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TRANSCRIPT
Illinois Power Agency(www.ipa-energyrfp.com)
Fall 2019 Procurement Events:
Low-Income Community Solar Pilot RFP
Webcast Wednesday, October 23, 2019
Anthony Star, IPABenjamin Chee, NERA Chantale LaCasse, NERAKatie Orlandi, NERA
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Questions?
To submit questions to the presenters, please locate the “Q&A” on the right hand side of your screen, and select “All Panelists” in the “Ask” box; type in your question and click
“Send” to submit your question
Presentation Materials and Q&As will be posted to www.ipa-energyrfp.com
Disclaimer
Any statements made during this presentation describing or referring to the governing documents, including the REC Contract documents, are summaries only and are qualified in their entirety by our reference to these documents
These governing documents are: Public Act 99-0906 IPA’s Initial Long-Term Plan and Commission Orders (see Docket No. 17-
0838) RFP Rules dated October 23, 2019 REC Contract dated October 22, 2019
Bidders bear full responsibility for reviewing and understanding these documents
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Please see the procurement website for all RFP documentationhttps://www.ipa-energyrfp.com/community-solar-pilot/final-materials/
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Agenda
Background
Overview of Procurement Event
Supplier Contract
RFP Process
Bids and Post-Bid Process
Long-Term Renewable Resources Procurement Plan
Long-Term Renewable Resources Procurement Plan (“Initial Long-Term Plan”): https://www2.illinois.gov/sites/ipa/Pages/Renewable_Resources.aspx
Approved by the ICC on April 3, 2018 (Docket No. 17-0838) Sets out the Agency’s renewables procurement activities
To be updated every two years
First update was released for public comment on August 15, 2019
Includes open-enrollment programs and competitive procurements Programs for photovoltaic distributed generation and community solar:
Adjustable Block Program and Illinois Solar for All
Forward Competitive Procurements: Utility-Scale Wind, Low-Income Community Solar Pilot, Non-Solar Community Renewable Generation Forward Procurement, Utility-Scale Solar (completed), Brownfield Site Photovoltaics (completed)
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This Webcast Only About Competitive Procurement of RECs from Low-Income Community Solar Projects
Documentation and information available on the procurement website www.IPA-energyRFP.com
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Information About Open-Enrollment Programs Available Elsewhere
IPA’s Website for information on planning and implementation of RPS as well as open-enrollment programswww.illinois.gov/sites/ipa
Adjustable Block Program Website for information on the Adjustable Block Program for RECs from distributed generation projects and community solar projectshttp://www.illinoisabp.com/
Illinois Solar For All Program Website for information on the Illinois Solar for All Programhttps://www.illinoissfa.com/
Overview of Procurement Event
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Highlights
Procures RECs from low-income community solar projects selected through RFP
Bid for each Project is Price in $/REC paid for RECs delivered and attributable to subscribed shares
REC Contract for winning Projects with the Illinois Power Agency
Budget is $20,000,000
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Bid Date December 13
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Project Requirements
Project must be powered by solar photovoltaic cells or panels
There is no size limitation The Project must be located in Illinois and
interconnected at the distribution system level of an electric utility, a municipal utility, a public utility, or an electric cooperative
Must credit the value of electricity generated to subscribers The date at which operation started cannot be before
June 1, 2017 Operation is expected to start within 18 months after
contract execution extensions may be granted under certain circumstances
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Product Requirements
RECs delivered are:
Standard RECs that include all environmental attributes
from Project selected through RFP
transferred to Buyer’s PJM EIS GATS or M-RETS accountin unretired state
must comply with all of the requirements of the Applicable Program as specified in the REC Contract
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One Proposal per Project
Part 1: respond to qualification standards Part 2: make certifications; provide bid assurance collateral
• Online: provide information using online Part 1 form• Online: upload completed Inserts• Online: upload required supporting documents• Send to IPA: Bid Participation Fee
