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Inventory & Schedule of Condition 07961773399 [email protected] Property inspected by Colin Hayes (Inventories 4 Rent - APIP No MO191477) Reference: theold25-021013 Address Example Example Example Tyne and Wear Example Carried Out October 2nd 2013 Property report created with

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Page 1: Inventory & Schedule of Condition for Example, …...Inventory & Schedule of Condition 07961773399 inventories4rent@btinternet.com Property inspected by Colin Hayes (Inventories 4

Inventory & Schedule of Condition

07961773399

[email protected]

Property inspected by Colin Hayes (Inventories 4 Rent - APIP No MO191477)

Reference: theold25-021013

Address

ExampleExampleExampleTyne and WearExample

Carried Out

October2nd 2013

Property report created with

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NotesBASIS OF REPORTING

This report has been prepared on the basis that, unless specifically mentioned, all items inspected have been found in a good ‘Normal Use’condition and free from defects and damage over and above normal expected defects and imperfections commensurate with our perceivedage of any item. Accompanying images or video form part of the detail of this inventory.

This report is prepared in accordance with 'A Guide to Best Practice for Inventory Providers', a guide produced independently for theProfessional Bodies for the letting industry (APIP, ARLA, NAEA, RICS).

At the end of the tenancy relating to this inventory, all items for the property listed below, and/or detailed in this inventory's photographicevidence must be returned to the locations as at the date of this inventory. This includes all furniture, fittings and other movable items,especially items stored in kitchen cupboards and worktops etc. Should this not be the case, a charge will be payable by the tenant/s tocover any landlord costs for any time expended in searching for items that are not in the locations set out below and/or detailed in thisinventory's photographic evidence.

GUIDE TO USING 'INVENTORIES 4 RENT' INVENTORY REPORTS

The object of the exercise

To make the check in and checking out procedures as smooth and trouble free as possible Our inventory document can be used at allstages of a tenancy. We use our best endeavours to ensure that our inventories describe an accurate and true list of the contents andcondition of a property at the time of inspection. Our report will need to be agreed by the landlord and tenant.

Check in

Each party to the tenancy should have matching copies of our inventory inspection report.

Additionally the check in operative will need to:

List keys in the space provided.Update meter readings if required.Obtain signatures in the check in declaration section.

Check in practicalities

Tenants may understandably be unwilling to sign the check in declaration of an inventory the landlord or his clerk have prepared until theyhave had a chance to thoroughly examine the property, compare this to the inventory document and to make any required check incomments. Our inventory inspection report contains a check in declaration that sets out a seven day opportunity from signing for tenants tomake comments. If the tenant does not make comments within the seven day period, both parties should rely on the signed inventorydocument as the basis for comparison at the end of the tenancy. If the tenants return their commented upon inventory copy within sevendays, the landlord can review any disputed items and resolve these before both parties agree any changes.

At this stage both landlord and tenant should be in agreement and comfortable that at the end of the tenancy both parties can rely on theinventory report to check for damages, dilapidations, missing items and the condition of cleanliness etc.

Check out inspection (Original Inventory carried out by Inventories 4 Rent)

Tenants should return all items for the property to their original locations as detailed in the inventory report and/or as detailed in theaccompanying images. Charges may be made for the time expended in finding out the position of items.

Using the inventory signed and agreed after any amendments at check in, carry out a thorough inspection of the property. You will need totake into account fair wear and tear of any items that have deteriorated during the tenancy. The landlord should list for the tenant’s attentionany items that are missing, damaged or not cleaned to the required standard and invite the tenants to comment. With the tenantscomments considered, the landlord should then present a written list of dilapidations noting the cost of replacement / reinstatement. Whenagreed by both parties the information should be listed on the check out sections on the report. The landlord and tenant should sign thecheck out declaration and initial the check out comments sections.

Photographic or video evidence

If we have provided photographic or video evidence at the inventory inspection and preparation stage this will be included in the inventoryreport.

Scope of these instructions

All of the above details represent a general guide to using our inventory reports in England. This guide and any information containedtherein should not be interpreted as legal advice, health and safety advice or a definitive list of any statutory legal or health and safetyregulations that may apply to the reader’s obligations. In our view it is a landlord’s sole responsibility to ensure that all legal and statutoryrequirements are complied with in relation to any tenancy created or in force for their properties.

Further information

We hope that this information will be helpful and practical. If you require any particular further information in respect of our inventories

Page 2 of 35 Tenant Initials: __________

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please contact Colin at Inventories 4 Rent.

DEFINITIONS OF SOME OF THE COMMON TERMS USED IN THE INVENTORY REPORT

New - Unused condition possibly still in wrapper or new tags/labels attached. New build property not yet lived in. Completedrenovation.

Good Condition - signs of slight wear, generally lightly worn rather than marked or very slight minor scuff marks when describingwalls or doors. In clean order.

Reasonable/Fair Condition - signs of age, frayed, small light stains and marks or discolouration.

Poor Condition - extensive signs of wear and tear, extensive stains/marks/tears/chips.

Very Poor Condition - extensively damaged/faulty items, large stains, upholstery torn and or dirty, pet odours/hair.

Intact - no cracking or obvious damage.

Dirty - in need of cleaning above that required for grubby and requiring cleaning involving cleaning materials.

Dusty - a covering of dust removable with a vacuum or duster.

Filthy - extremely dirty and requiring major cleaning to a professional standard and in a state that may not be re-storable to anacceptable standard.

Greasy - greasy to the touch.

Grubby - in need of cleaning above that required for dusty and requiring cleaning materials.

Mildew/Mould - evidence of mould growth or spots/patches of mildew/mould due to tenant allowing excessive condensation in theproperty.

Soiled - badly stained and marked

Stained - discoloured sections.

Worn - showing signs of undamaged usage.

Professionally Clean - property has been deep cleaned throughout and is ready for a new tenant to move in without having to cleanany areas. Taps and sinks are free of watermarks and smears and polished with a shine.

Domestically Clean - property has been spring cleaned but further deep cleaning will be required in certain areas before a newtenant can move into the property. Areas of concern may include dust, smearing, grease, food stains, tarnishing, discolouration,soap stains, hairs in sink, chemical stains, watermarks and any other condition not allowing the item to be in its best condition.

