information for un/igos/ngosorigin.searo.who.int/.../rc/info-igos_ngos.pdf · for un/igos/ngos...

WORLD HEALTH REGIONAL OFFICE FOR

ORGANIZATION SOUTH-EAST ASIA

6 August 2013

Information for UN/IGOs/NGOs

THIRTY-FIRST MEETING OF

MINISTERS OF HEALTH OF COUNTRIES

IN THE SOUTH-EAST ASIA REGION

The Ashok Hotel, New Delhi, India,

10 September 2013

and

SIXTY-SIXTH SESSION OF

THE WHO REGIONAL COMMITTEE

FOR SOUTH-EAST ASIA

SEARO, New Delhi, India

11–13 September 2013

iii

Contents

Page

1. Date and place ......................................................................................................... 1

2. Registration .............................................................................................................. 2

3. How to reach New Delhi, India ................................................................................ 2

4. Visas ......................................................................................................................... 3

5. Transport .................................................................................................................. 3

5.1 Taxis ............................................................................................................... 3

5.2 Metro .............................................................................................................. 3

6. Security .................................................................................................................... 4

7. General and practical information ............................................................................. 4

7.1 Geography and other information about New Delhi ......................................... 4

7.2 Climate ........................................................................................................... 4

7.3 Postal and fax services ..................................................................................... 5

7.4 Electricity ........................................................................................................ 5

7.5 Banking services .............................................................................................. 5

7.6 Currency/ Foreign exchange ............................................................................ 5

8. Medical arrangements .............................................................................................. 6

8.1 General ........................................................................................................... 6

8.2 Vaccination requirement for travel to India ...................................................... 6

9. Hotel arrangements .................................................................................................. 7

10 List of participants ..................................................................................................... 8

11. WHO Regional Office for South-East Asia, New Delhi, India ..................................... 8

12. Office of the WHO Representative to India ............................................................... 9

iv

Annexes

1. Provisional Agenda of the Thirty-First Meeting of Ministers of Health of

Countries of the WHO South-East Region ............................................................... 10

2. Tentative Programme of the Thirty-First Meeting of Ministers of Health ................... 11

3. Provisional Agenda of the Sixty-Sixth Session of the Regional Committee ................ 12

4. Tentative Programme of the Sixty-Sixth Session of the Regional Committee ............. 14

5A. Registration Form ................................................................................................... 16

5B. Credit card details .................................................................................................. 18

6. Travel to New Delhi ............................................................................................... 19

7. Visa requirements for countries in the WHO South-East Asia Region for

travel to India ......................................................................................................... 27

8. Indian Missions in the South-East Asia Region and Geneva ...................................... 30

1

1. Date and place

The Thirty-First Meeting of Ministers of Health of Member States of the WHO

South-East Asia (SEA) Region and the Sixty-Sixth Session of the WHO Regional

Committee for South-East Asia will be held in New Delhi, India, from 10 to

13 September 2013. A meeting of the Senior Advisers to the Ministers of Health

will also be held on 9 September 2013. The Joint Inaugural Session and other

meetings will be conducted as follows:

Meeting Date and Time Venue

Meeting of the Senior Advisers to the

Ministers of Health

9 September 2013

0900–1700 hrs

The Ashok Hotel

Joint Inaugural Session of the Thirty-

First Meeting of Ministers of Health

and Sixty-Sixth Session of the WHO

Regional Committee for South-East

Asia

10 September 2013

1130–1230 hrs

The Ashok Hotel,

Convention Hall

Thirty-First Meeting of Ministers of

Health of Member States of South-

East Asia Region.

10 September 2013

1400 hrs

The Ashok Hotel

Sixty-Sixth Session of the WHO

Regional Committee for South-East

Asia

11–13 September

2013

0900-1700 hrs

SEARO,

Conference Hall

Subcommittee on Credentials 11 September 2013 SEARO,

Room No. 401,

4th Floor

Meeting of the Drafting Committee

for Resolutions

11–13 September

2013

(daily at 1700 hrs)

SEARO,

Operations

Room; 4th Floor

The Provisional Agenda and Tentative Programme for both the Health

Ministers’ Meeting and the Regional Committee Session are listed in

Annexes 1 to 4.

2

2. Registration

Representatives are requested to complete the attached “Registration Form”

(Annex 5-A) and fax it to +91 11 23370197/233709395/23379507 preferably by

15 August 2013, in order to ensure reservation of rooms. Alternatively, participants

may also register online. Online registrations are highly encouraged. The links to

access the online registration form are:

e-mail – [email protected]

Internet & Intranet – http://apps.searo.who.int/eRegistration/rcm66

3. How to reach New Delhi, India

New Delhi is the capital of the Republic of India and it has become one of

the business centres of India. It is easily accessible from other major cities in India,

and around the world.

By air – Indira Gandhi International Airport (IGI) in New Delhi serves both

domestic and international flights. It is one of the busiest airports in Asia.

By train – Delhi is well connected to almost all the important states in

India. Delhi has three major rail heads - one at New Delhi (Paharganj),

second at Old Delhi and the third station in Nizamuddin, (Sunder Nagar).

By road – Delhi is well connected to almost all the major cities in

northern India through a strong network of roads and highways. There are

three interstate bus terminals at Kashmere Gate, Anand Vihar, and Sarai

Kale Khan, which run both government and privately owned air-

conditioned, deluxe and ordinary coaches.

Please see Annex 6 for an overview of flight schedules from the capital cities

of Member States of the SEA Region to New Delhi and back.

As the Joint Inaugural session of the Thirty-First Health Ministers’ Meeting and

the Sixty-Sixth Session of the Regional Committee is scheduled to start in the

morning of 10 September 2013, participants are advised to arrive in New Delhi on

8 or 9 September 2013.

mailto:[email protected]

http://apps.searo.who.int/eRegistration/rcm66

3

4. Visas

Participants are required to carry valid passports or applicable travel

documents. They are advised to obtain, in advance, a valid visa for India from the

relevant Indian Embassy/High Commission/Consulate, before undertaking travel, for

the entire duration of their stay in India. It may be noted that a visa will be granted

only if the passport remains valid for a minimum period of six months.

