improving sanitation facilities and management field guide...following the successful implementation...

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Improving Sanitation Facilities and Management Field Guide

Contents

1. Project Overview

2. Regional Stakeholders’ Workshop

3. Cluster Meeting

4. Assessment/ Follow Up Visit 1

5. Community Workshop

6. Follow Up Visit 2

7. Project Implementation Phase

8. Hand-over and WaSH in Schools Day

9. Attachments

1. Project Overview

GIZ collaborates with the Philippine NGO A Single Drop for Safe Water Inc. to improve sanitation

facilities and the management of latrines in 180 of the total 255 program schools as part of

Component 2, GIZ collaborates with the Philippine NGO Fit for School Inc. which provides technical

assistance to the Government of ARMM to adapt and up-scale DepEd’s Essential Health Care

Program (EHCP). The EHCP includes daily handwashing with soap, toothbrushing with fluoride

toothpaste, and bi-annual deworming as group activities in public elementary schools. Parents

and the communities contribute manpower to construct group handwashing facilities.

Cleaning and maintenance of school latrines and the clarification of roles and responsibilities are

the crucial bottleneck to improve school sanitation. Therefor the sanitation component focuses on:

o Developing Concepts for effective management of school toilets, particularly the

systematic introduction of cleaning and maintenance activities

o Clarifying roles and responsibilities

o Including school communities

o Rehabilitation and improvement of two (2) existing latrines

The project focuses on the rehabilitation and improvement of two (2) existing school latrines. These

can be classroom toilets or communal toilets on the school ground. In case, a school has more non-

functioning toilets, ASDSW Inc. and the school management select 2 latrines to be rehabilitated and

beautified exemplarily. GIZ and ASDSW Inc. provide and repair manual and ASDSW Inc. staff offers

training to the school community on how to rehabilitate and improve/beautify more toilets, if needed.

Proper implementation of EHCP is a pre-condition for taking the next step of improving school

sanitation. Studies have shown that efforts to increase usage of school latrines may pose a risk to

children in the absence of sufficient hygiene behavior change, daily provision of soap and water, and

anal cleansing materials. Therefore, children must know when and how to wash their hands with

soap before they start using the latrines at school. Water, soap and handwashing facilities should

always be available. This is guaranteed in schools that implement EHCP.

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Following the successful implementation of EHCP in ARMM, emphasis will be placed on strong

involvement of local communities. The sanitation component will start with the provision of kick-

start cleaning materials. It is expected that DepEd ARMM’s school nurses will support the schools

in the continued management of the maintenance of sanitation facilities to ensure the interventions

supported by GIZ and A Single Drop for Safe Water Inc. are sustained.

2. Regional Stakeholders’ Workshop

Preparation for Regional Stakeholders’ Workshop

Venue and schedule

o In selection of the venue, considerations or criteria must be observed: accessibility,

security, convenience (availability of audio visual equipment, spacious, private), and

food.

Staff assignment

o Staff must play specific roles for the smooth flow of the program namely: Emcee

(master of ceremony), speakers/presenters (ASDSW and partner org/s), documenters

(minutes, photos and attendance), technical staff/engineers, and support staff

(preparation, finance, restoration).

o At least 2 days before the program date, the staff must have a general rehearsal of the

program and presentations for mastery.

Coordination

o Prepare and send an invitation letter to the DepEd Regional Secretary down to the

Schools Division Superintendents of the region (See attached sample letter.)

o Via phone call, ask partners’ confirmation of attendance at least two days before the

program date for possible hotel accommodation reservation.

Wash data (beneficiary school divisions)

o The above-mentioned data is an important basis for planning. Make sure that the data

is updated and accurate. In case there is no data given, consult the funder or partner

(DepEd) to gain access to the said data before the conduct of the Regional

Stakeholders’ Workshop.

Program

o Check the objectives and content of the Regional Stakeholders’ Workshops’

Programme

Presentations

o Prepare and review the Power Point presentations

Note: Presentations must be commented and approved by the funder.

Materials and equipment

o Materials should be purchased and prepare the equipment listed below.