Further Clean Required - although an attempt to clean the property can be seen, it has been carried out to an unsatisfactory leveland a large percentage of the property requires further cleaning before a new tenant can move into the property.

Pet/Smoke Damage - in most cases pets and smoking will not be allowed in rental properties unless specifically agreed and writteninto the tenancy agreement. If there is no written agreement, you must assume that no pets and smoking are allowed inside theproperty boundary. Any pet and/or smoke damage found at Check-Out will be charged to the tenant. This includes things likenicotine stains, pet claw marks etc.

Adhesive Damage - signs of damage to paintwork caused by adhering blu/white tak, sellotape, stickers or picture hooks to anywall/ceiling in the property.

Wear and Tear - Wear and Tear is defined as the "reasonable use of the premises by the tenant and the ordinary operation ofnatural forces (ie the passage of time".

Items NEVER classified as Wear and Tear - allowing water/fire damage to a property, avoidable damage to an item or area,staining on carpets/flooring, grease, carbon markings or burnt food on ovens/grills, water marks, hair in sinks, lime-scale, dust, dirt,staining on floors, heavy scratching, knife marks, pet hair/damage, smoke damage, misuse/abuse/excessive use of an item,replacing an items with one of lesser quality, broken items and any other items not considered to have been caused by normal usedue to the passage of time.

Excessive Wear and Tear - excessive wear and tear includes circumstances where overuse outside of expected normal usage willrequire compensation or charges to rectify the overuse. For example, two picture hooks in each wall may be classified as fair wearand tear. Fifteen hooks in a wall is abnormal use and the holes will need to be made good at the tenant's expense.

CHECKLIST FOR TENANTS ON VACATING A RENTAL PROPERTY

Please note that this list is NOT exhaustive and is intended as a Guide only.

It is essential that a tenant leaves a rental property in as similar a condition as when they took possession of the property as otherwise thelandlord has the right to levy rectification and excessive wear and tear charges under most tenancy agreements. In particular, tenants canbe surprised to find the Check-Out Inventory Report commenting less than favourably on the standard of cleaning with a requirement forfurther cleaning at considerable extra cost. The tenant must leave the property in a condition whereby the next tenant could move in straight

Page 3 of 35 Tenant Initials: __________

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away. This document is therefore intended as a tool to help tenants avoid discrepancies between the Check-In Inventory Report and theCheck-Out Inventory Report, thus minimising the charges that a landlord would need to levy under the tenancy agreement. Please notethat this list is NOT exhaustive and is intended as a guide only.

1. Ensure all keys issued at Check-In are ready for return at Check-Out

2. Empty the property of all of the tenant's possessions

3. All items of furniture and other items should be returned to their original places as listed in the Inventory Report, including any items thathave been stored and packed away. This will avoid any charges to the tenant, either for misplaced property, or for time spent finding andrepositioning items.

4. If carpets were new or professionally cleaned at the start of the tenancy, they should be professionally cleaned at the end of the tenancy(keep the receipt as evidence to prove you have had the work done).

5. Where supplied, bedding and linen should be dry cleaned/laundered, ironed and placed neatly in the appropriate room. Beds should notbe made up, as all mattresses will be examined in accordance with the Inventory Report. The Inventories 4 Rent Agent will not remakebeds.

6. Has the property been cleaned to a professional standard (this is a thorough, in-depth end of tenancy clean) and left tidy at the end ofthe tenancy. Some things worth considering:

6.1. Kitchen appliances including grill pans, wire racks and hob burners - carbon markings, grease, scorch marks, scratch marks, controlbuttons and knobs missing or broken, grill pan or inset rack or handle missing. Cleanliness and odour of fridges, dents, damage orscratches, missing shelves or internal loose fittings. 6.2. Kitchen units, cupboards and drawers - internal and external cleanliness, missing or broken handles. 6.3. Soap dispensers, filters, and rubber seals of washing machines, dryers and dishwashers - internal and external cleanliness, damage. 6.4. Paintwork, skirting boards, picture rails, architraves, window sills - dust, dirt, chips, marks, pins, nails, shelves, ring marks, leads orsimilar pinned to skirtings, or holes left from removal. 6.5. Extractor fans and air vents - dust, grease, working lights.6.6. Light, electrical and communication fittings - cracked or broken points, switches or faces etc. no bulbs or bulbs not working, missing orbroken shades, extra phone points, junction boxes for cables or aerial connection leads added or missing. 6.7. Carpets and flooring - general cleanliness, spots, stains, burns, wax, small tears and snags, furniture stand marks, pet scratching orstaining. 6.8. Walls - dirty marks, furniture rubs or scuffs, gouges, picture hooks, screw fittings, holes or damage from their removal, sticky tape,blue-tac marks, touch up marks, decoration, dents, scribbles, holes for leads etc. 6.9. Ceilings - stains, carbon marks, pins, holes, screws, hooks. 6.10. Doors - chips, holes, hooks, broken latches, handles, catches, disconnected or removed self-closers, letterboxes, pet flaps, lockdamage. 6.11. Windows - cracked glass, mould, rotting frames, broken locks, broken sash cords, missing keys, holes from additional blinds andcurtain rails 6.12. Bathrooms/Shower rooms/En-suites/Cloakroom - general cleanliness, limescale build-up or water marks, scratches, chips to bath orshower, shower riser rails, clips or broken fittings, sealant around bath shower for mould/mildew, plug holes/chains. Cracks to basins.Staining in toilet bowl, condition of seat, cover and seat fixings, cracks to bowl, state of shower curtain. 6.13. Furniture - cushions and mattress for stains, scratches, dirt, chips, heat marks.6.14. Garden areas - lawns cut, weeds removed, appropriate to the relevant season.

