating to or arising out of our bid for

the said Project and/or upon award thereof to us and/or till the entering into of the Contract

Agreement.

AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds

and things done or caused to be done by our said Attorney pursuant to and in exercise of the

powers conferred by this Power of Attorney and that all acts, deeds and things done by our

said Attorney in exercise of the powers hereby conferred shall and shall always be deemed to

have been done by us.

IN WITNESS WHEREOF WE, ………………………….., THE ABOVE NAMED PRINCIPAL HAVE

EXECUTED THIS POWER OF ATTORNEY ON THIS ……………………… DAY OF …... 20………

For……………………………..

(Signature, name, designation and address)

Witnesses:

1.

2.

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Accepted Notarised

(Signature, name, designation and address of the Attorney)

Notes:

1. The mode of execution of the Power of Attorney should be in accordance with the

procedure, if any, laid down by the applicable law and the charter documents of the

executant(s) and when it is so required, the same should be under common seal

affixed in accordance with the required procedure.

2. Wherever required, the Bidder should submit for verification the extract of the charter

documents and documents such as a board or shareholders resolution/ power of

attorney in favour of the person executing this Power of Attorney for the delegation

of power hereunder on behalf of the Bidder.

3. For a Power of Attorney executed and issued overseas, the document will also have

to be legalised by the Indian Embassy and notarised in the jurisdiction where the

Power of Attorney is being issued. However, the Power of Attorney provided by

Bidders from countries that have signed the Hague Legislation Convention, 1961 are

not required to be legalised by the Indian Embassy if it carries a conforming Appostille

certificate.

4. In case the Proposal is signed by an authorised Director of the Bidder (Lead Member,

in case of a Consortium), a certified copy of the appropriate resolution/ document

conveying such authority may be enclosed in lieu of the Power of Attorney.

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Appendix 5: Format for Power of Attorney for

Lead Member of Consortium

(On Non – judicial stamp paper of Rs 100/- or such equivalent

document duly attested by notary public)

Whereas the National Mission for Clean Ganga, (NMCG) has invited bids from short-listed parties for

the RFP for Selection of Consultant for Performance Assessment and Rehabilitation of Existing STPs

(“the Project”).

Whereas,________________, ____________ and ______________(collectively the “Consortium”)

being Members of the Consortium are interested in bidding for the Project in accordance with the

terms and conditions of the Request for Proposal and other connected documents in respect of the

Project, and

Whereas it is necessary for the Members of the Consortium to designate one of them as the Lead

Member with all necessary power and authority to do for and on behalf of the Consortium, all acts,

deeds and things as may be necessary in connection with the Consortium’s bid for the Project and its

execution.

NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS

We,______________having our registered office at_______________, M/s. _____________having

Our registered office at___________, and M/s.________________, having our registered office at

_______________, (hereinafter collectively referred to as the “Principles”) do hereby irrevocably

designate, nominate, constitute, appoint and authorise M/s_______________, having its registered

office at__________________, being one of the Members of the Consortium, as the Lead Member

and true and lawful attorney of the Consortium (hereinafter referred to as the “Attorney”) and hereby

irrevocably authorise the Attorney (with power to sub-delegate) to conduct all business for an on

behalf of the Consortium and any one of us during the bidding process, and in the event the

Consortium is awarded the Contract, during the execution of the Project, and in this regard, to do on

our behalf and on behalf of the Consortium, all or any of such acts, deeds, or things as are necessary

or required or incidental to the submission of its bid for the Project, including but not limited to signing

and submission of all applications, bids and other documents and writings, accept the Letter of Award,

participate in bidders’ and other conferences, respond to queries, submit information/ documents,

sign and execute contracts and undertakings consequent to acceptance of the bid of the Consortium

and generally to represent the Consortium in all its dealings with the Authority, and/or any other

Government Agency or any person, in all matters in connection with or relating to or arising out of the

Consortium’s bid for the Project and/ or upon award thereof till the Contract Agreement is entered

into with the Authority.

AND hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds, and things

done or caused to be done by our said Attorney pursuant to and in exercise of the powers conferred

by this Power of Attorney and all acts, deeds and things done by our said Attorney in exercise of the

powers hereby conferred shall and shall always be deemed to have been done by us / Consortium.

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IN WITNESS WHEREOF WE THE PRINCIPALS ABOVE NAMED HAVE EXECUTED THIS POWER OF

ATTORNEY ON THIS______________, DAY OF__________,20____.

For_______________

(Signature, Name & Title)

For_______________


For_______________


Witnesses:

1.

2.

(Executants) (To be executed by all the Members of the Consortium) Notes:

1. The mode of execution of the Power of Attorney should be in accordance with the

procedure, if any, laid down by the applicable law and the charter documents of the

executant(s) and when it is so required, the same should be under common seal affixed

in accordance with the required procedure.

2. Wherever required, the Bidder should submit for verification the extract of the charter

documents and documents such as a board or shareholders resolution/ power of

attorney in favour of the person executing this Power of Attorney for the delegation of

power hereunder on behalf of the Bidder.

3. For a Power of Attorney executed and issued overseas, the document will also have to

be legalised by the Indian Embassy and notarised in the jurisdiction where the Power of

Attorney is being issued. However, the Power of Attorney provided by Bidders from

countries that have signed the Hague Legislation Convention, 1961 are not required to

be legalised by the Indian Embassy if it carries a conforming Appostille certificate.

4. In case the Proposal is signed by an authorised Director of the Bidder (Lead Member, in

case of a Consortium), a certified copy of the appropriate resolution/ document

conveying such authority may be enclosed in lieu of the Power of Attorney.

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Appendix 6: Format for Affidavit Certifying no Blacklisting

(On Non – judicial stamp paper of Rs 100/- or

such equivalent document duly attested by notary public)

Affidavit

I, M/s. …………….................… (Sole Bidder / Lead Member/ Other Member /s), (the names and

addresses of the registered office) hereby certify and confirm that we or any of our

promoters/directors are not barred by NMCG or blacklisted by any state government or

central government / department / funding agency in India from participating in projects,

either individually or as member of a Consortium as on the

..............................................(seven days prior to Proposal Due Date).

