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Ibra College of Technology

ENGLISH LANGUAGE CENTRE

Risk Mitigation Report

A.Y. 2017-2018

ICT/ELC/Area: Governance & Management /Risk Mitigation Report/AY 2017-2018 of 17

GM-Form-01-03

Item

No. Risk Area Description

Likelihood

Rating

Risk

Consequence

Consequence

Rating Suggestion for Mitigation Responsibility Target Date

1

Failure to

conduct meeting

on schedule

Governance

&

Management

Staff are divided into

two shifts. Moreover,

teachers teach till 2 pm

even on Thursdays.

Because of these,

committee members

may have difficulty of

coming together to sit

for a meeting.

Possible

This may delay

the approval of

documents

Real time

clarification of

business

pertaining to ELC

operation may

not be possible

Decisions made

without a quorum

will not be valid.

Moderate

Maximize the use of

communication media

available at the college.

Identify the availability of all

members by looking at each

individual’s timetable, and set

the meeting on the day and

time when all members are

available.

Coordinate with the

Timetabling Committee to

allot one common free slot for

meetings.

ELC

Committee/Leve

l/Program

Coordinators

September

to June 2018

2

Inadequacy in

the number of

research papers

(in-house) for

the ELT

JOURNAL

Governance

&

Management

There may be

difficulty in

convincing the staff to

contribute research

papers. This will

negatively affect the

content and timely

publishing of ELT

Journal.

Possible

This will affect

the content and

the publication of

the Journal on

time.

Major

To request the Staff

Development Committee to

encourage teachers who do

workshop or presentation to

submit their material in the

required format for publishing

in the journal.

Website and

Publication

Committee

November

2017

3

Inadequacy in

the number of

articles for the

ELC Newsletter

Governance

&

Management

Lack of interest from

staff and students to

submit articles will

lead to insufficient

number of articles to

be published in the

ELC Newsletter.

Possible

This will affect

the content and

the launch of the

Newsletter on

time.

Major

Request coordinators to

coordinate with the staff to

contribute and to create

awareness among students

through level meetings.

Website and

Publication

Committee

November

2017




A.Y. 2017-2018


GM-Form-01-03

Item


Likelihood

Rating

Risk

Consequence

Consequence


4

Inadequacy in

monitoring the

implementation

of the ELC Risk

Management

Plan.

Governance

&

Management

Due to the large

number of ELC

Committees, the RMC

might not be able to

closely monitor the

implementation of the

ELC RMP.

Likely

This will affect

the timely

submission of

reports.

Major

Develop a mechanism for

monitoring the implementation

of the ELC – RMP.

Risk

Management

Committee

December

2017

5

Delayed

approval of the

ELC Risk

Management

Plan (RMP).

Governance

&

Management

Committee Heads and

Coordinators may not

be able to submit their

respective Risk

Management Plan on

time.

Likely

This will impede

the timely

implementation

of the ELC –

RMP.

Moderate

Divide among the RMC

members the task of assisting

the committees in the

development of their

respective Risk Management

Plan (RMP).

Closely monitor the

development of the RMPs of

the committees.

Risk

Management

Committee

October

2017

6

Discrepancy

between the

desired

outcome and

the result of

evaluation on

the

implementation

of the existing

Governance

&

Management

Staff failure to

complete Feedback

on time re:

Awareness on

Approved Policies

and Effectiveness

on Implementation

of Policies and

Procedures.

Possible

Delay ELC-

PMC in

submitting

Annual Report

and submission

of evidence for

Self-

Assessment

Group Report

Writing

Critical

Coordinate with MOODLE

Team on the Status of the

Feedback

Coordinate with Data Mgt

Committee on completing

the Report

ELC-PMC

Data Mgt.

Committee

End

of

Sem

1

(2017

-

2018)




A.Y. 2017-2018


GM-Form-01-03

Item


Likelihood

Rating

Risk

Consequence

Consequence


policies and

procedures Newly arrived staff

may not be properly

informed with the

ELC policies and

procedures in the

beginning.

