Meeting  of  the  Board  of  Directors  of  the      

Woodsworth  College  Students’  Association    

Monday,  October  19th,  2015      

119  St.  George  Street    

CONTENT    1) Agenda  2) Previous  Executive  Meeting  Minutes    3) Previous  Board  of  Directors  Meeting  Minutes  4) Board  Reports    5) Appendix  

a. CRO  Report    b. 2015  By-­‐election  Results    c. Office  Hours  Attendance  d. Write  to  Excite  e. Frosh  Budget  and  Event  Summaries  f. Personal  Statements  for  Available  Positions  

i. Chestnut  Director  ii. Part-­‐Time  Students’  Director  

   

   

                                     

1.  Agenda  

 1)  Call  to  Order 2)  Approval  of  the  Agenda Moved:  Hauck     Seconded:  Cookson 3)  Approval  of  the  Previous  Executive  Meeting  Minutes Moved:  Hauck     Seconded:  Cookson 4)  Approval  of  the  Previous  Board  of  Directors  Meeting  Minutes Moved:  Hauck     Seconded:  Cookson 5)  Approval  of  the  Board  Reports Moved:  Hauck     Seconded:  Cookson  6) Frosh  Presentation      7)  Hiring  an  Equity  Chair    8)  Creating  a  team  for  the  Legacy  Project      9)Approval  of  the  CRO  Report BIRT  the  WCSA  BoD  approve  the  report  from  the  Chief  Returning  Office  on  the  WCSA  2015  Fall  by-­‐elections  as  presented. Moved:  Cookson   Seconded:  Hauck 10)  By-­‐Elections  Results BIRT  the  WCSA  BoD  ratify  results  of  the  2015  Fall  by-­‐elections  as  presented. Moved:  Cookson   Seconded:  Hauck 11)  Write  to  Excite  Program    12)  Services  and  Initiatives  Assistant BIRT  the  WCSA  BoD  ratify  the  hiring  of  Radha  Lamba  to  the  position  of  Services  and  Initiatives  Assistant. Moved:  Cookson   Seconded:  Hauck 13)  Chief  Returning  Officer BIRT  the  WCSA  BoD  appoint  Christina  Alcena  as  the  new  Chief  Returning  Officer  for  the  2015-­‐2016  term. Moved:  Cookson   Seconded:  Hauck  14)  Internal  Elections 15)  Dissolving  Current  Committees

BIRT  the  WCSA  BoD  dissolve  all  current  committees,  effective  immediately. Moved:  Cookson   Seconded:  Hauck 16)  Committees Elections  and  Referenda  Committee BIRT  the  WCSA  BoD  appoint  ________,  ________,  ________,  ________  to  the  Elections  and  Referenda  Committee  to  be  co-­‐chaired  by  Hauck  and  Alcena. Moved:  Hauck     Seconded:  Cookson Executive  Review  Committee BIRT  the  WCSA  BoD  appoint  ________,  ________,  ________,  ________  to  the  Executive  Review  Committee  to  be  chaired  by  ________ Moved:  Cookson   Seconded:  Hauck External  Committee BIRT  the  WCSA  BoD  appoint  ________,  ________,  ________,  ________  to  the  External  Committee  to  be  chaired  by  Amanda  Li. Moved:  Cookson    Seconded:  Hauck Editorial  Review  Committee BIRT  the  WCSA  BoD  appoint  ________,  ________,  ________,  ________  to  the  Editorial  Review  Committee  to  be  chaired  by  Amanda  Li. Moved:  Cookson    Seconded:  Hauck Athletics  Committee BIRT  the  WCSA  BoD  appoint  ________,  ________,  ________,  ________  to  the  Athletics  Committee  to  be  chaired  by  Danielle  Ouellette  and  Miranda  Li. Moved:  Ouellette    Seconded:  Cookson Policy  Review  Committee BIRT  the  WCSA  BoD  appoint  ________,  ________,  ________,  ________  to  the  Policy  Review  Committee  to  be  chaired  by  Hauck. Moved:  Hauck   Seconded:  Cookson Social  Committee BIRT  the  WCSA  BoD  appoint  ________,  ________,  ________,  ________  to  the  Social  Committee  to  be  chaired  by  Ongio  Tsui  and  Ryan  Jeong. Moved:  Tsui      Seconded:  Cookson 17)  Streetcar  Pub  Crawl  18)  Other  Business    19)  Adjournment      

2)  Previous  Executive  Meeting  Minutes  

  Meeting  of  the  Executive  of  the    Woodsworth  College  Students’  Association  

Monday,  September  28th,  2015  119  St.  George  Street  

In  Attendance:    Teeka  Cookson  (Vice-­‐President  of  Internal  Affairs)    Shonali  Lakhani  (Vice-­‐President  of  Public  Relations)  Danielle  Ouellette  (Vice-­‐President  of  Athletic  Affairs)  Ongio  Tsui  (Vice-­‐President  of  Social  Affairs)  Aakanksha  John  (Interim  Vice-­‐President  of  External  Affairs)  

 Regrets:    

Olivia  Hauck  (President)    