We undertake that, in the event of us or any of our promoters/directors being blacklisted /

barred at any time post the date of this affidavit, we shall intimate NMCG of such blacklisting.

We further confirm that we are aware that as per Clause 2.13 of the RFP for Selection of

Consultant for Performance Assessment and Rehabilitation of Existing STPs, our Proposal for

the captioned Project would be liable for rejection in case any material misrepresentation is

made or discovered with regard to the requirements of the RFP Document at any stage of the

Bidding Process or thereafter the contract agreement will be liable for termination.

Dated this ……………………..Day of …………………., 2016.

Name of the Bidder

…………………………………………….

Signature of the Authorised Signatory

………………………………………….

Name of the Authorised Signatory

Note:

▪ To be executed separately by all the Members in case of Consortium

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Appendix 7: Format of Bid Security

To,

Dr.Indresh Kumar Sawhney,

Procurement Specialist,





Telephone:+91-11-23072900, 23072901;

RFP No.: T-17/2014-15/834/NMCG Date : __________

KNOW ALL MEN by these present that we .............................................. of .......................

................ (Name and address of Bank) having our registered office at ...............................

(hereinafter called “the bank”) are bound unto the National Mission for Clean Ganga (NMCG),

(hereinafter called “the Owner”) in the sum of Rupees ...................................

(INR.......................................................................... only) for which payment truly to be made

to the said Owner, the Bank hereby binds itself, its successors and assigns by these present.

Whereas ........................... (NAME OF BIDDER) has submitted its bid dated...................... (date

of submission of bid) for RFP for Selection of Consultant for Performance Assessment and

Rehabilitation of Existing STPsin terms of the Owner’s RFP No.: T-17/2014-15/834/NMCGDue

on ..................... issued by NMCG (hereinafter called “the Proposal”).

AND WHEREAS the Bidder is required to furnish a Bank Guarantee for the sum of Rupees

........................ (INR................................................................... only).

AND WHEREAS __________________ (Name of Bank) have, at the request of the Bidder,

agreed to give this guarantee as hereinafter contained without demur.

1. We further agree as follows:

(a) That the Owner may without affecting this guarantee grant time of or other

indulgence to or negotiate further with the Bidder in regard to the conditions

contained in the said bid and thereby modify these conditions or add thereto

any further conditions as may be mutually agreed upon between the Owner

and the Bidder.

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(b) That the guarantee hereinbefore contained shall not be affected by any

change in the constitution of our Bank or in the constitution of the Bidder.

(c) That any account settled between the Owner and the Bidder shall be

conclusive evidence against us of the amount due hereunder and shall not be

questioned by us.

(d) That this guarantee commences from the date hereof and shall remain in force

till:

(i) the Bidder, in case his bid is accepted by the Owner, executes a Contract

Agreement after furnishing the Performance Guarantee as per the

provisions of the RFP; or

(ii) Forty Five Days (45) days beyond the Proposal Validity Period.

(e) That the expression ‘the Bidder’ and ‘the Bank’ herein used shall, unless such

an interpretation is repugnant to the subject or context, include their

respective successor and assigns.

2. The Conditions on this obligation are:

(a) If any information or document furnished by the Bidder turns out to be

misleading or untrue in any material respect; and/ or

(b) If a Bidder engages in a corrupt, fraudulent, coercive, undesirable or restrictive

practice as specified in the RFP Document; and/ or

(c) If a Bidder has a Conflict of Interest which affects the Bidding Process, as

specified in the RFP; and/or

(d) if the Bidder withdraws his Proposal during the period of Proposal validity

specified in the RFP, and/ or

(e) If the Bidder fails to accept the Letter of Acceptance within the stipulated time

period; and/ or

(f) if the Bidder does not accept the correction/s of its bid price in terms of the

RFP, or

(g) if the Bidder having been notified of the acceptance of its Proposal by the

Owner during the period of Proposal validity:

(i) fails or refuses to furnish the Performance Guarantee in accordance with

the RFP and/or

(ii) fails or refuses to furnish the Success Fee in accordance with the RFP

and/or

(iii) fails or refuses to enter into a Contract Agreement within the time limit

specified in the RFP.

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We undertake to immediately pay to the Owner in DELHI the above amount upon receipt of

his first written demand, without the Owner having to substantiate his demand provided that

in his demand the Owner will note that the amount claimed by him is due to him owning to

the occurrence of any one or more of the conditions mentioned in Sl. 2 above, specifying the

occurred condition or conditions.

SIGNATURE OF _______________

AUTHORISED OFFICIAL OF THE BANK

SIGNATURE OF THE WITNESS NAME OF

OFFICIAL______________________

________________________ DESIGNATION__________________________

NAME OF THE WITNESS

________________________,

ADDRESS OF THE WITNESS STAMP/SEAL OF THE BANK

________________________

________________________

________________________

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Appendix 8: Format of Affidavit

(On a Stamp Paper of relevant value by Bidder/ Each Consortium Member)

I, ____________________son of ___________________ resident of ________________

having been duly authorized on behalf of the Bidder, do hereby solemnly affirm and declare

as under:

That whereas, I have submitted the Proposal for RFP for Selection of Consultant for

Performance Assessment and Rehabilitation of Existing STPs(the “Project”)

Now, therefore, I, the undersigned, do hereby certify that all the information supplied as

accurate, true and correct.

The undersigned also authorize(s) and request(s) any bank, person or firm to furnish any

information requested by NMCG to verify any pertinent information deemed necessary and

for otherwise inquiring about our reputation.

The undersigned also understands and agrees to supply any further information as may be

required by NMCG.

The undersigned also understands that furnishing of false information could result in

disqualification of his company (the Consortium, in case Bidder is a Consortium) for the

Project, and if so awarded, NMCG may withdraw the LOA or terminate the Contract

Agreement, as the case may be, without being liable in any manner.