Likely

May affect the

result of the

awareness and

satisfaction rating

of the

effectiveness of

implementation

of Policies and

Procedures

Critical

Orientation should be given to

the new staff and a follow up

is to be made compulsory to

check the improved work

behaviour of the staff

ELC-PMC &

Staff Induction

Committee

End of

AY

(2017-

2018)

Staff/Committee

Heads may fail to

follow the existing

Policies and

Procedures

Management

Framework

Possible

May affect the

satisfaction rating

of the

implementation

of Policies and

Procedures

Critical

Provide Awareness Program

of the existing Policies and

Procedures Management

Framework

ELC-PMC and

IQAC

End of

AY

(2017-

2018)




A.Y. 2017-2018


GM-Form-01-03

Item


Likelihood

Rating

Risk

Consequence

Consequence


7

Unable to

submit the

required reports

/documents on

time

Governance &

Management

Some planned

activities like planning

& conducting surveys

might not have been

implemented.

Circumstances may

delay the submission

of ELC

committee/coordinator

reports which will

eventually affect the

preparation and

submission of ELC

reports to the College

Council/QAU.

Almost

Certain

This will affect

the Operation of

the center.

Preparation of the

relevant

documents such

as Operational

Plans,

Department

Action Plan, OP

Achievement

Report, Annual

report and etc.

will be affected.

Major

Assign committee members to

different operational/strategic

areas to closely monitor and

assist in the implementation of

Plans.

IQAC

Coordinator

Throughout

the

Academic

Year

Governance &

Management

Delay in the collection

of data Possible

This will delay

the completion of

reports and the

implementation

of the suggested

improvement

actions.

Major Fixing submission dates and

sending frequent reminder.

DMC

Coordinator and

members

October

2017

Governance &

Management

Lack of time to

prepare the reports. Possible

This will delay

implementation

of the suggested

improvement

actions.

Major Proper planning

DMC

Coordinator and

members

October

2017




A.Y. 2017-2018


GM-Form-01-03

Item


Likelihood

Rating

Risk

Consequence

Consequence


Governance

&

Managemen

t

The computers

provided to the

supporting staff at

registration office are

very old and slow.

Almost

certain

This will impede

the timely

completion of

work at the

registration office

Major

Provide computers with

sufficient/up-to-date

configuration

ELC

Administration

By the

end of

current

semester

Governance

and

Managemen

t

This is a newly

established committee,

so the members of the

committee are not very

familiar with some

documents or reports

to be submitted.

Possible

This will delay

the completion of

related reports

and the

implementation

of the suggested

improvement

actions.

Major To coordinate with the IQAC

for orientation.

I&CE

Coordinator

Novemb

er 2018

Governance

and

Managemen

t

There may be a

delay in the

submission of

required documents

from the key

personnel. Without

the necessary

documents,

comprehensive

reports won’t be

submitted on time.

Almost

Certain

Acting on the

suggestions for

improvement

will also be

delayed. This

will greatly

affect the

operation of the

center.

Preparation of

Audit Portfolio

will also be

adversely

affected.

Major

To inform the concerned

committee heads/

coordinators to prepare the

required documents

GFP-WG

Members

Septemb

er 2017

to March

2018




A.Y. 2017-2018


GM-Form-01-03

Item


Likelihood

Rating

Risk

Consequence

Consequence


8

Lack of

awareness of

the content

of all the

documents

relevant to

the allotted

scope of the

GFP Audit.

Governance

and

Management

Group members

may have different

interpretations of

the content and

scope of the GFPA

related documents

Possible

This will

create

confusion to

the members

as to what

documents

will be

prepared.

This may

produce

analogous

documents.

Moderate

To conduct a meeting or

brainstorming with the

GFP-WG to address the

issues.

GFP-WG

Coordinator

When

necessary

9

Inconsistency in

the forms used

in the center.

Governance &

Management

Some forms are not

duly submitted for

review.