Part 1 Proposal: Oct 24 – Nov 6 (noon CPT)
• Online: provide information using online Part 2 form• Online: upload completed Inserts• Send to IPA: bid assurance collateral in form of letter of credit
Part 2 Proposal: Nov 20 – Dec 4 (noon CPT)
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Bid Submission and Evaluation
Bid Submission Bidders enter their Bids in an Excel spreadsheet that will be
provided by the Procurement Administrator Bidders will transfer their spreadsheet through a secure bid
transfer site
Bid Evaluation Considers only Bids that meet or beat the benchmark Evaluation is on a price-only basis, but several constraints will be
considered
Benchmarks developed using confidential methodology approved by ICC
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Bid Participation Fee
Bid Participation Fee of $500 is required A single Bid Participation Fee per Bidder for all Projects A Bidder that paid the Bid Participation Fee in a prior 2019
procurement event does not need to pay it again
Bid Participation Fee is due to the IPA by 12 PM (noon) CPT on the Part 1 Date
Two methods of payment: Check made payable to the Illinois Power Agency E-Check payment program
For a complete set of instructions, email us at: [email protected]
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Supplier Fees
Supplier Fees paid for winning Projects only
Supplier Fees must be paid to the IPA within 7 business days of Commission approval of results of the procurement event
Estimate of Supplier Fees at this time: $24.00/kW Using nameplate capacity of Project (AC rating)
This is an estimate only
Final Supplier Fee, announced no later than two (2) business days prior to the Bid Date, may be higher or lower
Supplier Contract
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Contract Basics
Contract is awarded through the RFP
Contract counterparty is
One REC Contract is entered for each Project
REC Contract is for payment of RECs only (no payment for energy or capacity)
REC Contract
REC Contract
REC Contract
Project 1
Project 2
Project 3
Seller
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REC Contract Structure
REC Contract: Cover Sheet Exhibit A: Project Status Reports Exhibit B: Bi-Annual System Status Form (provided during development) Exhibit C: First Year Report (provided after 1st year of operations) Exhibit D: REC Annual Report (provided each July 15) Exhibit E: Form of Letters of Credit Exhibit H: True-Up Payment Adjustment & Lump-Sum Payment Exhibit I: Project Subscription Information Access Authorization Exhibit J: Master REC Agreement Exhibit K: Illinois State Requirements
Final REC Contract was posted on October 22
The Cover Sheet
Main body of REC Contract that contains terms specific to procurement event including:
System requirement Payment terms Delivery obligations Penalties
Modifies the Master REC Agreement (Exhibit J)
Introduces new definitions Replaces existing provisions and definitions found in the Master
REC Agreement
Exhibit J contains governing provisions unless modified by Cover Sheet
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Time Elements
Delivery Year: June 1 through May 31
REC Annual Reports due after each Delivery Year Subscription performance reviewed after each Delivery Year
for true up payments adjustments
Delivery Term:
Commences with 1st REC Delivery and ends 15 years after
Quarterly Periods:
Jun – Aug | Sep – Nov | Dec – Feb | Mar – May
Invoicing and payments occur on quarterly basis (during first 10 Delivery Years after first REC Delivery)
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Definition of Subscriber
receives net metering
Aggregate subscription by
CBOs cannot exceed 40% of
actual nameplate capacity
No single subscriber may constitute more than 40% of the actual nameplate
capacity
low-incomeresidential
customer or community-
based organization in
community
Two Phases Contemplated under REC Contract
Effective Date of REC Contract
All RECs transferred under Standing Order belong to the IPA
RECs
Development Delivery
and Standing Order
established
18 months
15 years
> 50%
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Standing Order is for Automatic Transfer of RECs
RECs
Delivery
15 years
100%
Set to Base Subscription Rate after first year of operations
First Year Report
Quarterly Period 1st QP 2nd QP 3rd QP 4th QP
Average subscription percentage 60% 45% 70% 65%
Base Subscription Rate (unless Seller requests higher rate)
70%
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Payment Made over 10 Years
RECs15 years
10 years
Payments made for Delivered RECs on Quarterly basis during first 10 Delivery Years
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True up adjustment after each Delivery Year based on subscription information in REC Annual Report