If participants require assistance from WHO in obtaining an Indian visa, they

are requested to contact the office of the WHO Representative in the

corresponding country well in advance of travel. Details of visa requirements for

States in the SEA Region and Switzerland are given in Annex 7. Details of Indian

Missions in Member States of the SEA Region are given in Annex 8.

Any difficulties in obtaining visas should be communicated to

Mr Carlos Araujo, Administrative Services Officer ([email protected]), or to

Mr Jitinder Mohan Mago ([email protected]), World Health Organization, Regional

Office for South-East Asia, New Delhi, India.

5. Transport

5.1 Taxis

Taxis in and around New Delhi are reliable and cheap. Fares vary according

to the distance that is calculated by taxi meters. All taxi meters start at INR 25.

Please note that most taxi drivers are unable to converse adequately in English. Pre-

paid taxis are available at the airport. The approximate cost of a taxi from the

airport to The Ashok Hotel and other city hotels is INR 500.

5.2 Metro

Delhi Metro services covers Delhi, Gurgaon, Noida, and Ghaziabad in the

National Capital Region. The network consists of six lines with 142 stations, of

which 35 are underground, five are at-grade, and the remainder are elevated. All

stations have escalators, elevators, and tactile tiles to guide the visually impaired

from station entrances to trains. Delhi Metro operates daily between 0600 and

2300 hours running with an interval of 2 minutes 40 seconds between trains at

peak frequency. The Indraprastha Metro station is located near the WHO Office

and is on the Blue Line.



http://en.wikipedia.org/wiki/Delhi

http://en.wikipedia.org/wiki/Gurgaon

http://en.wikipedia.org/wiki/Noida

http://en.wikipedia.org/wiki/Ghaziabad,_India

http://en.wikipedia.org/wiki/National_Capital_Region_(India)

http://en.wikipedia.org/wiki/List_of_Delhi_metro_stations

4

6. Security

For the purpose of identification and security, participants are requested to

wear their name badges while attending the meetings and receptions. Badges will

be issued by the Secretariat at the time of registration or upon arrival at the hotel.

Participants may contact the WHO Administrative Services Officer, Mr Carlos

Araujo at e-mail [email protected], mobile +91-9958994666 or Ms Cristina Bajar,

Administrative Officer at e-mail [email protected], mobile, +91 9818086668 for

advice on security-related issues at any time.

7. General and practical information

7.1 Geography and other information about New Delhi

Area 1483 km2

Geographic Location New Delhi is located 28.38 degrees N and

77.13 degrees E.

Altitude 293 m above sea level.

Languages Hindi, English and Punjabi

Religion Hinduism is the major religion. Other religions

include Islam, Jainism, Sikhism and Christianity.

STD Code 011

ISD Code 0091

7.2 Climate

Delhi weather can be termed as hot and humid for most of the summer. The

climate becomes very hot during the months of May–June which is followed by the

monsoon. In September, the minimum and maximum temperatures average

between 25°C and 35°C. The city, Delhi, experiences three main seasons, summer

(March–June), monsoon (July–October) and winter (November–February),

respectively. During the summer season, temperatures can reach 45°C; and in

winter, the temperature can drop to as low as 3°C at night.



5

7.3 Postal and fax services

Arrangements have been made to distribute incoming mail during the day to

participants at The Ashok Hotel and SEARO. At night, for private telephone calls or

fax message, services of the Hotel can be used at participants’ own expense. Postal

services will be available at the Reception. Participants are advised to contact the

WHO Information Desk located in the Conference Hall lobby, for any assistance.

7.4 Electricity

Voltage is 220–240 volts AC at 50 cycles per second. Standard two-pin plugs

and sockets are used.

7.5 Banking services

Banking services are provided by Standard Chartered Bank at their extension

counter located on the Ground Floor of World Health House, WHO/SEARO office

from 1030 to 1630 hours. The bank has also installed an ATM machine in the

WHO compound to meet local currency needs round the clock.

7.6 Currency/ Foreign exchange

The monetary unit of Indian currency is Indian Rupees (INR). Indian Rupee

notes come in 5, 10, 20, 50, 100, 500 and 1000 denominations. Coins come in 50

paise, 1 rupee, 2 rupees, 5 rupees and 10 rupees denominations. Foreign

currencies must be exchanged only through banks or authorized foreign exchange

dealers. The receipts for such transactions should be obtained and retained. Visitors

can also exchange foreign currency at the Foreign Exchange counter at the airport

upon arrival. The official market exchange rate for one US dollar is equivalent to

INR 60 (as on 25 July 2013).

7.7 Travellers cheques/credit cards

US dollar and other convertible currency travellers’ cheques can be encashed

at most banks and from authorized “money changers”. Major international credit

cards, such as American Express, VISA and MasterCard, are accepted by most

banks and other establishments.

6

8. Medical arrangements

8.1 General

The Ministry of Health and Family Welfare, Government of India, will provide

standby nurse and doctor at The Ashok Hotel during SAM and HMM from 0800 to

1800 hours. The SEARO Dispensary is in Room No. 136 on the first floor.

In case of any medical emergency, meeting participants may seek the

guidance of the following:

Name and Designation E-mail Address Mobile No.

