information and intelligence needs exercise 3 overview ... section chief... · information and...

ALL HAZARDS PLANNING SECTION CHIEF

Exercise 3 of 5

Information and Intelligence Needs

Exercise 3 Overview - Unit 4

Purpose

The purpose of this exercise is to provide participants with an opportunity to practice performing some of

the responsibilities of the Situation Unit. The focus will be on information and intelligence needs and how

best to provide or display this information.

Objectives

Students will:

▪ Identify information and intelligence needs for an incident

▪ Determine the most effective methods of providing or displaying this information

Exercise Structure

This scenario-based exercise is scheduled to last approximately 40–60 minutes, including small group

discussion and presentation of each group’s approach and answers. Participants will review a scenario,

then discuss and document on an easel pad the information and intelligence needs and how best to display

them. Groups will then present their approach to the entire class.

Rules, Roles, and Responsibilities

Participants will be divided into groups of 4 to 6. Each group will assume the role of SITL.

▪ Players respond to the situation based on their expert knowledge of response procedures, current

plans in place in their community, and insights derived from training. The following are the

specific instructions for your participation in the exercise:

1. Within your work group, select a group spokesperson.

2. Review the information provided. Given the information in the scenario, identify possible

additional information and intelligence needs.

3. Write the possible information and intelligence needs and ways to provide or display this

information on an easel pad paper.

4. Present your group’s approach to the class.

▪ Facilitators moderate discussions, answer questions, and provide additional information as

required.


Exercise 3 of 5

Exercise 3 Schedule

Activity Duration Participation Type

Exercise Introduction and Overview 5 minutes Classroom

Discussion/Documentation 40 minutes Small Group

Debrief/Review 15 minutes Classroom


Exercise 3 of 5

Exercise 3 Scenario

Introduction

NOTE: This scenario is the same as the scenario for Exercise 2. The only difference is the questions at the

end. Refer to the ICS Form 201 Exercise 2 as necessary.

Situation

Early this morning, a Central and Columbia (C&C) freight train derailed and rolled down an embankment

along the Roaring River. The front part of the train lay on its side in the river and along the steeply

sloping river bank. The area along the river bank is part of Central City Riverfront Park. The train

consisted of 4 diesel locomotives, 23 tank cars (pressurized and non-pressurized), 12 hopper cars, and 2

cryogenic liquid tank cars containing liquid oxygen (LOX). Initial assessment indicates that several of the

pressurized tank cars containing chlorine and anhydrous ammonia have ruptured. Two of the LPG tank

cars exploded on impact during the derailment, causing a fire. The hopper cars containing ammonium

nitrate lie on their sides, and the contents have spilled onto the banks of the river. The locomotive diesel

tanks have ruptured, spilling diesel into the river. The cryogenic tank cars appear to be intact; however,

several of the non-pressurized tank cars have released an unknown quantity of crude sulfate turpentine

into the river.

The engineer driving the train managed to get to the river bank and is being treated at Central Hospital for

serious injuries sustained in the derailment. Central City Police Department cars are on both sides of the

river at the derailment. Their police radio picks up a report of a chlorine gas cloud forming immediately

downstream from the leaking rail cars. This report was picked up by several citizens who contacted the

local news stations in Central City. Reporters from the major local TV, radio, and newspaper news

bureaus are on the way to the incident. One of the TV news crews is already shooting pictures. The local

TV reporter is asking to do an interview for their evening news, and other reporters are lining up for

interviews as well.

There is a pervasive rumor that the train engineer's license to operate the engine had expired, but that is

being checked out. The neighborhoods immediately adjacent to the spill on both sides of the river are

being evacuated due to the danger posed by the chlorine gas. The area about 200 yards from the

derailment has been cordoned off. HazMat crews and rail crews are busy containing the spill and bringing

in equipment to remove the derailed cars. The mayor has issued an evacuation order for residents in the

surrounding area, and is requesting assistance from the State. The Red Cross is establishing an evacuation

center at North High Schools in Central City.

