introduction to office 2013

Basics in Word 2013

Introduction to Ribbons

Ribbons are the modern way to help users find, understand, and use commands efficiently and directly—with a minimum number of clicks, with less need to resort to trial-and-error, and without having to refer to Help.A ribbon is a command bar that organizes a program's features into a series of tabs at the top of a window. Using a ribbon increases discoverability of features and functions, enables quicker learning of the program as a whole, and makes users feel more in control of their experience with the program. A ribbon can replace both the traditional menu bar and toolbars.

A Typical Ribbon

Ribbon tabs are composed of groups, which are a labeled set of closely related commands. In addition to tabs and groups, ribbons consist of:

An Application button, which presents a menu of commands that involve doing something to or with a document or workspace, such as file-related commands.

A Quick Access Toolbar, which is a small, customizable toolbar that displays frequently used commands.

Core tabs are the tabs that are always displayed. Contextual tabs, which are displayed only when a particular object type is selected. Tabs that

are always displayed are called core tabs. A tab set is a collection of contextual tabs for a single object type. Because objects can have

multiple types (for example, a header in a table that has a picture is three types), there can be multiple contextual tab sets displayed at a time.

Modal tabs, which are core tabs displayed with a particular temporary mode, such as print preview.

Galleries, which are lists of commands or options presented graphically. A results-based gallery illustrates the effect of the commands or options instead of the commands themselves. An in-ribbon gallery is displayed within a ribbon, as opposed to a pop-up window.

Enhanced tooltips, which concisely explain their associated commands and give the shortcut keys. They may also include graphics and references to Help. Enhanced tooltips reduce the need for command-related Help.

Dialog box launchers, which are buttons at the bottom of some groups that open dialog boxes containing features related to the group.

Ribbons were originally introduced with Microsoft Office 2007.

1 | P a g eBishrul Haq

Group In-Ribbon GalleryDialog Box Launcher

TabQuick Access Toolbar

Entering text in a new document

• When typing, do not press the Enter key at the end of each line; the insertion point will automatically move to the next line when you reach the end of the current line.

• Only press the Enter key when you want to begin a new paragraph.

• This will force a new line or add a blank line if it is the only character on the line.

• To correct an error, place the insertion point to the right of the error and then press the Backspace key to erase the characters and spaces to the left of the insertion point.


Details Typed

Two paragraph Marks

Font Style : Times New Roman

Font Size: 11 px

You can change the font style and font size by selecting the options displayed.

How to Bold, Undeline, Italic the font

Word offers an unique ability to Bold, underline and Italic the font as you want. This makes the document more beautiful and easy to read.

Bold

Underline

Italic


You can also BOLD the text by pressing Ctrl+B

You can also UNDERLINE the text by pressing Ctrl+U

You can also ITALIC the text by pressing Ctrl+I

Paragraph options in word 2013

Word offers a plenty of features for page numbering, bullets and alignments in Paragraph Options. It also helps to sub number the points.

Alignments

You can align into any format depending on left, right, center, justify alignment options.


By selecting the Bullet Option

You can be able to add bullets or symbols

By selecting the Numbering Option

You can be able to add Numbers

By selecting the Multi-Level Option

You can be able to add Sub Numbers and symbols

Left Alignment

Center Alignment

Right Alignment

Justify Alignment

How to launch Word 2013 with Blank document

Word 2013 by default displays the start screen during the launch. But if you find this feature not useful and want to always open blank document when launching the application then you can use the settings available part Word 2013 options.

Step 1: Launch Word 2013 and click the File menu.

Step 2: From the left hand sidebar, select Options from the list.


Step 3: In the Word Options window, navigate to Startup Options under the General tab.

Step 4: Unmark the check box with label as Show the Start screen when this application starts. Then click OK button to confirm and save the changes

Now whenever you launch Word 2013 it will open a blank document.

Getting help in Microsoft Word 2013

Microsoft Word 2013 users can find the help button (?) at the top right hand corner of the application. and keyboard shortcut for accessing help is F1


Word 2013 users can search for online help or from the local computer. The option to choose Online or Offline help can be done by clicking down the arrow available below Word Help.

For example, if you want to find out the steps to “Mail Merge” in word document then type the text in search text bar and press Enter button.


How to insert horizontal line in Word 2013

Listed below are the steps required for inserting horizontal line in Word 2013.

Step 1: Open the document where you want to add horizontal line in Word 2013. Step 2: Position mouse cursor at the point of insertion.

Step 3: Navigate to the Paragraph section in the Home menu.

Step 4: Click the Border menu option and select Horizontal line from drop down menu list. This should

This should insert a horizontal line at the current cursor position as shown below.

How to save Watermark in Word 2013

Water mark is important to all office and home use. Microsoft Word users can also save watermark to the gallery for future use. Here are the steps required to insert and save watermark in Word 2013.

Insert Watermark

Step 1: Launch Word 2013 and click the Design menu.