Objectives:

To present EHCP, sanitation component; cleaning and maintenance to the stakeholders

To orient the stakeholders on the process of project implementation

To present “The Three-Star Approach”(simple, scalable, sustainable) on sanitation

To conduct participatory workshop emphasizing the roles and responsibilities of each stakeholder

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Content and Session Time:

Content Session Time

Morning A total of 6 hours and 40 minutes

Preliminaries (Registration of stakeholders and Invocation) 30 minutes

Introduction of ASDSW 10 minutes

Project Overview 45 minutes

Question and Answer 15 minutes

WaSH in Schools Orientation- Presentation on the Importance of

Water, Sanitation and Hygiene in Schools

45 minutes


Presentation on Maintenance of Sanitation facilities 45 minutes


----------------LUNCH----------------- 1 hour

Afternoon

Sanitation project details-presentation and workshop on roadmap,

roles and responsibilities

1 hour

Presentation of the next steps 30 minutes

Messages from the partners 20 minutes

Closing message 10 minutes

(Please see power point presentations per topic)

Methodology:

Brainstorming

PowerPoint presentation

Participatory workshop using metacards

Video presentations

Materials and Equipment:

Materials Equipment

Hand outs Projector

Meta cards Laptop

Notebooks, ball point pens, envelopes, adhesive tapes Microphone and sound system

Permanent and whiteboard markers Camera

Attendance sheets

PowerPoint presentations (Sanitation Messaging,

General Orientation on WaSH, Operation and Maintenance in

School)

Handouts:

Sanitation Messaging and Project Background

Wash Orientation Presentation

Operation and Light Maintenance Presentation

Stakeholders’ Workshop Programme

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References:

WaSH Manual

Three Star Approach of GIZ and UNICEF

F-Diagram

Expected output:

Identification and agreement of pilot areas and schedules

Stakeholders gained a deeper knowledge and understanding on the three star approach for sanitation

component and importance of WaSH and Schools

Partners identified their roles and responsibilities

Key stakeholders expressed commitment and support for the success of the program

Key Messages:

Cleaning and maintenance of school latrines and the clarification of roles and

responsibilities are the crucial bottleneck to improve school sanitation.

School community should develop concepts for effective management of school toilets

particularly the systematic introduction of cleaning and maintenance activities.

Each stakeholder must have clarified roles and responsibilities to ensure sustainability of school

latrines’ functionality and management.

Rehabilitation and improvement of existing latrines shall be pursued with the participation of school

community.

3. Cluster Meeting

Preparations for Cluster Meeting

Clustering of schools

o Oftentimes, the clustering is done by the School Division office since they know the

geographical location of the schools. One cluster is usually composed of 6-10

schools. In case the schools are not clustered by the school division, the following

must be considered: schools that are near to other beneficiary schools, and a

proposed venue (usually located at the heart of the cluster) for the cluster meeting.

Coordination visit with SDS and Division nurses

o Conduct a courtesy visit with the SDS of the province to organize clustering of

schools based on demographic location, assigned nurses per cluster of schools,

schedule, venue and invited participants.

Presentations:

o It is important to make sure that data/information used in the presentations are

updated. Thus, chances of error would be minimal. Also, don’t forget to cite the

references where the said information are taken. Printed copies shall be provided for

the participants.

o See power point presentations for cluster meeting.

Cleaning kits

o Purchase and prepare cleaning kits based on the number of toilets per school.

o Note: If baseline data is available per school make sure to verify the actual number of

toilets during the cluster meeting before distribution.

o Make an inventory list of all cleaning kits.

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o Prepare acknowledgement receipts.

o Cleaning kits (Pail, dipper, bleach, detergent, floor and toilet brush, toilet pump,

cleaning cloth and spray bottle)

Training materials and equipment

o Prepare needed training materials, supplies and forms for the activity. See list of

training materials and equipment below.

Training of trainers

o It is necessary to prepare the trainers before the activity to level-off on presentations

and ideas. This will build confidence and mastery for the facilitators.

Finance

o Prepare budget beforehand, forecast your expected expenses for the activity.

Staffing and Scheduling

o Staff involve are the presenter, engineer and documenter. Schedules will be set upon

coordination with the SDS. Make sure that the staff are available if a simultaneous

Cluster Meetings will be conducted.