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Lump Sum Payment for last 5 years
Exhibit H provides True-Up & Lump Sum Payment Example
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True-Up Payment Example
Delivery Year Average Subscription Rate from REC Annual Report: 60%
100 RECs 90 RECs 95 RECs 105 RECsDelivered RECs:
Eligible RECs: 60 RECs
54 RECs
57 RECs
63 RECs
Payment:
REC Price: $20 / REC
100 RECs x $20= $2,000
90 RECs x $20= $1,800
95 RECs x $20= $1,900
105 RECs x $20= $2,100
Jun ‐ Aug Sep ‐ Nov Dec ‐ Feb Mar ‐ May
Total Paid RECs: 390 RECsTotal Eligible RECs: 234 RECsTotal Ineligible RECs Paid: 156 RECs
True‐up Amount: $3,120 (i.e., 156 x $20)
Standing Order: 100%
True-Up Payment Adjustments ensure that payments are made only for delivered RECs attributable to Subscribed Shares
Date of 1st REC Delivery: June 1
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Subsequent Delivery Years –Average Subscription Falls Below Base Subscription Rate
Delivery Year Average Subscription Rate from REC Annual Report: 50%
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60 RECs 66 RECs 54 RECs 72 RECsDelivered RECs:
Eligible RECs: 50 RECs
55 RECs
45 RECs
60 RECs
Payment:
REC Price: $20 / REC
60 RECs x $20= $1,200
66 RECs x $20= $1,320
54 RECs x $20= $1,080
72 RECs x $20= $1,440
Total Paid RECs: 252 RECsTotal Eligible RECs: 210 RECsTotal Ineligible RECs Paid: 42 RECs
True‐up Amount: $840 (i.e., 42 x $20)
Standing Order: 60% (Base Subscription Rate)
Jun ‐ Aug Sep ‐ Nov Dec ‐ Feb Mar ‐ May
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What happens if Subscription Rate Exceeds Base Rate?
Delivery Year Average Subscription Rate from REC Annual Report: 70%
Delivered RECs:
Eligible RECs: 70 RECs
Payment:
REC Price: $20 / REC
60 RECs x $20= $1,200
66 RECs x $20= $1,320
54 RECs x $20= $1,080
72 RECs x $20= $1,440
Total Paid RECs: 252 RECsTotal Eligible RECs: 294 RECsTotal Ineligible RECs Paid: 0 RECs
No True‐up Needed
Standing Order: 60% (Base Subscription Rate)
77 RECs 63 RECs 84 RECs
Seller’s property60 RECs
72 RECs
54 RECs
66 RECs
Jun ‐ Aug Sep ‐ Nov Dec ‐ Feb Mar ‐ May
What Happens after the 10th Delivery Year?
True-Up Payment Adjustments continue in each Delivery Year and operate in a similar way
See Section 6(c)(ii) of Cover Sheet and Exhibit H
RECs Delivered attributable to Subscribed Shares
Expected Delivery Year Pre‐Paid RECs
A B
If A > B, − True up adjustment claws back payment from Seller
If A < B, − Additional payment is due to Seller based on bid price per REC
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Collateral Requirement and MCV
Maximum Contract Value (MCV) is the maximum monetary amount that can be paid to Seller by Buyer under this REC Contracto Cannot exceed $20,000,000o Calculated based on size of project and standard capacity factor
Annual Contract Value is the maximum monetary amount that can be paid to Seller by Buyer for eligible RECs delivered in a Delivery Yearo 1/15 of the Maximum Contract Value
Collateral Requirement is held by Buyero 1/15 of the Maximum Contract Valueo Seller to provide within 30 business days of contract effective dateo Returned at end of contract Term
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Other Illinois Solar-for-All Requirements
The commitments made in the RFP stage must be upheld during the term of the REC Contract
Ongoing first year payments by Subscriber do not exceed 50% of expected net metering value; Ongoing participation payments over entire term of subscription do not exceed 50% of expected total net metering value over same period
Project developers, affiliates, subcontractors, agents to abide by the IPA’s community solar marketing guidelines
Seller to provide to Subscribers resource guide about energy efficiency opportunities
RFP Process
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Calendar – RFP Process21-Oct 22-Oct 23-Oct 24-Oct 25-Oct
Final REC Contract Posted
WebcastFinal RFP
Documents Posted
Part 1 Window Opens
28-Oct 29-Oct 30-Oct 31-Oct 01-Nov
04-Nov 05-Nov 06-Nov 07-Nov 08-Nov
Part 1 Date
11-Nov 12-Nov 13-Nov 14-Nov 15-Nov
18-Nov 19-Nov 20-Nov 21-Nov 22-Nov
Part 1 Notification
Part 2 Window Opens
25-Nov 26-Nov 27-Nov 28-Nov 29-Nov
02-Dec 03-Dec 04-Dec 05-Dec 06-Dec
Part 2 Date
09-Dec 10-Dec 11-Dec 12-Dec 13-Dec
Bids Due
16-Dec 17-Dec 18-Dec 19-Dec 20-Dec
ICC decision
Application Process is Online – Register for an Account
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Separate accounts for different Projects
Register for an Account
Alternatively, email [email protected]:
company name full name of contact phone and alternate number email address interest in Low-Income Community Solar
Pilot RFP number of Projects