There are rumors that hundreds of coho salmon, a federally listed threatened species, have been killed in

the river. The Parks Department, County, and State Department of Natural Resources have issued an

advisory and closed the river to fishing, recreation and other uses for 25 miles down river from the rail

bridge site.

The Emergency Medical Agency in Liberty County is reporting numerous incidents of burning eyes and

lungs. The Central City hospital has exceeded its capability to staff the emergency room. There are

numerous water intakes along this stretch of the Roaring River.

The local Incident Management Team has delegated authority for the entire area affected by the train

derailment. Liberty County, in the State of Columbia, is the largest county in the State in terms of

population, and includes Central City, the largest and densest population center in the State of Columbia.

The population of Central City is approximately 149,000 and the metropolitan area population is

approximately 302,412. Central City serves as a major transportation hub within the State, serving


Exercise 3 of 5

commercial river traffic and rail, air, and interstate traffic and is 40 miles from the Port of Charlotte, on

the Big Ocean.

Incident Objectives

Initial incident objectives were general:

1. Provide for the safety of the public and a safe work environment for all responders.

2. Identify current and potential hazardous materials releases and potential impacts to the public and

environment, including: Human Exposure, Municipal Water Supplies, Air Quality, Flora and

Fauna.

3. Establish safety mitigations for firefighters and extinguish fires as soon as possible.

4. Prepare and initiate a plan to contain and prevent further release of hazardous materials by 1200

hours tomorrow.

5. Complete a damage survey within 24 hours.

6. Establish HAZMAT clean up activities with a target completion time of 72 hours.

7. Return all public facilities used for the response to at least minimal operational condition within

48 hours.


Exercise 3 of 5

Exercise 3 Questions

1. a) What additional information or intelligence is essential?

b) What information is useful, but not essential?

c) What additional information or intelligence do you think the rest of the staff would need?

2. What would be the best way to display or provide this information (e.g., large wall displays,

letter-sized page for each person, etc.)?

This page is intentionally left blank.

Situation Unit Leader Position Checklist

10/28/04 Handout 4-1: Situation Unit Leader Checklist

The following checklist should be considered as the minimum requirements for this position. Note that

some of the tasks are one-time actions; others are ongoing or repetitive for the duration of the incident.

Task

1. Obtain briefing from Planning Section Chief.

• Review ICS Form 201 for incident status

• Determine incident objectives and strategy

• Determine necessary contingency plans

• Identify reporting requirements and schedules—both internal and external to the incident

2. Organize and staff Unit, as appropriate:

• Assign Field Observers

• Request Technical Specialists, as needed

3. Supervise Technical Specialists as assigned (on very complex incidents, it may be necessary to assign a supervisor to oversee Technical Specialists):

• Brief Technical Specialists on current incident status

• Assign analysis tasks

• Notify staff of timelines and format requirements

• Monitor progress

4. Compile, maintain, and display incident status information for Incident Command Post (ICP) staff:

• Sort data into required categories of information (i.e., geographic area, population, facilities, environmental values at risk, location of facilities, etc.)

• Determine appropriate map displays

• Review all data for completeness, accuracy, and relevancy prior to posting

• Plot incident boundaries, location of perimeters, facilities, access routes, etc.,

on display maps in Planning Area

• Develop additional displays (weather reports, incident status summaries,

etc.) as necessary

• Ensure displays and maps are kept up-to-date

Situation Unit Leader Position Checklist

10/28/04 Handout 4-1: Situation Unit Leader Checklist

5. Provide photographic services and maps:

• Photographic services may be used to document operations and intelligence

activities, public information activities, and accident investigations

• Issue disposable or digital cameras to Field Observers and Operations personnel as appropriate

• Ensure that photographs are processed at the end of each operational period

• Request or develop additional and specialized maps as required

• Provide Incident Map(s) for Incident Action Plan (IAP)

6. Provide situation evaluation, prediction, and analysis for Command and Operations; prepare information on alternative strategies:

• Review current and projected incident and resource status

• Develop alternative strategies

• Identify resources required to implement Contingency Plan

• Document alternatives for presentation to Incident Commander and

Operations and inclusion in the written Incident Action Plan, using the ICS Form 204, Contingency Plan

7. Interview Operations personnel coming off duty to determine the effectiveness of

strategy and tactics, work accomplished and left to be accomplished.