Agenda:  1. Call  to  Order  2. Updates    3. Muslim  Students’  Association  BBQ  Rental  4. TTC  Tokens  5. Equipment  Rental  Policy  6. CCR  Notation    1. Call  to  Order  4:18  pm    

 2. Updates    Ouellette:  I  finally  got  my  emails  down  to  single  digital  digits  yesterday  and  but  it  came  back  to  30  today.  It  has  been  a  crazy  couple  of  week  for  athletics  portfolio.  I’ve  had  some  trouble  with  the  system  on  IMLeagues,  it  won’t  let  me  add  teams.  I  am  currently  the  captain  on  every  single  team  and  the  captains  are  getting  a  little  frustrated.  Coming  up  we  have  our  High  Park  run,  I  would  love  to  snag  a  few  TTC  tokens  to  give  people  an  incentive  to  come.  It  will  be  the  week  after  thanksgiving.  It  will  be  the  first  of  the  Workout  with  Woodsworth  imitative.  In  the  PR  request  I  would  ask  for  a  logo  we  could  put  on  stuff  as  a  brand  we  could  build  for  this  year.  Some  of  my  intramural  teams  defaulted  on  their  first  game,  which  means  we  will  be  charged  for  that,  so  keep  an  eye  out  for  that  invoice.        Lakhani:  I  got  a  call  from  GoDaddy,  the  people  we  bought  our  domain  name  from.  They  wanted  me  to  talk  about  why  our  .com  displays  our  contact  info  publicly  if  looked  up  in  a  database  of  all  websites  and  asked  if  I  wanted  it  private.  I  said  I  didn’t  think  it’s  a  big  deal  since  we  publish  it  anyway.  They  also  wanted  me  to  update  our  contact  information.  Last  time  Alison  Read  was  put  down  as  a  contact,  so  I’ve  updated  it  and  put  my  contact  info.  I've  been  making  posters  for  Gala  coordinators  and  advertising  the  Welcome  Back  Social.  I’ve  been  putting  events  up  on  the  residence  TV  so  they  know  what’s  happening.  There  hasn’t  

been  anything  else  major  going  on.  I’m  going  to  start  advertising  WCSA  wear  more;  I  put  something  up  on  Instagram  advertising  the  scarves.    Cookson:    Our  office  staff  has  been  hired!  It  will  be  Radha,  she  signed  the  papers  this  morning.  Kevin  and  I  trained  her  a  little  bit.  We  set  her  hours  for  the  rest  of  the  week.  She’ll  be  ratified  at  the  board  meeting  in  October.  Elections  seems  to  be  going  well,  I  haven’t  had  any  complaints  from  Klara  or  anything.  A  lot  of  students  are  requesting  a  UC  residence  director  position.  That’s  something  we  could  look  into  this  year  and  add  to  our  by-­‐laws.  All  candidates  meeting  will  be  held  on  Wednesday  night.  It  will  be  an  overview  of  policies  and  polling  period.  It  is  at  7  in  the  principals’  room.  Candidate  speeches  are  next  Wednesday.  We  might  push  it  to  8  because  it’s  the  UTSU  AGM  meeting  and  they’re  voting  on  the  board  restructuring.  If  any  of  you  can  make  it  that  would  be  great.      John:  I  don’t  have  anything  new  from  last  week  but  there  was  an  issue  that  came  up,  WINDS  is  confused  about  our  definition  of  groups  and  clubs,  there  was  correspondence  with  Woodsworth  residence  about  booking  space  there.  Lisa  sent  an  email  today  saying  that  WINDS,  after  using  the  space  had  left  it  in  a  disaster.  I  said  that’s  unfortunate  and  I  contacted  Shack  and  he  said  that  he  contacted  res  and  they  said  everything  is  fine.  I’m  meeting  with  Lisa  to  talk  about  it;  I  think  there  was  some  miscommunication.  I  haven’t  forgotten  about  the  Mercy  Ships  club  application,  I’m  still  looking  into  it.  I  am  still  working  on  the  Legacy  Project  as  well.  Those  are  my  two  goals  for  this  week.      Tsui:  Everything  is  finalized  for  Welcome  Back  Social,  I  placed  the  order  for  food.  Just  waiting  for  confirmation.  I’m  using  a  lot  of  the  leftover  frosh  resources  that  I  spoke  with  Chantal  about.  The  promotions  were  out  last  Friday.  I  also  sent  an  email  to  all  the  board  members.  I  also  dealt  with  homecoming,  and  I’m  meeting  with  UC’s  social  commissioner  to  do  the  Undie  Run  again.  Last  year’s  collaboration  was  not  very  successful,  we  just  collected  clothes  and  brought  it  over.  I’m  waiting  to  get  Welcome  Back  Social  out  of  the  way  and  then  contact  Lisa  directly  about  the  Streetcar  Pub  Crawl.  We’re  also  considering  a  Coffee  crawl,  the  Upper  Years  Student  Directors  proposed  a  cross  portfolio  collaboration  to  do  a  café  crawl  around  Kensington.  Ryan  and  I  are  meeting  with  them  soon.  The  doodle  is  out  so  they’re  looking  to  do  it  in  October.  Logistically  speaking,  it’s  just  a  plan  at  the  moment.      John:  What’s  the  Undie  Run?      Tsui:  Its  sort  of  a  like  a  marathon  where  students  start  with  all  their  clothes  on,  and  each  stop  they  remove  an  article  of  clothing  to  donate.  By  the  end  of  it,  they’re  only  running  in  their  underwear.  The  promotion  last  year  was  very  last  minute  so  the  Woodsworth  turnout  wasn’t  high.  That’s  only  if  UC  is  going  to  do  it  again  this  year.    John:  Are  we  having  wings  night?      Tsui:  Ryan  and  I  planned  for  next  semester,  but  that’s  a  preliminary  thing  if  we  can  fit  it  in.  Nothing  is  solidified.      