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Login Credentials Timing
At this time, bidders that requested login credentials should have received login credentials for a single Project
Bidders with multiple Projects should email us now at [email protected] with the number of Projects to ensure enough accounts are provided so that each Project will have its own account
Additional Projects: Do not delay requesting accounts for additional Projects – please allow one business day for the receipt of login credentials from the Procurement Administrator
Login credentials are issued to a single individual
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Username Displayed on Tool Bar
Bidders can tell which account you are
currently signed in as by checking the
floating sidebar in the bottom right-hand
corner of your screen.
One Part 1 Proposal per Project
A “Bidder” is the entity that submits the Proposal; the “Seller” is the entity that will sign the REC Contract if the Project is selected
A Part 1 Proposal consists of: Information submitted through the online Part 1 Form Supporting documents (uploaded to the online form) Inserts (uploaded to the online form)
For Bidders presenting multiple Projects, information common to all Projects (e.g., Representatives) need only be submitted once
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Roles of Sellers and Bidders
Seller: signatory to the REC Contract
Bidder: entity submitting the Proposal
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Sub X Sub Y Sub Z
3 Proposals by Parent
Bidder A
1 Proposal by Bidder A
Seller DSeller C
2 Proposals by Affiliates Seller C, Seller D
(One Project)Bidder and
Seller expected to be
the same
(Multiple Projects)
Bidder may not be Seller
Contact Information
Contact Information for the Bidder
Contact Information for the Seller
Officer of the Seller. Individual who makes all representations required in the Part 1 Proposal and in the Part 2 Proposal for the Seller
Representatives. Individuals authorized to act on behalf of the Bidder and Seller One Representative must be designated in the online form Three (3) additional Representatives may be named If multiple Projects, all Representatives must be the same across all
Projects
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Required Documentation for Seller
ILSfA Approved Vendor
Evidence of Approved Vendor Status
Not an Approved Vendor
Date and state of formation Ownership structure PJM-GATS/M-RETS account Exceptions to regulatory and
legal requirements (if any)39
All Sellers submit:• IRS W-9• Statement of good standing from Illinois Secretary of State• Taxpayer Identification Number form (as provided as Exhibit to
REC Contract)
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Requirements for Community Involvement
Act requires that Projects must result in economic benefits to the community Must be developed in partnership with at least one community-based
organization (“CBO”)
Bidder must demonstrate community involvement in the Proposal Identify the partner CBO Define the community on the basis of CBO’s operating boundaries Include letter of support from the CBO that explains the CBO’s role
in the development of the Project Outreach to the community Workforce development plan
Bidders may fulfill these requirements throughout the Part 1 and Part 2 Proposal Windows
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Partner CBO
Identify and provide basic information for the partner CBO including: Legal name and address Description of programs and services offered by the CBO Map of operating boundaries IRS Form 990
Letter from CBO as evidence of partnership Description of CBO’s role in project and development Description of contractual arrangements (if any) Summary of information regarding the Project provided by
Bidder to CBO Acknowledgment that Bidder is submitting Proposal to Low-
Income Community Solar RFP
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Defining the Community and Showing Involvement
Bidder provides information regarding the community associated with the Project The community is defined as the operating boundaries of the CBO
unless Bidder provides justification for a smaller area Cannot be entire state of Illinois or entire city of Chicago Provide name of the community Provide evidence that residents of the community associate
themselves with the community
Bidder shows involvement with the community Outreach efforts (details of at least two events) Employment opportunities (non-discriminatory hiring plan)
Project must be locatedwithin the community
Subscribers
Ownership 0-49%
One or more of the following Description of efforts to recruit
subscribers Sample marketing materials
provided to potential subscribers Description of subscribers being
recruited and details or recruitment strategy