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DisclaimersThis Inventory has been prepared to provide a written record of the contents of the property as well as the condition of the contents and thedecorative condition of the areas and spaces to the extent of the instructing principal's instructions. The accuracy of this report is subject tothe agreement of the tenant and landlord or their respective agents. This report has been compiled by a person who is not a qualifiedbuildings surveyor or health and safety expert or qualified to offer legal advice of a landlord or tenant's obligations. Neither is the personcompiling this report an expert on any materials that may be found and described in the property including but not limited to woods, fabricsand antiques. This Inventory is not to be used as a definitive and accurate description of each and every piece of equipment and furniture inthe property or as any type of report such as a property survey or structural survey. Any property in lofts, garages and cellars that are notincluded in this Inventory are the sole responsibility of the landlord. This Inventory is not a statement that any item or materials describedcomplies with any regulations. All statements as to safety labels must be checked for validity by the recipient/s of this Inventory. Ourservices are subject to our Terms and Conditions of trading, a copy of which is available on request.

No warranty of accuracy is given concerning the contents of the information contained in this publication. To the extent permitted by law noliability (including liability to any person by reason of negligence) will be accepted by Inventories 4 Rent or its employees or agents for anydirect or indirect loss or damage caused by omissions from, or inaccuracies in this document.

The preceding guide to using our Inventory reports is intended as a general guide only. This guide and any information contained thereinshould not be interpreted as legal advice, health and safety advice or a definitive list of any statutory legal or health and safety regulationsthat may apply to the reader’s obligations. It is our understanding that it is a landlord’s sole responsibility to ensure that all statutory and/orlegal requirements are complied with in relation to any tenancy created or in force for their properties. We do not guarantee the legalaccuracy of any information set out in this document. Any actions the reader may take in relation to activities described herein are solely theresponsibility of the reader.

COPYRIGHT

© Inventories 4 Rent. All rights reserved

AUTHORISED USAGEThe usage of this report is limited to the landlord, tenants and agent (if any) of the property this report relates to. Any other usage must beauthorised.

All services we provide are subject to our Terms and Conditions of trading which are available upon request.

CONTACT DETAILS

Inventories 4 RentProprietor: Colin HayesEmail: [email protected]: inventories4rent.co.uk

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Checklist Item Value Comments

Evidence of Smoking? No

Evidence of Pets? No

Maintenance Issues? No

Cleaning Issues? No

Appliances switch offand unplugged ?

Yes

Fridge/Freezer de-frosted and cleaned ?

Yes

Rubbish removed fromproperty ?

Yes

Doors and Windowslocked ?

Yes

Any other notes No

Limitations to Report ? No

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1. PROPERTY BRIEF DESCRIPTION

Item Description Condition

1.1 Property Type The property is a two bedroom flat

1.2 Mains WaterStopcock Location

Under the sink cupboard in the kitchen

1.3 Electrical ConsumerUnit Location

Cupboard in the hallway

1.4 Central HeatingBoiler Location

Cupboard in the kitchen

1.5 Oil Tank Location None present

1.6 Other All electrical fittings throughout theproperty are white plastic and will bedescribed as number and typethroughout the report

2. KEYS

Item Description

2.1 Front Door 1 x for the main entrance2 x for the property

02 Oct 2013

Ref # 1.102 Oct 2013

Ref # 1.2

02 Oct 2013

Ref # 1.302 Oct 2013

Ref # 1.4

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2.2 Other 1 x post box key

3. SAFETY AND SECURITY

Item Description Condition

3.1 Smoke Detectors 1 X hallway ceiling; 1 X stairs/ landingceiling

3.2 Carbon MonoxideDetectors

1 X hallway wall

3.3 Intruder AlarmControl Box Location

None present

3.4 Intruder AlarmKeypad Location

None present

3.5 Intruder AlarmSensors Location

None present

3.6 Other None present

4. MANUALS

Item Description

4.1 General All manuals are in a red file in the kitchen

4.2 Household Appliance Manuals Triton T80 electric shower manual ; BRK carbon monoxide detector manual; Kidde smokedetector alarm manual; Hot point fridge/ freezer manual

4.3 Kitchen Appliance Manuals Baumatic single oven manual

4.4 Laundry Appliance Manuals AEG washer dryer manual

4.5 Heating Manuals Ferroli combination boiler manual

4.6 Lawn and Garden Manuals None present

02 Oct 2013

Ref #2

Page 8 of 35 Tenant Initials: __________

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4.7 TV and Video Manuals None present

4.8 Other Gas safety certificate - please note dated 22/11/2011

5. METER READINGS

Utility Serial/Location Reading

5.1 Gas Meter 6561445S. Communal hallway 4032.85

5.2 Electric Meter K99L14363 - Ground floor mainentrance cupboard

25132.65

5.3 Water Meter None present

02 Oct 2013

Ref #4

02 Oct 2013

Ref # 4.8

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6. HALLWAY

Item Description Condition

6.1 External door 6 panel door wood door and frame ;Brass effect numbers; Brass effectlever handle with cylinder lock ; 2 Xbrass effect deadlocks; wood lipattached to the floor at the bottom ofthe door

Hole to the external side below the numbers

6.2 Internal Doors 2 panel door painted white with brasseffect lever handle to the internalstorage cupboard

Light scratches and over paint marks to the handle

6.3 Ceiling Painted in white emulsion Good condition

6.4 Walls Painted in magnolia emulsion ;Original dark wood beams with an areaoutside the bathroom entrance paintedwhite

Good condition

6.5 Paintwork (SkirtingBoards, Door Frames,Architraves, Doors andDoor Linings etc)

Painted white Some wiring attached around the skirting boards

6.6 Flooring Wood effect laminate with beading Over paint marks to the beading; Chips to the beading on the lefthand side beside the staircase

6.7 Window(s) None present

6.8 Windowdressing/blinds/curtains

None present

6.9 Heating Central heating radiators withthermostatic valve

Good condition

6.10 Lighting Ceiling rose with white cable and lampbayonet connector to light bulbattached

Over paint marks

02 Oct 2013

Ref # 5.102 Oct 2013

Ref # 5.2

Page 10 of 35 Tenant Initials: __________

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6.11 Electrics 2 X single light switch ; 1 X doublelight switch ; 1 X double socket ; 1 Xtelephone socket ; 1 X isolator switch ;1 X smoke detector alarm ; 1 X carbonmonoxide detector alarm; 1 X fusedspur