Lakhani:  What  kind  of  food  did  you  order  for  the  Welcome  Back  Social?      Tsui:  Cupcakes  of  all  dietary  restrictions  from  Almond  Butterfly,  pizza,  and  random  snacks  from  frosh.  We’ll  also  have  tea,  hot  chocolate  and  juice  boxes.    3.  Muslim  Students’  Association  BBQ  Rental    Ouellette:  I  got  a  call  today  from  Miriam  from  the  Muslim  Students’  Association.  We’ve  collaborated  with  them  before  on  their  Iftar  event.  They  are  a  great  group  with  a  huge  board.    They  called  asking  for  a  barbeque  that  they  would  need  this  Wednesday  from  11-­‐4  pm.  The  barbeque  is  on  the  UTSU  lawn.  They  want  to  borrow  ours  for  part  of  charity  week.  We  would  be  allowed  to  table  and  have  a  presence  as  WCSA  if  we  wanted.  I  personally  think  this  is  okay,  we  could  charge  them  for  the  propane.      Cookson:  Can  they  refill  it  for  us?      Ouellette:  It  is  pretty  full  since  I  bought  a  new  one.      Tsui:  They  know  they  need  to  bring  it  down  there  themselves?      Ouellette:  Yeah,  they  know  they  will  have  to  drag  it  down  and  scrub  it  down.      Tsui:  Doesn’t  UTSU  have  a  barbeque  they  could  use?      John:  No  they  only  have  one.      Ouellette:  Yeah  and  they  need  two.  I  was  thinking  we  could  charge  $20  for  the  propane  and  have  them  sign  an  equipment  rental  form.  If  you’re  okay  I  could  tell  them  to  come  Wednesday  morning.  I’m  having  a  meeting  with  my  captains  here  at  10  am  and  I  can  have  them  sign  the  form.      Tsui:  We  should  also  have  a  deposit,  like  credit  card  information  on  file  in  case  anything  happens.      Lakhani:  Yup  we  will.      Ouellette:  Okay  I’ll  text  her  and  let  her  know  its  okay.      Cookson:  Tell  them  that  we  need  the  credit  card  info  and  we  reserve  the  right  to  charge  the  card  the  full  amount  if  anything  happens.      Lakhani:  We  could  give  them  rave  cards?      Ouellette:  Sounds  good!      Cookson:  We  could  give  them  like  50  rave  cards  and  we’ll  charge  them  $30  for  the  propane  assuming  they’ll  use  about  half  of  it.  .  

   4.  TTC  Tokens    Cookson:  We  have  a  bunch  of  tokens  left  over  from  frosh  since  we  bought  them  as  a  contingency  plan.  We  have  about  500  left.  Danielle  has  requested  to  keep  some  of  them  for  the  High  Park  Run.      Lakhani:  How  many?      Ouellette:  I  would  like  50,  so  25  people  could  come  and  go  back.      John:  I  was  thinking  we  could  give  it  to  off  campus  students?      Ouellette:  We  could  do  it  in  the  raffle.      John:  We  could  have  a  draw  for  like  10  tokens.      Tsui:  If  Streetcar  Pub  Crawl  gets  passed,  we  could  use  them  for  a  safety  measure.      Cookson:  We  could  save  100  for  it?      Tsui:  Maybe  more  for  someone  bringing  people  home.      Cookson:  Okay  so  120  maybe?  70  for  Athletics  for  the  Run?  20  to  Off  Campus  for  WCSA  Wednesday  draws.  I  don’t  know  exactly  how  many  tokens  there  are.      Lakhani:  If  the  streetcar  thing  doesn’t  get  approved,  then  would  you  use  them  to  get  people  from  one  place  to  another?      Tsui:  Based  on  my  meeting  with  Lisa  we  would  need  to  see  if  the  event  gets  approved.      John:  Any  other  events  that  would  require  tokens?      Tsui:  Not  this  semester  so  far.  Ryan  and  I  are  trying  to  build  a  social  committee  for  October  and  have  them  lead  an  event  for  November.  If  they  form  an  event  that  requires  some  movement  then  we  could  use  it.      Lakhani:  We  should  set  aside  some  for  a  potential  event.      Cookson:  Yeah,  let  me  count  exactly  how  many  there  are  first.  We  can  keep  another  100  of  them  aside  maybe.  Or  150  and  have  another  150  to  sell.      Ouellette:  How  many  for  WCSA  Wednesdays?      

