integrated electronic litigation system
TRANSCRIPT
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eLitigation
Integrated Electronic Litigation System
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Singapore Judiciary Electronic System
2nd Generation Filing
• Jan 2013, new electronic filing system launched on Supreme Court
1st Generation Filing
• Electronic Filing System (EFS)-implemented in March 2000.
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Achievements of EFS
• End-to-end electronic filing system Industry- and nation-wide system
• Spearheading the use of IT in legal profession EFS coincided with LawNet, Government push for eServices &
Internet explosion
• Benefits to law practices 24/7 filing – 37% of documents filed after hours Inspection and extraction of documents
• Benefits to Judiciary Electronic registry system
• Workflow – managing hearings• Routing of case files – no more misplaced files• Storage & retrieval – e.g. cases not on hearing list
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Lessons Learnt
• Evolving Internet standards Picked one digital certificate standard before adoption of open standard
by Internet community Resulted in digital certificate and Certification Authority system with
legacy and support issues• Display technology not ready (CRTs back then)
Prolonged viewing strains the eyes Smaller screen sizes limit the number of documents that can be viewed
at any one time• Decision not to review processes
Computerisation of paper-based workflows Failure to reap exponential gains in implementation of IT
• Digitisation of paper is inefficient More time spent preparing documents
• Scanning documents an additional work process More time spent filing
• Transmission slow
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IELSAdvent of integrated Electronic Litigation System
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Overall strategy
• Litigation process re-engineering Simplify and harmonise legal and administrative
processes to maximise efficiencies from computerisation
• Focus on People Upgrading skills and re-designing jobs to transition registry
staff to become Case Management Officers
Implementation of collaborative tools
• Technology refresh eforms technology to electronic filing and to enable the re-
use and syndication of party, case and hearing information
Use of RSS technology for the syndication of hearing lists and other case information
Modern workflow engine to automate processes
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eLit –Conceptual Architecture
Interface
FE Users
Service Bureau
Law Firm
State Courts
Supreme
Court
Back-end
Cross Court Access
External Agencies
Front-end FE
Portal
Filing
Interface
External Agencies
File Exchange
File Exchange
SingPassAuthentication
Court Users
FE Function
e- Filinge- ServiceCase Information RepositoryCalendaringLaw Firm RegistrationNotification and Alerts
BE Function
Hearings & Calendaring Management
Workflow Management E-Hearing Management Case Management Finance Management Online Enquiry Management
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FILING & SERVICE
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4 Step E-Filing wizard
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Step 1
Step 1: Case Info
This stage inputs the information pertaining to
•Case details•List of Parties•Questionnaires
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Step 2Step 2: Form
The Form Page allows the user to perform the following functions relating to Court forms:
• Compose/pre-populate draft• Upload• Download• Add/Delete a Document
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Step 3
Step 3: Admin Details
This stage provides the user with administrative information and input of the following details:
• Hearing Details• Urgent Indicator• Backdate Request• eService• Filing Fees and Waiver Details
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Step 4
Step 4: Submission
The final stage allows the user to preview and print the details of the case before confirming it for submission.
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Service of Documents
• File and Serve Allows filing party to make a request to file a document in
court and to serve it on opposing party with one-click
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ONLINE CASE FILE
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Case Information
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Party Information
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Documents
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Hearing: History and Future
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Billing Information
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Online Case File
• Full access to case file for duration of case Online inspection of case file by non-party Extended on appeal
• Pack-N-Go Entire case file into a single PDF for off-line reading
• Generation of Bundles Set down, trial, record of proceeding, etc
• RSS feed of hearing dates• E-mail & SMS alerts
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Beyond Electronic Filing
Towards Electronic Hearings
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Strategy
• Provide infrastructure, not application Focus on equipping courtrooms with appropriate technology Tech Courts and Mobile Infotech Trolley Electronic signages and queue management Digital Transcription System Video conferencing
• Promote availability of soft copies of documents Local network download of case
documents after 14 days Pack-N-Go for lawyers Practice Direction on
Electronic Discovery
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Technology in Court
• Different levels of technology equipping in court rooms
• Normal courtrooms Microphones for Digital
Transcription Service Wifi connection Powerpoints!