Over paint marks

6.12 Cupboard/s Internal storage cupboard with 1 xwood effect shelf; Walls Painted inwhite emulsion ; Wood effect laminateflooring with beading; Electricalconsumer unit ; Floor mop

Some over paint marks on the floor and shelving

6.13 Fixtures/Fittings Light brown picture frame to the rightof the kitchen door

Good condition

6.14 Furniture/Item None Present

6.15 Other None Present

6.16 Check-In Comments

6.17 Check-OutComments

02 Oct 2013

Ref #602 Oct 2013

Ref #6

02 Oct 2013

Ref #602 Oct 2013

Ref #6

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7. BATHROOM

Item Description Condition

7.1 Internal Doors 2 panel door painted white with brasseffect lever handle

Some over paint marks to the handle

7.2 Ceiling Painted in white emulsion ; Originaldark wood beams

Good condition

7.3 Walls Painted in white emulsion with creampatterned tiles around the bathroomsuite; Original cast iron supportpainted white to the left of the door

Good condition

7.4 Paintwork (SkirtingBoards, Door Frames,Architraves, Doors andDoor Linings etc)

Painted white Good condition

7.5 Flooring Patterned Lino Some over paint marks around the edges

7.6 Window(s) None present

7.7 Windowdressing/blinds/curtains

None present

7.8 Heating Central heating radiators withthermostatic valve

Good condition

7.9 Lighting Chrome effect 3 armed light fitting Like new

7.10 Electrics 1 X light pull; 1 X shower pull switch; 1X extractor fan

Over paint marks

7.11 WC Lever handle flush cream toilet withplastic seat and lid

Good condition - lid and seat are made of white plastic

7.12 Wash basin Cream basin with metal chain andblack plug; Chrome effect and creammixer taps

Good condition

02 Oct 2013

Ref # 6.1202 Oct 2013

Ref # 6.12

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7.13 Bath Cream bath with metal chain and blackplug; Chrome effect and cream mixertaps; Clear plastic shower screen withbrass effect surround; white Triton T80electric shower; white plastic showerhead; hose to shower head andchrome effect riser

Scratches to the bath, particularly around the plug hole

7.14 Cupboard/s None Present

7.15 Fixtures/Fittings Rectangle mirror above the wash basin; Light with pull switch and shaversocket above the wash basin

Good condition

7.16 Furniture/Item None Present

7.17 Other None Present

7.18 Check in Comments

7.19 Check outcomments

02 Oct 2013

Ref #702 Oct 2013

Ref #7

02 Oct 2013

Ref #702 Oct 2013

Ref #7

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8. KITCHEN

Item Description Condition

8.1 Internal Doors 2 panel door painted white with brasseffect lever handle

Small scratches and over paint marks to the handle

8.2 Ceiling Painted in white emulsion Good condition

8.3 Walls Painted in magnolia emulsion ; creamtiles around the kitchen units; Originaldark wood beams

Some over paint marks to the beam above the door

02 Oct 2013

Ref # 7.102 Oct 2013

Ref # 7.5

02 Oct 2013

Ref # 7.1002 Oct 2013

Ref # 7.11

02 Oct 2013

Ref # 7.13

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8.4 Paintwork (SkirtingBoards, Door Frames,Architraves, Doors andDoor Linings etc)

Painted white; 1 X brass effect doorstopper; 1 X brass effect door latch; 1x White double light switch

Good condition

8.5 Flooring Laminated wood effect with beading Beading is chipped to the right of the radiator; Gap between thepanels has opened slightly to a small strip near the radiator

8.6 Window(s) Dark brown wood (or similar) framed;Double glazed clear glass;Brass effect handles;Lockable;Wood sills

Some discolouration to the handle

8.7 Windowdressing/blinds/curtains

None present

8.8 Heating Central heating radiators withthermostatic valve

Good condition

8.9 Lighting 2 x Metal and wood 3 armed lightfitting

1 X arm is broken

8.10 Electrics 2 X single socket ; 1 X double socket ;1 X cooker socket ; 2 X fuse switch; 1X extractor fan

Over paint marks

8.11 Fitted KitchenInstallation Description

Wood effect matching range of baseand wall units with brass effecthandles;

Drawer to the right hand side of the oven is sticking; Handle to thedrawer near the window is loose; handle to the cupbaord housingthe boiler is missing

8.12 Number of BaseUnits

6

8.13 Number of shelvesin Base Units

5

8.14 Number of WallUnits

5

8.15 Number of shelvesin Wall Units

4

8.16 Number of Drawers 5

8.17 Other KitchenFittings

Open corner wall unit with 2 shelvesand brass effect fitting around theshelves

8.18 Worktop Cream patterned round edgedlaminate

Mark to the right of the oven

8.19 Cooker - Oven Baumatic integrated single oven withdark glass front; 2 X chrome effectcontrol knobs; Digital display; 6 xchrome effect button controls; 2 Xmetal trays; 2 X ceramic trays;Toasting rack

Good condition

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8.20 Cooker - Hob Ceran Black integrated ceramic hobwith 4 x heaters; 4 X black controlknobs

Black covering is blemished around the edges

8.21 Cooker - ExtractorHood

Built in extractor fan with 2 x lighting Good condition

8.22 Sink/Taps Stainless steel one and a half bowlsink with chrome effect mixer taps;Push down plug ; Metal chain withblack plug

Plug is detached from the chain

8.23 Refrigerator None Present

8.24 Freezer None Present

8.25 Fridge/Freezer White Hotpoint fridge/freezer; Fridgehas 3 x door compartments, 2 x whiteplastic and glass shelf, 2 x foodcompartments; Freezer has 4 xcompartments

Good condition

8.26 Washing Machine None Present

8.27 Washer/Dryer White AEG Electroleux washer/dryer Good condition

8.28 Tumble Dryer None Present

8.29 Dishwasher None Present

8.30 Microwave None Present

8.31 Fixtures/Fittings None Present

8.32 Furniture/Item None Present

8.33 Other None present

8.34 Check in Comments

8.35 Check outcomments

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9. LIVING ROOM/LOUNGE

Item Description Condition

9.1 Internal Doors 2 panel door painted white with brasseffect lever handle

Some discolouration to the handle

9.2 Ceiling Painted in white emulsion; Originaldark wood beams

Good condition

9.3 Walls Painted in white emulsion ; orginal castiron support painted white; wall ventpainted white

Good condition

02 Oct 2013

Ref # 8.2502 Oct 2013

Ref # 8.25

02 Oct 2013

Ref # 8.2502 Oct 2013

Ref # 8.27

02 Oct 2013

Ref # 8.27

Page 21 of 35 Tenant Initials: __________

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9.4 Paintwork (SkirtingBoards, Door Frames,Architraves, Doors andDoor Linings etc)