Cookson:  20.  We  could  do  more.  Actually  we  have  700  tokens.  I  will  email  Novera  and  Sam  and  see  how  many  they  want  to  raffle  off.  We’ll  finalize  next  meeting  how  many  we  want  to  sell.      5.  Equipment  Rental  Policy  Cookson:  Kevin  and  I  have  been  talking  this  week,  and  we’ve  been  getting  a  lot  of  requests  from  students  to  rent  the  camera  and  projector.  As  these  are  quite  valuable  we  should  have  a  stricter  policy  and  conditions  about  the  rental.  We’ll  have  a  24  hours  policy  but  it  can  be  extended  on  case-­‐by-­‐case  basis  if  students  need  it  for  a  project  or  event  or  something.  We  will  require  the  person  borrowing  it  to  leave  credit  card  information  and  if  there  is  any  damage  we  have  the  right  to  charge  the  card  the  repair  fees.  If  it  is  late  we  will  charge  a  daily  fee  as  well.      Lakhani:  If  it’s  a  week  late  do  we  consider  it  gone?      Cookson:  We  could  add  it  in  that  we  write  it  off  after  a  week  of  the  return  date.      John:  Is  a  week  too  long?  They  are  very  valuable.      Cookson:  We  could  make  it  3  days.  And  also  add  that  we  will  charge  the  full  replacement  fee  to  the  card.  Also  if  it  is  returned  in  good  condition  their  credit  card  info  will  be  shredded  immediately.        Tsui:  Should  we  include  who  is  able  to  rent  it?      Cookson:  It  is  typically  for  Woodsworth  students  and  Woodsworth  affiliated  groups,  other  groups  will  be  dealt  with  on  a  case-­‐by-­‐case  basis.          Lakhani:  We  could  give  priority  for  Woodsworth  students.      Cookson:  Yeah  I’ll  add  all  this  to  the  policy  and  draft  it  up.      6.  CCR  Notation    Cookson:  Any  position  on  the  WCSA  board  is  approved  to  have  CCR  accreditation.  Chantal  set  out  a  list  of  requirements  for  board  members  to  get  approved.  I’m  modifying  this,  and  one  requirement  was  that  they  need  to  hold  an  event  per  month.  Since  most  of  our  board  isn’t  filled,  I’ll  modify  this  to  hold  2-­‐3  events  per  semester.  I’ll  add  it  as  a  stipulation,  they  must  attend  both  workshops  this  year,  the  first  one  about  equity  and  diversity  and  one  about  professional  development  in  the  second  semester,  and  strongly  recommend  they  attend  the  Are  You  Woodsworthy?  conference.  I’ll  hopefully  finish  editing  this  week  and  send  it  to  Liza  to  see  if  she  thinks  its  reasonable  and  then  I’ll  send  it  out  to  you  guys  and  the  rest  of  the  board.      John:  I  contacted  CCR  folks  regarding  creating  a  passport  system  for  students  who  were  involved  in  Woodsworth  and  can  put  it  on  the  CCR  record.  I  was  thinking  there  could  be  a  

point  system  of  sort  and  was  hoping  this  would  get  more  people  involved.  She  responded  saying  that  I  should  contact  Christina  with  more  information  about  the  types  of  activities  the  students  would  be  involved  in,  so  I’ll  talk  to  her  about  it.  I  also  asked  CCR  about  getting  recognition  on  students’  records  for  the  Brands  For  Canada  volunteer  database  I’m  working  on  with  them.  I  really  wanted  Woodsworth  to  be  the  college  that  initiated  this.  They  said  that  the  only  way  this  could  be  recognized  on  CCR  is  for  it  to  be  a  recognized  U  of  T  club  and  that  it  would  probably  be  on  it  next  year  since  they  are  a  new  group.    Cookson:  Speak  to  Christina,  I  like  the  idea  of  having  CCR  notation  for  clubs.      John:  When  you  talked  about  the  board  members,  were  you  including  committee  members?      Cookson:  Just  people  on  the  Board  of  Directors.  I’d  talk  to  the  club  about  getting  ULife  recognition  to  see  if  they  can  get  on  CCR.  It  would  be  up  to  them  to  take  initiative  to  get  on  the  CCR  record.      7.  Other  Business    John:  I  looked  at  the  Mercy  Ships  constitution  and  budget.  It  was  quite  a  lazy  application,  they  just  sent  me  what  they  sent  the  UTSU  to  be  recognized.      Lakhani:  If  they’re  part  of  UTSU  they  can’t  be  under  us.      John:  They  want  to  start  a  Woodsworth  chapter.      Lakhani:  I  thought  they  couldn’t  be  a  part  of  both.    Cookson:  That’s  an  unofficial  policy  for  budgeting  reasons.  I  think  we  should  create  two  separate  policies  for  Woodsworth  founded  and  run  clubs,  and  one  for  affiliated  groups  that  we  will  not  provide  funding  but  they  could  use  our  spaces  and  we  can  advertise  for  them.      John:  This  would  affect  a  lot  of  Woodsworth  students;  at  the  very  least  we  should  have  a  contract  or  policy  so  we  can  start  working  on  it.  I  want  the  new  person  coming  in  to  have  everything  ready.      Tsui:  Can  I  get  a  reminder  of  the  gala  coordinator  hiring  timeline?      Cookson:  Applications  are  due  October  9th.  Interviews  will  happen  the  week  after  thanksgiving.  This  is  where  it  gets  confusing,  according  to  our  by-­‐laws  the  coordinators  have  to  be  hired  by  a  hiring  committee  consisting  of  the  VP  social,  and  associate  social.  But  the  hiring  policy  states  that  the  president  and  VP  internal  always  have  to  be  present  and  one  other.  It  will  have  to  be  a  group  of  5.      Tsui:  The  next  board  meeting  won’t  be  in  time  to  strike  a  new  hiring  committee.      

