IEEE IAS Executive Board Agenda13 February 2006

Downtown Marriott Hotel, Philadelphia, Pennsylvania, USAAgenda

1.0 Welcome & Opening Remarks Floyd1.1 Adoption of the Agenda.

Approved unanimouslyFloyd

1.2 Attendance using roster:

Voting Board Members in Attendance:Lanny Floyd, Mark Halpin, Tom Nondahl, Bruno Lequesne, Kevin Peterson, Blake Lloyd, Mark Nelms, Andrew Bagley, Terry Hazel, Peter Wung, Carey Cook, Richard Lukaszewski, Peter Magyar, Ahmed Rubaai, Mark Weaver, Adam Skorek

Board Members Absent:Gerard-Andre Capolino, David Durocher, Uday Deshpande, Mike Hittel, Sunita Kulkarni, Gilbert Li, Clayton Reid, Joe Sottile, Mike Degner, Nick Nagel

Others in Attendance:Bob Lorenz, Div 2 Director; Fred Trutt, IAS Web Editor; Wanda

Reder, PES Liaison

Nondahl

1.3 Motions approved by e-mail ballot: Myers1.3.1 IAS Executive Board members are asked to vote on approval of a

$26,000 advance loan to the 2006 Cement Industry Conference Committee. IAS and the Portland Cement Association have signed an MOU specifying co-sponsorship of the conference.

The conference is an IAS sponsored event and the IAS has approved loans of $26,000 in past years. With a few tardy closings, the Cement Industry Conference has contributed significant surpluses to both IAS and PCA.Approved on Jan 3, 2006.

Nelms

1.3.2 Motion to approve technical co-sponsorship of The IEE International Conference on Power Electronics, Machines and Drives (PEMD'06) to be held in Dublin, Ireland from April 2nd to 4th 2006. The MOU for the conference has been approved by a representative of the conference committee as shown in the attached Word document.

Background: PES and IES, IAS and PELs were technical co-sponsors for the PEMD 2004 conference and a close working relationship exists with the IEEE IEMDC conference. There is an agreement between the two conferences to work closer together and there is IEEE IEMDC representation by correspondence (Ron Harley) on the PEMD conference organising committee. This process has been ongoing since at least 2003 and there is enthusiasm on both sides to further align the conferences in the future.

Nelms

1.3.3 Motion to approve an advance loan of $4,000 for the 2006 I&CPS conference to be held in Dearborn, MI from April 30 - May 3, 2006. The local IEEE section is providing an advance loan of $2000.

Nelms

Final AgendaRevised Feb 9, 2006

Approved on Jan 23, 2006.1.3.4 Motion to appoint Carey Cook to fill the position of Chair of the I&CPS

Department to complete the remaining term of Prafulla Pillai. Carey Cook was recommended by the I&CPS Nominating Committee and has acknowledged he will have the support of his company. Ms. Pillai has regretfully been forced to resign for health reasons.

Peterson

2.0 Action Items2.1 Action Items from Consent Agenda as detailed in 2.1.1-2.1.4:

Approved unanimously.2.1.1 Approval of minutes from Dec. 2005 IAS Board Meeting Nondahl2.1.2 Motion to establish a formal (non-voting) position on the IAS Executive

Board for a representative from the Power Engineering Society.Purpose – Formalize the existing PES/IAS liaison arrangement so the PES liaison to the IAS Executive Board formally appears in the IAS organizational documents and charts.

Halpin

2.1.3 Motion to approve technical co-sponsorship of the Ninth International Conference on Electrical Machines and Systems (ICEMS 2006) to be held in Nagasaki, Japan from November 20-23, 2006.

Background: The IAS has had in-cooperation status for ICEMS in both 2004 and 2005. A signed MOU is attached.

Nelms

2.1.4 Motion to approve technical co-sponsorship of the PCIC Europe technical conference to be held in Amsterdam, The Netherlands from June 7-9, 2006.

Background: This is the third PCIC Europe conference. Technical co-sponsorship is recommended by the PCIC, and members of the PCIC will be involved in the organization of this conference.

Nelms

2.2 Motion to approve a conference loan of $18,700 for the 2007 PCIC conference to be held in September 17-19, 2007 in Calgary, Alberta, Canada.

Approved unanimously

Nelms

3.0 Committee Reports3.1 Nominating

Verbal ReportPeterson

3.2 Financial Planning Lequesne

Final AgendaRevised Feb 9, 2006

3.3 Long Range Planning Nondahl

3.4 Constitution & BylawsVerbal Report and solicitation of changes

Peterson

3.5 Intersociety Cooperation Magyar

3.6 Electronic Communication Lloyd

3.7 Ad Hoc Committee 2009 IAS Annual Meeting PlanningVerbal Report

Nondahl

4.0 Staff Department Reports4.1 Awards Skorek

4.2 Chapters & MembershipNo Report

Kulkarni

4.3 Education Sottile

4.4 Meetings Nelms

4.5 Publications Weaver

4.6 Standards Hittel

5.0 Operating Department Reports

Final AgendaRevised Feb 9, 2006

5.1 Process Industries Reid

5.2 Manufacturing Systems Development & Application Rubaai

5.3 Industrial & Commercial Power SystemsVerbal Report

Cook

5.4 Industrial Power Conversion Systems Lukaszewski

6.0 Officer’s Reports6.1 Division II Director Lorenz

6.2 President Floyd

6.3 President-Elect Halpin

6.4 Vice-President Nondahl

6.5 Treasurer Lequesne

7.0 Old Business8.0 New Business

8.1 Motion to approve modification of section 3.63.6 of the IAS Policies and Procedure Manual

3.63.6 Conference PoliciesShare in Surplus or Deficit from IAS Conference

Financially and operationally participating local IEEE entities may provide 33% or less of the total advance

Nelms

Final AgendaRevised Feb 9, 2006

funding for a specific conference. Any surplus after return of the advances will be prorated to the joint sponsors in accordance with the percentage contribution made to the total advance. Should losses occur, making full recovery of the advances by the sponsors impossible, partial recovery will be afforded by prorating the loss against the advances in terms of the percent contribution respective to the total advance. In no case will a local entity be liable for any operational losses exceeding the amount of the advance.

The co-sponsorship agreement between the IEEE Industry Applications Society Conference Chair and the Chair of the IEEE local entity shall follow the Memorandum of Understanding Form contained in the IEEE Technical Meetings Organization Manual, except that the maximum advance allowed from the local entity is 33%.

Operationally, but not financially, participating local IEEE entities may receive up to 20% of the surplus for a specific conference. The recommendation for the percentage of the surplus must be made by a representative of the IAS entity sponsoring the specific conference and may not be made by a representative of the local IEEE entity. The IAS Meetings Department Chair and the Society Treasurer must approve the recommendation.

Approved unanimously.9.0 Closing Remarks Floyd10.0 Adjourn

Meeting adjourned at 12:10 p.m.Weaver

Final AgendaRevised Feb 9, 2006