Objectives:

To present general orientation on WaSH focusing on sanitation component

To raise participants’ awareness on the importance of cleaning and maintenance of latrines in school

To present cleaning schedule template

To get the participants’ response on the upcoming follow up visit and community workshops

To distribute kick-start cleaning materials to the beneficiary schools



A total of 3 hours and 30 minutes

Arrival and registration 30 minutes

Preliminaries (invocation; introduction of participants and ASDSW) 20 minutes


General Orientation on WaSH 30 minutes

Presentation on Cleaning and Maintenance of Latrines, Sanitation

Planner and Kick Start Cleaning Kits

40 minutes

Next steps

o Presentation of schedule for follow up visit 1 and community

workshop

o Commitment setting and counterparting

o Exchange of identified contacts between ASDSW and

participants

40 minutes

Validation of actual number of toilets 10 minutes

Distribution of kick-start cleaning kits 30 minutes

Methodology:

Lecture presentation

Lecture-demo presentation

Brainstorming

Participatory workshop

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Materials and Equipment:

Materials Equipment

Hand outs Projector

Meta cards Laptop

Permanent markers Microphone and sound system

IEC (F-Diagram)

Cleaning schedule template

Cleaning kit (bleach, pail, floor brush, toilet brush,

detergent, cleaning cloth, toilet pump, spray bottle,

dipper)

Attendance sheet

Vehicle log

PowerPoint presentations (Sanitation Messaging,

General Orientation on WaSH, Operation and

Maintenance in School)

Handouts

Sanitation Planner

Sanitation Messaging and Project Background

Wash Orientation Presentation

Presentation on Operation and Light Maintenance

Cluster Meeting programme

References:

WaSH manual

Three-Star Approach of GIZ and UNICEF

F-Diagram

Expected output:

Distributed kick-start cleaning materials

Set schedule for follow up visit 1 and community workshop

Participants understood the importance of WaSH and operation and maintenance of latrines in school

Participants discussed and levelled off expectations on the project

Participants have been oriented on the making of pin schedule

Distributed sanitation planners

Gained schools’ acceptance of the project

Key Messages:

Following good WaSH practices ensures a healthy school community to function fully, allowing to

develop their skills and potentials, thereby contributing fully to their economic, social, and political

growth.

Cleaning and maintenance of school latrines and the clarification of roles and

responsibilities are the crucial bottleneck to improve school sanitation.

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4. Assessment/ Follow Up Visit 1

Preparation for the Follow-up Visit 1

Coordination

o Call the principal and school nurse assigned at least 3 days before the

visit to check the availability of the school on the set schedule.

Finance

o Prepare budget beforehand, forecast your expected expenses for the

activity.

Forms

o Prepare the technical assessment form needed. Print copies of tool

based on number of schools to be visited.

Materials and Equipment

o Prepare needed materials like steel tape, camera, clipboard and

markers.

Scheduling

o Check schedule of field visits; anticipate major activities in schools,

weather condition, holidays and security of the area.

Objectives:

To conduct brief orientation on the sanitation project background

To validate/gather school’s current WaSH Data

To conduct technical assessment of existing sanitation facility as basis for intervention

To observe school’s willingness and participation

To check the completeness of cleaning materials, number of pin schedules made,

correctness of the duly filled out sanitation planner

To provide feedbacks on the sanitation facilities status and sanitation management of

schools

To take photos of the sanitation facilities, pin schedules made, and filled out sanitation

planner for proper documentation



A total of 3 hours (Duration may

vary depending on the number of

latrines assessed.)

Orientation on the background of the project 15 minutes

Validation school’s current WaSH Data 15 minutes

Technical assessment of latrines’ physical structure; checking of pin

schedules, cleaning kits and sanitation planner; photo

documentation (simultaneously conducted)

2 hours

Feed backing 30 minutes

Methodology:

Focus group discussion

Ocular inspection

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Materials and equipment:

Materials Equipment

Markers Steel tape

Masking tape calculator

Bond papers Clip board

ballpoint pen camera

Technical Assessment Tool PML kit (as need

arises)

WaSH Data Form GPS (as need arises)

Vehicle log

Expected Output:

Conducted inspection of sanitation facilities

Identified possible/ appropriate interventions

Validated/gathered schools’ current WaSH data.

Conducted brief orientation on the sanitation project.

Gained school commitment on counter parting of manpower.

Checked completeness of cleaning material, # of pin schedule, and correctness of duly

filled out Sanitation Planner.

Submitted photo documentation and duly filled out WaSH Data Form and Technical

Assessment Tool.

Key Messages

Community participation has a great impact on the improvement of sanitation status of the

school.

Adapting the creation of sanitation emergency plan (Sanitation Planner), making of weekly

pin schedule on cleaning and maintenance as well as regular provision of cleaning

materials plays a large part on the established or planned system of sanitation

management.

5. Community Workshop

Preparation for Community Workshop

Finance

o Prepare budget beforehand, forecast your expected expenses for the activity and staff

travel.