All proposed forms or

documents need to be

cross checked or

reviewed to ensure

that they are aligned

with the OP KPIs.

Almost

Certain

There will be an

inconsistency in

the results. Some

of the targets

might not be

achieved.

Major

Inform all concerned

committees to submit all

proposed forms to the IQAC

for review.

Implement mechanism to

follow-up on the procedures

Head of Center

Throughout

the

Academic

Year




A.Y. 2017-2018


GM-Form-01-03

Item


Likelihood

Rating

Risk

Consequence

Consequence


10

Inadequacy of

the health and

safety

awareness and

training

program.

Governance

and

Management

The health & safety

awareness and training

program may not be

successful due to:

unavailability of

resource persons;

and

unavailability of the

required equipment

for training.

Likely

Lack of

awareness in

relation to H& S

Moderate

Coordinate with the Staff

Development Committee

regarding the need for the

program.

Coordinate with the College

Health & Safety Committee

Health &

Safety

Committee

Throughout

the

academic

year.

11

Inadequacy of

inspection

report.

Governance

and

Management

There is a lack of

specialized people to

conduct inspection.

Likely

Not able to know

what needs

consideration

from

Administration

Moderate

Request for H&S related

training.

Establish linkage with other

agencies for possible provision

of assistance for effective H&

S inspection.

Health & Safety

Committee

Throughout

the

academic

year.

12

Lack of proper

coordination

between

Examination

Committee and

Level

Coordinators

teachers and

students

Governance

and

Management

Level coordinators are

the executives and the

representatives of their

respective levels. They

are responsible for

course planning,

implementation,

monitoring and

evaluation, but they

have no role in matters

related to assessment.

For instance, Level

Coordinators and the

teachers are not

consulted on ToS,

change in exam

Almost

Certain

Assessment

differs from

teaching. This

leads to lack of

trust and creates a

hostile

environment in

the Centre.

Critical

Level coordinators should

represent their respective

levels in Examination

Committee meetings.

Involve teachers and

students in the preparation

of Table of Specifications

for exams.

ELC

Administration

Current

semester




A.Y. 2017-2018


GM-Form-01-03

Item


Likelihood

Rating

Risk

Consequence

Consequence


schedules, change in

assessment

procedures, etc.

13

Lack of

coordination

between PFP

and GFP

timetabling

poses

challenges in

timetabling.

Governance

and

Management

Course plan of post-

foundation programme

is not shared with the

Timetabling

committee.

Post–Foundation

classes scheduled in

ELC building do not

appear on Lantiv

timetables and they

clash with foundation

schedules.

Possible

Clashes between

GFP classes and

PFP classes

Moderate

Establish a mechanism for

preparing timetables for both

General Foundation Program

and Post-Foundation Program

classes.

HoS ELP,

PFC

GFPCs

ELC - TC

Every

semester

14

Network failures

during mostly

required

moments

Governance

&

Management

Network problems and

failures make the flow

of work at the

registration office

difficult at certain

most needed occasions

like admission and

registration times

Almost

certain

This will affect

the timely

completion of

work related to

registration

department

Major

Request ETC through ELC

Administration to increase the

speed and quality of the

network

ELC

Registration

Office

Educational

Technology

Center

By the end

of the

current

semester

15

Lack of required

reports and links

in CIMS

Governance

&

Management

Some reports and links

required to access

necessary data of the

students are

unavailable in the

Ministry System.

Almost

certain

Delayed

submission of

comprehensive

reports.

Major

Request through College

Registration Department to

update the CIMS with

necessary changes.

ELC

Registration

Office

College

Registration

Department

By the end

of current

semester




A.Y. 2017-2018


GM-Form-01-03

Item


Likelihood

Rating

Risk

Consequence

Consequence


16

Inadequacy of

the invigilation

schedule

Governance

&

Management

ELC registration staff

don’t get information

about the teachers who

are on leave before the

preparation of the

exam invigilation

schedule.