Ownership ≥ 50%
All of the following Contact information for
subscribers Proof of ownership by
subscribers Income verification for
residential low-income subscribers
• Evaluation prioritizes Projects at least 50% owned by subscribers (not just 50% subscribed)
• Different requirements apply depending on whether or not a Projects has at least 50% subscriber ownership
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Project Description
Project site: Name of electric utility, municipal utility, public utility, or electric
cooperative to which Project is/will be interconnected Complete Address Map of the Project site clearly showing the location of the Project
within the Project site
Basic Information: Name of Project Project size in kW (AC rating)
Capacity factor of 22.75% is used to calculate the expected output Bidder may provide documentation for use of a different capacity factor
Date of First Operation (actual or expected)
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Additional Project Information
Project already operating: PJM EIS GATS or M-RETS ID Fully executed Interconnection Agreement
Project not yet operating: Fully executed Interconnection Agreement (if available) If not available, provide ALL OF THE following:
Copy of SUBMITTED
Interconnection Application
Description of how the project will be financed
A list of non‐ministerial
permits that are required for the Project and
state whether those permits are in‐hand
Letter(s) of intent from lenders or
equity partners to cover 30% of
project financing
1 2 3 4Documentation for site control for an area in acres of at least
.003x the project size in kW (AC rating)
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If Site Control Documentation Required
Acceptable documentation includes: a signed lease agreement; proof of land ownership; a memorandum
of understanding with a land owner; or a letter of intent to lease the land
The site control documents should:
1. refer to the parcel or portion of the Project site described in the Project site map
2. provide the acres controlled by the land owner
3. name the Seller or an affiliated company
Procurement Administrator will review site control documentation not listed above
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Certifications and Bid Participation Fee
The Seller makes a number of certifications Regarding the Project: Project credits or will credit the
value of electricity generated to the subscribers; is located in Illinois; Project is new, etc.
Regarding the Seller: Understands and accepts the terms of the REC Contract; no substitution of Projects; Seller has title to the RECs from the Project; etc.
Bid Participation Fee of $500 is required of Bidders that have not paid this fee in 2019
Optional! Comments on Letters of Credit
Bidders may: provide comments on or propose modifications to the Post-
Bid Letter of Credit (Exhibit E of the REC Contract) that may be used to post performance assurance during the supply
provide comments on or propose modifications to the Standard Pre-Bid Letter of Credit use to provide bid assurance collateral
Bidders can have their banks review the form of the letters of credit and work with their banks to determine whether any modifications may be needed
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The lists of currently acceptable modifications will be posted here: https://www.ipa-energyrfp.com/community-solar-pilot/final-materials/
Part 1 Proposal Process
Part 1 Proposals are evaluated when the Bidder clicks SUBMIT in the online Part 1 Form
While the Procurement Administrator evaluates the Part 1 Proposal, the Bidder will be temporarily locked out of its account for that Project
Procurement Administrator will evaluate the proposals and provide notices to bidders noting any deficiencies
Bidders generally have until the Part 1 Date or two (2) business days, whichever is later, to respond to a first request for additional information
For documents required for community involvement that are in progress, Bidders will be given until the Part 2 Date to complete the requirements
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Part 1 Notification
A Bidder is notified whether the Project has qualified pursuant to a successful Part 1 Proposal by November 19, 2019
Bidder receives a Part 1 Notification that contains documents important to its continued participation in the RFP Part 1 Notification letter Customized Bid Form Instructions for completing, encrypting, and submitting the Bid
Form Invitation to training session on the bid submission procedure Confidential information for submission of the Bid Form, including a
username, a password, and a security code unique to the Bidder
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Part 2 Proposal is Due in Two Packages