Coordination

o Call the principal to inform and affirm for the said workshop 3 days before the actual

activity. Confirm if the participants needed are available on the given date.

Participants from school community are composed of School Principal, School or

District nurse, BLGU and PTCA Officers.

Training materials

o Make sure that training materials have been prepared and packed. See the list of

materials in conducting community workshop below.

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Presentations and workshop template

o Prepare the following:

resource map template

sustainability plan template

IEC (f-diagram)

sanitation ladder photos

Forms


Man power template

Program of work

Objectives:

To present results (validated WaSH Data) of the follow up visit 1 and technical options on

sanitation

To orient the school community on the importance of WaSH in the school community

To map out available resources in the school or within the community

To formulate a sustainability plan for proper management of facilities

To mobilize the school community thru voluntary manpower counterpart

To distribute remaining cleaning kit/s if any

Content and Session Time


A total of 3 hours and 30 minutes

Preliminaries (invocation, welcome address by school, introduction

of ASDSW, participants and visitors, and presentation of objectives)

20 minutes


WaSH Orientation (F- Diagram, Sanitation ladder) 30 minutes

Presentation of technical options 30 minutes

Community Resource Mapping 30 minutes

Sustainability Planning Workshop 50 minutes

Next steps: Scheduling for next visits, distribution of manpower

template and affirming labor counterpart, distribution of additional

cleaning kits

30 minutes

Closing Program 10 minutes

Methodology:

Lecture presentation using visual aid

Demonstration using drawing

Presentation of engineering results

Workshop using templates for resource mapping and sustainability plan

Brainstorming


Materials Equipment

Manila Paper Laptop

Ballpoint pen Camera

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F – Diagram Clip board

Attendance sheets Projector

Permanent marker Sound system

Microphones

Meta cards Tables and Chairs

Acknowledgement receipts Blackboard

Manpower template; Resource mapping

template; Sustainability plan template

Tarpaulin (for projector)

Masking tape Storage box

Vehicle Log Scissors

Meter stick

Steel tape

Stapler and Staple

wire

Reference:

WaSH manual

F – Diagram

PODS manual

Expected Output:

Validated WaSH data and technical options on sanitation

Mapped out available resources and formulated sustainability plan

Distributed additional cleaning kits based on the actual data

Oriented the school community on the importance of WaSH

Gained commitment from the school community to provide required number of manpower during

repair or construction activity

Key Messages:

Sustainability

Outsourcing

Commitment

Manpower Counterpart

Sense of Ownership

6. Follow Up Visit 2

Praparation for the Follow-up Visit 2

Finance

o Prepare budget beforehand, forecast your expected expenses for the activity and staff

travel.

Coordination

o Coordinate with the principal for him/her to contact the local skilled workers and

ensure their attendance.

Documents


Bill of Materials and Program of Works

Printed copies of sustainability plan and resource map

Materials

o Prepare the needed material such as camera, ballpoint pen, notebooks

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Objectives:

to retrieve duly filled out manpower template

to present Program of Works (POW)

to finalize arrangement for lead man accommodation and storage area for construction materials

to conduct manpower orientation

to give the school copies of Resource Map, Sustainability Plan and Program of Works



A total of 2.5 hours

Review of community workshop outputs 30 minutes

Orientation of workers and presentation of Program of Works 1 hour

Checking of lead man accommodation and storage 30 minutes

For new construction, lay out of septic tank and latrine location

(optional)

30 minutes

Methodology:

focus group discussion

ocular inspection

Materials:

copies of Resource Map, Sustainability Plan and Program of Works

attendance sheet, vehicle log

camera

bond papers

Expected Outputs:

retrieved filled out manpower template

presented POW

conducted manpower orientation

provided copies of Resource Map, Sustainability Plan and Program of Works

7. Project Implementation Phase

Components: New Construction, Repair of existing toilet, Beautification of latrines

Preparation for Project Implementation Phase

A. Preparatory stage

Finance

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o Prepare budget beforehand, forecast your expected expenses for the implementation,

staff travel and lead man allowance and salary.

o Procurement of construction materials

Coordination

o Engineer assigned must properly coordinate stakeholders of school community for

the implementation of repair and construction, therefore, smoothen the intervention

and avoid delays.

Hiring and orientation of Lead men

o Management should select capacitated skilled workers willing to work in remote

areas. Engineers will give orientation regarding repair and construction activities.

Staffing and scheduling

o Construction manager prepares detailed action plan for the whole phase of

construction indicating assignment of engineers and projection of the target end date.

