Inclusion Day Steering Committee

MeetingJuly 5th and 6th

Hilton Garden Inn InnsbrookGlen Allen, VA

and Introductions

Jack BrandtDana Yarbrough

What does an Inclusion Day look like? Jack and Dana

Inclusion DayInclusion Day will emphasize inclusive communities where we all play, work, and learn together and will occur during October when schools are already hosting a variety of Disability History and Awareness Month (DHAM) activitiesThe overall goal of Inclusion Day is to increase awareness so people can begin to become sensitive to people with disabilities, thus decreasing incidents of bullying

AwarenessAwareness is a state of being aware, having knowledge or being informedExample: Johnny noticed that Suzy turns red and stomps out of the room when the teacher asked her to read aloud Johnny knows that Suzy cannot read; therefore, he is aware of why Suzy left the room

SensitivityAwareness of the needs and emotions of othersExample: In the previous example, Johnny showed that he was aware that Suzy left the room.Johnny told the teacher in private why Suzy left the roomThis shows that Johnny is sensitive of Suzy’s emotions

MeaningFor the next 10 minutes answer this question:

Imagine it is October 2014 and XYZ school division is hosting Inclusion Day.

What does the term Inclusion Day mean to you?

Write one idea on each post it note and stick it on the paper with the word “Meaning”

DescribeFor the next 10 minutes answer this question:

Imagine it is October 2014 and XYZ school division is hosting Inclusion Day.

What activities would you like to see?

Write one idea on each post it notes and stick it on the paper with the word “Describe”

What do you experience?

For the next 10 minutes answer this question:

Imagine it is October 2014 and XYZ school division is hosting Inclusion Day.

What messages are being posted or discussed about Inclusion Day?

Write one idea on each post it note and stick it on the paper with the words “What do you experience?”

Inside and OutsideFor the next 10 minutes answer this question:

Imagine it is October 2014 and XYZ school division is hosting Inclusion Day.

What is happening inside and outside of the school?

Write one idea on each post it note and stick it on the paper with the words “Inside and Outside”

Now ….

We have answered the four questions Let’s see if we have any common ideas

30 Minutes

Inclusion Day Presentation

Cameron Wilmer, Annie Downing, Matthew Shapiro

Review and Adjourn

Introductions and RecapDana and Jack

Responsibilities and Roles of the Steering

CommitteeJack and Dana

Roles8 youth representing the superintendent regions in Virginia

Provide advice and guidance to the Inclusion Day Guide

EducatorProvide a perspective from a classroom

AdministratorProvide a perspective from running a school

Virginia Department of Education (VDOE)Provide communication to the local school divisions about Inclusion Day and offer technical assistance

Roles Virginia Board for People with Disabilities (VBPD)

Provide information and technical assistance

Partnership for People with DisabilitiesProvide best practices, training, and technical assistance

Staff supportPartnership for People with Disabilities will provide staff support for the Inclusion Day project

Work groupsThere will be work groups based on the sections of the Guide

ResponsibilitiesSteering Committee

Participate in approximately 5 meetings over 3 yearsProvide advice on the overall outcome of the projectProvide advice and direction for the Inclusion Day guide

Identify resourcesReview and comment on the drafts of the guideAssist with selection of pilot sites and the implementation of the pilotDevelop ideas for sustainability of “Inclusion Day”

ResponsibilitiesPartnership for People with Disabilities

Communicate with VDOE and steering committeeConvene meetings of steering committee, work group and VDOEFind resources for the steering committeeWrite the draft of the “Inclusion Day” guide from steering committee inputCoordinate the promotional videos for Inclusion DayCoordinate and evaluate the Inclusion Day pilotsDistribute the Inclusion Day Guide to local education agenciesDevelop a final sustainability plan

QuizWho will write the “Inclusion Day” final guide?Who communicates between the steering committee and VDOE?Who reviews the guide?Who develops the ideas for sustainability?Who completes sections of the guide?Who convenes the steering committee meetings?Who distributes the Inclusion Day Guide to the local education agencies?

10 Minute Break

Review Work Plan

Work Plan - Phase 1

30 Minutes

Outline Guide

BeginningYesterday we brainstormed what Inclusion Day means to the group and what activities should be conducted during the dayToday we are going to develop categories for the Inclusion Day guideRemember the guide is for schools and communities to use to increase disability awarenessThe evaluator will give the steering committee information about disability sensitivity and awareness to help form the outline

Elements for the GuideGuides instructs someone how to do a task or a activitySome elements of guides are:

Introduction/BackgroundMaterials that are neededInstructions

Depending on the guide, there might be more elements

Outlining the Guide

Lets brainstorm some sections of the guide based on our discussions yesterdayDana is going to write down your ideas about the outline of the guide

Form Work GroupsJack, All

Work GroupsBased on the outline what tasks needs to be accomplished?

Can we group the tasks together?

Can we form work groups to accomplish these tasks?

Next Steps

Next StepsWe are going to send out:

The meeting minutes to the steering committeeThe revised work planOutline of the Inclusion Day guideWork groups

We are going to send out an email to schedule the work group meetingsPlease remember to sign your travel forms and W-9’s

Review and Adjourn