Likely

Adverse effects

on the

effectiveness of

exam

invigilation.

Moderate A standardized mechanism for

preparing invigilation schedule

should be developed.

Head of Section,

English

Language

Program (ELP)

By the end

of current

semester

17

Inadequacy of

the new course

books to

achieve the GFP

Learning

Outcomes

(LOs)

Student

Learning by

Coursework

Programs

The contents and

activities in the course

book “Pathways” are

beyond the level of

proficiency of the

students. Moreover, it

does not match with

most of the prescribed

GFP Learning

Outcomes. This will

pose challenges in the

achievement of the

learning outcomes.

Almost

certain

This might

demotivate the

GFP students to

learn and result

to low level of

English

proficiency

among them.

Critical

Skill Coordinators will be

assigned for each skill and

teachers will work in “skill

groups” to prepare

supplementary materials to

fill the gaps in the Course

books and facilitate 100%

attainment of the LOs.

Employ student-centred

learning approach. Provide

supplementary materials to

help students develop their

knowledge and skills.

Skill & Level

Coordinators

Teachers

ICRC

Throughout

the

semesters

18

Low level of

English

proficiency

among students

Student

Learning by

Coursework

Programs

New assessment

specifications have

been introduced to the

General Foundation

Program. This may

pose challenges on the

part of the students and

Likely

High percentage

of failures among

GFP students

Critical

More supplementary materials

will be prepared and there will

be classes for revision before

exams. Also, remedial classes

will be conducted for those

who are interested to learn

more.

Level teachers

Throughou

t the

semesters




A.Y. 2017-2018


GM-Form-01-03

Item


Likelihood

Rating

Risk

Consequence

Consequence


cause low performance

in all integrated skills.

Teachers will be advised to

refer to the new assessment

specifications in preparing

supplementary materials and

activities and do as many

activities in class as possible.

Level Teachers

Throughou

t the

semesters

19

Course book

material

mismatches

with the

assessment

Student

Learning

By

Coursework

Programs

Level 4 Exam is both

an Achievement test as

well as a Proficiency

test. The Course book

material does not

match with the task

types of Level 4

assessment.

Almost

Certain

Students may feel

that exams are

difficult and

unable to perform

well in exams.

Major

Prepare practice activities that

help students understand the

assessment pattern and format

of the test.

Teachers

Exam Writers

Level

Coordinators

20

Inadequacy of

some

supplementary

materials

Student

Learning by

Coursework

Programs

Some supplementary

materials prepared by

some teachers do not

meet the criteria.

Possible Faulty materials Major

Coordinate with the Staff

Development Committee to

conduct workshop on

designing supplementary

materials as per the LOs

Staff

Development

Committee &

ICRC

Beginning

of the

second

semester

21

Lack of time to

prepare and

review enough

supplementary

materials to

cover the LOs

in different

levels.

Student

Learning by

Coursework

Programs

Committee members

and staff struggle to

find time to prepare

and review all the

required materials for

different levels.

Almost

Certain

Not enough

supplementary

materials or

materials without

proper review

Major

Use the first two weeks of the

first and the second semester

entirely for the preparation of

materials.

ICRC & the

staff

Beginning

of the

semesters




A.Y. 2017-2018


GM-Form-01-03

Item


Likelihood

Rating

Risk

Consequence

Consequence


22

Behavioral and

classroom

management

problems

Student

Learning by

Coursework

Teachers may find it

difficult to control the

class and get students

come on time.

Possible

Teachers will not

be able to finish

their lessons as

they plan.

Moderate

Students will be rigidly

assessed on their punctuality,

participation and discipline.

Level Teachers

Throughout

the

semesters

23

Excessive

absenteeism and

tardiness among

students

Student

Learning by

Coursework

Students may miss

Thursdays’ classes as

this is the first time

students finish their

classes at 2 pm and

have 3 hours on

Thursdays instead of 2

hours

Likely

Students will not

get enough

practice before

exams and might

not perform well

because of

missing classes.