8. Request weather forecasts and spot weather forecasts, as necessary, directly from the

National Weather Service.

9. Prepare Incident Status Summary (ICS Form 209) and other status reports, as assigned,

prior to each Planning Meeting:

• Provide copies to Command and General Staff

• Forward to Agency Administrator and to other entities, as directed

10. Participate in Planning Meetings, as required.

11. Prepare predictions at periodic intervals, or upon request of the Planning Section Chief.

Notify Command and General Staff if unforeseen changes occur.

12. Provide briefing to relief on current and unusual situations.

13. Document all activity on Activity Log (ICS Form 214).

Handout 4-2: ICS Form 209

Incident Status Summary (ICS Form 209)

*1. Incident Name: 2. Incident Number:

*3. Report Version (check one box on left):

*4. Incident Commander(s) & Agency or Organization:

5. Incident Management Organization:

*6. Incident Start Date/Time: Date:

Time:

Time Zone:

Initial Update Final

Rpt # (if used):

7. Current Incident Size or Area Involved (use unit label – e.g., “sq mi,” “city block”):

8. Percent (%) Contained _____________ Completed _____________

*9. Incident Definition:

10. Incident Complexity Level:

*11. For Time Period:

From Date/Time:

To Date/Time:

Approval & Routing Information

*12. Prepared By: Print Name: ICS Position:

Date/Time Prepared:

*13. Date/Time Submitted:

Time Zone:

*14. Approved By: Print Name: ICS Position:

Signature:

*15. Primary Location, Organization, or Agency Sent To:

Incident Location Information

*16. State:

*17. County/Parish/Borough: *18. City:

19. Unit or Other: *20. Incident Jurisdiction:

21. Incident Location Ownership (if different than jurisdiction):

22. Longitude (indicate format):

Latitude (indicate format):

23. US National Grid Reference:

24. Legal Description (township, section, range):

*25. Short Location or Area Description (list all affected areas or a reference point):

26. UTM Coordinates:

27. Note any electronic geospatial data included or attached (indicate data format, content, and collection time information and labels):

Incident Summary

*28. Significant Events for the Time Period Reported (summarize significant progress made, evacuations, incident growth, etc.):

29. Primary Materials or Hazards Involved (hazardous chemicals, fuel types, infectious agents, radiation, etc.):

30. Damage Assessment Information (summarize damage and/or restriction of use or availability to residential or commercial property, natural resources, critical infrastructure and key resources, etc.):

A. Structural Summary B. # Threatened (72 hrs)

C. # Damaged

D. # Destroyed

E. Single Residences

F. Nonresidential Commercial Property

Other Minor Structures

Other

ICS 209, Page 1 of ___ * Required when applicable.


INCIDENT STATUS SUMMARY (ICS 209) *1. Incident Name: 2. Incident Number:

Additional Incident Decision Support Information

*31. Public Status Summary:

A. # This Reporting

Period B. Total #

to Date *32. Responder Status Summary:

A. # This Reporting

Period B. Total #

to Date

C. Indicate Number of Civilians (Public) Below: C. Indicate Number of Responders Below: D. Fatalities D. Fatalities E. With Injuries/Illness E. With Injuries/Illness F. Trapped/In Need of Rescue F. Trapped/In Need of Rescue G. Missing (note if estimated) G. Missing H. Evacuated (note if estimated) H. Sheltering in Place I. Sheltering in Place (note if estimated) I. Have Received Immunizations J. In Temporary Shelters (note if est.) J. Require Immunizations K. Have Received Mass Immunizations K. In Quarantine L. Require Immunizations (note if est.) M. In Quarantine