SAM /

HMM

1. Mr Pradeep Diwan,

National Professional Officer,

WHO Representative to India

Office

[email protected] +919810273308

2. Dr P Ravindran

Director, Emergency Medical

Relief (EMR Division); Ministry

of Health and Family Welfare,

Government of India

+919868619799

RCM 3. Dr Rohit Sobti, Regional Staff

Physician, WHO/ SEARO, New

Delhi


4. Ms Indira Tripathi, Clinical

Nurse, WHO/ SEARO, New

Delhi


8.2 Vaccination requirement for travel to India

Under the International Health Regulations, yellow fever vaccination

certificate is required if travelling to India from an area with risk of yellow fever

transmission.




7

9. Hotel arrangements

To facilitate logistical arrangements for participants, block reservations have

been made in the following hotels, where all participants will be staying:

Hotel

(Options)

Special Room Rates (in INR)

(per room, per night)

Facilities

Room Type Single

Room

Double

Room

The Ashok Hotel

(7 km from SEARO)

Address: Diplomatic Enclave, 50-B, Chanakyapuri

New Delhi-21

Distance from airport: 15 km

Tel.: +91-11 26110101

Fax: +91-11 26876060

E-mail: [email protected]

Website: theashok.com

Standard 7000 7500 Inclusive of

breakfast, wifi and

airport pick-up only

Hotel Lalit

(3 km from SEARO and 8 km from The Ashok Hotel)

Address: Barakhamba Avenue, Connaught Place

New Delhi-02


Tel.: +91-11 44447777

Fax: +91-11 44441234


Website: www.thelalit.com


breakfast, both

ways airport transfer

and wifi

Hyatt Regency

(10 km from SEARO and 6 km from

The Ashok Hotel)

Bhikaji Cama Place, Ring Road, New Delhi – 110607


Tel.: +91-11 26791234

Fax: +91-11 26791122

E-mail: [email protected],

Website: www.delhi.regency.hyatt.com


breakfast, both


and wifi

Since transportation facilities are provided to/from The Ashok Hotel (venue

for the SAM + HMM meetings), participants are strongly advised to stay at the

above-mentioned hotels in New Delhi for the duration of their visit to New Delhi

Immediately after completing the e-Registration process, please send the

credit card details as per the attached form (Annex 5-B) directly to the selected

hotel, along with a copy of the Registration Form (Annex 5-A) at the earliest, on

the basis of which accommodation will be reserved at the hotel of your choice.

Payments of hotel bills - Participants are requested to settle their bills directly

with the hotel. Payment can be made by credit card (American Express,

MasterCard, and Visa, travellers cheques (US$), or cash.


8

For any clarification/information, please feel free to contact:

Name/Designation Mobile Number

World Health Organization

Mr Carlos Araujo, Administrative Services Officer +91 9958994666

Mr Jitinder Mohan Mago, Administrative Assistant (Travel) +91 9810071135

Mr Sushil Sharma, National Professional Officer (Admin) +91 9810836747

Mr Pradeep Diwan, National Professional Officer (Admin) +91 9810273308

Ministry of Health and Family Welfare, Govt. of India

Mr Ambuj Sharma, Under Secretary (IH), MoH, New Delhi +91 9818271826

Mr K. Srinidhi, Section Officer (IH), MoH, New Delhi +91 9650248383

Mr Vishal Sharma ,The Ashok Hotel Lobby Manager +91 9910309575

+91 11 24123888

+91 11 24123595

+91 11 26110101

10 List of participants

A provisional list of participants will be circulated at the time of the meeting.

Participants should bring to the attention of the Reports and Documents Officer

any addition, deletion or changes so that the final List of Participants could be

issued as early as possible.

11. WHO Regional Office for South-East Asia, New Delhi, India

WHO Regional Office for South-East Asia

World Health House, Indraprastha Estate

New Delhi – 110002, India

E-mail: [email protected]; with a copy to [email protected]

Tel.: +91-11-23370804, 23379507

Fax: +91-11-23370197, 23379395 and 23379507

Working hours: Monday through Friday – 0800 to 1630 hours



9

12. Office of the WHO Representative to India

Nirman Bhawan, Fifth floor

Maulana Azad Road

New Delhi - 110011, India


Tel.: +91-11-42595600 & 47594800

Fax: +91-11-23062450

Working hours: Monday through Friday – 0900 to 1730 hours


10

Annex 1

Provisional Agenda of the

Thirty-First Meeting of Ministers of Health

of Countries of the WHO South-East Region

New Delhi, India, 10 September 2013

(1) Joint Inaugural Session of the Thirty-First Meeting of Ministers of Health and

Sixty-Sixth Session of the WHO Regional Committee for South-East Asia

(2) Introductory session

(3) Business Session

(i) Review of Yogyakarta Declaration on Ageing and Health and of all

other previous HMM declarations/Follow-up actions on the

decisions and recommendations of the Thirtieth Meeting of

Ministers of Health

(ii) High Blood Pressure (Hypertension)

(iii) Health in the Post – 2015 Development Agenda

(iv) Any other business

(4) Concluding Session

(i) Adoption of the report

(ii) Closing

11

Annex 2

Tentative Programme of the

Thirty-First Meeting of Ministers of Health

New Delhi, India, 10 September 2013

Day-Date 1130–1230 hours

1230–

1330*

hours

1330–1800 hours*

Tuesday,

10 Sept.

2013

1. Joint Inaugural Session of

the 31st Meeting of

Ministers of Health and

66th Session of the

WHO Regional

Committee for South-

East Asia

Lu

nch b

reak

Commencement of the Meeting

of the Ministers of Health

(1330–1500 hrs)

2. Introductory session

3. Business session

(i) Review of Yogyakarta

Declaration on Ageing and

Health and of all other

previous HMM

declarations / Follow-up

actions on the decisions

and recommendations of

the Thirtieth Meeting of

Ministers of Health

(ii) High Blood Pressure

(Hypertension)

(iii) Health in the Post-2015

Development Agenda

4. Any other business

Tea/Coffee Break: 1500–1630 hrs

5. Concluding session

(i) Adoption of the report

(ii) Closing

* Timings would be flexible. Concluding session will commence as soon as the draft report is ready