Cookson:  Our  hiring  committee  right  now  is  me,  Olivia  and  Kristine.  If  Kristine  is  still  okay  with  doing  it,  then  you  and  Ryan  can  be  our  fourth  and  fifth  member.  I’ll  email  Kristine  to  see.  Is  that  an  okay  timeline  for  you  Ongio?  They’ll  be  ratified  at  the  October  19th  board  meeting  and  that’s  when  their  work  term  starts.      Tsui:  Yeah  that  works.  We’ll  have  to  organize  times  for  interviews  then.      Cookson:  Once  applications  are  closed,  we’ll  review  them  and  then  create  a  doodle  for  interviews.  Once  they’re  all  done  we’ll  review  the  applications  again  and  then  send  out  offers.      Adjournment  at  5:24  pm.      Moved:  Cookson     Seconded:  Tsui    Motion  passes.                                                                

Appendix  a. Email  thread  with  CCR  

 Hi  Aakanksha,   Thank  you  for  your  email!   In  terms  of  the  first  activity,  I  would  recommend  meeting  with  Christina  who  just  started  at  Woodsworth  (Cc’d  here).  I  think  we  need  more  information  about  what  kinds  of  activities  they  would  be  volunteering  at,  and  there  should  also  be  ideally  a  training  and  reflective  component.   In  terms  of  Brands  for  Canada—the  only  way  I  can  see  this  on  the  CCR  is  by  making  it  a  recognized  U  of  T  club  (https://www.ulife.utoronto.ca/page/view/slug/apply)  In  order  for  groups  to  be  on  the  CCR,  they  need  to  be  recognized  somewhere.  Also,  since  it’s  a  new  group,  they  probably  couldn’t  get  on  until  next  year  once  they  are  established.   Let  me  know  if  that  makes  sense  and  if  you  have  any  questions!  Best, Kim    Hi there,      I was interested in creating two initiatives centered around volunteering for Woodsworth College and UofT as a whole. The first was for students that volunteered around Woodsworth; creating a sort of CCR passport system wherein they could earn points to make up a full CCR credit. This was more to do with Clubs and the College Students' Association, trying to incite participation and volunteerism from their students. Secondly, WCSA (Woodsworth College Students' Association) is currently collaborating with a registered charity called Brands For Canada. I wanted to help create a university-wide volunteer database for the charity, wherein in students all over UofT could sign up to volunteer with them for various activities and still get CCR-notified. Is there anyone I could talk to so I might know whether these ideas are possible albeit the fact that they obviously need more work etc. ?      Best,  Aakanksha John Interim VP External Relations Woodsworth College Students' Association University of Toronto 119 St. George Street, Toronto, ON, M5S 1A9 Office: 416-946-3333  

Meeting  of  the  Executive  of  the    Woodsworth  College  Students’  Association  

Tuesday,  October  5th,  2015  119  St.  George  Street  

In  Attendance:    Olivia  Hauck  (President)  Danielle  Ouellette  (Vice-­‐President  of  Athletic  Affairs)  Shonali  Lakhani  (Vice-­‐President  of  Public  Relations)  Ongio  Tsui  (Vice-­‐President  of  Social  Affairs)  

 Regrets:    

Teeka  Cookson  (Vice-­‐President  of  Internal  Affairs)    Aakanksha  John  (Interim  Vice-­‐President  of  External  Affairs)  

 Agenda:  1. Updates  2. WCSA  Wear  For  Teams  3. UTSU  Homecoming  Letter  4. Halloween  Event  5. Student  Lounge  6. Other  Business  7. Adjournment    1.     Updates  Hauck:  SGRT  meeting  on  Friday,  went  well.    Talked  about  AGM  a  lot.  Its  on  Wednesday  5:30.  Decided  to  do  pre-­‐AGM  rally  in  trinitys  quad.  Free  food,  poster  making,  get  as  many  students.  Happening  at  OISE.  Voting  on  new  board  structures.  By-­‐elections  at  8:00  PM  on  Wednesday.      Tsui:  Welcome  back  social  success.  27  people  signed  up  for  social  committee,  another  3  gala  coordinator  apps  picked  up.  Good  food,  great  feedback.  Board  members  to  mingle  with  students,  which  was  good.  Relaxed,  no  pressure.  Good  response  and  that  there  wasn’t  restrictions.  Planning  coffee  crawl,  doing  field  work  and  getting  sponsors.  Next  3  weeks  or  so  it  will  happen.  Hopefully  October.  Brians  taking  the  lead.  Halloween  event  coming  up.  Meeting  with  Lisa  tomorrow.      Ouellette:  #yaysports.  Couple  teams  defaulted  -­‐  Ultimate  frisbee  and  co-­‐ed  flag  football.  Getting  second  chance.  Basketball  try-­‐outs.  Mens  soccer  team  good  numbers.  Going  really  well  for  intra  murals  so  far.  Have  other  captains.  Raptors  tickets  are  purchased.  High-­‐park  run.      Lakhani:  Welcome  back  social  –  3  people  signed  up  for  PR  committee.  People  on  the  committee  during  summer,  continue  on.  Wants  to  talk  to  club  heads  and  student  captains.  Nothing  major  besides  advertising      2.   WCSA  Wear  For  Teams  

