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Presentation On

(An ERP software for Trading Organization)

INDEX Introduction Login Module Sales Module Purchase Module Logistic Module Administration Module Finance Module

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INTRODUCTION

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IntroductionInterTrade is an ERP Software for trading organizations. It

covers all the features of a trading organization. It is a

browser based software which can be used on Intranet or

Internet. This software is having six modules named:

• Master Module

• Sales Module

• Purchase Module

• Logistics Module

• Administration Module and

• Finance Module

LOGIN

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Login Window : This is login window, user can enter into the system after filling his user id and password.

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Main Window : On the left part of the below screen is showing all the modules. User can access the modules according his access level. On the right part of the screen is showing common functionality which is visible for all the users.

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Add New Product : Using this form user can add new product. User need to select Product Category then Product Sub Category and Type of Product i.e. Mixed Goods and Direct Goods.

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Add New Product : on the selection of previous data, Product Form will open. Here user can fill basic information of a Product such as Image No, MOQ, Price, Packing details, weight etc.

All the * mark fields are must be filled.

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Add Country : Using this form user can add new Country and City.

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Add New Customer : Using this form user can add new customer. User need to define the Customer ID.

All the * mark fields are must be filled.

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Add New Supplier : Using this form user can add new supplier. Here user can define the Suppler Type i.e. Direct Goods / Mixed Goods.

All the * mark fields are must be filled.

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Add New Container : Using this form user can define various containers such as 20 Feet/ 40 Feet/ 40 Feet High Cube along with their weight and CBM

All the * mark fields are must be filled.

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Add New Store : Using this form user can define various warehouses on different locations.

All the * mark fields are must be filled.

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Add Payment Term : Using this form user can define various payment terms such DP, LC, DP with 30 days, LC with 20 days etc.

All the * mark fields are must be filled.

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Add/Update PO General Terms : Using this form user can define General Terms of an Purchase Order. This payment term will attach with all the Purchase Orders.

All the * mark fields are must be filled.

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Add/Update PO Shipping Terms : Using this form user can define Shipping Terms of an Purchase Order. This shipping term will attach (by default) with all the Purchase Orders. User can edit the same according the Purchase order.

All the * mark fields are must be filled.

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Add/Update PO Quality Terms : Using this form user can define Quality Terms of an Purchase Order. This quality term will attach (by default) with all the Purchase Orders. User can edit the same according the Purchase order.

All the * mark fields are must be filled.

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View Customer : Using this form user can view the customer report after selecting the Customer Name. Using “Get All the Companies” button user can view all the customers list on a single click.

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View Customer : Using this form user can view the customer report after selecting the Customer Name. Using “Get All the Companies” button user can view all the customers list on a single click. Blue Text (Company Code) indicates Customer Email and Gray Text indicates Detailed Information.

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Search Supplier : Using this form user can search supplier on the below criteria.

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Search Supplier report on the basis of Product Type – Mixed Goods / Direct Goods :

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Supplier Update Form :

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Product Listing : user can see the Product Listing. Using Update link user can update the Product Information.

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Update Product Master : using this form user can update the Product Information.

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Container List : user can view the all the Containers List and update the same using Update Link.

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Update Container Master :

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Search Product : user can search a product on the basis of below criteria.

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Product Search Report on the basis of Product Type :

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Search Product : User can search a product on the basis of Product Type, Product Name and Product Code.

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Product Search Report on the basis of Product Name:

SALES

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New Inquiry : User Can fill this form according to customer enquiry. In next step this Inquiry can be converted into quotation and order OR user can close this inquiry if the buyer doesn’t respond .

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New Quotation : User Can Convert Inquiry into Quotation OR User Can Directly Create New Quotation. If company doesn’t exist then user can add a new company. User can select company name and select Direct goods or Mixed Goods.

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Add New Quotation Details : Here user can Add New Quotation details.

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Product & Price Detail : In this form user can enter Product Code, Category and Profit Margin of the Product.

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New Order Detail : User can Enter Various important data such as order Date, Client Handle by, payment terms, Shipping terms etc. Click on “Convert to Order” Now It will be converted into the New order. After that User also can view this order in Pending orders list.

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Performa Invoice : In the Case of Direct good User will generate Performa Invoice. Here user need not to fill any column. Just click on “Generate Performa Invoice”.

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Performa Invoice : Just click on “Generate Performa Invoice” to generate invoice.

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Short Close : Short Close is the concept to make the order complete without complete dispatch as per order quantity. Until the dispatch qty is not equal to the order qty, the order remain pending and to make it complete, simply make it short close.

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Pending Enquires : User can view here Pending Enquires and also Finish/closed the Pending Enquire.

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Pending Quotations : User can get information about Company and Product and also see the status of pending quotation. According to Direct and Mixed goods form shows MG or DG .

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Pending Orders : User can view pending order list in this form. User can click on Order no. and view the order detail. Here user can view also sales contract .

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Print Performa Invoice : User can select the company name and take the print out of the Performa invoice.

PURCHASE

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Generate Purchase Order : User can fill here purchase order date, Freight charges, insurance charges and due date of the payment then user click on “save PO & add Products” button.

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Generate Purchase Order : In this window user can add multiple products for the particular purchase order.