Dated this ……………………Day of …………………, 2017

……………………………………………Name of the Bidder

……………………………………………Signature of the Authorised Signatory

……………………………………………Name of the Authorised Signatory

Note:

▪ To be executed by Bidder or separately by all the Members in case of Consortium.

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Appendix 9: Format of Non-Collusion Certificate

Non - Collusion Certificate

(on the Letter Head of Bidder/ Each Consortium Member)

We hereby certify and confirm that in the preparation and submission of this Proposal, we

have not acted in concert or in collusion with any other Bidder/s and also not done any act,

deed or thing which is or could be regarded as anti-competitive.

We further confirm that we have not offered nor shall we offer any illegal gratification in cash

or kind to any person or agency in connection with the instant Proposal.

Dated this ……………………..Day of …………………., 2017

…………………………………………….

Signature of the Authorised Signatory

…………………………………………….


Note:

▪ To be executed by all the Members in case of Consortium.

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Appendix 10: Technical Proposal

[On the Letter head of the Bidder (Lead Member in case of Consortium)]

To Dr.Indresh Kumar Sawhney, Procurement Specialist, National Mission for Clean Ganga (Ministry of Water Resources,River Development & Ganga Rejuvenation) 1st Floor, Major Dhyan Chand National Stadium, India Gate, New Delhi-110002 Telephone:+91-11-23072900, 23072901; Dear Sir, Sub: Technical Proposal for RFP for Selection of Consultant for Performance Assessment

and Rehabilitation of Existing STPs

We [Name of Bidder / Consortium Members] herewith submit our Technical Proposal as

further detailed in Appendix 10A to 10H for RFP for Selection of Consultant for Performance

Assessment and Rehabilitation of Existing STPs.

Signature of Bidder / the Lead Member in case of Consortium


(With Stamp of the Bidder / the Lead Member in case of Consortium)

Place: _______________ Date: _____________

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Appendix 10A: Description of Approach, Methodology and

Work Plan for Performing Assignment

Bidder’s Technical approach, methodology and work plan for this assignment are to be

elaborated in this sections, broadly under following sections:

(a) Understanding of the ToR

(b) Technical Approach and Methodology

(c) Work Programme

(d) Organisation and staffing

• The write up should explain Bidder’s insight with respect to the objectives of the

assignment, approach to the services, methodology for carrying out the activities and

obtaining the expected output, and the degree of detail of such output. The Bidder

should also explain the methodologies propose to adopt and highlight the

compatibility of those methodologies for the project envisaged.

• Bidder should propose the main activities of the assignment, their content and

duration, phasing and interrelations, milestones (including interim approvals by

NMCG), and deliverables. The proposed work plan should be consistent with the

technical approach and methodology, showing understanding of the ToR and ability

to translate them into a feasible working plan. The work plan should be consistent

with the suggested Work Program of the Bidder.

• Bidder should also propose the structure and composition of the proposed team,

indicating main disciplines of the assignment, the expert responsible, and proposed

staff from the CVs proposed.

Authorised Signatory:

Name of Authorised Signatory:

Name of the Bidder:

Place:

Date:

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Appendix 10B: Information on Bidder’s Organisation

S.No. Information Details Remarks

1. Name of the Organisation

2. Year of Incorporation Certified copy of incorporation to be attached 3. Place of Incorporation

4. Type of organisation (Partnership/Privately held/Public Held)

5. Details on Office in India (mention date since office set up and in operation in India)

Certification from the statutory auditor or certified public accountant

6. No.of Years of operations in India

Certification from the statutory auditor or certified public accountant

7. Areas of Business

8. PAN Detail Certified copy to be attached

9. GST Number Certified copy to be attached

10. Brief profile of the organisation

Separate document may be attached (not more than 2 pages of A4 size)

Note: Details to be provided by each individual Members of Consortium or the Sole Bidder as the case may be.



Name of the Bidder:

Place:

Date:

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Appendix 10C: Project Experience During Last Seven Years

S.No

. Name of Project

Type of Project Capacity Size

Project Location

Client Project Cost in Rs. Cr.

Consultancy Fees Received in Rs. Cr.

Commissioning / Completion of Project

Remarks if any

1. DD/MM/YY

DD/MM/YY

2.

3.

4.

5.

..

..

Notes:

• Only the works in which the Bidder had offered their services for the consultancy work as

mentioned as eligible projects as in clause 3.1.4(a), are to be mentioned.

• Client certificate shall be enclosed for each work, without client certificate, the performance shall

not be considered for evaluation. The client certificate may also include LoA, relevant pages of

contract, project completion certificate apart from certificate issued for such purposes clearly

indicating client name, project cost, consultancy fees received, project start and end date.

• Project successfully implemented/completed/commissioned should be mentioned in reverse

chronological order. The projects executed in India and locations other than India should be

mentioned separately in the above mentioned format. Further, ongoing projects or phases of

projects shall not be considered for evaluation.



Name of the Bidder:

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Date:

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Appendix 10D: Format of Project Experience Details

Project Name: Location with Country:

Name of Client : Client’s address and contact details:

Narrative Description of Project:

Role on the Assignment (Consortium Member/Sole Bidder/Sub-Consultant):

Description of Actual Services and Main Deliverables /Output Provided by your

organisation:

Project Start Date

(DD/MM/YY)

Project Completion Date

(DD/MM/YY)

Value of Consultancy

Services Fees Received

(Rs. Cr.)

Name of Associate / Sub Consultant /

Consortium / JV member:

Services provided by Associate / Sub

Consultant / Consortium / JV member:

No. of Staff, Activities Performed, Man-Month in the Project Experience Claimed

Note:

• Attach separate sheet for each of the project work experiences claimed by the Bidder or Members of Consortium.



Name of the Bidder:

Place:

Date:

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Appendix 10E: Proposed Personnel List and Details

S.No. Proposed Position Name of the

Person

Date of Joining

Bidder’s

organisation

No. of years of

experience

Permanent

/Contract

Employee

1

2

3

4

...