• Technology Courts Video conferencing Projector with 100" screen LCD panels at lawyers’ bar table
• Mobile Infotech Trolley
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Digital Transcription Service
• Digital Transcription System (DTS): Integrated system to facilitate the digital audio recording of
court hearings and the preparation of transcripts
Available for all open court trials in actions begun by writs
The audio recording is, pursuant to O. 38A, r. 1 of the Rules of Court, the official record of hearing.
DTS is also available for some other open court proceedings, eg, criminal cases.
Implemented in 23 Courtrooms + 2 Large Chambers.
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• Justice Online Videoconferencing: Web-based video
conferencing system
Lawyers can conduct court hearing from their offices
Used heavily for bankruptcy cases before the Registrar.
Justice Online
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Electronic SignageDisplay panel outside hearing chambers
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Electronic Queue ManagementDisplay panel in the lobby
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Electronic Queue ManagementTaking a queue number at the kiosk
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Dual ScreensMaking sure that everyone is on the same page
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Dual ScreensPublic and private screens
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Mega Court
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Legislative Framework
• Registrar’s Circular No 1 of 2006: Electronic Hearing in Chambers before Registrar <http://app.supremecourt.gov.sg/data/doc/ManagePage/99/2006%20-
%201.pdf>• Order 63A, Rules of Court
Provides detailed rules that deal with, inter alia, timing of filing/service• Firstlink Energy Pte Ltd v Creanovate Pte Ltd [2006] SGHC 19• Hogberg Fred Rickard Robin William v Singapore Polo Club and Another [2007]
SGDC 265
• Electronic Transactions Act Provides legal framework for digital signatures Every submission is digitally signed Recent case law developments on electronic signatures
• Joseph Mathew and another v Singh Chiranjeev and another [2010] 1 SLR 338; [2009] SGCA 51
• SM Integrated Transware Pte Ltd v Schenker Singapore (Pte) Ltd [2005] 2 SLR(R) 651; [2005] SGHC 58
• Wee Soon Kim Anthony v Lim Chor Pee and another [2005] 4 SLR(R) 367; [2005] SGHC 159
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FUTURE OF ELECTRONIC HEARINGS
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• Practice Direction to promote use of technology during hearings Setting standards for use
of presentation slides and other presentation tools
Access to courtroom for preparation and familiarisation
• Use of Web 2.0 technologies Virtual pre-trial
conferences
Electronic Hearings
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Electronic Discovery
• Practice Direction 3 of 2009, with effect from 1 October 2009• Sets down practice for discovery and inspection of electronically
stored documents Electronic discovery protocol for general discovery Inspection protocol for forensic inspection of storage media and
recording devices• Encourage exchange of electronically stored documents in soft
copy Native format preferred Otherwise, list of reasonably
usable format• Policy objectives
Promote use of desktop search engines and document review tools
Benefits in preparation of witness affidavits and cross-examination
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Electronic Discovery
• Articles Discovery and Inspection of Electronically Stored Documents: A
Commentary on Practice Direction No 3 of 2009:• Part 1 <http://www.lawgazette.com.sg/2009-10/feature1.htm>• Part 2 <http://www.lawgazette.com.sg/2009-11/feature5.htm>
Recent developments in electronic discovery: Discovering electronic documents and discovering documents electronically
• <http://www.sal.org.sg/digitallibrary/Lists/SAL%20Journal/DispForm.aspx?ID=417>
• Case law Fermin Aldabe v Standard Chartered Bank [2009] SGHC 194 Alliance Management SA v Pendleton Lane P and another and
another suit [2008] 4 SLR(R) 1; [2008] SGHC 76 Alliance Management SA v Pendleton Lane P and another and
another suit [2007] 4 SLR(R) 343; [2007] SGHC 133
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THANK YOU
http://www.elitigation.sg/GetReady/http://en.wikipedia.org/wiki/Electronic_Filing_System