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Add Multiple Products in Purchase Order : In the left side user need to select product category, product code, quantity, brand, Delivery time and user can make any note. In the right side user can enter only delivery date and remarks.

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Purchase Order Follow-up : Here user can update the follow-up and also view the purchase order details.

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Purchase Order Details : Here user can view all the follow-up and submit the new follow-up status.

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Edit Purchase Order : User can edit Purchase order from here. User can click on “Edit” button and edit the existing purchase order.

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Goods Receipt Note : To Receive goods Simply click on Skip (in case of Direct Goods) and on Rec Goods (in case of Mix Goods)

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Goods Receive Note : After clicking on Rec Goods the following form appears. Fill all GRN Detail and charges and click on button Receive Goods

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Goods Receive Note : After clicking on Receive Goods the following form appears. To receive goods click on Receive Goods . The Received Shows that the products has received completely.

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Goods Receipt Note : Here user need to fill all the blanks relate to quantity. User can’t enter quantity more than order quantity. One message user can see on the top of the window it shows how much quantity we have already received.

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Stock Transfer : This form is used to transfer the stock from one warehouse to another or one product to another.

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Approved GRN : The following report show all the approved GRN. To view the GRN Detail click on GRN No.

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Stock Report : To view the Stock Report, select the Warehouse name click on Go Button.

LOGISTIC

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Add Multiple Product : User can add multiple order in this section. In the small window user need to fill only dispatch quantity. It also shows the already dispatch quantity. User can’t dispatch goods more than order quantity . After that user can edit and delete the order according to requirement.

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Final Packing List : On the Basis of tentative packing list here user can make final packing list. Here all the blanks are very important for the packing list such as port of destination, delivery, container no. and type, company name etc.

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Final Packing list : User can convert packing list into Final Packing list. User can click on packing list no. and view all information about product. This form also shows the date of tentative packing list.

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Final Packing list : user can edit or delete any Packing list according to the requirement. In the “Edit order detail packing list” window user can only change dispatch quantity.

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Edit Packing List : In the first window user can select the company and can edit or delete packing list according to requirements. In this section also user can edit only dispatch quantity.

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Dispatch Goods : User can Dispatch goods. But in the case of Direct goods (DG) user will click on the skip button. User can also click the Packing list no. and view the packing details.

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Pending PL for Approval : Here authorized Person can check and approve the pending packing list.

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Dispatched PL’s Report : This is last form of Logistic Module in this form user can click on Export Docs and take a print out of Both Documents Invoice and Packing list.

ADMINISTARTION

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Add User : The admin module used to create new user and assigning the rights to access the Parts of each module. The first part is used to enter the user information, like: User name, user id and the password. And the second part is used to assign the rights module wise.

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Edit User : In order to change the rights, simply select or deselect the rights as push the button Update Profile.

FINANCE

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Currency Convert : The Currency converter is used to specify the conversion rate from base currency to converting currency. Specify the rate of conversion in the field Conversion Rate with the effective date in the field Effecting Date and push the button Submit. After Submitting the record it will come in the table shown below. And this table shows the previously submitted conversions.

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Ledger Sub Group : This for the creation of Ledger Sub Group. For this enter the Sub Group Name, select the Sub Group Under and Sub Group Nature. Then click the submit button for creation of Ledger Sub group.

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Ledger Group : This form is used for the creation of Ledger Group.

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Narration : The Narration is used in each type of voucher entry to keeping the summery of the transaction. While making voucher entry all the specified narrations will come there to select the narration according to the type of voucher entry.

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Cash Receipt : While the receiving payment from the customers or from anywhere, you make the cash Receipt voucher by using Cash Receipt. In order to complete the cash receipt voucher fill the below form.

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Cash Payment : This used for getting the cash payment receipt.

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Journal Voucher : This is used for getting the Journal voucher receipt. After completing this voucher Journal voucher receipt will get.

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Contra Voucher : This is used for getting the Contra voucher receipt. After completing this voucher Contra voucher receipt will get.

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Debit Note : In order get the Due notes, enter the voucher No, Select date, Transaction Currency, Currency Date, Amount By, To and submit for getting the Due notes.

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Credit Note: This is used for getting the credit notes.

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Sales Register

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Purchase Register

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Search Voucher :

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Expense Report :

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Ledger Report :

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JV Report :

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Debit Note Report

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Credit Note Book

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Trial Balance : Stage 1

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Trial Balance : Stage 2

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Trial Balance : Stage 3

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Trial Balance Report :

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Trading And P & L A/C :

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Trading And P & L A/C :

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Trading And P & L A/C :

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Balance Sheet :

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Balance Sheet :

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Thank You !

KAMTECH ASSOCIATES PVT. LTD. (RECIPIENT OF NATIONAL AWARD 2008, MINISTRY OF MSME, GOVERNMENT OF

INDIA)

Corporate Office : G-4, G-5, Gajraj Apartment, Sarojini Marg, C-Scheme,Jaipur-302001 (INDIA)

Development Center : IT-23, IT Park, EPIP, Sitapura Indl. Area, Jaipur (India) – 302022Ph : +91-141-2377559, 2371308, 5562620Fax: +91-141-2371308 / Mobile: +91-9414046876Email : kamtechassociates@yahoo.com,

kamtech@kamtechassociates.comWebsite : www.kamtechassociates.com