...

....



Name of the Bidder:

Place:

Date:

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Appendix 10F: Curriculum Vitae (CV)

Position Title and No. {e.g., K-1, TEAM LEADER}

Name of Expert: {Insert full name}

Date of Birth: {day/month/year}

Country of Citizenship/Residence

Education: {List college/university or other specialized education, giving names of educational

institutions, dates attended, degree(s)/diploma(s) obtained}

________________________________________________________________________

________________________________________________________________________

Employment record relevant to the assignment: {Starting with present position, list in

reverse order. Please provide dates, name of employing organization, titles of positions held,

types of activities performed and location of the assignment, and contact information of

previous clients and employing organization(s) who can be contacted for references. Past

employment that is not relevant to the assignment does not need to be included.}

Period Employing organization and

your title/position.

Contact information for

references

Country Summary of

activities performed

relevant to the

Assignment

[e.g., May

2005-

present]

[e.g., Ministry of ……,

advisor/consultant to…

For references: Tel…………/e-

mail……; Mr. Hbbbbb, deputy

minister]

Membership in Professional Associations and Publications:

______________________________________________________________________

Language Skills (indicate only languages in which you can work): ______________

______________________________________________________________________

Adequacy for the Assignment:

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Detailed Tasks Assigned on Consultant’s Team

of Experts:

Reference to Prior Work/Assignments that

Best Illustrates Capability to Handle the

Assigned Tasks

{List all deliverables/tasks in which the

Expert will be involved)

Expert’s contact information :(e-mail …………………., phone……………)

Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes

myself, my qualifications, and my experience, and I am available to undertake the assignment in case

of an award. I understand that any misstatement or misrepresentation described herein may lead to

my disqualification or dismissal or sanctions by by NMCG.

{day/month/year}

Name of Expert Signature Date

{day/month/year}

Name of Authorized Signatory Signature Date

Representative of the Bidder

(the same who signs the Proposal)

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Appendix 10G: Work Schedule and Planning for Deliverables

S.No. Deliverables (D-..) Months

1 2 3 ..... n TOTAL

D-1 {e.g., Deliverable #1: Report A

1) data collection

2) drafting

3) inception report

4) incorporating comments

5) .........................................

6) delivery of final report to Client}

D-2 {e.g., Deliverable #2:...............}

n

• List the deliverables with the breakdown for activities required to produce them and other

benchmarks such as the Client’s approvals. For phased assignments, indicate the activities,

delivery of reports, and benchmarks separately for each phase.

• Duration of activities shall also be indicated in a form of a bar chart

• Include a legend, if necessary, to help read the chart.



Name of the Bidder:

Place:

Date:

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Appendix 10H: Team Composition, Assignment and

Experts’ Inputs

S.N

o. Name

Expert’s input (in person/month) per each

Deliverable

Total Time-Input

(In Months)

Position D-1 D-2 ........

EXPERTS

K-1 [Team

Leader]

K-2

K-3

...

n

Total

• Months are counted from the start of the assignment/mobilization. One (1) month equals twenty

two (22) working (billable) days. One working (billable) day shall be not less than eight (8) working

(billable) hours.

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Appendix 11: Financial Information of Bidder’s Organisation

S.No. Parameters FY 2014-15 FY2015-16 FY2016-17

A. Annual Turnover (Rs. Cr.)

B. Net Profit (Rs. Cr.)

C. Revenue from providing consultancy services for eligible projects of Bidders (as % of A for respective year, upto second decimal without being rounded off to higher integer) and in amounts in Rs. Cr.

Note:

• To be provided for each Member of the Consortium in case of Bidder being a Consortium.

• The above information should be in the form of a certificate from the statutory auditor of

the organisation or certified public accountant verifying Bidder’s financial information as

above.

• The certificate from the statutory auditor or certified public accountant should be after Bid

Issue Date, and should have certifying auditor or certified public accountant’s name,

address, contact details and registration no.

• Copy of the audited financial statements for each financial year along with auditor’s report

for respective years should be attached.



Name of the Bidder:

Place:

Date:

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Appendix 12: Format of Price Proposal Letter

[On the Letterhead of the Applicant (Lead Member in case of Consortium)]

To Dr.Indresh Kumar Sawhney,






Telephone:+91-11-23072900, 23072901;

Dear Sir, Sub: Price Proposal for RFP for Selection of Consultant for Performance Assessment and

Rehabilitation of Existing STPs

We _________________________________ herewith submit our Price Proposal as detailed

in Appendix 12A for RFP for Selection of Consultant for Performance Assessment and

Rehabilitation of Existing STPs.

The supporting details in respect of the Price Proposal are furnished in Appendix 12B and

Appendix 12C.

Signature of Bidder / the Lead Member in case of Consortium


(With Stamp of the Bidder / the Lead Member in

case of Consortium) Place: _______________ Date: _____________

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Appendix 12A: Summary of Price Proposal

Item Amount in Rs. (INR)

Fee Quoted in Rupees (excluding of applicable taxes)

Fee Quoted in Words ___________________________

Applicable Taxes (GST)in Rupees

Total Price Including all applicable taxes:



Name of the Bidder:

Address: Place: _______________ Date: _____________

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Appendix 12B: Breakdown of Fees - Remuneration

S. No.

Name of Staff Position Man-Month Rates in Rs.

(A)

Proposed Man-Months

(B)

Total Amount in Rs. (A*B)

Key Experts/Personnel*

1

2

..

..

..

..

Total

*Key Experts / Personnelare to be indicated by name. Total Remuneration : (Amount in Rs.) : _________________

(Amount in Words): _________________ Note:

1. The Bidder is required to give remuneration rate for Key Experts individually and Support personnel in total.

2. Professional Staff should be indicated individually. 3. Positions of Professional Staff shall coincide with the ones indicated in Appendix 10E. 4. Indicate separately staff-month rate for each activity separately.