Major

Students will be advised on the

importance of coming to all

the classes to do well in their

exams.

Level Teachers

Mr. Momen

(Counsellor)

Throughout

the

semesters

24

Insufficiency of

data needed to

review the

implementation

of the General

Foundation

Program (GFP)

Student

Learning by

Coursework

Students may not

respond to the

feedback questionnaire

on Moodle

Almost

certain

Non-availability

of data Critical

Apprise the students through

their representatives the aims

and importance of giving

feedback

Staff-

representatives

& student

representatives

at their

respective levels

November

2017

Student

Learning by

Coursework

Programs

Respondents may

answer the

questionnaire

perfunctorily and it

may affect the

reliability of the data

Likely

Data collected

may be

unreliable.

Major

Inform the respondents the

importance of their feedback

through staff and students

representatives

Staff-

representatives

& student

representatives

at their

respective levels

January

2018




A.Y. 2017-2018


GM-Form-01-03

Item


Likelihood

Rating

Risk

Consequence

Consequence


25

Failure to

satisfy the

reliability

requirement for

students’

feedback on

matters related

to the course

and teaching

Student

Learning by

Coursework

Programs

Respondents may not

be capable of judging

the appropriacy of

course books,

workbooks, teacher’s

worksheets, learning

outcomes, spacing of

units/topics etc. while

giving their feedback

Possible

Data collected

may be

unreliable.

Moderate

Ensure that students

understood the questions in the

feedback tool.

Monitor and review the

feedback collected from the

student representatives on the

course, course delivery, course

assessment and resources.

Staff-

representatives

at each level

March

2018

26

Continuous

classes hinders

the learning

ability of

students

Student

Learning

By

Coursework

Programs

Due to shift system,

students have 5

continuous periods in

a day. It is affecting

their learning ability.

Students lose

concentration and

cannot focus on their

studies.

Likely

It affects the

student’s learning

ability.

Major

General Foundation

programme should run in a

single shift.

Classes for all levels should be

scheduled from 8 am to 3 pm

with some free slots within the

shift.

Head of

Centre

ELC

Timetabling

Committee

Last

Week of

current

semester

27

Shortage of time

to cover the

course

Student

Learning

By

Coursework

Programs

The course book

material does not fit

comfortably in the

time available for the

course.

Likely

Unable to

develop the

student's

knowledge and

skill.

Major

Adjust the program

structure.

There should be only two

semesters in an academic year.

ELC

Administration

Every

semester

28

Constant

replacement of

teachers is

affecting

student’s

learning

Student

Learning

By

Coursework

Programs

Students register in a

group with a choice of

teachers.

Changing of

foundation teachers

even after the

commencement of

classes.

Likely

Replacing

teachers after

students’

registration

defeats the

whole purpose

of online

registration.

Major

Teachers’ allocation should

be planned properly.

Math HoS &

Coordinator

Last week

of every

semester




A.Y. 2017-2018


GM-Form-01-03

Item


Likelihood

Rating

Risk

Consequence

Consequence


29

Lack of safe

lockers and

shredders for

the examination

Committee

Student

Learning by

Coursework

Programs

The committee needs

lockers with keys to

keep the exams safely.

The committee also

needs shredders to

destroy the discarded

drafts of the exams

confidentially.

Possible

Affects the

security and the

confidentiality of

the exams

Critical

Request for safe lockers and

shredders from the college

administration through the

ELC Administration

Examination

Committee &

College

Administration

ASAP

30

The lack of a

suitable

recording room

Student

Learning by

Coursework

Programs

The listening scripts

are recorded in the

meeting room and it

affects the quality

since students and

staff are around

making noise. Also,

the system is not very

suitable for recording.

Likely

Affects the

quality of the

listening exam

tape scripts

Major

Request for a proper recording

room from the college

administration through the

ELC Administration.

Examination

Committee &

College

Administration

asap

31

No common

free slot for

voice actors for

recording.