250$  for  equipment.  Want  more  soccer  teams.  Wolfpack  t-­‐shirts.  Can  we  subsidize  them?  Thoughts?  Selling  with  a  reduced  price  for  team  members  if  they  have  a  password  or  something  or  if  we  want  to  subsidize  from  the  budget?  It  depends  on  the  team  and  how  many  people  want  to  purchase  the  shirt.  At  least  5-­‐7$  dollar  shirts.  Volleyball  would  want  it,  basketball,  ultimate  Frisbee.  S  -­‐  Numbers  from  these  teams  if  they’re  interested  to  see  if  we  have  enough?  It  can  happen  that  people  say  yes  now  but  back  out  later  on.  If  there  were  a  lot  of  people  on  the  team  and  then  there  wont  be  enough  for  the  students.  Teeka  said  no  before  for  the  shirts.  Double  check  with  Teeka.  Need  a  solid  number  because  there  aren’t  a  lot  of  t-­‐shirts.  Order  more  with  athletics  budget.  Order  them  -­‐  Woodsworth  athletics  –  and  then  sell  them  at  a  cost.  Buy  the  normal  wolfpack  shirts.  Take  into  account  shipping  and  tax.  See  if  there  is  enough  order  –  will  contact  the  team  captains  and  see  if  they  are  interested.  Will  talk  to  teeka  and  see  what  she  says.      3.   UTSU  Homecoming  Letter    Talked  about  this  at  the  last  to  last  meeting.  Have  drafted  the  email  for  UTSU  about  withdrawing  our  contribution.  There’s  no  contract  signed  but  there  was  an  idea  that  student  societies  were  going  to  give  money.  Just  because  they  event  was  not  successful,  is  it  fair  not  to  give  them  money?  Don’t  think  the  event  benefitted  our  students,  but  is  it  morally  right?  “Did  Amanda  give  you  an  update  if  they  gave  money  back?”  “No”.      Questioning  whether  or  not  Woodsworth  students’  money  went  into  use.  The  money  would  not  be  the  1000$.  Do  we  offer  to  give  them  something  or  do  we  say  that  they  didn’t  do  a  good  job  and  we  don’t  give  them  money?      Don’t  want  students  coming  and  challenging  our  budget.      At  the  end  of  the  day  it  was  a  contract  and  then  they  didn’t  live  up  to  it  and  so,  it  is  assumed  that  if  we  contribute  money  that  it  will  benefit  our  students  and  that  it  didn’t  happen.  We  can  say  that  it  wasn’t  our  contract,  it  didn’t  deliver  and  so  we  won’t  pay.  And/or  we  don’t  want  to  give  you  money  because  our  students  didn’t  even  attend  the  event.  There  was  no  advertising.      Motion  to  send  email  to  UTSU  regarding  withdrawal  of  financial  contribution  to  homecoming.      Motion  passes.    Have  to  stay  true  to  our  principles.  Akshan  headed  –we  are  deteriorating  our  relationship  with  him.  When  you  sign  up  for  an  event  and  attend  it  even  if  the  event  wasn’t  good,  we  are  kind  off  supposed  to  contribute.  Most  colleges  aren’t  doing  so.      4.     Halloween  Event    Suggestions  for  alternative  events  if  pub  crawl  cant  happen.  Wonderland?  Have  a  timeline  to  have  Halloween  event  on  Friday  or  Saturday.  Haunted  corn  maze?  Out  of  the  city,  have  to  

