collection development toolbox: state of the art collection development tools

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Collection development toolbox: state of the art collection development tools. SUNY LISUG Conference October 10, 2008. What we are covering today. Why should we use collection development tools? What type of collection development jobs do we want to do? Find the right tool for the right job - PowerPoint PPT Presentation

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  • Collection development toolbox: state of the art collection development tools

    SUNY LISUG ConferenceOctober 10, 2008

  • What we are covering todayWhy should we use collection development tools?What type of collection development jobs do we want to do?Find the right tool for the right jobScreen shots of some of the Aleph reportsDemonstration of the some of the non-Aleph toolsQuestions/DiscussionIf you are keeping track there are #34 slides

  • Caveats/DisclaimersI am not an expert, there are others in the room that might have better ways to accomplish the same goals, speak up!Suffolks collection development initiatives are still are a work in progress we are still learning the strengths and weaknesses of the tools and we have not implemented everything we wanted to.I am not going to go through every report or tool, I picked out some that I find useful.Please ask questions along the way!

  • Top ten reasons to use collection development tools10. IPEDs/NCES Reports9. Middle States Reports8. Reports for outside accrediting agencies ABA, NLN7.Program Reviews6. Brag about yourself in library newsletters, PR5. Annual report for your institution justify $4. See how your collection is being used3.Determine strengths & weaknesses of your collection2. To make informed purchasing decisions1. WE ARE LIBRARIANS WE STILL NEED TO BUILD EXCELLENT COLLECTIONS!

  • What collection development jobs do we want to do?Inventory our collectionFind out how our collection is usedAnalyze our collection find strengths and weaknessesCompare our collections to standardsPurchase new materials for our collectionDemonstration of the some of the non-Aleph tools

  • Collection Inventory tools

    Shelf list of everything in a collection so you can check the shelvesCreate a list of what on our shelves and compare it to our databaseList of lost/missing itemsList of things that have been out a long time and may never be seen again

  • Collection Inventory tools - Shelf List Item05 (Services/Items)

  • Collection Inventory tools - Shelf List Item05 (Aleph/Task Manager/)

  • Collection inventory tool -Shelf Reading Report - Item04 (Services/Items)

  • Collection Inventory tool - Loan Report Custom 21 (Services/Custom Reports)

  • Collection Inventory tool - Loan Report Custom 21 (Services/Custom Reports)

  • Collection Inventory tool - Loan Report Custom 21 (Services/Custom Reports)

  • Inventory tool Missing (Custom 22)/Lost (ret_item_22) reports

  • Inventory tool - Loan Report Custom 21 (Services/Custom Reports)

  • Collection Usage tools

    Cumulative stats of everything that was taken outBreakdown of usage stats by call numberIn-house use reportList how many times individual items are taken outStats on how our databases are being used vendor reports, ezproxy logsStats on how are web pages are being used server logs, web analysis tools

  • Collection Usage Tools General Circulation cir-30 Services/Stats

  • Collection Usage Tools General Circulation cir-30 (Aleph/Task Manager)

  • Collection Usage Tools In-house Use cust-17 Services/Custom stats

  • Collection Usage Tools In-house Use cust-17 Services/Custom stats

  • Collection Usage Tools Loan/Renew by Call Number custom-09

  • Collection Usage Tools Loan/Renew by Call Number custom-09

  • Collection Usage Tools Loan/Renew by Item custom-50

  • Collection Usage Tools Loan/Renew by Item custom-50

  • Collection Usage Tools Loan/Renew by Item custom-50

  • Collection Usage Tools Circ Stats by Borrower status cust-03

  • Collection Usage Tools Circ Stats by Borrower status cust-03

  • Collection Analysis toolsNumber of items in the collectionGet a download of marc records to use in vendor tools (e.g. Resources for college libraries) Compare your collection with outside tools (e.g. Resources for college libraries) Stats on how our databases are being used vendor reports, ezproxy logsStats on how are web pages are being used server logs, web analysis tools

  • Collection Analysis Count of Items in your collection-Custom 30

  • Collection Analysis Count of Items in your collection-Custom 30

  • Collection Analysis Tools OCLC Collection AnalysisIdentify your unique holdingsCompare your collection against all the holdings in WorldCat Compare with peer institutionsEasily evaluate your collection against other WorldCat institutions of your choice Complimentary batchload upon request to get your institution's holdings up-to-date before running your analysis Reports include the ability to generate tables or graphs http://www.oclc.org/collectionanalysis/

  • Collection Analysis Tools Resources for College LibraryResources for College Libraries is a extensive bibliography created by Choice, ACRL & Bowker.Run ret-01 or ret03 to get a list of system numbers for your collection Suffolk does one for each campus, a one total collection and one of books that were withdrawn or suppressed Use print03 to download in MARC format Upload files into Resources for College LibrariesRLC provides reports on matches, non-matches, etc. Analyze your collection

  • Collection Purchasing toolsBaker & Taylor Title Source check out the reviewsIndividual review journals through databasesBooks in PrintResources for college libraries

  • Collection Tools Safety TipsTools do not make a good librarian good data can lead to poor analysis (e.g. usage stats, overbroad weeding policies)Tools have weaknesses (Resources for College Libraries dated materials)Be careful with the no loan report!Paralysis by analysis can get data crazy

  • Questions, Discussion, Demonstration

    This presentation can be found @:http://www.sunysuffolk.edu/Library/LISUG.ppt

    Suffolk Community Colleges CD Page:http://www.sunysuffolk.edu/Library/staff/cd.asp

    Kevin McCoys Email address:mccoykj@sunysuffolk.edu

    **