12

Annex 3

Provisional Agenda of the Sixty-Sixth Session of the

Regional Committee

Sixty-Sixth Session, New Delhi, India, 10–13 September 2013

1. Opening of the session

1.1 Appointment of the Subcommittee on Credentials

1.2 Approval of the report of the Subcommittee on Credentials

1.3 Election of office bearers

1.4 Adoption of the agenda SEA/RC66/1

2. Key addresses and report on the work of WHO

2.1 Introduction to the Regional Director’s Annual Report on the

Work of WHO in the South-East Asia Region covering the period

1 January–31 December 2012

SEA/RC66/2

2.2 Address by the Director-General of the World Health Organization

3. WHO reform and Programme Budget matters

3.1 Implementation of Programme Budget 2012–2013 SEA/RC66/3

3.2 Twelfth General Programme of Work (GPW) and

Proposed Programme Budget 2014–2015

SEA/RC66/4,

Inf. Doc.1,

Inf. Doc.2,

Inf. Doc.3 and

Inf. Doc.4

3.3 WHO reform: financing dialogue and development of

Programme Budget 2016–2017

SEA/RC66/5,

Inf. Doc.1,

Inf. Doc.2 and

Inf. Doc.3

4. Technical matters

4.1 Consideration of the recommendations arising out of the

Technical Discussions on Universal Health Coverage (UHC)

SEA/RC66/6

4.2 Selection of a subject for the technical discussions to be held prior

to the Sixty-seventh Session of the Regional Committee

SEA/RC66/7

4.3 Implementation of the International Health Regulations (2005) SEA/RC66/8

4.4 Measles elimination and rubella control SEA/RC66/9

4.5 Regional Action Plan and Targets for Prevention and Control of

Noncommunicable Diseases (2013–2020)

SEA/RC66/10

13

4.6 Reports of WHO global working/advisory groups

4.6.1 Pandemic Influenza Preparedness Framework SEA/RC66/11

4.6.2 Progress report on malaria SEA/RC66/12

4.7 Progress reports on selected Regional Committee resolutions

4.7.1 Challenges in polio eradication (SEA/RC60/R8) SEA/RC66/13

4.7.2 2012: Year of Intensification of Routine Immunization in

the South-East Asia Region: Framework for Increasing and

Sustaining Coverage (SEA/RC64/R3)

SEA/RC66/14

4.7.3 National Essential Drug Policy Including the Rational Use

of Medicines (SEA/RC64/R5)

SEA/RC66/15

4.7.4 Consultative Expert Working Group on Research and

Development: Financing and Coordination (SEA/RC65/R3)

SEA/RC66/16

5. Governing Body matters

5.1 Nomination of the Regional Director SEA/RC66/17

5.2 Revision to the Rules of Procedure of the

WHO Regional Committee for South-East Asia

SEA/RC66/18

5.3 Important issues arising out of the Sixty-sixth World Health

Assembly and the 132nd and 133rd sessions of the

WHO Executive Board

SEA/RC66/19

5.4 Review of the draft provisional agenda of the 134th Session of the

WHO Executive Board

SEA/RC66/20

6. Special programmes

6.1 UNICEF/UNDP/World Bank/WHO Special Programme

for Research and Training in Tropical Diseases: Joint Coordinating

Board (JCB) – Report on attendance at JCB in 2013

SEA/RC66/21

6.2 UNDP/UNFPA/UNICEF/WHO/World Bank Special Programme of

Research, Development and Research Training in Human

Reproduction (HRP): Policy and Coordination Committee (PCC) –

Report on attendance at PCC in 2013 and nomination of a member

in place of Bhutan whose term expires on 31 December 2013

SEA/RC66/22

7. Closure of the session

7.1 Time and place of future sessions of the Regional Committee SEA/RC66/23

Adoption of resolutions

Adoption of the report of the Sixty-sixth Session of the Regional

Committee

Closing of the session

14

Annex 4

Tentative Programme of the Sixty-Sixth Session

of the Regional Committee

WHO/SEARO, New Delhi, India, 10–13 September 2013

(This is a tentative programme for the entire session. The final programme for

each day will be included in the Daily Session Journal)

18 July 2013

Date Morning Afternoon

Tuesday

10 Sept. 2013

Joint Inauguration of the Thirty-First Meeting

of Ministers of Health and the Sixty-Sixth

Regional Committee Session

(HMM concludes)

Wednesday

11 Sept. 2013

9:00 am–11:45 pm (Plenary)

Opening of the Session (item 1)

Appointment of the Subcommittee on

Credentials (item 1.1)

Election of office-bearers (item 1.3)

Adoption of the agenda (item 1.4)

Group photograph followed by tea/coffee

Approval of the report of the

Subcommittee on Credentials (item 1.2)

Key Addresses and Report on Work of WHO

(item 2)

Introduction to the Regional Director’s

Annual Report on the Work of WHO in

the South-East Asia Region covering the

period 1 January–31 December 2012

(item 2.1)

11:45 am–12:30 pm (Private Session)

Explaining the Nomination of the

Regional Director to

Chief Delegates

2:00 pm–5:00 pm (Plenary)

Address by the Director-General of the World

Health Organization (item 2.2)

WHO Reform and Programme Budget

Matters (item 3)

Programme Budget 2012–2013 (item 3.1)

Twelfth General Programme of Work

(GPW) and Proposed Programme Budget

2014–2015 (item 3.2)

WHO reform: financing dialogue and

development of Programme Budget

2016–2017 (item 3.3)

15

Thursday

12 Sept. 2013

9:00 am–1:00pm (Private session)

Nomination of the Regional Director

(item 5.1)


Technical Matters (item 4)

Recommendations arising out of the

Technical Discussions on Universal

Health Coverage (UHC) (item 4.1)