Bids, submitted on the Bid Date
Other requirements, submitted by the Part 2 Date: Completion of any remaining requirements regarding
community involvement
Submission of bid assurance collateral
Submission of evidence that applications for non-ministerial permits have been submitted, or are in hand (for Projects without a signed Interconnection Agreement)
Information submitted through the online Part 2 Form, including confirmation of contact information
Submission of marketing materials to promote the Project or participation in the IPA Programs
Additional representations, including commitment to abide by the requirements of the REC Contract
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Bid Assurance Collateral Amount
Bid Assurance Collateral must be in the form a Pre-Bid Letter of Credit with the IPA named as beneficiary
In the Part 1 Proposal, the Bidder can propose modifications to the Pre-Bid Letter of Credit; in the Part 2 Proposal, the Bidder must submit a Pre-Bid Letter of Credit in the standard form or that includes only those modifications acceptable to the IPA (from Part 1) and posted to the procurement website
Bid Assurance Collateral is $15,000/MW of the Project’s nameplate capacity (rounded to nearest MW) subject to a $15,000 minimum
If a Bidder presents Proposals for multiple Projects, such Bidder may submit a single Pre-Bid Letter of Credit for all Projects
Full instructions for submission of bid assurance collateral provided with the Part 1 Notification or upon request from Procurement Administrator
Bid and Post-Bid Process
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Instructions for Bid Submission
The Bid Form is the exclusive method for the submission of Bids The Procurement Administrator provides each Bidder with a customized Bid
Form to use for all Projects that qualify A Bid Form incompletely or inconsistently filled out will not be evaluated
Bid Forms duly filled out must be submitted to the Procurement Administrator via secure bid transfer site When the Bid Form is submitted, phone the Procurement Administrator You must be available during the cure deficiency period
Step-by-step guide provided with the Part 1 Notification Bidders will have opportunity to practice and will have a backup
method (by email) for bid submission
Bid Date: December 13
Bid Window 10AM-12PM CPT
Cure Deficiency Period 12PM-1PM CPT
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Bids and Bid Evaluation
A Bid is a price per REC that will be the price paid for each REC delivered and attributable to subscribed shares
With the Bid, the Bidder also provide a “minimum size”, which is a minimum nameplate capacity (in kW, AC rating) that the Seller would accept
Projects are selected on the basis of price and on the basis of prioritiesspecified in the Act: Funding may not be distributed solely to a utility Select a project that includes ownership by subscribers if available
Overall budget for the procurement event is $20M (for REC deliveries over the entire 15 years of the contract term)
Appendix to the RFP Rules with additional details regarding the evaluation will be made available on the procurement website
Post-Bid Process: ICC Decision
Procurement Administrator expects to notify Bidders by 6 PM CPT on the Bid Date whether they have Projects with Bids identified as winning Bids to the Commission (earlier if practicable, later as circumstances warrant)
If not already done, Bidders with Projects that have Bids identified as winning Bids must provide the information for preparation of the REC Contract
Within 2 business days of Bid Date: Procurement Administrator and the Procurement Monitor each submits a confidential report to the Commission
Within 2 business days of Reports: The Commission decides whether to accept or reject the results
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Post-Bid Process: Contract and Supplier Fees
IPA sends electronically to the Seller partially executed contract documents
Seller countersigns and sends back contract documents electronically
Payment of the Supplier Fees to the IPA is due within 7 business days of approval of the results by the Commission
Performance Assurance is due within 30 business days of approval of the results by the Commission
Bid assurance collateral may be drawn upon if Supplier Fees are not paid within 7 days of approval of the results by the Commission or if performance assurance is not posted by the deadline
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Questions?
To submit questions to the presenters, please locate the “Q&A” on the right hand side of your screen, and select “All Panelists” in the “Ask” box; type in your question and click
“Send” to submit your question
Contact: [email protected]