N. Total # Civilians (Public) Affected: N. Total # Responders Affected: 33. Life, Safety, and Health Status/Threat Remarks: *34. Life, Safety, and Health Threat

Management: A. Check if Active

A. No Likely Threat B. Potential Future Threat C. Mass Notifications in Progress D. Mass Notifications Completed E. No Evacuation(s) Imminent F. Planning for Evacuation G. Planning for Shelter-in-Place

35. Weather Concerns (synopsis of current and predicted weather; discuss related factors that may cause concern):

H. Evacuation(s) in Progress I. Shelter-in-Place in Progress J. Repopulation in Progress K. Mass Immunization in Progress L. Mass Immunization Complete M. Quarantine in Progress N. Area Restriction in Effect

36. Projected Incident Activity, Potential, Movement, Escalation, or Spread and influencing factors during the next operational period and in 12-, 24-, 48-, and 72-hour timeframes: 12 hours:

24 hours:

48 hours:

72 hours:

Anticipated after 72 hours:

37. Strategic Objectives (define planned end-state for incident):



INCIDENT STATUS SUMMARY (ICS 209) *1. Incident Name: 2. Incident Number:

Additional Incident Decision Support Information (continued)

38. Current Incident Threat Summary and Risk Information in 12-, 24-, 48-, and 72-hour timeframes and beyond. Summarize primary incident threats to life, property, communities and community stability, residences, health care facilities, other critical infrastructure and key resources, commercial facilities, natural and environmental resources, cultural resources, and continuity of operations and/or business. Identify corresponding incident-related potential economic or cascading impacts. 12 hours:

24 hours:

48 hours:

72 hours:


39. Critical Resource Needs in 12-, 24-, 48-, and 72-hour timeframes and beyond to meet critical incident objectives. List resource category, kind, and/or type, and amount needed, in priority order: 12 hours:

24 hours:

48 hours:

72 hours:


40. Strategic Discussion: Explain the relation of overall strategy, constraints, and current available information to: 1) critical resource needs identified above, 2) the Incident Action Plan and management objectives and targets, 3) anticipated results.

Explain major problems and concerns such as operational challenges, incident management problems, and social, political, economic, or environmental concerns or impacts.

41. Planned Actions for Next Operational Period:

42. Projected Final Incident Size/Area (use unit label – e.g., “sq mi”):

43. Anticipated Incident Management Completion Date:

44. Projected Significant Resource Demobilization Start Date:

45. Estimated Incident Costs to Date:

46. Projected Final Incident Cost Estimate:

47. Remarks (or continuation of any blocks above – list block number in notation):



INCIDENT STATUS SUMMARY (ICS 209) 1. Incident Name: 2. Incident Number:

Incident Resource Commitment Summary

48. Agency or Organization:

49. Resources (summarize resources by category, kind, and/or type; show # of resources on top ½ of box, show # of personnel associated with resource on bottom ½ of box):

50. A

dditi

onal

Per

sonn

el

not a

ssig

ned

to a

reso

urce

:

51. Total Personnel (includes those associated with resources – e.g., aircraft or engines –and individual overhead):

52. Total Resources

53. Additional Cooperating and Assisting Organizations Not Listed Above:

ICS 209, Page ___ of ___ * Required when applicable.