Step 2: Click the Watermark drop down under the Page Background section.

Step 3: Click the Custom Watermark option to add your own text for the Watermark.

Step 4: Now enter your text by selecting Text Watermark radio option and providing the required Text. Click the Apply button to add the Watermark to the document.


Saved Watermark

How to insert or remove pages in Word 2013

This tutorial explains the steps required to insert or delete empty pages in Word 2013. Adding a new page in Word document

There are different ways of inserting new page in Word document such as Using the Blank Page option available as part of Insert menu. Using the Page Break option available as part of Insert menu. Simply press Enter on the Keyboard at the end of page.

Insert Blank Page Navigate to Insert menu and click the Black Page option under Pages section


Insert Page Break If you want to create a new page with the existing content then click the Page Break option under the Pages section.

The most easiest way to add new page is by pressing the Enter key on the Keyboard at the bottom of an existing page.

Delete page Users can remove an empty or blank pages in Word document by

Pressing the Backspace key on the Keyboard from the end of the page that needs to be removed.

Pressing the Delete key on the Keyboard from the end of the page after which the pages needs to be removed.

Use the Show paragraph marker then press the Delete key on the Keyboard

Where is hyphenation option in Word 2013 Word has feature that lets users to enter long words in the end of line as hyphenated text.

Sentence without Hyphenation


Sentence with Hyphenation

This automatic hyphenation feature is by default disabled in Word 2013 and you can enable use the option available as part of the Page Layout menu. Click the Page Layout option and navigate to Page Setup section.

Click the Hyphenation option and change the default value from None to Automatic or Manual based on your preference.

How to add border to page in Word 2013


Users of Word 2013 can use the Page Borders option (Under Design menu) to add border for a page in Word document. This is quite useful when you are adding photos to selected page and would like have a border for that page or want to insert border for first page of your document.

Step 1: Click the Design menu and select Page Borders option under Page Background.

Step 2: In the Borders and Shading window, select type of border under the Setting option. The different Setting are None (default), Box, Shadow, 3-D and Custom.

How to insert hyperlink in Word 2013


Word 2013 users can change a text to hyperlink using the Insert Hyperlink feature. Listed below are steps to add hyperlink in a word document. Step 1: Select or type the text where you want to add the hyperlink. Step 2: Navigate to Insert menu and click Hyperlink option available under Links section

Other easiest option is to select the text then right click and pick Hyperlink from menu list.

Step 3: In the Insert Hyperlink window, type the URL of the webpage in Address field. You are also presented with the option to select webpage from browsing history or link to any files.

Adding an email address with subject in Word 2013


Let us say you have a requirement where you want to add an email address in word document and clicking the link will launch compose email message prepopulated with recipient address and Subject. You can do this in Word 2013 using the option available as part of Hyperlink feature.

Step 1: Launch the word document where you want to insert the email address.

Step 2: Navigate to Insert menu and click Hyperlink option available under the Links section. You can also access Hyperlink feature using right click context menu.

Step 3: Click the E-mail Address under Link to: section in Insert Hyperlink window.

Step 4: Now enter the Text to display, E-mail address and Subject for the email in the respective field. Click Ok button to insert the link in document. This would insert the email address in the document as shown below.

How to print black & white or color in Word 2013


All programs do not provide option to choose the color for printing pages. Word 2013 users can print their colored document in black and white or in the same color using the option available as part of the Printer properties.

Step 1: Click the Fie menu and select Print from menu list.

Step 2: Navigate to Printer section and click the Printer Properties. Step 3: In the Printer Properties window, click the Paper/Quality tab.

Step 4: Navigate to Color section and mark the radio option with caption as Black & White. Then click OK button to confirm and save the changes.

Insert symbol in Word 2013


By clicking on the Printer Properties you can access the

property of your printer.

This tutorial is about the steps required to insert symbols in Word 2013 document. Let us say you are referring to Indian Rupees in the document and want to add Rupee symbol.

Step 1: In the word document, navigate to the place where you want to insert Rupee symbol. Step 2: Click the Insert menu followed by Symbol drop down under Symbols section.

Step 3: If the Rupee Symbol is not listed in the dropdown list then click the More Symbols option.

Step 4: Select Currency Symbols in Subset dropdown and pick Rupee symbol from the list. Clicking the Insert button should add symbol to the document.

Mail Merge


Mail merge is the automatic process of creating several pages of the same document according to a mailing list.

Step 1: In the word document, navigate to the MAILING menu and select Mail Merge.

Step 2: click on the step by step wizard to start the mail merge.


Click on Letters

Click on Email

Click on Envelops

Click on Labels

Click on Directory

Click on any of an option to continue. (According to your

document type)

Step 3: click on the next arrow to start the Mail Merging document.

Step 4: click on the next arrow to include the receiver’s information.


Select the same Document

Start a new Document

Open an existing Document

Existing list

From Outlook

New list

Step 5: Type a new list by clicking on “create” (If you have an existing list then merge the typed list by selecting the first radio option)

Step 6: Can able to add the fields to the particular Area.