Name of the Bidder:


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Appendix 12C: Breakdown of Fees - Reimbursable Expenses

No. Description Unit Quantity Unit Price

in Rs.

Total Amount in Rs.

1. {e.g. per diem allowances} {Day}

2. {e.g. Domestic Country Flights, Rail Travel} {Ticket}

3. Local transportation

4.

Per diem allowance, including hotel allowance, for experts for every day of absence from the home office for the purposes of the Services

5. Other Allowances where applicable

Total: Reimbursable Expenses

• The Bidder is required to give break-up of reimbursable expenses.



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Appendix 13: Terms of Reference

A. Background

The ‘Namami Gange Programme’, is an Integrated Conservation Mission, approved as a

‘Flagship Programme’ by the Union Government in June 2014 with budget outlay of Rs.20,000

Crore to accomplish the twin objectives of effective abatement of pollution, conservation and

rejuvenation of National River Ganga.

The National Mission for Clean Ganga (NMCG) is the implementation wing of National Ganga

Council which was setup in October 2016 under the River Ganga (Rejuvenation, Protection

and Management) Authorities order 2016. The aim of NMGC is to clean the River Ganga in a

comprehensive manner with an objective of effective abatement of pollution, conservation

and rejuvenation of National River Ganga.

The main objective of the proposed consultancy services is to undertake a comprehensive

study of existing sewage treatment plants, interception & diversion(I &D) infrastructure,

pumping stations etc, located along the stretch of main stem of River Ganga which are

discharging into the River Ganga and to develop recommendations for rehabilitation,

augmentation, redundancy and operation & maintenance of the existing STPs.

Though the boundary for the study would primarily be from STP inlet to the STP premises till

discharge of the treated effluent from the STP, but the causative study may extend till

interception & diversion (I&D) infrastructure, pumping stations and till disposal of effluent to

the River Ganga. As a part of study the Consultant shall take into account all the existing as

well as under-construction STPs along with associated infrastructure while developing their

recommendations with an objective of effective abatement of pollution of River Ganga. It is

envisaged that the study would cover all the existing 82 STPs in 44 towns along River Ganga.

The list of STPs is annexed at page no. 72 to page no. 74 of this RFP document.

The study recommendations shall be presented in the form of a Detailed Project Report (DPR)

for each STP, which may be taken up for approval NMCG and subsequently for

implementation.

1. Individual STP assessment/I & D works/Pumping Stations

(a) Background review and screening

(i) The consultant shall undertake physical inspection, data collection, identification of

various operational deficiencies and limitations of existing STPs, I & D structures &

pumping stations. The Consultant shall also collect the background details about the

STP like zone/town it caters to, design details, drawings (if available), past

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performance etc. including all but not limited to the information indicated in the O&M

checklist annexed backed up with at least 3 years data.

(ii) The Consultant will collect the information relating to STPs in the form of primary &

secondary data. All the related assessments required for design and implementation

of the scheme are to be carried out by the Consultant to the required accuracy for the

purpose and intent of the bid.

(iii) The Consultant will ensure required consultations with all relevant nodal

agencies/municipal authorities.

(iv) The Consultant shall assess primary data the parameters of wastewater received at

each STP in terms of quantity and quality for 5-7 days period as required. Further, the

Consultant shall collect the secondary data relating to yearly & monthly variations in

wastewater in both quality and quantity for each STP.

(v) The Consultant will be required to carry out surveillance studies and macro

assessment of STP performance with the objective to find the STPs

(a) Requiring detailed investigations;

(b) Performing as designed; and

(c) Defunct and non-operational – needs to discarded, along with necessary back-

up and justifications.

(vi) The consultant will do an A/B/C analysis of STPs and related infrastructure on the basis

of volume/size/performance/criticality etc and accordingly consultant to prioritise the

work in consultation with NMCG/Executing Agency.

2. Detailed investigative Studies

The Consultant shall undertake detailed investigative performance studies of STPs falling

under category 1.a.(v)(a) (as highlighted above) and prepare repair / rehabilitation

recommendations along with broad cost estimates. The list of such STPs shall be finalized in

consultation with NMCG. The studies would encompass the following:

(a) The Consultant is required to carry out process, civil & structural, electrical, mechanical

& instrumentation analysis of existing components, non-destructive testing, energy

efficiency studies, identify gaps in the existing system for meeting statutory

requirements /standards, redundancy analysis of existing components and preparing the

recommendations for rehabilitation and augmentation considering year 2035 design

horizon.

(b) The consultant shall review and analyze the information compiled and generated to

identify the causes for the functional / operational issues

(c) The consultant shall recommend enabling measures and solution to overcome the

identified functional & operational issues. The recommendations should address all the

issues to ensure 100 % capacity utilization and compliance to the design treatment

standards.

(d) The Consultant shall submit the design norms, parameters technical specifications,

wherever applicable, considering as a part of DPR.

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(e) The consultant shall examine the laboratory setup at the STPs and make necessary

recommendation.

(f) Energy audit of the pumps and equipment shall be included in the report and accordingly

recommendations shall be made.

(g) Based upon economical energy usage & optimal operation cost consideration, the

Consultant shall explore & propose options for non-conventional power generation

systems and by-products utilization.

(h) The Consultant shall identify new acceptable technologies pertaining to the STPs for

economic efficiency.

(i) The Consultant shall develop options for sludge management which may be required as

a result of proposed process improvement works.

(j) The Consultant shall examine the feasibility and recommend the use of automation

concepts and technologies, PLC & SCADA with latest trends and technologies available

in a cost-effective way for incorporation in the existing, under construction and proposed

systems.

(k) To prepare cost estimates / implications for all the identified & recommended measures.

(l) The Consultant shall estimate operation & maintenance cost for the STP and define

future operation and maintenance strategies (along with cost estimates) as a part of

recommendations.

(m) The consultant shall also prepare phasing programme/priority matrix categorising the

proposed interventions as immediately implementable, short term implementable (3-6

months) and requiring major rehabilitation along with cost implications, expected

improvements and implementation mechanism.

