Industry’s Role in A Local Emergency Planning

Committee

Tom Lingafelter, Dow AgroSciencesJeff Larmore, Marion County Health Department

Emergency Planning and Community Right-to-Know Act

• Superfund Amendments and Reauthorization Act of 1986 (SARA), Title III, Emergency Planning and Community Right-to-Know Act (EPCRA)

• Purpose– Insure community preparedness for chemical

accidents– Inform citizens about chemical risks they face in

their community– Collect information on chemical usage by facilities

Local Emergency Planning Committees

• Responsible for preparing comprehensive emergency response plans

• Receive emergency release notifications• Receive chemical inventories notification• Responsible for putting together procedures

for the review and processing of requests from the public for information about chemicals and chemical releases within its jurisdiction

LEPC Members• Appointed by the IERC• Must, at the minimum, include representatives from

each of the following groups

Elected Local/State Officials Law Enforcement Emergency Management Fire FightingHealth HospitalLocal Environmental TransportationBroadcast/Print Media IndustryCommunity Groups Emergency Medical Services

 

Marion County LEPC’s Vision• Safe and effective responses to chemical accidents by:

– Evaluating past emergency responses to help plan for future accidents– Encouraging training and communications between emergency

response agencies and companies– Providing training for responders

• Increased citizen awareness of the chemicals in our community by:– Responding to citizen requests for information about companies and

their chemicals– Encouraging companies to talk to citizens or neighborhood groups about

the chemicals in their community• An educated public knowledgeable of emergency procedures

like shelter-in-place

Collect Information on Chemical Usage by a Facility

• Indiana Tier II reporting– Facility information sheet, the Emergency and Hazardous

Chemical Inventory (Tier II) Form, a site plan (optional), and either a chemical list or MSDS’s as needed

– Complete and accurate– MCHD audit

• Funds distributed back to individual counties– Provide training for emergency response planning and

hazardous incident response, including the purchase of training equipment

– Prepare and update the comprehensive county Emergency Response Plan

Inform Citizens About Chemical Risks They Face in Their Community

Marion County LEPC encourages companies to:• Take the initiative to communicate with neighbors, such

as designating a neighborhood liaison and participating in at least two community activities per year

• Work with community organizations to improve understanding and reduce unnecessary anxiety in the neighborhood around their plants

• Build positive relationships and establish trust and credibility with the residents near their facilities

• Demonstrate their commitment to safety and explain their procedures for handling their chemicals safely

Insure Community Preparedness for Chemical Accidents

Marion County LEPC encourages companies to:• Keep an undated emergency action plan, and test at least one

component of it annually• Cooperate with local fire departments in emergency planning

– Meet with the hazardous materials coordinator, and– Invite hazardous materials responders to tour the facility

• Provide high quality employee training concerning safety, health, and environmental programs

• Contact special needs neighbors, e.g., schools, nursing homes, day care centers, hospitals, etc., to discuss emergency procedures with them

• Participate in the “Five Year Plan”

Marion County Hazardous Materials Planning Committee Five-Year Hazardous Materials Response Training Plan

2001 2002 2003 2004 2005 2006 2007 Action 4th 1st 2nd 3rd 4th 1st 2nd 3rd 4th 1st 2nd 3rd 4th 1st 2nd 3rd 4th 1st 2nd 3rd 4th 1st 2nd

Evaluation/ Mentoring

Organize Eval. Corp

Develop planning template

Develop Eval.

method/ tools

Review/ update

eval method/

tools

Share template

with comp

planning TT/exerc

ises

Review/ update eval

method/ tools

Review/ update eval

method/ tools

Review/ update eval

method/ tools

Review/ update

eval method/

tools

Table Top Discussions

(Class 1)

5 IPSA comp.

(Met)

ID 5 new IPSA comp

Invite

Contact 5 new comp

Non-

IPSA to

TT’s with 5new comp

watch

ID 5 new

IPSA or Non-IPSA comp

TT’s with 5 new

comp

ID 5 new

IPSA or Non-IPSA comp

TT’s with 5 new

comp

Continue Continue ID 5 new

IPSA or Non-IPSA comp

TT’s with 5 new

comp

Continue Continue ID 5 new

IPSA or Non-IPSA comp

TT’s with 5 new

comp

Continue Continue ID 5 new

IPSA or Non-IPSA comp

TT’s with 5 new

comp

Table Top Simulations

(Class 2)

Sched. 5 comp

TT's with 5 comp

Sched.5 comp

TT's with 5 comp

Sched. 5 comp

TT's with 5 comp

Continue Continue Sched. 5 comp

TT's with 5 comp

Continue Continue Sched. 5 comp

TT's with 5 comp

Continue Continue Sched. 5 comp

TT's with 5 comp

Real-time Tabletop

Single Fixed

Facility (Class 3)

ID Five IPSA

comp for exercises

(3)

