ILL and Collection Development

Laura Ramos, ILL & Document Delivery AssistantGeorge Mason University (VGM)

July 12, 2013

15th Annual VIVA Interlibrary Loan Community Forum (Sweet Briar College, Sweet Briar, VA)

Started September 2010 – completed 3rd year

Both Head of ILL and Borrowing Supervisor authorized to begin purchasing books “on demand” using the ILL fund

First guidelines for eligibility: Not owned or “on order” at Mason Libraries Not readily available through ILL from a

free/reciprocal lender

POD I

Additional guidelines:◦ Scholarly title – written in English◦ Published by a North American publisher

In print Within last 3 years

EBooks and other non-print formats not eligible Textbooks are not eligible

◦ Maximum list price of $200 Multi-volume sets are considered if less than $200

total◦ Available at Amazon.com or Barnes & Noble

POD II

General stats:

◦ Average between 20-30 titles a year

◦ Total cost average between $1,300 - $2,000 a year

POD III

Quarterly & Fiscal Year Reports

◦ Proactively pull reports for Liaison Librarians Normalize data (i.e. adjust reports a bit to make it

less confusing)

◦ Share reports so that liaisons can identify needs/emerging trends for their programs Identify most requested books/journals that are

possible purchase for collection Provide list of ILL Borrowing requests

Reports I

Canned ILLiad Reports:◦ Can identify who borrow from most◦ Which departments request more books vs. articles

Customized ILLiad Reports◦ Have to capture the data in order to generate the report◦ Many more reports can be generated using data in the

ILL database by writing a custom query◦ Can manually include data on some requests to

generate specific reports later using data not automatically captured in your database i.e. Searching for music score requests, can code an unused

or generic field or can focus on Call No. field (lending)

Reports II

Examples of requested reports: Report ILL requests for list of journal titles

Can aid in decision making process (keep print, deaquisition, move to storage, purchase Backfile subscription, etc.)

Report ILL requests for books and other materials

Reports/data show and identify strengths/weaknesses of collection

Helps determine interest and use of materials WorldCat Collection Analysis subscription maps OCLC ILL data

to your library’s holdings in OCLC

Ad Hoc Reports

Initially driven by ILL reports, Mason created Textbook Reserve collection (Fall ’09)◦Stemmed from Borrowing requests◦Strictly textbooks

Supports School of Engineering programs Soon to be expanding to other programs

◦4th year completed

New Library Initiative