Student

Learning by

Coursework

Programs

The new timetable

demands teachers to

teach till 2.00 on

Thursdays too and it

makes the committee

difficult to arrange a

common free slot for

recording.

Almost

Certain

Affects the exam

dates Major

Identify possible voice actors.

Request for a common free

time slots on Thursdays for

voice actors and exam writes.

Examination

Committee

Timetabling

Committee

During

timetable

preparation

32

Lack of

common time to

conduct staff

development

program

Staff & Staff

Support

Services

Shift system does not

allow to have a

common free slot for

all teachers.

Possible Staff gathering is

difficult Moderate

Allot a common free slot for

all teachers on a specific day

of a week.

HoS, ELP

TC, ELC

Last

week of

current

semester




A.Y. 2017-2018


GM-Form-01-03

Item


Likelihood

Rating

Risk

Consequence

Consequence


33

Unable to

submit the Staff

Appraisal

Consolidated

Report to the

ELCC

Staff and

Staff

Support

Services

Late submission of

the duly-filled staff

appraisal form from

the administrators,

key personnel and

the teachers.

Possible

This will affect

the timely

preparation and

distribution of the

Individual Staff

Performance

Appraisal Report.

Major

Level and Program

Coordinators should

disseminate deadlines earlier

and inform the teachers to

adhere to it.

Staff Appraisal

Committee

Coordinator

Level/ Program

Coordinators

May 2018

34

Lack of

awareness

among staff

Research and

Consultancy

The staff may not be

aware of the research

activities conducted in

the Centre.

Likely

The research

targets may not

be fully

accomplished.

Major

Posting relevant information

on the website.

Sending mails to the teachers

informing them of the events

and activities.

RCC

Coordinator and

members

Throughout

the

Academic

Year

35 Lack of funding Research and

Consultancy

Since there aren’t any

dedicated funds to the

research wings of the

college, it is difficult

to organize activities

that involve external

resource persons.

Possible

A few research

projects that

require funding

may not be

carried out.

Moderate

The Centre needs to

channelize their existing funds

in such a way that RCC gets

some funds to conduct

activities that involve external

resource persons.

ELC Admin

1/12/17

36

Deficient

Motivation and

Less

Participation of

the Faculty

Researchers

Research and

Consultancy

Research doesn’t seem

to be one of the top

priorities of the

Center. Only a few

teachers participate in

research activities.

Likely

There will be

fewer research

activities in the

Centre.

Moderate

To submit a proposal for

giving rewards to deserving

research articles.

RCC

Coordinator 1/6/2018

37 Laxity in

monitoring.

Student &

Student

Reports on monitoring

either from the Level

Coordinators or the

concerned heads have

Almost

Certain

This will

negatively affect

the whole

implementation

Major

The Form designed by Miss

Susanne and concurred by the

Level Coordinators will be

used.

Level

Coordinators Year-round




A.Y. 2017-2018


GM-Form-01-03

Item


Likelihood

Rating

Risk

Consequence

Consequence


Support

Services

been relaxed as

compared to the first

semester of

implementation of the

ASP.

of the program

since teachers are

naturally pushed

when the

monitoring is

intensified.

HoS for C and

TM

38

Students’ poor

attendance in

actual

remediation

classes

Student &

Student

Support

Services

Students lack of

interests leads to poor

attendance in remedial

lessons which may

lead to not achieving

the LOs, failing the

exams, and high

retention rate.

Almost

Certain

This will impede

the objective of

the program in

particular, and the

Centre in general

because they are

the main

recipients of the

program.

Subsequently,

their absence will

mean non-

implementation

of the ASP’s

vision of helping

underachievers.

Major

An intensive counselling

process by the counsellors and

the skill teachers shall be

manifested.

Intensive monitoring on the

extent of implementation on

this factor shall be done.

Skill Teachers

Counsellor

Level

Coordinators,

HoS for C &

TM

Year-

round

39

Lack of free

slots to conduct

co-curricular or

Extra-curricular

activities

Student and

Student

Support

Services

Due to continuous

classes in both the

shifts, the Centre is

unable to provide free

time for students.