Handout 4-3: Sample ICS Form 209

Incident Status Summary (ICS Form 209)

1: Date 07/21/2004

2: Time 2200

3: Initial | Update | Final | XX |

4: Incident Number CA-MVU-5949

5: Incident Name I-15

6: Incident Kind Hazardous Materials

7: Start Date Time

07/21/2004 1802

8: Cause

9: Incident Commander

Bill Clayton 10: IMT

Type 11: State-

Unit CA-MVU

12: County San

Diego

13: Latitude and Longitude

Lat: 0° 0´ 0" Long: 0° 0´ 0"

14: Short Location Description (in reference to nearest town):

I-15 at JNO Deer Springs Rd north of Escondido

Current Situation 15: Size/Area

Involved 2 SQ

MILES

16: % Contained or MMA

17: Expected Containment Date: 07/22/2004 Time: 0900

18: Line to Build

19: Costs

to Date

20: Declared Controlled Date: Time:

21: Injuries this Reporting Period:

22: Injuries to Date:

23: Fatalities 24: Structure Information

0 1 Type of Structure # Threatened

# Damaged

# Destroyed

25: Threat to Human Life/Safety: Evacuation(s) in progress ---- XX No evacuation(s) imminent -- Potential future threat -------- No likely threat ---------------

Residence Commercial Property

Outbuilding/Other 26: Communities/Critical Infrastructure Threatened (in 12, 24, 48, and 72 hour time frames): 12 hours: Homes within 1 mi. of spill 24 hours: 48 hours: 72 hours: 27: Critical Resource Needs (kind and& amount, in priority order): 1. 2. 3. 28: Major problems and concerns (control problems, social/political/economic concerns or impacts, etc.). Relate critical resources needs identified above to the Incident Action Plan. Very toxic material. One inhalation injury reported;, the patient was treated and released. This patient was not the driver of the truck but was operating an earth mover in the area. Spill occurred on busy freeway during rush hour traffic. Freeway is shut down both directions, causing major traffic jam. One other inhalation injury reported possibly related;, the medical aid was located appx 10 miles south of the spill. 29: Resources threatened (kind(s) and value/significance): 30: Current Weather Conditions Wind Speed: mph Temperature: Wind Direction: Relative Humidity:

31: Resource benefits/objectives (for prescribed/wildland fire use only):

Handout 4-3: Sample ICS Form 209

32: Fuels/Materials Involved: 33: Today's observed fire behavior (leave blank for non-fire events): 34: Significant events today (closures, evacuations, significant progress made, etc.): I-15 closed in both directions. Evacuations within 1 mi. of spill. Evacuation center at Escondido High School, - 1535 N. Broadway, Escondido, Ca.

Outlook

35: Estimated Control Date and Time:

36: Projected Final Size:

37: Estimated Final Cost:

38: Tomorrow's Forecasted Weather Wind Speed: mph Temperature: Wind Direction: Relative Humidity:

39: Actions planned for next operational period: Isolate area and control spill. 40: Projected incident movement/spread during next operational period: 41: For fire incidents, describe resistance to control in terms of: 1. Growth Potential - 2. Difficulty of Terrain - 42: How likely is it that containment/control targets will be met, given the current resources and suppression/control strategy? 43: Projected demobilization start date: 44: Remarks: The spill is coming from a 3200- gallon tanker carrying the highly toxic metal cleaner Chromic Acid. Spilling approximately 1-5/gpm. Truck is on right shoulder of north bound I-15 1/2 mi. north of Deer Springs Rd. Estimated closure of I-15 is 6 hrs or more. Around 30 people are at evacuation center.

45: Committed Resources (Hazardous Materials Incident)

Agency ENGS TRK CO

HM UNIT

RES MED

LIGHT AIR

DECON UNIT OVHD Total

Personnel SR ST SR SR SR SR SR SR

LGR 3 2 1 1 32 ST 3 5 20 PRI 1 2

Total 6 0 0 2 1 1 0 6 54 46: Cooperating and Assisting Agencies Not Listed Above: CHP, Cal Trans, San Diego Fire Dept (Haz Mat Team), San Diego County Haz Mat, EPA, San Diego County Sheriff, USFW, Red Cross, Oceanside FD, State and County OES.

Approval Information 47: Prepared by: RRamirez

48: Approved by: DC Bill Clayton

49: Sent to: So Ops by: RRamirez Date: 07/21/2004 Time: 2200

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