The incompletion log is a important and simple concept related to SAP Sales and distribution.The incompletion log reminds you when data important for further processing is missing from the sales document 

We can create incompletion logs for the following:·         Sales document header data

·         Sales document item data

·         Sales document schedule line data

·         Sales activity data

·         Partner data in sales documents, deliveries & sales activities

·         Delivery header data

·         Delivery item data

 

Configuration steps:1)      We define status group

2)      Assign this group to different fields maintained in incompletion procedure

3)      Assign this in completion procedure to sales document type

 

 

1)     Defining status groups:You can define status group for your requirement to define status of incomplete documents and it is to be assigned in incompleteness procedureSPRO | IMG | SD | Basic function | Log of incomplete items | Define status group

 

Suppose if we consider status group 03. Check boxes for General, billing doc and goods movement are checked.

This means that when general information such as PO number, document date OR billing related information such as

terms of payment OR goods movement related data such as quantity picked are missing in corresponding sales

documents system will give a message to user saying that document is partially incomplete or incomplete.

Then user has to fill the data to make the document status as complete. We can restrict further processing of

incomplete status either not allowing the user to save the incomplete document or allowing the document to save but

further processing will not be possible.

 

Ex., We can say that if terms of payment is  not mentioned in sales order then user cannot save sales order. Or user

can save the document but delivery cannot be created without payment terms.

2)      Defining incompletion procedures:

SPRO | IMG | SD | Basic functions | Log of incompletion items | Define

incompleteness Procedures

 

Here we will check the fields maintained for incompletion procedure 11

 

Note: We have assigned Incompletion procedure 11 to sales order.

 

In the above screen we can see that we have maintained PO number field to be in incompletion procedure and also

checked the Warning checkbox. This means whenever we create a sales order the system will check whether PO

number is filled in sales order or not, else it will display a warning message while saving order.

 

3)      Assigning incompletion procedure:

SPRO | IMG | SD | Basic functions | Log of incompletion items | Assign

incompleteness Procedures

We can assign incompletion procedure to following documents

 

We have assigned incompletion procedure number 11 to sales order type OR. So it will check for all the fields

maintained in this procedure (Shown in above screen) while saving a sales order.