August 17, 2007

Integrated Financial

Managem

ent System

Finance Department, Government of Gujarat

What is IFMS?What is IFMS?Integrated Financial Management System (IFMS) Integrated Financial Management System (IFMS)

is a tool which will provide :is a tool which will provide :

�� LongLong--term solution for carrying out treasury and pension functions term solution for carrying out treasury and pension functions

of Government of Gujaratof Government of Gujarat

�� Consolidated and consistent information about the expenditures Consolidated and consistent information about the expenditures

and revenues across stateand revenues across state

�� A system that tracks financial events and summarizes A system that tracks financial events and summarizes

informationinformation

�� Support for Support for

•• Adequate management reporting Adequate management reporting

•• Policy decisionsPolicy decisions

•• Preparation of auditable financial statementsPreparation of auditable financial statements

Financial Management Financial Management Finance

Department(planning & managemen)

Budget(preparation)

Budget execution –(Grant release)

Treasury Functions( Transaction accounting, recording and

reporting)

AG audit(External audit)

Information feedback

Banks(Receipt

& Payment)

Objectives of the Objectives of the

systemsystem

Objectives of IFMSObjectives of IFMS

�� Effective and efficient monitoring and control of Effective and efficient monitoring and control of state revenue and expenditurestate revenue and expenditure

�� By efficient management of fundsBy efficient management of funds

�� By monitoring and controlling government liabilitiesBy monitoring and controlling government liabilities

�� By monitoring wage and means positionBy monitoring wage and means position

�� Real time financial position of state finances by Real time financial position of state finances by onon--line updation and consolidation of Receipts & line updation and consolidation of Receipts & PaymentsPayments

�� Automated consolidation and aggregation of data Automated consolidation and aggregation of data hence more time for value added analysishence more time for value added analysis

Objectives of IFMS Objectives of IFMS contdcontd……

�� Automated accounts generation of the stateAutomated accounts generation of the state

�� Interfacing with Banks, AG Office, Tax System for Interfacing with Banks, AG Office, Tax System for data/information exchangedata/information exchange

�� Facilitate DDOs to track their budget allotment, Facilitate DDOs to track their budget allotment, payments and expenses payments and expenses

�� Online Tax Payment Facility for VAT and other Taxes Online Tax Payment Facility for VAT and other Taxes

for Citizens for Citizens

�� Single sign on through PortalSingle sign on through Portal

�� Workflow automationWorkflow automation

IFMS ModulesIFMS Modules

IFMS

IFMS Module detailsIFMS Module details

Finance Department / DAT major functionsFinance Department / DAT major functions

•• Online Grant distributions to Admin Dept., their controlling Online Grant distributions to Admin Dept., their controlling

officers and Drawing and disbursement officers within the limit officers and Drawing and disbursement officers within the limit

of approved budgetof approved budget

•• Interfacing with IWDMS budget module and debt managementInterfacing with IWDMS budget module and debt management

•• MIS and Decision support systemMIS and Decision support system

•• Employee Information maintenanceEmployee Information maintenance

DDO module major functionsDDO module major functions

•• Electronic Bill preparation by DDO and submission in respective Electronic Bill preparation by DDO and submission in respective

treasury offices electronically. There are around 40+ bills whictreasury offices electronically. There are around 40+ bills which h

will be prepared onlinewill be prepared online

•• MIS for bill tracking, monitoring of expenditure MIS for bill tracking, monitoring of expenditure w.r.tw.r.t Allocated Allocated

Grant and BudgetGrant and Budget

IFMS Module detailsIFMS Module details (Contd.)(Contd.)

Treasury core functions Treasury core functions

•• Bill processing (Inward, audit, cheque processing)Bill processing (Inward, audit, cheque processing)

•• Stamp processingStamp processing

•• Pension processingPension processing

•• Expenditure and Receipt accounting (book branch)Expenditure and Receipt accounting (book branch)

•• LC ExpenditureLC Expenditure

•• PD/PLA account maintenancePD/PLA account maintenance

DPPF core functionsDPPF core functions

•• Pension ProcessingPension Processing

•• HBA/MCA/GPF account maintenanceHBA/MCA/GPF account maintenance

External InterfacesExternal Interfaces

•• Interface with Bank for electronic payment, bank scroll details Interface with Bank for electronic payment, bank scroll details

(receipt & expenditure), monthly statements detail(receipt & expenditure), monthly statements detail

•• Interface with AG for providing accounting detail for receipt anInterface with AG for providing accounting detail for receipt and d

expenditure by weeklyexpenditure by weekly

•• Interface with RBI for wage and means position of the stateInterface with RBI for wage and means position of the state

•• Interface with Tax Information System for getting the revenue Interface with Tax Information System for getting the revenue

collectioncollection

UtilitiesUtilities

•• Audit trailAudit trail

•• Report generation on demandReport generation on demand

•• Notification / reminder generation for specific event through Notification / reminder generation for specific event through

SMS/EmailSMS/Email

•• Access control mechanism for better securityAccess control mechanism for better security

IFMS Module details (Contd.)IFMS Module details (Contd.)