(n) Preparation of detailed Project report (DPR) including recommendations for each STP

along with cost estimates.

(o) The consultant shall make presentation to NMCG for each STP DPR and incorporate the

observations / modifications arising from presentation discussions.

3. Real-time monitoring of STPs, Centralized Dashboard and Display Mechanism

(a) The Consultant shall identify the requirements, including key monitoring parameters for

real time monitoring of STPs and examine the feasibility of to integrate with the existing

centralized dashboard created under PIAS project.

(b) The Consultant will explore reporting mechanism for performance of existing STPs using

standard dashboards as a transitional step between current and future i.e. a centralised

server based control room arrangement of reporting.

(c) Review various mechanisms for displaying the real-time monitoring details / data for

public view through a LED screen at STP premises and other prominent and suitable

public display locations in the town.

(d) Suggestions should be supported with necessary specific technical requirements /

specifications and cost estimates.

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4. Project Implementation Support

(a) The Consultant shall provide project development support, which will include

formulation of development strategy, development of tender strategy, preparation of

drawings & estimates required for tendering process, preparation of bid/ contract

documents, draft project agreements along with support during evaluation and

selection of construction contractor.

(b) The submitted drawings should include that, how proposed new facilities are

integrated with existing process units both from layout and hydraulic point of view. At

least, key plan drawings of the proposed new process units with relevant designs need

to be provided.

(c) The Consultant may be asked to provide execution supervision & onsite assistance for

the rehabilitation works until commissioning of recommended works, if required. (

This activity may go beyond 6 months period.)

B. Period of the Study(“Contract Period”)

The consultant is required to complete the entire study within 6 months for the above scope

of work, however deliverables shall be arranged in batches so that rehabilitation or

augmentation works of existing STPs can commence from January, 2018.

C. Deliverables

(i) The consultant is required to provide the following deliverables:

(a) Inception report – within 15 days from the date of execution of contract.

(b) STP specific report- The following STP specific reports need to be submitted:

1. Preliminary survey report for each STP

2. Draft STP assessment & augmentation report

3. Final STP assessment & augmentation report (DPR for individual STP)

4. Tender Document – After approval of the DPR by NMCG, the tender document

needs to be prepared for an individual STP or for a group of STPs based on

feasibility with prime consideration of works execution at the earliest, ease of

implementation and monitoring, preferably single agency for a town, approval

recommendations etc.

(c) Draft report on Real-time monitoring of STPs, Centralized Dashboard and Display

Mechanism – within 2 months from date of contract execution.

(d) Final report Real-time monitoring of STPs, Centralized Dashboard and Display

Mechanism.

(e) Monthly progress reports – submission by 5th day of the month.

(f) As part of the part 4 of the terms of reference, the consultant shall be required to

submit the

1. Development & tender strategy to ensure expeditious tendering, work award and

works execution.

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2. Necessary tender processing documents, NIT, RFP, evaluation reports, contract

documents etc.

3. Fortnightly reports on execution supervision & onsite assistance for the

rehabilitation / renovation works from the initiation of contract award.

(g) Final consolidated report.

The consultant may mobilise multiple support teams and needs to plan the studies in a

manner that it should be able to start bring out the Final STP assessment & augmentation

report (DPR for individual STP) for appraisal & approval purposes at the earliest possible and

to ensure completion of investigative studies and submission of all the final STP assessment

& augmentation report (DPR for individual STP)by the end of 6 months from the date of

execution of contract thereby enabling expeditious tendering and execution of works. The

consultant needs to present its plan / methodology to this effect in its tender submission.

D. Payment Terms

1. 10% on submission and approval of the inception report

2. 15% on submission of 25 final STP assessment & augmentation report (DPR for

individual STP along with the bid documents) and their approval by NMCG/EA.

3. 20% on submission of another 25 final STP assessment & augmentation report

(DPR for individual STP alongwith the bid documents), their approval by NMCG

/EA

4. 20% on submission of balance 32 final STP assessment & augmentation report

(DPR for individual STP alongwith the bid documents), their approval by NMCG

/Executing Agency (EA)

5. 25% on conclusion of tendering process for 82 STPs assessed and submission and

approval of final report Real-time monitoring of STPs, Centralized Dashboard and

Display Mechanism.

6. 10% on submission and acceptance (approval) of final consolidated report.

E. Team Members for the Project - Qualifications, Experience and Other Requirements

of Proposed Staff

i. The bidders shall provide the list of specialists in various fields supported by

suitable middle/ junior level professionals. It is expected that the consultant

shall provide following key personnel having requisite background in the

respective areas of specialization / or similar areas of expertise.

ii. The Consultant is required to provide a team of sufficiently qualified personnel

to professionally undertake the assignment, meeting the agreed targets,

timelines, quality assurance and standards.

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iii. The following categories of professional personnel is required in the team as Key

Experts/ Personnel:

The Consultant shall propose the Support Personnel as per the Project requirements and shall

be required to effect changes in Support Personnel if so required by NMCG. The CVs of

Support Personnel shall not be evaluated for bid evaluation purposes. The format of CV for

Support Personnel shall be as per the format provided in Appendix 10F.

Sr.No. Key Person Qualification & Experience

1. Team Leader Post Graduate in Sanitary/Public Health/Environmental Engineering. 20 years total experience working in engineering and consulting activities and at least 15 years spent preferably in the sewerage systems network, pumping/lifting stations and Sewage Treatment Plants, Interception and diversion schemes, Industrial effluent treatment Plants. At least 10 years will have been spent in Project Management with experience as team leader on projects of similar nature.

2. Dy. Team Leader Graduate in Mechanical Engineering with 15+ years and should also have experience in Water Wastewater treatment projects. 10+ years working experience in engineering design/ consulting activities in pumping/lifting stations and sewage treatment plants, effluent treatment Plants, Other infrastructure projects. At least 5 years will have been spent in Project Management with experience on projects of a similar nature.