New Entry

Allows user to input the entry of each personal.

Find

Can find the entries.

Delete Entry

Allows user to delete the particular entry.

Customize Columns

Can Add or Remove Entries.

By selecting insert merge field you’ll able to add

separate columns. By selecting each criteria, you’ll be able to add the

events.

How to Insert or delete a comment

You can insert a comment inside balloons that appear in the document margins. You can also hide comments from view.

If you don't want comments to appear in your document during a review, you must clear your document of comments by deleting them. To find out whether comments remain in your document, click Show Markup on the Review tab in the Tracking group.

Insert a comment

You can type a comment. On a Tablet PC, you can insert a voice comment or a handwritten comment.

Type a comment

Step 1: Select the text or item that you want to comment on, or click at the end of the text.

Step 2: On the Review tab, in the Comments group, click New Comment.

Step 3: Type the comment text in the comment balloon or in the Reviewing Pane.

To respond to a comment, click its balloon, and then click New Comment in the Comments group. Type your response in the new comment balloon.


Deleting a Comment

To quickly delete a single comment, right-click the comment, and then click Delete Comment.

To quickly delete all comments in a document, click a comment in the document. On the Review tab, in the Comments group, click the arrow below Delete, and then click Delete All Comments in Document.

Step 1: On the Review tab, in the Tracking group, click the arrow next to Show Markup.


Comments Area

Step 2: To clear the check boxes for all reviewers, point to Reviewers, and then click All Reviewers.

Step 3: Click the arrow next to Show Markup again, point to Reviewers, and then click the name of the reviewer whose comments you want to delete.

Step 4: In the Comments group, click the arrow below Delete, and then click Delete All Comments Shown.


You can simply DELETE all the comments by

selecting the above OPTION

How to Use Custom Dictionary in Word 2013

If you have the option on for checking spelling as you type in Word 2013, you can easily add words to the custom dictionary, using the context menu. However, what if you want to add or delete many custom words, or even add specialized dictionaries?

We can also add words to and delete words from a custom dictionary in Word 2013, create a new custom dictionary, or even add third-party custom dictionaries.


Dictionary option is inbuilt in Word 2013

You can Enable and Disable this Option

http://www.howtogeek.com/142069/how-to-use-custom-dictionaries-in-word-2013/

Step1: To access the custom dictionaries in Word 2013, click the FILE tab and Click Options in the list on the left side of the screen.

Step2: On the Word Options dialog box, click Proofing in the list of options on the left. Scroll down to the When correcting spelling in Microsoft Office programs section and click Custom Dictionaries.


Step3: On the Custom Dictionaries dialog box, you can manually edit the word list in each custom dictionary. Select the custom dictionary in the list and click Edit Word List.

Step4: To add a word to the selected custom dictionary, enter a word in the Word(s) edit box and click Add. To remove a word, select the word in the Dictionary list and click Delete. If you want to clear the entire list from the custom dictionary, click Delete all.

NOTE: The Add to Dictionary option is only available when the option for checking spelling as you type is also on. This option is also on the Proofing screen in the When correcting spelling and grammar in Word section on the Word Options dialog box.


By Clicking on the ADD button you can add the word to the Dictionary.

How to add a border to the page

You can put a border around just one page if that page is at the beginning of a document or a section. If the page is in the middle of your document, first insert a section break.

Step1: To add the border, click Design > Page Borders

In the Borders and Shading box, design your border *Under Setting, choose the border style you want. *Under Style, click the line style you want. Click the arrow under Color and choose a border color. Click the arrow under Width and choose the width you want.

If you want a clip-art border instead, click the arrow under Art and choose a border graphic.


Step2: Next, click the arrow under Apply to and choose This section - First page only or any option as you prefer.

Step3:The Preview box confirms your border styles. To remove the border from one side, click that line in the Preview box and click OK.


Keyboard shortcuts in Microsoft Word 2013

Microsoft Office 2013 provides hundreds of commands, but you'll likely only use a handful of those commands on a regular basis. To save time, use these Office 2013 keyboard shortcuts. With little effort, you can open files, find content, edit that content, and more!

The keyboard shortcuts that are described in this Help article refer to the U.S. keyboard layout. Keys for other layouts might not correspond exactly to the keys on a U.S. keyboard.

The Basic shortcuts Keys

Function Keystroke

Copy Ctrl+C

Cut Ctrl+X

Find Ctrl+F

Go To Ctrl+G

Help F1

Hyperlink Ctrl+K

New Ctrl+N

Open Ctrl+O

Paste Ctrl+V

Print Ctrl+P

Replace Ctrl+H

Save Ctrl+S

Select All Ctrl+A

Spell Check F7

Undo Ctrl+Z

Redo Ctrl+Y


References

Micrsoft Office Forumhttp://answers.microsoft.com

Wikipedia https://www.wikipedia.org


introduction to office 2013

Technology