IFMS InterfacesIFMS Interfaces

Bank/RBI

DatabaseDatabase

AG

DatabaseDatabase

IWDMS

DatabaseDatabase

VATIS

DatabaseDatabase

Other Admin. Department

DatabaseDatabase

HO (DAT / DPPF / FD )

DatabaseDatabase

Interface

Inte

rfac

e

Inte

rfac

e

Reserve Bank of IndiaFinance Department

Finance Department Accountant GeneralActual Accounts of Previous Year

Ways and Means

Final Budget Prepared by FD

Finance Department Admin DepartmentsBudget Estimation

Grant Distribution

Admin Departments Controlling Officer

Controlling Officer

Budget Estimation

Grant Distribution

Drawing & Disbursement Officer

Grant Distribution

Drawing &Disbursement Officer

Treasury /Sub Treasury /PAO/AG Office

Bill Submission

Bill Status intimation

Reserve Bank Deposit

Sub Treasury Treasury Indent of Stamp and Cheques

Intimation of indent status

Indent status

Treasury Indent consolidation

and Preparation

Superintendent of Stamp

IFMS Interface and IntegrationIFMS Interface and Integration

DPPF Treasury /

Sub Treasury

PPO, CVP and DCRG

Submission

Bank Scroll

Bank Treasury /

Sub Treasury

Treasury

Indent for Cheque Books

and DSS for State Expenditure

and Receipt DAT

Treasury /Sub Treasury /

PAO

HBA / MCA Schedule

HBA / MCA / GPFNo Due Certificate issue and

GPF annually Account info.

VAT Treasury VAT Tax Challan and Party Master

Advice Report

Accountant GeneralTreasury /

Sub Treasury

Treasury & Sub Treasury Accounts

Adjustment Accounts

Govt Admin Deptand other Govt Offices

Pension Paper submission

Pension Status DPPF

Indent status and Authority

Interface and IntegrationInterface and Integration

Interface and IntegrationInterface and Integration

DAT Finance DepartmentMIS of State Finance Profile

DPPF

MIS Pension Liability Report

Finance Department

DAT Admin Departments

MIS Reports

1. Department wise Expenditure and Receipts

2. Controlling Officer wise Expenditure

and Receipts against of Grant

3. DDO wise Expenditure and Receipts against Grant.

Data Exchange Between Data Exchange Between

ModulesModules

FINANCEDEPT

Treasury

OtherDepartments

Pension

Taxes

DebtManagement

Budget Ceilin

g

Sanctions and Schemes

Consolidated Reports

Employee Information

Pension Cases

Consolidated Reports

Guarantee

informatio

n

Consolidation of Tax information

Tax Collection

Debt information

External Agencies (Bank, AG Office

etc.)

Ac

co

un

ts

Scroll,

Voucher ,

Challan, D

ata

to AG O

ffice

etc.

Key Features and Key Features and

BenefitsBenefits

�� All Administrative Departments will be able to All Administrative Departments will be able to

�� Track total expenditure incurred at a given point of time Track total expenditure incurred at a given point of time against estimated budget and total Grant allocated for against estimated budget and total Grant allocated for that periodthat period

�� Track and Monitor Plan / Non Plan Expenditure Track and Monitor Plan / Non Plan Expenditure respectivelyrespectively

�� Track and Monitor Centrally Sponsored Scheme detailsTrack and Monitor Centrally Sponsored Scheme details

�� Monitor Major Head wise and Scheme wise details of Monitor Major Head wise and Scheme wise details of Plan/Non Plan ExpendituresPlan/Non Plan Expenditures

�� Get total grant utilization report (Department wise Get total grant utilization report (Department wise Used/Unused grant)Used/Unused grant)

�� Monitor Controlling Officer (CO) and Drawing and Monitor Controlling Officer (CO) and Drawing and Disbursement Officer (DDO) wise Grant utilization and Disbursement Officer (DDO) wise Grant utilization and Expenditure detailsExpenditure details

Key Features / BenefitsKey Features / Benefits

Key Features / BenefitsKey Features / Benefits contd..contd..

�� Integrated solution offering a Single Window Interface Integrated solution offering a Single Window Interface across various functions viz. FD, Budget, across various functions viz. FD, Budget, DoATDoAT, DPPF, , DPPF, Treasuries, sub treasuries, DDO, PPO and PAOTreasuries, sub treasuries, DDO, PPO and PAO

�� Exchange of data with external entities like AGO, RBI, Banks, Exchange of data with external entities like AGO, RBI, Banks, and other Government departmentsand other Government departments

�� Online Bill processing helps state government employees Online Bill processing helps state government employees and citizens to track status various bills submittedand citizens to track status various bills submitted

�� Readily available information with 24x7 accessReadily available information with 24x7 access

�� Elimination of duplication of work and one time data Elimination of duplication of work and one time data capture/entry at source onlycapture/entry at source only

�� Faster bills processingFaster bills processing

�� Reduced cost & time of serviceReduced cost & time of service

�� Rationalization of financial resourcesRationalization of financial resources

�� Effective policy makingEffective policy making

�� Monitor information flowMonitor information flow

�� Better performance, reliability, security, and scalabilityBetter performance, reliability, security, and scalability

�� Better transparency and accountability Better transparency and accountability

�� State Financial DashboardState Financial Dashboard

�� Multiple delivery channels (like internet, intranet, SMS, Multiple delivery channels (like internet, intranet, SMS, email, IVR, kiosk) capable solutionemail, IVR, kiosk) capable solution

Key Features / BenefitsKey Features / Benefits

contd..contd..

Thank YouThank You