Selection of a subject for the Technical

Discussions to be held prior to the Sixty-

seventh Session of the Regional

Committee (item 4.2)

International Health Regulations (2005)

(item 4.3)

Friday

13 Sept. 2013

9:00 am–1:00 pm (Plenary)

Technical Matters (item 4 continued)

Measles elimination and rubella control

(item 4.4)

Regional Action Plan and Targets for

Prevention and Control of

Noncommunicable Diseases (2013–2020)

(item 4.5)

Reports of WHO global working/advisory

groups (item 4.6)

Progress reports on selected Regional

Committee resolutions (item 4.7)

Governing Body matters (item 5)

Rules of Procedure of the WHO Regional

Committee for South-East Asia (item 5.2)

Sixty-sixth World Health Assembly and

the 132nd and 133rd sessions of the

WHO Executive Board (item 5.3)

Draft provisional agenda of the 134th

session of the WHO Executive Board

(item 5.4)

Special programmes (item 6)

TDR: Report on attendance at JCB in

2012 (item 6.1)

HRP: Report on PCC in 2013 and

nomination of a SEAR member (item 6.2)

1:00 pm–3:00 pm Lunch break

Report writing (Secretariat only)


Closing of the session (item 7)

Time and place of future sessions of the

Regional Committee (item 7.1)

Adoption of resolutions (item 7.2)

Adoption of the Report of the Sixty-sixth

Session of the Regional Committee

(item 7.3)

Closing of the session (item 7.4)

NOTES:

Lunch interval: Wednesday 12:30–2:00 pm; Thursday 1:00–2:00 pm; Friday 1:00–3:00pm.

Tea/Coffee breaks will be approximately from 10:30 to 11:00 am and from 3:30 to 4.00 pm daily.

16

Annex 5 A

Registration Form

(Please answer all questions)

Senior Advisers’ Meeting (9 September 2013)

Thirty-First Meeting of Health Ministers of Member States of the

South-East Asia Region (10 September 2013), and

Sixty-Sixth Session of the WHO Regional Committee for South-East Asia

11–13 September 2013, SEARO, New Delhi, India

Dr Prof. Mr Ms Mrs Other

Family Name: _______________________________

Other Name: _______________________________

Sex: Male Female

Title/Designation (e.g. Minister of Health)

_______________________________________

(Please print how you wish your name to appear on the name badge)

_______________________________________

Address: (Please indicate complete address that should be

included in the corresponding meeting List of Representatives)

_______________________________________

_______________________________________

Are you attending Senior Advisers Mtg HMM RCM ALL

Representative of Government WHO UN Agencies NGO/IGO Observer

Telephone ________________________________

Fax ________________________________

E-mail ________________________________

Expected Arrival in New Delhi

Date: ____________________

Flight No ____________________

Time: ____________________

Expected Departure from New Delhi

Date: ____________________

Flight No ____________________

Time: ____________________

Date of birth: ______________

Nationality: ______________

Passport number: ______________

Date and Place of Issue: ______________

Date of Expiry: ______________

I shall be accompanied by:

(Spouse / Friend / Others)

Name: ______________

Relationship ______________

Date of birth: ______________

Nationality: ______________

Passport Number: ______________

Date/Place of Issue: ______________

Date of Expiry: _____________

17

Hotel Options:

Hotel

(Options)

Special Room Rates (in INR)

(per room, per night)

Facilities

Room Type Single

Room

Double

Room

The Ashok Hotel

(7 km from SEARO)

Address: Diplomatic Enclave, 50-B, Chanakyapuri

New Delhi-21


Tel.: +91-11 26110101

Fax: +91-11 26876060


Website: theashok.com


breakfast, wifi and

airport pickup only.

Hotel Lalit


The Ashok Hotel)

Address: Barakhamba Avenue, Connaught Place

New Delhi-02


Tel.: +91-11 44447777

Fax: +91-11 44441234


Website: www.thelalit.com


breakfast, both


and wifi

Hyatt Regency


The Ashok Hotel)

Bhikaji Cama Place, Ring Road, New Delhi – 110607


Tel.: +91-11 26791234

Fax: +91-11 26791122

E-mail: [email protected],

Website: www.delhi.regency.hyatt.com


breakfast, both


and wifi

Kindly provide up to three preferences for your stay in any of the above Hotels:

Hotel Room Type Single/Double

First preference

Second preference

Third preference

Payments will be settled by using own: Credit Card* Cash

* (Please send your credit card details in the attached format

(Annex-5B) directly to Hotel, to confirm your accommodation)

Important note:

Please return this form, duly completed, to WHO South-East Asia Regional Office, at e-mail address

[email protected] preferably by 15 August 2013 to ensure your Hotel reservation. You can also register via any of

the WHO websites: Both Intranet and Internet – http://apps.searo.who.int/eRegistration/rcm66,

Fax: +91-11-23370197/23379395/23379507.

Registration through WHO website is encouraged.



http://apps.searo.who.int/eRegistration/rcm66

18

Annex 5 B

Credit card details

(to be sent along with the Registration Form)

The following credit card details of the cardholder are provided for the hotel

International cards

1. Card number

2. Expiry date

3. Cardholder name (as it appears in the card)

4. BIN number (first four digits of credit card

number)

5. Bank name

6. Date of birth

7. Mother’s maiden name (MMN)

8. Billing address with postal code

9. Residence telephone number

10. Passport number/driving licence number

11. Amount in INR

12. Amount in words

Note: Please send scanned copy of your credit card (front and back), and a photocopy of

the card holder's passport or government-issued ID, e.g. driving licence, to the fax

number of the hotel requested, along with this form.

In lieu of my credit card imprint, I __________________________, hereby authorize

_____________________ to charge my above credit card for the amount shown above.

By signing below, I acknowledge the charges described above. I understand that the

above amount is subject to cancellation/refund policy of the respective hotel*, which

have been understood by me and I undertake not to take my charge back for the above

amount.