Forms


Goods Receiving Note (GRN)

Service contract

Acknowledgment Receipts

Purchase Order

B. Construction Stage

Coordination

o Continuous coordination of engineers with the school management, lead men and

ASDSW logistics

Construction tools and materials

o Follow-up with the logistics on the procurement of construction tools and

materials.

Delivery of materials

o Logistics should coordinate with the engineers assigned in the school to facilitate

delivery of materials from different suppliers.

Lead men deployment

o Deployment happens one day before the construction starts and Engineers will

conduct detailed orientation with the lead men and school manpower to give

instructions on construction.

Site set up and lay – out

o For new construction:

Prepare lay – out for the septic tank location and structure. Give

instructions to the lead man assigned.

o For repair:

Give instructions to the lead man assigned on how to rehabilitate old

structures that needs repair.

Construction activities

o Check program of works and action plan. Engineers will be conducting strict

supervision during the construction. Prepare supervision scheme and monitoring

schedules.

Forms


Program of works

Design plans

Monitoring log

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Leadman’s timesheet

Objectives:

To repair and beautify existing school latrines making them user-friendly

To construct quality sanitation facilities (if none) based on the technical assessment

To mobilize community manpower counterpart

To provide continuous supervision and monitoring of works done

Procedure of Implementation:

1.) Pre – Implementation Period and Its Duration

Number Process or steps of new construction Duration

1. Technical Assessment and Recommendation 2 hours per toilet

2. Preparation of Bill of Materials and Program of Work 1 hour per toilet (engineer

with experience of project)

3. Summary of Bill of Materials 1 hour per toilet

4. Procurement and purchasing of construction materials

Request

Purchase order

Canvass

Delivery of purchase order to supplier

20 minutes per toilet

10 minutes per toilet

1 to 3 days

1 day

5. Delivery of materials 1 day per school

6. Hiring of Lead men 3 days with interview

7. Review and approval of BOM 20 minutes per toilet

(ASDSW)

2.) Implementation Period and its duration

New Construction (2 – Door communal with Rain Water Harvesting)


1. Lead man deployment and orientation of manpower 1 day

2. Lay–out of new septic tank and structure 2 hours per toilet

3. Excavation of new Septic Tank and Soak Pit installation 2 days per toilet

4. Foundation

Column

Wall footing

1 day per toilet

5. Concrete Hollow Blocks Filing including Septic tank 5 days per toilet

6. Roof framing and roofing 2 days per toilet

7. Door Jamb and Grills installation 1 day

8. Flooring

8.a) Piping

8.b) Bowl installation

1 day per toilet

9. Lavatory Installation half day

10. Rainwater catchment installation 1.5 day per toilet

11. Plastering and smooth finishing (inner and outer) 5 days per toilet

12. Floor, hand washing and wall tiling 2.5 days per toilet

13. Mirror installation 30 minutes

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14. Painting(inner and outer)

14.a) First coat

14.b) Second coat

3 days per toilet

15. Door and accessories installation 1 day per toilet

16. Final Clearing 1 day per toilet

New Construction Daily Works (2 – Door Communal with Rain Water Harvesting)

DAYS

Process

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

1 X

2 X

3 X X

4 X

5 X X X X X

6 X X

7 X

8.a X

8.b X

9 1/2

10 X 1/2

11 X X X X X

12 X X 1/2

13 X

14.a X X X

14.b X X X

15 X

16 X

Rest day of workers in between the 2 weeks period

Working days only apply to communal 2 – door new construction (without delays)

A total of 16 working days with 1 lead man, 2 skilled, and at least 3 unskilled laborers

Delivery of Materials is not included. This is scheduled during pre- implementation period.

New Construction (Attached 2 – Door with Rain Water Harvesting)


1. Lead man deployment and orientation of manpower 1 day

2. Lay–out of new septic tank and structure 2 hours per toilet

3. Excavation of new Septic Tank and Soak Pit installation 2 days per toilet

4. Foundation

Column

Wall footing

1 day per toilet

5. Concrete hollow blocks filing including septic tank, soak pit and hand

washing facility

7 days per toilet

6. Roof framing and roofing 2 days per toilet

7. Demolish the classroom wall 1 day

8. Door Jamb and Grills installation 1 day

9. Flooring

9.a) Piping

9.b) Bowl installation

1 day per toilet

10. Lavatory Installation half day

11. Rainwater catchment installation 1.5 day per toilet

12. Plastering and smooth finishing (inner and outer) 5 days per toilet

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13. Floor, hand washing and wall tiling 2.5 days per toilet