Schedule exercises

5 exercises

with IPSA

continue ID Five IPSA or

Non-IPSA

comp for exercises

Plan/ Schedule exercises

5 exercises

continue ID Five IPSA or

Non-IPSA

comp for exercises

Plan/ Schedule exercises

5 exercises

Continue ID Five IPSA or

Non-IPSA

comp for exercises

Plan/ Schedule exercises

5 exercises

Continue ID Five IPSA or

Non-IPSA

comp for exercises

Plan/ Schedule exercises

5 exercises

Continue ID Five IPSA or

Non-IPSA

comp for exercises

Plan/ Schedule exercises

5 exercises

Field Exercise Single Fixed

Facility (Class 4)

Contact 2 IPSA

comp for exercise

Plan/ Schedule

2 exercises

2 field exercises

continue Contact 2 IPSA

comp for exercise

Plan/ Schedule

2 exercises

2 field exercises

continue Contact 2 IPSA

comp for exercise

Plan/ Schedule

2 exercises

2 field exercises

Continue Contact 2 IPSA

comp for exercise

Plan/ Schedule

2 exercises

2 field exercises

Continue Contact 2 IPSA Non-IPSA

comp for exercise

Plan/ Schedule

2 exercises

2 field exercises

Continue Contact 2 IPSA Non-IPSA

comp for exercise

Plan/ Schedule

2 exercises

2 field exercises

Trans. #1 (Tabletop)

Begin incident planning

Tabletop

Trans #2 (Field

exercise)

Begin incident planning

Field Exercise

Countywide

Begin incident planning

TT Live exercise (the big

one) Activity Descriptions

Tabletop – either a simulation or “what if” discussion of a small-scale incident, involving one company (May include one fire department, one hospital, the health department, and the poison center) Single Fixed Facility – a small scale incident at a fixed facility, involving one company, one fire department, one hospital, the health department, and the poison center Trans #1 and Trans #2 – a large scale transportation incident, e.g., interstate or railroad, in a public area, involving one or more companies, more than one fire department and hospital, as well as multiple agencies, i.e.,

health department, poison center, DPW/OES, IDEM, etc. Countywide Exercise – a large-scale incident, simulation of a toxic or flammable gas release with 100 casualties involving countywide agency response (activation of the Hazardous Materials Annex of the Emergency

Operations Plan). A tabletop exercise is included in the preparation for this incident Evaluation – Prior to each activity an exercise plan will be completed, including exercise objectives. After each activity, the exercise facilitator will lead a post-exercise debriefing, to summarize and clarify the results of

the exercise, including the demonstration of the exercise objectives. The exercise facilitator will provide each pa rticipant or participating agency with a copy of the exercise report, highlighting lessons learned. Abbreviations: Comp – Company(ies) DPW/OES – Department of Public Works/Office of Environmental Services Eval – Evaluation

ID – Identify IPSA – Industry Partners for Safety Awareness Sched–Schedule

(1/15/03)

IPSA & the LEPC

Industry Partners for Safety Awareness

Beginning with Responsible CareR

• 1991- Industry Partners for Responsible Care reviewed Management Practices

• Process Safety Code• OSHA Process Safety• CAA - Section 112R• One program rather than Three

IPSA Grows

• 5 companies invite 165 to join• 20+ take advantage• Focus on 112R compliance • Develop compliance guidelines • Bi-monthly seminars for 2 years• Submissions in compliance• LEPC held Public Hearing - non-event

Strategic Plan - Support LEPC

• Raise Chemical Safety Awareness– Chemical Safety Awareness Week

• Promote Shelter In Place– Outreach & build SIP House

• Support Haz Mat Task Force• Improve County Wide coordination and

communication in Chemical Emergency

Chemical Emergency Coordination

• Support implementation of 5 year exercise plan

• Participate in table top and on site exercises– small event - one agency– larger event - multiple agencies– year 5 - 2007 - county wide Chemical

Emergency exercise

Mission

• Build excellent relationships with LEPC, MCHD, Haz Mat Task Force, Fire Chiefs, Emergency Management, Department of Public Works, and Law Enforcement

Results• Assuring compliance• Improves EH&S Performance• Response from a partner that knows us and

is comfortable working with us • LEPC and MCHD help with public message• Help with Public Image• Brings to life Company Core Values,

Responsible Care and ISO requirements

Role of Industry

• Increased level of knowledge regarding chemicals

• Foster cooperation in the community• Help with resources

Dialogue

• Much easier to dialogue with someone you know and trust

Advantage Marion County

• LEPC is focused on cooperation and communication

• MCHD is very open and easy to work with and sets the stage for open communication and cooperation

• Industry receives support • Industry has a responsibility

Future

• Continue CSAW and Haz Mat Luncheon, outreach to neighbors

• 5 Year Exercise Plan• Outreach to Schools

Questions?