Painted white Good condition

9.5 Flooring Gold fitted carpet ; Brass effect carpetrod; 1 X white door stopper

Small mark near the centre of the room; Some small wear to the lefthand side

9.6 Window(s) Dark brown wood (or similar) framed;Double glazed clear glass;Brass effect handles;Lockable;Wood sills

Some over paint marks

9.7 Windowdressing/blinds/curtains

None present

9.8 Heating Central heating radiators withthermostatic valve

Top of the radiator is dented on the left hand side

9.9 Lighting 2 X ceiling rose with white cable andlamp bayonet connector to light bulbattached with black metal and creamfabric shade

Over paint marks

9.10 Electrics 1 X brass effect dimmer light switch ; 4X double socket ; 1 X TV aerial socket;1 X entry telephone

Over paint marks

9.11 Cupboard/s None Present

9.12 Fixtures/Fittings None Present

9.13 Furniture/Item None Present

9.14 Other None Present

9.15 Check in Comments

9.16 Check outcomments

02 Oct 2013

Ref #902 Oct 2013

Ref #9

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10. STAIRS/LANDING

Item Description Condition

10.1 Staircase Traditional style spindles; paintedmahogany

Good condition - mark to the top bannister rail

10.2 Ceiling Painted in white emulsion; Originaldark wood beam

Good condition

10.3 Walls Painted in magnolia emulsion ; originaldark wood beam

Good condition

10.4 Paintwork (SkirtingBoards, Door Frames,Architraves, Doors andDoor Linings etc)

Painted white Good condition

10.5 Flooring Gold fitted carpet Good condition

10.6 Window(s) Dark brown wood (or similar) framed; Double glazed clear glass; Brass effect handles; Lockable; Wood sills; Skylight with clear glass double glazingand wood surround

Good condition

10.7 Windowdressing/blinds/curtains

None present

02 Oct 2013

Ref # 9.802 Oct 2013

Ref # 9.9

02 Oct 2013

Ref # 9.10

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10.8 Heating None present

10.9 Lighting Ceiling rose with white cable and lampbayonet connector to light bulbattached and brown shade

Over paint marks

10.10 Electrics 1 X single light switch ; 1 X smokedetector alarm

Over paint marks

10.11 Cupboard/s None Present

10.12 Fixtures/Fittings None Present

10.13 Furniture/Item None Present

10.14 Other None Present

10.15 Check inComments

10.16 Check outcomments

02 Oct 2013

Ref #1002 Oct 2013

Ref #10

02 Oct 2013

Ref #1002 Oct 2013

Ref #10

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11. BEDROOM 1

Item Description Condition

11.1 Internal Doors 2 panel door painted white with brasseffect lever handle

Some scratches and over paint marks to the handle

11.2 Ceiling Painted in white emulsion; Originaldark wood beams; Loft hatch withmetal loft ladders

Good condition

11.3 Walls Painted in white emulsion ; Originaldark wood beams;

Good condition

11.4 Paintwork (SkirtingBoards, Door Frames,Architraves, Doors andDoor Linings etc)

Painted white; Brass effect doorstopper

Good condition

11.5 Flooring Red fitted carpet ; Brass effect carpetrod

Good condition

11.6 Window(s) Dark brown wood (or similar) framed;Double glazed clear glass;Brass effect handles;Lockable;Wood sills

Some over paint marks

11.7 Windowdressing/blinds/curtains

None present

02 Oct 2013

Ref # 10.102 Oct 2013

Ref # 10.9

02 Oct 2013

Ref # 10.10

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11.8 Heating Central heating radiators withthermostatic valve

Good condition

11.9 Lighting 2 x Ceiling rose with white cable andlamp bayonet connector to light bulbattached with red shades

Over paint marks

11.10 Electrics 1 X double light switch ; 1 X doublesocket ; 1 X single socket

Over paint marks

11.11 Cupboard/s Built in storage cupboard with 2 xmahogany doors and mahogany roundhandles; 2 X shelf

Good condition

11.12 Fixtures/Fittings None Present

11.13 Furniture/Item None Present

11.14 Other None Present

11.15 Check inComments

11.16 Check outcomments

02 Oct 2013

Ref #1102 Oct 2013

Ref #11

02 Oct 2013

Ref #1102 Oct 2013

Ref #11

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12. BEDROOM 2

Item Description Condition

12.1 External door 6 panel wood door painted white withbrass effect handle; Brass effect lockand bolt

Good condition

12.2 Internal Doors 2 panel door painted white with brasseffect lever handle

Good condition

12.3 Ceiling Painted in white emulsion; Originaldark wood beam

Some cracking to the beams

12.4 Walls Painted in white emulsion ; Originaldark wood beams

Good condition

12.5 Paintwork (SkirtingBoards, Door Frames,Architraves, Doors andDoor Linings etc)

Painted white; Brass effect doorstopper

Good condition

12.6 Flooring Blue fitted carpet ; Brass effect carpetrod

Good condition

12.7 Window(s) Dark brown wood (or similar) framed;Double glazed clear glass;Brass effect handles;Lockable;Wood sills

Some over paint marks

12.8 Windowdressing/blinds/curtains

None present

12.9 Heating Central heating radiators withthermostatic valve

Good condition

12.10 Lighting 1 X ceiling rose with white cable andlamp bayonet connector to light bulbattached with blue shade

Good condition

12.11 Electrics 1 X single light switch ; 1 X doublesocket ; 1 X single socket ; 1 Xtelephone socket

Over paint marks

12.12 Cupboard/s None Present

12.13 Fixtures/Fittings None Present

12.14 Furniture/Item None Present

12.15 Other None Present

12.16 Check in Comments

12.17 Check outcomments

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13. GARAGE

Item Description Condition

13.1 Overview None present

13.2 Check in Comments

13.3 Check outcomments

14. COMMUNAL HALLWAY

Item Description Condition

14.1 Overview Communal hallway to all flats; Green fitted carpet ; Walks Painted inwhite emulsion ; Carpet mat outside thefront door