14. Mirror installation 30 minutes

15. Painting(inner and outer)

15.a) First coat

15.b) Second coat

3 days per toilet

16. Door and accessories installation 1 day per toilet

17 Final Clearing 1 day per toilet

New Construction Daily Works (Attached 2 – Door with Rain Water Harvesting)

DAYS

Process

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19

1. X

2. X

3. X X

4. X

5. X X X X X X X

6. X X

7. X X

8. X

9.a X X

9.b X X

10. X

11. X 1/2

12. X X X X X X

13. X X X

14. X

15.a X X X

15.b X X X

16 X

17 X

16

Repair and Beautification Duration


1. Septic tank

Excavation

Filing

2 days per toilet

2 days per toilet

2. Bowl replacement 1 day per toilet

3. Wall repair and extension 1.5 to 2 days per

toilet

4. Plastering of wall (inner and outer) 3 days per toilet

5. Tiling of floor and wall 2 days per toilet

6. Roof repair 1 day per toilet

7. Door and Door jamb replacement 2 days per toilet

8. Window Grills Installation half day

9. Rain water harvesting 2.5 days per toilet

10. Soak Pit 1 day per toilet

11. Piping (with access of waste water and floor drain) 1 day per toilet

12. Painting 2 days per toilet

13. Mirror installation 1 hour per mirror

These are maximum number of days per component or category of repair

Man power needed for repair and beautification: Lead man(1), Skilled(2), Labor(3)

z

8. Hand-over and WaSH in Schools Day

Objectives

To hand-over the completed sanitation facilities

To present the work done at all schools along with the Sustainability plans, Cleaning schedule

schemes and Sanitation Planner

DepEd to acknowledge the work done and commit to support the installed infrastructure.

To raise awareness for WASH in schools and support to the EHCP. Program

I. Invocation

II. Introduction and Project Overview by GIZ

III. Presentation per School by School Principal

a. (Best practices, Challenges, behavioral change)

b. (Importance of Sanitation Planner and Cleaning Pin Schedule and how did they adopt this?)

c. (Management of School Community/mobilizing the community)

d. (Sustainability plan – management of School latrines)

e. School nurses will gather success stories in the schools regarding good sanitation practices of

the children and document it thru video that will be presented individually.

IV. Message from DepEd

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V. Open Forum

VI. Video presentation of works done

VII. Closing Remarks by ASDSW

Methodology

Individual presentations of output (video presentation, photos and power point)

Open Forum


Materials Equipment

F – Diagram Laptop

Attendance sheets Camera

Permanent marker Projector

Masking tape Sound system

Microphones

Tarpaulin for the activity Tables and Chairs

Certificates of turn-over Blackboard

Picture frames for certificates Tarpaulin (for projector)

Storage box

Scissors

Expected output

Facilities handed-over to each school.

Schools presented their success stories and future plans.

Received support from DepEd for the sustainability and scaling up of intervention.

Schools commitment and awareness on WaSH raised.

Lessons learned documented

9. Attachments

Presentations

o 01 Regional Stakeholder Workshop_Project Presentation_v4

o 02 WASH presentation_v3_edited_chris

o 03 Operation and (light) Maintenance_v7

o Program for Stakeholders Workshop

o WASH and Sanitation Ladder

o GIZ_FFS_ASDSW_Sanitation Messaging

Forms

o Attendance Sheet

o Technical Assessment Tool

o Acknowledgement Receipt for Cleaning Kits

o Manpower commitment form

o Goods Receiving Note (GRN)

o Service Contract

o Purchase Order and Canvass Form

o Monitoring form

Template

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o Resource Mapping template

o Sustainability Plan template

o Report template

Construction Plan

o Drawings and Designs for construction

o Bill of Materials (BOM) per school

o Program of Works (POW) per school

IEC Materials

o F-diagram

o Sanitation Ladder

o Proper Hand washing

Documentation

o Stakeholders Workshop

o Cluster Meetings

o Community Workshops

o Before and After photos of latrines including Sanitation planners and Cleaning pin

schedules

o Contact list of schools

o Status of Implementation

o Invitation letters

o Certificate of turn-over

o Follow-up visit 1 assessments

Prepared by the P-0050 Public Health Promoters and Public Health Engineers on July 23, 2014 at

ASDSW – CBO branch office.