have  already  started  planning  them  to  do  it.  Halloween  Club  night?  By-­‐foot  pub  crawl.  Had  a  bell.  Fox/fiddle,  brunny  or  go  down  college  street.  Have  to  pay  cover?  But  UC  does  on  foot  pub  crawl.      Non-­‐pub  events  –  try  to  flip  It  every  month.  Its  not  just  that  its  popular.  It’s  one  of  the  few  traditions  this  college  have.  Can  go  over  points  about  extra  precautions  and  risk  management.  Harder  because  frosh  was  dry,  now  you’re  going  out  alone.      Ongio  –  if  you’re  bringing  us  so  much  business  on  a  weeknight  and  then  we  might  as  well  book  it  out  for  you.  See  what  Lisa  says.  One  specific  club  night  or  doing  pub-­‐crawl  that  we  need  to  decide  on.      5.     Student  Lounge    Phone  board  thing.  Composites?  Have  to  get  in  touch  with  Garry.  Not  sure  what  the  delay  is.  Did  some  touch-­‐ups.  Having  a  composite  wall,  every  single  year.  And  it  goes  up  on  the  board  and  we  add  up  on  every  year.  We  have  all  the  years  except  2011-­‐2012.  Should’ve  gotten  it  a  while  ago.  UC  writes  their  names  on  the  walls  without  their  pictures.  Maybe  we  can  do  it  –  name  walls.  Same  position  on  the  same  line  –  only  probable  –  more  money  and  very  self-­‐serving.  Don’t  think  it’s  important  enough  to  student  fee  on  –  but  recognize  them  for  their  work.  But  we  get  a  lot  of  it  anyways.      That  isn’t  inclusive  enough.  Printing  out  them  –  banner  would  be  at  the  very  top  of  the  wall,  in  a  line  of  4.      Make  sure  that  its  okay  that  we  are  putting  up  stuff  on  the  wall.  Asked  Barbara  –  as  long  as  you  don’t  damage  it.  A  lot  of  people  don’t  even  realize  what  that  room  is  and  if  we  make  it  more  known  and  have  the  composites.  Depends  on  the  size  that  we  print  it.  Phoneboard  58  for  3x16  inch,  3x2  or  coroplasts.  Have  to  look  at  all  the  different  sizes  and  how  big  that  should  be.  If  we  cant  find  that  one  year,  we  would  have  to  skip  it  because  there’s  no  record.  Have  to  do  them  all.  We  don’t  have  composites  for  all  those  years.  Recent  ones  and  the  ones  before  it.      Try  to  get  a  composite  from  last  year  and  this  year  and  the  names  for  before.  Or  go  back  as  much  as  we  can.    What  about  the  election  results?      Would  the  deans  office  have  records  of  that?      Currently  we  have  3,  4th  will  be  added  and  then  5th  will  be  ready.      Can  talk  to  Lisa  tomorrow.      Space  issue  –  can  figure  it  out.      

6.     Other  Business    Email  from  maple  leafs  sports  –  70  Marlies  game  November  22nd.      Are  we  going  to  be  able  to  sell  Marlies?    Problem  –  getting  very  close  to  the  exam  season.  Will  bring  it  up  next  week.  Sell  them  later.  Don’t  sell  out  fast  if  its  been  up  for  so  long.  Wouldn’t  do  70,  prefer  50.      January  –  raptors.  Don’t  have  a  spring  event  –  so  should  I  save  up  money  for  that?  It  would  be  a  pre-­‐season  game  for  jays.  One  or  the  other.      Bring  it  up  at  board  meeting  and  see  what  the  consensus  is.  Diversity  in  the  teams  you  go  to.  Hockey  games.      Adjournment  4:55  pm      Motion  passes.  

                                                           

Meeting  of  the  Executive  of  the    Woodsworth  College  Students’  Association  

Tuesday,  October  13th,  2015  119  St.  George  Street  

In  Attendance:    Olivia  Hauck  (President)  Teeka  Cookson  (Vice-­‐President  of  Internal  Affairs)    Danielle  Ouellette  (Vice-­‐President  of  Athletic  Affairs)  

 Regrets:    

Shonali  Lakhani  (Vice-­‐President  of  Public  Relations)  Ongio  Tsui  (Vice-­‐President  of  Social  Affairs)  Aakanksha  John  (Interim  Vice-­‐President  of  External  Affairs)    

Agenda:  1. Call  to  Order  2. Updates    3. Halloween  Pub  Crawl  4. Frosh  Reflection  5. Right  to  Excite  6. Reallocation  of  Funds  7. Marlies  Game  Discussion  8. Federal  Elections      1.     Call  to  Order  5:09  pm  

   2.     Updates    Ouellette:  No  real  updates  form  the  athletics.  People  are  still  trickling  for  intramurals,  with  more  and  more  interested,  I’m  hoping  it  stays  high.  Still  haven’t  done  high  park  run  but  we’ll  fit  it  in  somewhere!  Currently  in  the  process  of  looking  at  another  major  league  sporting  event,  hopefully  for  the  fall.  I’m  going  to  start  talking  to  captains  about  hosting  their  team  bonding  night.  Things  are  going  well,  all  good!      Hauck:  Not  much  new  with  me,  I  was  at  the  UTSU  AGM  last  week,  I  couldn’t  stay  for  all  of  it  because  I  had  to  run  over  to  by-­‐election  speeches.  I  got  an  update  from  SGRT.  Unfortunately  the  board  proposal  supported  by  the  colleges  didn’t  pass.  I  think  they  had  to  end  the  meeting  after  that;  they  couldn’t  discuss  the  other  proposal.  I  think  it  goes  to  the  SGM  then,  so  its  not  dead  yet.  The  SGRT  and  some  student  groups  involved  are  going  to  meet  and  try  to  figure  out  next  steps  since  the  amendments  didn’t  pass.  By-­‐election  speeches  also  went  really  well!  I’m  also  going  to  the  Alumni  Association  Board  Meeting  tonight.      Cookson:  The  results  are  out  for  the  by-­‐elections!  We  had  an  okay  voter  turnout,  221  votes.  Considering  we  don’t  have  much  of  an  active  population  that’s  alright.  This  year’s  Full-­‐Time  Students’  Directors  are  Alyy  and  Zack,  Associate  Finance  director  is  Dylan  and  First  Year  