14.2 Check in Comments

14.3 Check outcomments

02 Oct 2013

Ref #1402 Oct 2013

Ref #14

02 Oct 2013

Ref #14

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DeclarationIn the case of Check In, I, the tenant, hereby acknowledge receipt of this Inventory and accept the contents and condition of the property to beas set out in this Inventory. I, the tenant, further hereby acknowledge, accept and understand that, from the Check In date, I have seven daysin which to make a closer and more thorough inspection of the property and confirm in writing any comments or amendments to this Inventoryon the check in sections of this document and return this document to the landlord or their agent. I further acknowledge, accept and agree thatunless I make any such written amendments or comments and return this document to the landlord or their agent within seven days of myreceipt of this document, this Inventory document will be the definitive basis of comparison of the contents and condition of the property at thetime of the end of the tenancy, howsoever occasioned. In the case of Check Out, I, the tenant accept, acknowledge and agree that thelandlord or their agent has the statutory time allowed under the UK Government's Tenancy Deposit Scheme regulations from the termination ofthe tenancy to which this Inventory applies, howsoever occasioned, to present me with a list of dilapidations or missing items which arechargeable to me the tenant and may be deductible from the Tenant's deposit paid at the commencement of the tenancy. The landlord herebyconfirms that they will use their best endeavours to ensure that no unfair deductions or deductions for fair wear and tear will be made from theTenant's deposit. I further accept, acknowledge and agree that this check in or check out declaration applies to the tenant in the singular ortenants in the plural as applicable to the tenancy agreement to which this Inventory relates.

Signed by the

Signature

Print Name

Date / /

Signed by the

Signature

Print Name

Date / /

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Terms & Conditions1. DEFINITIONS

Agreed Condition - In the case of Inspections undertaken before Check-In or Check-Out, it is agreed that the property will be vacant and in astate of readiness to let. All repairs will have been completed, all cleaning and decoration work will have been undertaken and all non-compliantappliances will have been removed from the property. No furnishings will be intended to be removed or added. The property is being presentedfor tenants to Check-In or Check-Out. In the case of Mid-Term Inspections, the property will be safe, clean, tidy, and presented in a mannerthat will facilitate the inspection;Check-In - The process of handing over the property on the date a tenant takes possession of a rental property;Check-In Date - The date on which Check-In occurs;Check-Out - The process of handing back the property on the date a tenant gives up possession of a rental property;Check-Out Date - The date on which Check-Out occurs;Client - The person instructing Inventories 4 Rent either verbally or through written communication, expected to be either the landlord, lettingagent, landlord's representative or other instructing principal;Fit for Purpose - Being in a good enough condition in order that Inventories 4 Rent can provide the Service(s) contracted for with the Client.Inventories 4 Rent reserves the absolute right to determine the exact definition of "fit for purpose". This might include, for example, ensuringthat the property is free from potentially dangerous animals or tenants with a history of violence and that there are no health and safetyconcerns or structural issues etc;Hourly Fee - The amount set out in Schedule 1 "Services & Prices" relating to the price to be charged per hour for the provision of theService(s);Inventories 4 Rent Agent - The person undertaking the Service(s) provided by Inventories 4 Rent;Inventories 4 Rent Contact Details - Address: 9 Castlefields, Bournmoor, Houghton-le-Spring, Tyne & Wear, DH4 6HH; Email:[email protected]; Phone: 07961 773399; Website: www.inventories4rent.co.ukInspection - Being a visit to and independent viewing of a rental property in order to prepare an Inventory or other Report;Inspection Date - Being the date on which the Inventories 4 Rent Agent undertakes an Inspection;Inventory Report - A written, factual record of the general and decorative condition, and cleanliness of a rental property and its contents at thetime of inspection. The Inventory Report is prepared in accordance with 'A Guide to Best Practice for Inventory Providers', a guide producedindependently for the Professional Bodies for the letting industry (APIP, ARLA, NAEA, RICS);Mid-Term - A date selected during the term of the tenancy, normally on 3 or 6 month intervals;Mid-Term Inspections - The inspection that occurs at a pre-determined date during the term of the tenancy, the objective of which is todetermine if the property is generally being looked after, if there are any particular problems, if the tenant is obviously in breach of any keyterms of the tenancy and to alert the Client to potential works that may be needed;Price(s) - The amount(s) set out in Schedule 1 relating to the fixed prices to be charged for the provision of the Service(s)Proprietor - Colin Hayes;Report - A written record of the results of an Inspection, whether a Mid-Term Inspection or Check-In or Check-Out, prepared in accordancewith 'A Guide to Best Practice for Inventory Providers', a guide produced independently for the Professional Bodies for the letting industry(APIP, ARLA, NAEA, RICS);Service(s) - The service(s) provided by Inventories 4 Rent include, amongst others, the preparation of Inventory Reports, Check-Ins, Check-Outs, Tenant Information Packs, Viewings and any other property related service agreed in advance by the Proprietor.