________________________

Date: ___________________ Cardholder's signature

* Cancellation/refund policy applies: please contact hotel directly.

19

Annex 6

Travel to New Delhi

Flight schedules from the capital cities of Member States of the SEA Region and

Geneva, to New Delhi and back (as of July 2013), subject to change.

From To Departure Arrival Flight

Date Time Date Time

Country: Bangladesh

Dhaka/Delhi

Dhaka Delhi Daily 920 1120 9W 271

Dhaka Delhi Daily 945 1145 AI 232

Delhi/Dhaka

Delhi Dhaka Daily 545 845 AI 231

Delhi Dhaka Daily 1215 1515 9W 272

Country: Bhutan

Thimphu/Delhi

Paro Delhi Mon/Wed/Fri/ Sat 730 920 KB 204

Delhi/Thimphu

Delhi Paro Mon/Wed/Fri/ Sat 1020 1310 KB 205

Country: DPR Korea

Pyongyang/ Delhi

Pyongyang Beijing Mon, Wed, Fri 1720 1815 CA 122

Pyongyang Beijing Tue, Sat 900 955 JS 151

Pyongyang Beijing Thu 1030 1130 JS 251

Beijing Delhi Mon/ Wed/Sat/Sun 2050 140 CA 947

Beijing Delhi Daily 1620 0125+1 MU 563

OR

Beijing Bangkok Daily 650 1100 TG 675

Bangkok Delhi Daily 2025 2325 TG 315

OR

Beijing Kuala lumpur Daily 1510 1510

Kuala Lumpur Delhi Daily 2120 2120

Delhi/Pyongyang*

20


Date Time Date Time

Delhi Beijing Mon/Tue/Thur/Sun 315 1225 CA 948

Delhi Beijing Daily 320 1445 MU 564

OR

Delhi Bangkok Daily 1155 1750 ET 604

Bangkok Beijing Daily 2355 0535+1 ET 604

OR

Delhi Kuala lumpur Daily 2300 0645+1

Kuala Lumpur Delhi Daily 1810 0020+1

Beijing Pyongyang Mon/Wed/Fri 1320 1620 CA 121

Beijing Pyongyang Tue, sat 1255 1600 JS 152

Beijing Pyongyang Thu 1410 1710 JS 252

Country: India (travel to Delhi from various cities of India)