Likely

Cannot carry out

co-curricular or

extra-curricular

activities.

Major

Allot a common free slot for

all students on a specific day

of a week.

HoC, ELC

TC, ELC

By the end

of 1st

Semester

40 Inappropriatene

ss of utilized

Student &

Student

Non validation of TMs

- As a result of

empowering teachers

to design their own

Likely The

inappropriateness

of teaching due to

Minor

Skill teachers should prepare

the TM a week before the

actual remediation class and

submit the material to their

Skill Teachers

A week

prior to the

conduct of




A.Y. 2017-2018


GM-Form-01-03

Item


Likelihood

Rating

Risk

Consequence

Consequence


ASP Teaching

Materials (TMs)

Support

Services

TMs for the Academic

Support Program

(ASP), TM’s

validation is not

addressed and the

reliability of the

material is not

determined.

Non-analysis of the

level of difficulty of

TMs

Teacher’s lack of

interest in creating

appropriate materials.

non-validation

and the absence

of addressing an

appropriate TM,

i.e. based on their

level will

negatively affect

the teaching-

learning process

and in effect will

not serve the

purpose of

remediation.

The non-

creativeness of

teacher’s way of

designing TMs

will also have a

negative impact

to

underachievers.

Level Coordinator for expert

validation.

An orientation of designing

TMs for slow learners can be

conducted through a level

meeting. It will emphasize the

use of chunking method and

the simplification of language.

For teacher’s lack of

creativeness in TM

development, a common folder

shall be designed by selected

lecturers so teachers can

readily use ample validated

TMs. Prior to this task, a

committee on TM’s

development and validation

shall be formed.

Level

Coordinator

remediation

classes.

41 Unable to utilize

some available

resources

General

Support

Services and

Facilities

Some available

resources can be used

in a better way. EL

108 is used as a store

room. EL 206 is

allotted to Registration

Office. These rooms

can be used as regular

classrooms.

Possible

ELC resources

are not properly

utilized.

Moderate Needs proper planning of

available rooms in the Centre

HoS, ELP

ELC

Timetable

Committee

Last

week of

current

semester




A.Y. 2017-2018


GM-Form-01-03

Item


Likelihood

Rating

Risk

Consequence

Consequence


42

Writing in the

new course

book

General

Support

Services

and

Facilities

Students might write

in the original books

given to them and this

will make the books

useless after one

semester.

Likely

The books cannot

be used again for

the coming

semesters.

Critical

Students are advised not to

write in their books and they

will sign an undertaking to

keep the books clean.

Level Teachers,

ELC Admin

The

beginning

of each

semester

43

Persistent

problems

with classroom

resources

General

Support

Services and

Facilities

Every semester

classroom resources

(e.g. ACs, projectors)

fail to work properly.

Likely

This adversely

affect teaching

and learning.

Major

Incidents should be reported

immediately.

A status report on the

resources should be prepared

on a regular basis.

Learning Resources should be

monitored and maintained

efficiently.

Teachers

Learning

Resources

Committee

ELC

Administration

Maintenance

Department

Throughout

the

semesters

Unable to schedule

classes in some

classrooms (EL 318)

due to issues with

classroom resources.

Likely

ELC resources

are not fully

utilized.

Major

Communicate the urgent need

for complete overhaul of

classroom resources in

general, and ACs in particular.

Timetabling

Committee

HoC, ELC

Maintenance

Dept.

1st Semester

44

Lack of full

time medical

facilities at the

Centre

General

Support

Services

and

Facilities

College Clinic opens

from8 am – 3 pm only.

There are instances

when some students

passed out and

required medical aid

after 3 pm.

Likely

May lead to an

emergency

situation

Major

The Center should have

facilities for providing first-

aid, a wheelchair and a

stretcher. Staff should get

some training on first-aid.

ELC

Administration Immediately

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