2. GENERAL TERMS & CONDITIONS2.1. These Terms and Conditions of business govern any and all Service(s) provided by Inventories 4 Rent, an independent inventory andservice provider to the property letting market. Inventories 4 Rent shall not provide Service(s) under any other agreement unless agreed inwriting by the Proprietor.2.2. The Client agrees to ensure that the property is fit for purpose of the provision of the Service(s) by Inventories 4 Rent and to adviseInventories 4 Rent of any concerns regarding tenants or health and safety issues or any other pertinent information prior to the Inventories 4Rent Agent entering the property.2.3. Bookings can be made by telephone, email, in writing or through any other form of communication available now or in the future. Any formof booking will be deemed to be a contract to carry out the Service(s) and as such reserves the required diary space to provide the requiredService(s). The Client has effectively "purchased" the diary slot and accepts that there is a value to this. Failure to fill the slot will result in acharge being made. Inventories 4 Rent reserve the absolute right to cancel bookings should they feel that Inventories 4 Rent is not going tofulfil its contractual commitments.2.4. The Price(s) for the Service(s) are as set out in Schedule 1 and may be varied by agreement in writing from time to time.2.5. In the event that Inventories 4 Rent attends the property to provide the Service(s) and the property is not either fit for purpose or in theAgreed Condition as set out above or if the Inventories 4 Rent Agent is unable to gain access to the property, then an abortive fee of 50% ofthe cost of the Service(s), subject to a minimum charge of £25, plus mileage costs where relevant will be charged. Inventories 4 Rent will notbe liable whatsoever for any costs or expenses incurred by the landlord or any other third party as a result of an aborted Service. Uponpayment of the abortive fee, Inventories 4 Rent will arrange a further visit to the property to provide the requisite Service(s). 2.6. In the event that Inventories 4 Rent has to wait on site at the request of the Client, an additional Hourly Fee will be charged for the firsthour or less. For each subsequent 15 minute period (full or partial) over and above the first hour, a minimum charge of 25% of the Hourly Ratewill be incurred by the Client. For example, a 30 minute delay will incur a fee of 100% of the Hourly Rate and a delay of 1 hour 25 minutes willincur a fee of 150% of the Hourly Rate. Wrong keys, provision by the Client of incorrect paperwork, delay in entering the property, having towait onsite for emergency repairs to be carried out or any other reason not caused by Inventories 4 Rent will be charged at this Hourly Rate.2.7. Inventories 4 Rent will assume the rental property and/or its level of contents is as per the quotation and is not oversized or over furnished(in accordance with Schedule 1). Inventories 4 Rent reserves the right to deviate from a quoted price upon finding a property to be oversized orover furnished.2.8. Normal hours of work are 9am to 5.30pm Monday to Friday. Appointments outside of these hours may be available on request but may besubject to an additional surcharge.2.9. Standard payment terms are 7 days after invoice date.2.10. Any accounts that remain unpaid more than 7 days after the due date of payment will be liable to a late payment charge of £25 to coverthe administration involved in follow up letters and calls. Should the account remain unpaid 21 days after the due date of payment, there will bea further charge of £25 plus interest, charged on a monthly basis at 5% on all outstanding monies, including late payment charges.2.11. All reports will be delivered by electronic mail unless Inventories 4 Rent are carrying out an accompanied visit with the tenant. Where aprinted copy is requested by the Client, this will be delivered by whichever postal service the Client requests and will be charged on a cost

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basis. Inventories 4 Rent cannot be held responsible for delays in the postal system as this is outside of their control.2.12. We are entrusted with our Clients' confidential information and promise to use and secure all information in an ethical fashion under theData Protection Act. All data is held on offline hard drives, all personal data which is no longer required is disposed of responsibly and allcorrespondence is treated as strictly confidential.2.13. In the event of a Client being unsatisfied with any aspect of our Service, we would respectfully request that the details of thedissatisfaction are provided to the Proprietor who will aim to resolve the matter within 7 working days.