Mumbai/Delhi

Mumbai Delhi Daily 710 915 9W301

Mumbai Delhi Daily 800 1205 9W333

Mumbai Delhi Daily 700 900 AI 864


Mumbai Delhi Daily 1415 1620 SG 112



Mumbai Delhi Daily 1925 2150 9W 309

Delhi/Mumbai

Delhi Mumbai Daily 715 915 9w332

Delhi Mumbai Daily 825 1030 9W 304

Delhi Mumbai Daily 600 755 AI 688


Delhi Mumbai Daily 1010 1215 SG 109





Bangalore/Delhi

Bangalore Delhi Daily 700 935 9w 804

Bangalore Delhi Daily 950 1230 9W 7008

Bangalore Delhi Daily 930 1205 AI 505

21


Date Time Date Time


Bangalore Delhi Daily 845 1125 SG 224

Bangalore Delhi Daily 1600 1845 SG 229

Bangalore Delhi Daily 1845 2120 9W 812


Delhi/Bangalore

Delhi Bangalore Daily 710 935 9W 807



Delhi Bangalore Daily 945 1230 AI 506



Delhi Bangalore Daily 1215 1500 SG 223



Hyderabad/Delhi

Hyderabad Delhi Daily 615 820 9w 2244

Hyderabad Delhi Daily 1625 1830 9w 828

Hyderabad Delhi Daily 1030 1250 SG 226

Hyderabad Delhi Daily 1220 1430 SG 234

Hyderabad Delhi Daily 1910 2120 AI 840

Delhi/Hyderabad

Delhi Hyderabad Daily 920 1125 9W 827

Delhi Hyderabad Daily 1935 2155 9w 2243

Delhi Hyderabad Daily 740 950 SG 231

Delhi Hyderabad Daily 1345 1550 SG 233

Delhi Hyderabad Daily 950 1200 AI 542

Delhi Hyderabad Daily 1315 1515 AI 544

Kolkata/Delhi

Kolkata Delhi Daily 620 830 9W 7025

Kolkata Delhi Daily 1750 2005 9W 7066

Kolkata Delhi Daily 700 905 AI 763



Kolkata Delhi Daily 815 1045 SG 208

22


Date Time Date Time

Kolkata Delhi Daily 1155 1410 SG 255

Delhi/Kolkata

Delhi Kolkata Daily 2045 2255 9W 7059

Delhi Kolkata Daily 700 905 AI 401



Delhi Kolkata Daily 910 1115 SG 104

Delhi Kolkata Daily 2035 2250 SG 607

Chennai/Delhi

Chennai Delhi Daily 605 1940 9W 822



Chennai Delhi Daily 640 920 AI 440

Chennai Delhi Daily 1800 2050 AI539

Chennai Delhi Daily 1045 1330 AI 430

Chennai Delhi Daily 1140 1425 SG304

Delhi/Chennai

Delhi Chennai Daily 715 930 9w 821

Delhi Chennai Daily 1440 1730 9W 835

Delhi Chennai Daily 1950 2235 9W 739

Delhi Chennai Daily 610 850 AI 439



Delhi Chennai Daily 1010 1300 SG 305



Country: Indonesia

Jakarta/ Delhi

Jakarta Bangkok Daily 1235 1605 TG 434


OR

Jakarta Kuala Lumpur Daily 1225 1530 MH 716

Kuala Lumpur Delhi Daily 1825 2125 MH 190

Delhi/Jakarta

Delhi Bangkok Daily 2330 0525+1 TG 316

23


Date Time Date Time

Bangkok Jakarta Daily 800 1135 TG 433

OR

Delhi Kuala Lumpur Daily 2255 0650+1 MH 191

Kuala Lumpur Jakarta Daily 750 850 MH 713

Country: Maldives

Male/Delhi

Male Colombo Daily 920 1115 UL 102

Colombo Delhi Daily 1415 1750 UL 195

Delhi/Male

Delhi Colombo Daily 1850 2225 UL 196

Colombo Male Daily 0030 0125+1 UL 107

Country: Myanmar

Yangon/ Delhi

Yangon Bangkok Daily 1455 1650 TG 302


OR

Yangon Kuala Lumpur Daily 1215 1630 MH 741


Delhi/Yangon


Bangkok Yangon Daily 755 850 TG 303

OR


Kuala Lumpur Yangon Daily 1005 1115 MH 740

Country: Nepal

Kathmandu/Delhi

Kathmandu Delhi Daily 930 1100 9W 263

Kathmandu Delhi Daily 1000 1125 AI 214

Kathmandu Delhi Daily 1540 1655 AI 216

Kathmandu Delhi Daily 1625 1750 9W 261

Delhi/Kathmandu

Delhi Kathmandu Daily 630 825 9W 264

Delhi Kathmandu Daily 730 900 AI 213

Delhi Kathmandu Daily 1310 1455 AI 215

Delhi Kathmandu Daily 1355 1525 9W 262

24


Date Time Date Time

Country: Sri Lanka

Colombo/Delhi

Colombo Delhi Daily 700 1025 9W 257

Colombo Delhi Daily 1420 1755 UL195

Delhi/Colombo

Delhi Colombo Daily 1220 1555 9W 258

Delhi Colombo Daily 1905 2240 UL 196

Country: Thailand

Bangkok/Delhi

Bangkok Delhi Daily 840 1120 9W 63


Bangkok Delhi Daily 855 1155 AI 333

Bangkok Delhi Daily 1735 2030 CX 751


Delhi/Bangkok

Delhi Bangkok Daily 225 805 CX 708

Delhi Bangkok Daily 1155 1750 TG 324

Delhi Bangkok Daily 1225 1800 9W 64

Delhi Bangkok Daily 1340 1935 AI 332


Country: Timor-Leste*

Dilli/ Delhi*

Dilli Denpasar Daily* 1245 1325 Y6 812

Denpasar Bali Bangkok Daily 1620 1930 TG 432


OR

Denpasar Kaula Lumpur Daily 1250 1550 MH 714


OR

Dilli Singapore Tues,Thurs,Sat 1525 1810 MI 295

Singapore Delhi Daily 215 520 SQ406

Delhi/Dilli*


Bangkok Denpasar Daily 910 1430 TG 431

OR

25


Date Time Date Time


Kuala Lumpur Denpasar Daily 850 1150 MH 715

Denpasar Bali Dilli Daily* 920 1200 Y6 811

OR

Delhi Singapore Daily 2325 0740+1 SQ 405

Singapore Dilli Tues,Thurs,Sat 925 1420 MI 296

*Schedule to be reconfirmed by World Representative Office

Country: Switzerland (HQ) - The schedules are tentative and may change any time.

Geneva/Delhi

Geneva Zurich Daily 1005 1100 LX 2807

Zurich Delhi Daily 1245 2355 LX 146

Or

Geneva Munich Daily 1705 1820 LH 2385

Munich Delhi Daily 2000 0645+1 LH 762

OR

Geneva Frankfurt Daily 925 1045 LH 1213

Frankfurt Delhi Daily 1345 0035+1 LH 760

OR

Geneva London Daily 1520 1600 BA 731

London Delhi Daily 1735 0620+1 BA 257

OR

Geneva Vienna Ex Mon/ Sat 1005 1145 OS 572

Vienna Delhi Ex Mon/ Sat 1320 0010+1 OS 33

OR

Geneva Amsterdam Daily 655 850 KL 1838

Amsterdam Delhi Daily 1350 0130+1 KL 871

Delhi /Geneva

Delhi Zurich Daily 115 620 LX 147

Zurich Geneva Daily 735 820 LX 2802

Or

Delhi Munich Daily 850 1325 LH 763

Munich Geneva Daily 1520 1630 LH 2384

OR

Delhi Frankfurt Daily 235 715 LH 761

Frankfurt Geneva Daily 905 1010 LH 1214

26


Date Time Date Time

OR

Delhi London Daily 220 645 BA 142

London Geneva Daily 820 1055 BA 726

OR

Delhi Amsterdam Daily 320 825 KL 872

Amsterdam Geneva Daily 935 1105 KL 1927

27

Annex 7

Visa requirements for countries in the

WHO South-East Asia Region for travel to India

Bangladesh

(1) Passport and visa required.

(2) Invite and air tickets required.

(3) Deportation to point of origin on same or first available flight (whichever is practical)

is expected in case of non-compliance with visa requirements.

Bhutan

(1) Visa not required. Need to carry a passport showing Bhutanese identity.

(2) Invite and air ticket required.


is expected in case of non-compliance with passport requirements.

Democratic People's Republic of Korea





Indonesia

(1) Passport and visa required, available on arrival for a stay of 30 days.




Maldives

(1) Visa not required. Need to carry a passport showing Maldives identity.



is expected in case of non-compliance with passport requirements.

28

Myanmar

(1) Passport and visa required, available on arrival for a stay of 30 days.




Nepal

(1) Visa not required. Need to carry a passport showing Nepalese identity.




Sri Lanka





Thailand





Timor-Leste



(3) There is no Indian Embassy in Timor-Leste, visa to be obtained from India Embassy in

Jakarta.