3. Electrical Expert Electrical Engineering Graduate from a recognized University /Engineering Institution) with at least 10 years spent in engineering design/consultancy services in the sewage treatment plant, environmental engineering sector. Should have experience of having worked on at least two projects of sewage treatment plant sector carrying similar nature works.

4. Instrumentation & Control Expert

Instrumentation/Electronic Engineering Graduate from a recognized University /Engineering Institution) with at least 10 years spent in engineering design/consultancy services in the sewage treatment plant, environmental engineering sector. Should have experience of having worked on at least two projects in sewage treatment sector carrying similar nature works.

5. Process Expert Chemical/Environment Engineering graduate from a recognized University /Engineering Institution) with at least 10 years spent in engineering design/consultancy services in the sewage treatment plant, environmental engineering sector. Should have experience of having worked on at least two projects in sewage treatment sector carrying similar nature works.

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List of Existing STPs

S. No.

State Name of town Location of STP Year of commissioning

Technology Installed STP Capacity

(MLD)

1 Uttarakhand Haridwar Jagjeetpur 1990 SBR 27

2 Uttarakhand Haridwar Jagjeetpur 2010 ASP 18

3 Uttarakhand Haridwar Sarai, Jawalpur 2013 SBR 18

4 Uttarakhand Rishikesh Swarg Ashram 2010 SBR 3

5 Uttarakhand Rishikesh Lakkarghat 1984 OP 6

6 Uttarakhand Rishikesh IDPL BPT 14

7 Uttarakhand Tehri Tehri 2006 ASP 5

8 Uttarakhand Srinagar Srinagar 2009 FAB 3.5

9 Uttarakhand Uttarkashi Gyansu 2012 MBBR 2

10 Uttarakhand Devprayag Bah Bazaar Area-Ward no.-4

2016 1.4

11 Uttar Pradesh Kanpur Jajmau 1999 ASP 130

12 Uttar Pradesh Kanpur Jajmau 1989 UASB 5

13 Uttar Pradesh Kanpur Jajmau 1988-89 USAB 27

14 Uttar Pradesh Kanpur Bingawan 2014-15 USAB 210

15 Uttar Pradesh Allahabad Salori 2007 FAB 29

16 Uttar Pradesh Allahabad Salori 2015-16 SBR 14

17 Uttar Pradesh Allahabad Rajapur 2013 UASB 60

18 Uttar Pradesh Allahabad Pongghat 2012 BTR 10

19 Uttar Pradesh Allahabad Kodra 2013 BTR 25

20 Uttar Pradesh Allahabad Naini 1999 ASP 80

21 Uttar Pradesh Allahabad Numayadahi 2013 Bio Tower Treatment

Plant

50

22 Uttar Pradesh Allahabad District B- Kalindipuram

2009 ASP with Extended Aeration

2.5

23 Uttar Pradesh Allahabad Jhusi - Trivenipuram 2006 ASP with Extended Aeration

1.5

24 Uttar Pradesh Allahabad District- F (Shantipuram)

2006 ASP with Extended Aeration

1.5

25 Uttar Pradesh Varanasi Dinapur 1996 TF 80

26 Uttar Pradesh Varanasi Bhagwanpur BHU 1989 ASP 9.8

27 Uttar Pradesh Varanasi DLW 1993 ASP 12

28 Uttar Pradesh Mirzapur Ramaipatti 1993 UASB 14

29 Uttar Pradesh Mirzapur Vindyachal 2008 WSP 4

30 Uttar Pradesh Anupshahr Anupshahr 2004 OP 0.81

31 Uttar Pradesh Anupshahr Anupshahr 2004 OP 1.75

32 Uttar Pradesh Farrukhabad Fatehgarh 1993 OP 2.7

33 Uttar Pradesh Narora Narora ASP 2.25

34 Bihar Patna Pahari 1994 AL 25

35 Bihar Patna Beur 1993 ASP 35

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S. No.



(MLD)

36 Bihar Patna Saidpur 2002 ASP 45

37 Bihar Patna Karmalichak 2007 AL 4

38 Bihar Bhagalpur Bhagalpur AL 11

39 Bihar Buxar Buxar AL 2

40 Bihar Chappra Chappra AL 2

41 West Bengal Titagarh Titagarh 1934 ASP 4.5

42 West Bengal Titagarh Titagarh 1986 OP 4.5

43 West Bengal Titagarh Bandipur 1986 OP 14.1

44 West Bengal Bhatpara Jagaddal 1994 ASP 10

45 West Bengal Bhatpara Jagaddal (ASP) 1994 ASP 9.5

46 West Bengal Bhatpara Jagaddal (OP) OP 4.5

47 West Bengal Bhatpara Kankinara 1995 OP 10

48 West Bengal Baidyabati Baidyabati-Saspara 2005 OP 6

49 West Bengal Konnagar Konnagar-Kanaipur Panchayat

2001 OP 22

50 West Bengal Panihati Panihati 1987 OP 12

51 West Bengal Howrah Kona 1989 OP 30

52 West Bengal Howrah Anupara TF 45

53 West Bengal Chandannagar KhalisaniChandernagore near RlStn Ward No.31

1993 TF 18.16

54 West Bengal Chandannagar Chandannagar 1993 OP 4.54

55 West Bengal Bansberia Bansberia 2009 WSP 0.3

56 West Bengal Kamarhati Ward No. 18, Mathkhal, Baranagar, South DumDum

1994 TF 40

57 West Bengal Naihati Naihati 2009 ASP 11.56

58 West Bengal Naihati Ward-18, Naihati 1990-2005 6.5

59 West Bengal Garulia Near Burning Ghat, Garulia

2004 WSP 7.9

60 West Bengal Kolkata Garden reach 2011 ASP 57

61 West Bengal Kolkata Cossipore (Bangur) 2011 ASP 52

62 West Bengal Kolkata South- Sub-Urban (Keorapukur)

2009 AL 45

63 West Bengal Kolkata Bhagajatin 1984 AL 15

64 West Bengal Kolkata Hastisur 2004 OP 10

65 West Bengal Serampore Serampore- Left side of Delhi-Howrah Rl route

1990 TF 19

66 West Bengal Mahesthala Mahesthala 2003 WSP 4

67 West Bengal Budge Budge M.H.Khan Rd Budge-Budge in ward no.19

2009 WSP 4.25

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S. No.