3. INSPECTIONS, INVENTORY REPORTS & OTHER REPORTS3.1. The Inventories 4 Rent Agent will not enter attics, basements, lofts, cellars, locked or inaccessible rooms, poorly lit rooms, rooms housinga dog or any other potentially dangerous animal. Outbuildings will not be entered unless previously agreed with the Client prior to theInspection date. All Inventory and other Reports will not therefore cover those areas in the property that are not readily accessible. Property leftin inaccessible areas, which have not been inspected, will remain the sole responsibility of the landlord.3.2. The Inventories 4 Rent Agent is not an expert in materials, decoration, furnishings, fabric or wood etc and is presenting a layman'sdescription of these items. All descriptions used in Inventory and other Reports are for identification purposes only. For example where thewords 'gold', 'silver' or similar descriptions are used, they refer to the colour of an item and not the material. The Inventory or other Report willnot state whether an item is antique or reproduction.3.3. The Inventories 4 Rent Agent is not a building surveyor or valuer and will not make reference to the structure or basic fabric of thebuilding. Inventories 4 Rent do not provide a valuation of the items contained in the Inventory or other Report and no warranty or guarantee isgiven in respect of such value.3.4. The property will be presented in the Agreed Condition on the Inspection Date. Inventories 4 Rent provides independent Inventory andother Reports based on their professional opinion of what they see, industry established fair wear and tear guidelines and produces Reports inaccordance with "A Guide to Best Practice for Inventory Providers". No warranty or guarantee is given regarding the adequacy of, or safety ofany equipment or contents contained in the property. 3.5. If the property is not presented in the Agreed Condition, Inventories 4 Rent will discuss with the Client the limitations of the Inventory orother Report that can be produced. If it is agreed that the Inspection and Inventory or other Report shall proceed as intended, Inventories 4Rent will accept no liability whatsoever for any shortcomings in the Inventory or other Report resulting from the limitations arising from theproperty not being presented in the Agreed Condition for a best practice Inventory or other Report to be produced.3.6. An Inventory Report will not include any items which are in an inaccessible place, perishable items such as houseplants, garden plants,food items, garden livestock or contents of sheds and garages (other than garden tools which appear new and unused), minor householditems such as cleaning materials, light bulbs etc. 3.7. The accuracy of an Inventory or other Report is subject to the agreement of the tenant and landlord or their respective agents. AnInventory Report contains a Check-In declaration that sets out a seven day opportunity from signing for tenants to make comments. If thetenant does not make comments within the seven day period, both parties should rely on the signed Inventory Report as the basis forcomparison at the end of the tenancy. 3.8. Any discrepancies regarding the contents of, or descriptions within the Inventory or other Report must be reported to Inventories 4 Rent inwriting within 7 days of the date of inspection, otherwise it is deemed that the contents of the Inventory or other Report are agreed andaccurate. 3.9. An Inventory Report will list but not itemise or count contents contained in overcrowded drawers or cupboards, excessive amounts ofcrockery, pots, pans, cutlery, utensils, and ornaments and used or soiled bedding. A general photograph will be taken to indicate items exist. 3.10. The Inventories 4 Rent Agent will not move heavy items of furniture including appliances, beds and sofas (unless easily moved oncastors and are in a room of sufficient size to comfortably move them). Any discrepancies associated with such objects are not theresponsibility of Inventories 4 Rent due to health and safety issues with lifting and moving large objects.3.11. Mattresses will only be lifted if they do not constitute a health and safety issue. Every effort will be made to check both sides ofmattresses and slats of beds if safe to do so. If unable to do so, this will be noted in the Inventory or other Report. If beds are made up theInventories 4 Rent Agent will not examine the mattress.3.12. Unless the inspection is carried out in daylight hours, the garden and exterior of the property will not be inspected and this will be notedin the Inventory or other Report. 3.13. Electrical appliances, machinery, boilers, gas appliances, radiators, water supply, and other similar items will not be tested for operation,although we will note if we have seen appliances working. Main lighting is solely tested to indicate whether light bulbs are working correctly.Electrical items may be tested for safety by a qualified electrician only. The fire and safety regulations regarding furniture, gas, electrical andsimilar services are ultimately the responsibility of the Client. Where the Inventory or other Report notes "Fire label seen", this should only beinterpreted to mean that the item has a label attached and not that it complies with the "Furniture and Furnishings (Fire) (Safety) Regulations1988 as amended 1993". 3.14. Safety and other certificates and appliance manuals that are required to be provided to tenants will be required on the Inspection Dateand if missing, will be noted as such. Inventories 4 Rent are not responsible for the authenticity of labels, certificates, manuals or any otherregulatory notices. We merely report on the presence or otherwise of such items.3.15. Towels, bed linen and other similar items will only be inspected if they appear to be laundered. 3.16. Burglar alarms, smoke detectors and carbon monoxide alarms will not be tested, unless the test operation is clearly and simply marked.The Inventories 4 Rent Agent will not spend time reviewing appliance manuals to determine how to undertake the test operation. If a test hasbeen undertaken, it will be noted in the Inventory or other Report. 3.17. Provided the Inventories 4 Rent Agent is able to locate meters, the location and applicable readings along with the date will be includedwithin an Inventory or other Report. If meters are located above head height, beneath undergrowth or are somehow not readily accessible, orare located on public land or below ground level, then readings will not be taken. In any event, the Client should inform the Inventories 4 RentAgent of the whereabouts of the meters. Meter readings should always be checked by the person undertaking the Check-In or Check-Outprocess and confirmed in the appropriate section within the Inventory or other Report. 3.18. A list of standard definitions which is intended to facilitate the reader's understanding of Reports prepared by Inventories 4 Rent areincluded in Schedule 2. 3.19. If a Report is requested on Check-Out, the Check-Out inspection will take place only after the tenant has fully vacated the property. Untilthe keys are returned or the tenant has surrendered the tenancy, the tenant is deemed to be in possession of the property even if it is empty. Ifthe property has not been fully vacated and a further visit is required an abortive fee of 50% of the cost of the Inventory Report plus mileagecosts where relevant will be charged. 3.20. The Check-Out Report produced will provide a general, relative description of the property, along with details of any discrepanciescompared to the original Inventory Report at Check-In. The Inventories 4 Rent Agent will note any items for which an allowance for fair wearand tear is appropriate. Fair wear and tear is assessed on the length of the tenancy and the type of occupancy, noting that certain itemsreceive higher usage. We acknowledge that the contractual terms listed in the tenancy agreement may overrule the opinion of the Inventories 4Rent Agent. 3.21. The Check-Out Report will also include differences in condition and cleanliness of items, items which are missing and items which are

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present that were not originally listed. The Check-Out Report will give an overall impression of the property, will make comments and giverecommendations only. It is not the role of Inventories 4 Rent to assess the amount of damages. 3.22. If the Check-In Inventory Report has not been carried out by Inventories 4 Rent, the Inventories 4 Rent Agent will require the Client toprovide a scanned copy of the Check-In Inventory Report at least 24 hours prior to undertaking the Check-Out Inspection.3.23. The tenant may attend the Check-Out inspection or appoint a representative to attend on their behalf. 3.24. Inventories 4 Rent has prepared a "Checklist for Tenants on Vacating a Rental Property" (available to Clients on request) which it isrecommended that the Client provides to the Tenant as a guide to ensure that the tenant fully understands his obligations at the end of thetenancy. 3.25. If the Client disagrees with the recommendations or alleges that a Check-Out Report contains omissions or discrepancies, the onus is onthe Client to provide evidence, documentation and/or information that can be used by a Dispute Service to consider any claim. A DisputeService is there to act as an Arbitrator. The decision of the Dispute Service will be final and binding. 3.26. Inventories 4 Rent will not re-enter a property once a Report has been conducted, unless to re-make a Report. Inventories 4 Rent cannotindependently verify any time lapse between the completion of an Inventory Report and any alleged omission or discrepancy made by anyparty entering after the Inventory Report has been completed. It has to be acknowledged that some alterations (any amount of damage, itemsremoved or added) to the property may occur within this period. 3.27. The scope of a Mid-Term Inspection is clearly defined in the definitions section above and is not a check against the Check-In InventoryReport, a survey of the property nor a check on the living habits of the tenant(s).

4. LIABILITY4.1. The liability of Inventories 4 Rent will be limited to the cost paid by the Client for the Service. Inventories 4 Rent accepts no liability forlosses, direct or otherwise, in excess of the cost of the Service provided.

5. TENANT'S INFORMATION PACK5.1. Inventories 4 Rent is willing to submit quotations to prepare a Tenant's Information Pack for a Property on the basis of a detailedspecification provided in advance of the quotation. Inventories 4 Rent accepts no liability whatsoever for missing information, this liabilityremaining with the Client and/or landlord.

6. VIEWINGS AND OTHER PROPERTY RELATED SERVICES6.1. Inventories 4 Rent is willing to undertake other Service(s) on behalf of the Client and fees for other Service(s) will be agreed on an ad hocbasis in advance of any work commencing and will largely be costed on a fixed fee or time-cost basis.?

SCHEDULE 1 & 2 TO BE PROVIDED DIRECTLY TO THE CLIENT.

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