29

WHO Staff travelling with UNLP (Other than those already working in India)





Other Travellers

Participants with nationalities other than those listed above, travelling with national

passports, must check visa requirements with the corresponding Indian Embassy/High

Commission. If you need assistance locating such facilities, please contact Mr Carlos Araujo,

Administrative Services Officer ([email protected]), or Mr Jitinder Mohan Mago

([email protected]), World Health Organization, Regional Office for South-East Asia,

New Delhi, India.



30

Annex 8

Indian Missions in the South-East Asia Region and Geneva

Bangladesh High Commission of India, Dhaka

House No. 2, Road No.142,

Gulshan-1, Dhaka, Bangladesh

Telephone: Main Reception: 00880-2-9889339

Fax: 00880-2-9893050

E-Mail: [email protected]; [email protected];

[email protected];[email protected]

Website: www.hcidhaka.org

Bhutan Embassy of India, Thimphu

India House Estate,

Thimphu, Bhutan.

Telephone: 00-975-2-322162

Fax: 00-975-2-323195, 325341

E-Mail: [email protected] (FS Eco),

[email protected] (Ambassador),

Website: www.indianembassythimphu.bt

DPR Korea Embassy of India, Pyongyang

6, Munsudong,

District Daedonggang,

Pyongyang, DPR Korea.

Telephone: 00-850-2-3817215, 3817274, 3817275

(R - Ambassador), 3817530 (R - FS/HOC)

E-Mail: [email protected] (Amb);

[email protected] (HOC)

Indonesia and

Timor-Leste

Embassy of India, Jakarta

Jalan H.R. Rasuna Said Kav.S-1,

Kuningan, Jakarta-12950.

[*Con. acc. as Amb to Timor-Leste

Telephone: 00-62-21-5204150, 5204152, 5204157

E-Mail: [email protected] (Amb);

[email protected] (Pol);

counsellor_enc@net-

Website: www.indianembassyjakarta.com

Maldives High Commission of India, Malé

H. Athireege Aage,

Ameeru Ahmed Magu, Henveiru,

Male` 20-25, Republic of Maldives.

Telephone: 00-960-3323015 & 3323016

E-Mail: [email protected] (Chancery),

[email protected] (HC)

Website: www.hcimaldives.com

mailto:[email protected];%[email protected];%20%0B%20%20%20%20%20%20%20%20%20%20%20%[email protected];[email protected]

mailto:[email protected];%[email protected];%20%0B%20%20%20%20%20%20%20%20%20%20%20%[email protected];[email protected]

http://www.hcidhaka.org/

mailto:[email protected]%20(FS%20Eco),%20%0B%20%20%20%20%20%20%20%20%20%20%20%[email protected]%20(Ambassador),

mailto:[email protected]%20(FS%20Eco),%20%0B%20%20%20%20%20%20%20%20%20%20%20%[email protected]%20(Ambassador),

http://www.indianembassythimphu.bt/

mailto:[email protected]%20(Amb);%[email protected]%20(HOC)

mailto:[email protected]%20(Amb);%[email protected]%20(HOC)

mailto:[email protected]%20(Amb);%20%0B%20%20%20%20%20%20%20%20%20%20%20%[email protected]%20(Pol);%20%0B%20%20%20%20%20%20%20%20%20%20%20%20counsellor_enc@net-



http://www.indianembassyjakarta.com/

mailto:[email protected]%20(Chancery),%20%[email protected]%20(HC)

mailto:[email protected]%20(Chancery),%20%[email protected]%20(HC)

http://www.hcimaldives.com/

31

Myanmar Embassy of India, Yangon

No. 545-547, Merchant Street,

P.O. Box No. 751, Yangon,

Union of Myanmar.

Telephone: 00-95-1-391219, 243972, 388412

Fax: 00-95-1-254086, 250164, 388414

E-Mail: [email protected] (Chancery);

[email protected] (Amb);

[email protected] (Amb)

Website: www.indiaembassy.net.mm

Nepal Embassy of India, Kathmandu

P.O. Box No. 292,

336, Kapurdhara Marg,

Kathmandu, Nepal.

Telephone: 00-977-1-4410900, 4414990, 4411699

E-Mail: [email protected] (General); [email protected] (Amb);

[email protected] (Amb)

Website: www.indianembassy.org.np

Sri Lanka High Commission of India, Colombo

36-38, Galle Road,

Colombo 3, Sri Lanka.

Telephone: 00-94-11-2327587, 2421605

E-Mail: [email protected] (HOC),

[email protected] (Dy. High Commissioner)

Website: www.hcicolombo.org

Thailand Embassy of India, Bangkok

46, Soi 23 [Prasarnmitr] Sukhumvit

Road, Bangkok-10110.

[*PR of India to UN-ESCAP;

**DPR of India to UN-ESCAP].

Telephone: 00-66-2-2580300-06

Fax: 00-66-2-2584627, 2621740

E-Mail: [email protected]

Website: www.indianembassy.in.th

Timor-Leste To contact Embassy of India in Jakarta, Indonesia

(Please see details under Indonesia mentioned above)

Switzerland The Consulate General of India, Geneva

E Floor, 9, Rue du Valais,

CH-1202, Geneva.

Tel No. + 41 - 22 - 906 86 86

Fax No. + 41 - 22 - 906 86 76

mailto:[email protected]%20(Chancery);%20%[email protected]%20(Amb);%20%[email protected]%20(Amb)



http://www.indiaembassy.net.mm/

mailto:[email protected]%20(General);%[email protected]%20(Amb);%20%[email protected]%20(Amb)

mailto:[email protected]%20(General);%[email protected]%20(Amb);%20%[email protected]%20(Amb)

http://www.indianembassy.org.np/

mailto:[email protected]%20(HOC),%[email protected]%20(Dy.%20High%20Commissioner)

mailto:[email protected]%20(HOC),%[email protected]%20(Dy.%20High%20Commissioner)

http://www.hcicolombo.org/


http://www.indianembassy.in.th/