(MLD)

68 West Bengal Bhadreshwar B.B. Street beside the Victoria Jute Mill Ground, Telinipara

2006 AL 7.6

69 West Bengal Barrackpore Barrackpore 2003 OP 1

70 West Bengal Barrackpore North Barrackpore 2003 OP 4.35

71 West Bengal Murshidabad Berhrampore 1990-2005 OP 3.7

72 West Bengal Kalyani Kalyani Block- B2,B3 TF 11

73 West Bengal Kalyani Kalyani Tower area OP 6

74 West Bengal Champdani Champdani 2009 AL 1

75 West Bengal Nabadwip Nabadwip OP 10

76 West Bengal Jiaganj-Azimganj

Jiaganj-Azimganj 1990-2005 OP 1.39

77 West Bengal Kanchrapara Gayeshpur, Halishar&Kanchrapara

2004 OP 13

78 West Bengal Khardah Khardah 2005 WSP 3

79 West Bengal Katwa Katwa 1990-2005 2.3

80 West Bengal Murshidabad Murshidabad, ward no-2

1990-2005 1.96

81 West Bengal Diamond Harbour

Ward no-10, Diamond Harbour

1990-2005 2.03

82 West Bengal Gayeshpur Gayeshpur (Kalyani sub-division)

2017 SBR 8.3

F. Place of Performance of Assignment:

The assignment will be performed in India with frequent visits of experts to other sites.

Each such visit shall be followed by a mission report, stating the objectives of the

mission, mission contents, and conclusion. Except for backstopping and home office

support, all expert inputs shall be delivered in India. No payment shall be effected for

time inputs of key experts in any place other than the place of performance of the

assignment.

G. NMCG’s Input and Counterpart Personnel

Services, facilities and property to be made available to the Consultant by the Client:

The NMCG would make the following available to the Project Management

Consultant:

• All permits, visas and licenses necessary for the work.

• Access to all available relevant reports and data required to undertake the

assignment.

• Assistance with arranging meetings with local Government and other authorities

as necessary during the course of the Consultant’s work.

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• Facilitate clearance through customs of any property required for the services of

the Consultants.

• Ensuring to make best efforts for collaborative working arrangements with

NMCG, SPMGs, ULBs, EAs and counterpart staff.

H. Commencement of Services:

The assignment will start within fifteen (15) days of issuance of Letter of Award or as

specified by the NMCG whichever is earlier.

I. Administration:

The proposed staff will report directly to the Executive Director - Projects of the

National Mission for Clean Ganga (NMCG). The concerned officials of respective

projects/assignments will be supervisor for all day to day activities.

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Appendix 14: Checklist

1. The following Check List is intended to help the Bidders in submitting Proposals which

are complete. Incomplete Proposals are liable to be rejected. Bidders are advised to

go through the list carefully and submit Proposals complete in all respect.

2. Bidders are also required to submit the Check List, duly marked, along with their

Proposal.

3. Any other documents required as per any other clause of the RFP Documents have to

be submitted along with the Proposal even if not indicated in the aforesaid checklist.

4. Proposal Check List:

Outer Envelope contains:

[(Envelope A) + (Envelope B) + (Envelope C)]

S.

No. Description

Checking

Remarks

General Proposal (Envelope A)

1. Format of Acknowledgement of RFP Document as per Appendix 2 Yes/No

2. Covering Letter cum Project Undertaking as per Appendix 3 stating the

Proposal Validity Period Yes/No

3. Power of Attorney for signing of the Proposal as in Appendix 4 Yes/No

4. Power of Attorney for Lead Member of Consortium as in Appendix 5 Yes/No

5. Affidavit Certifying that Business Entity/Promoter(s)/ Director(s) of

Business Entity are not blacklisted/barred as in Appendix 6 Yes/No

6. Bid Security as per Appendix 7 Yes/No

7. Affidavit as per Appendix 8 Yes/No

8. Non-Collusion Certificate as per Appendix 9 Yes/No

9. Financial Information of Bidder’s Organisation as per Appendix 11 Yes/No

10. Copy of Certificate of Incorporation and PAN CARD Yes/No

11. Consortium Agreement as per requirements in this RFP Yes/No

A

P

P

E

N

D

I

X

1

4

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12. Check - List dully filled in as per the format provided in Appendix 14 Yes/No

Technical Proposal (Envelope B)

1. Appendix 10, 10A, 10B, 10C, 10D,10E,10F,10G, and Appendix 10H and

other requisite documents as required therein Yes/No

Price Proposal (Envelope C)

1. Appendix 12, Appendix 12A, Appendix 12B and Appendix 12C and other

requisite documents as required therein Yes/No

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Appendix 15: Format of Pre-Proposal Queries

To

Dr Indresh Kumar Sawhney,


National Mission for Clean Ganga,

(Ministry of Water Resources, River Development & Ganga Rejuvenation)

1st Floor, Major Dhyan Chand National Stadium, India Gate, New Delhi-110002.

Telephone: +91-11-23072900-01

E -mail ID : [email protected]; CC: [email protected], [email protected]

Subject:RFP for Selection of Consultant for Performance Assessment and Rehabilitation of

Existing STPs

Dear Sir,

Following are the Clarifications and Comments from the Terms and Conditions and Scope of

Work against the RFP issued on _________ for Selection of Consultant for Performance

Assessment and Rehabilitation of Existing STPs. These Clarifications are exhaustive.

Signature of the Authorized Signatory: Name of the Authorized Signatory: Name of the Bidder:

Date:

Place:

S. No.

Clause Ref. Page No. Clarifications asked for

1

2

…

A

P

P

E

N

D

I

X

1

5