Directors  are  Justin  and  Barbara.  The  new  VP  external  is  Amanda  and  the  VP  of  finance  is  Aadil.  The  board  meeting  will  be  next  week  at  4  pm  when  we  ratify  the  committee  officially.  We’ll  also  have  to  have  internal  elections  for  the  positions  that  weren’t  filled,  which  are  they  Mature  Students’  Directors,  Part-­‐Time  Director,  and  the  Chestnut  Residence  Director.  I’ve  already  had  two  people  email  me  and  express  interest  in  some  of  the  positions.  They  would  have  to  come  to  the  board  meeting  and  speak  to  their  experiences  for  the  board.  They  would  then  leave  the  room  and  we  would  discuss  and  vote.  They  wouldn’t  have  voting  rights;  they  would  sit  on  as  ex-­‐officios.  Gala  coordinator  applications  are  up,  we  have  3  complete  ones  but  a  fourth  one  has  a  great  cover  letter  and  resume  but  didn’t  send  an  event  proposal.  I’ll  follow  up  since  applications  are  still  technically  open  and  ask  her  to  send  an  event  proposal  by  the  end  of  the  week  to  see  if  we  can  look  at  it.  We  also  still  need  to  clean  out  Room  100  from  frosh  week.  Its  on  WCSA  now,  we  can  use  stuff  like  napkins  for  events,  but  the  beads  and  paint  we  can  store  in  a  designated  space  for  frosh  next  year.      3.     Halloween  Pub  Crawl  Cookson:  There’s  been  issues  in  the  past  regarding  risk  management  with  drunk  students  getting  on  street  cars.  Liza  has  been  quite  hesitant  on  the  event  in  the  past  but  this  year  she’ll  let  us  go  ahead  with  it  provided  we  implement  more  risk  management  procedures.  Ongio  sent  me  a  preliminary  event  proposal.  He  wants  us  to  have  a  risk  assessment  meeting  with  Ryan  and  Liza.  It  would  be  us  going  over  the  plan.      See  appendix  item  1.        In  theory  this  is  a  good  system,  but  in  terms  of  the  timeline  and  implementing  it,  it  would  be  very  difficult.  I  asked  Ongio  to  have  a  meeting  with  him  regarding  this  tomorrow,  but  he  hasn’t  gotten  back  to  me.  I’m  more  than  happy  to  meeting  with  him  and  Liza  on  Thursday,  but  he  only  has  two  weeks  to  organize  this  that  means.  If  it’s  something  we  can’t  implement  for  Halloween,  we  can  do  it  in  November,  but  then  we  need  to  plan  something  else  for  Halloween.      Hauck:  I  don’t  really  understand  how  people  having  to  check  with  the  leaders  when  they  enter  and  leave  the  bars  will  affect  anything.      Ouellette:  I  think  it  lowers  risk.      Hauck:  But  we  had  issues  come  up  when  people  stayed  at  the  bars,  but  we  can’t  force  people  to  leave.      Cookson:  I’m  a  little  concerned  that  he  doesn’t  have  project  bar  fees  in  his  proposal  and  he’s  already  $400  over  budget.      Hauck:  Last  year  the  streetcar  was  about  $2000-­‐$2500.  Not  the  $3500  he  has.      Cookson:  Okay  good,  that  can  shave  $1000  off  the  budget,  but  I’m  worried  if  this  is  the  quote  they  gave  him  for  being  last  minute.      

Hauck:  I’m  also  worried  that  it  might  be  a  little  unrealistic  to  try  to  have  this  on  a  Monday  or  Tuesday  night,  a  lot  of  bars  won’t  open  for  a  private  event  unless  you  pay  them  a  lot.  Which  is  why  we  typically  had  it  on  a  Thursday  or  Friday  and  a  space  in  the  bar  reserved.      Ouellette:  Yeah,  and  we  had  drink  tickets  so  the  bars  were  guaranteed  sales  at  least.      Cookson:  Also,  we  may  have  issues  finding  sober  leaders,  most  people  who  go  to  Pub  Crawl,  drinks.      Hauck:  Yeah  and  the  $750  allocated  for  their  gifts  is  a  little  much.      Cookson:  We  can  also  use  frosh  stuff  for  identification.      Hauck:  We  basically  need  to  talk  to  him  and  make  sure  he  knows  all  the  details.      Ouellette:  It  would  suck  if  we  can’t  get  Pub  Crawl  but  planning  in  such  a  short  notice  will  be  hectic  and  having  people  check  the  participants  will  be  too  much.      Cookson:  I  like  how  we  did  it  at  frosh  where  the  sober  leaders  inside  dealt  with  them  inside  the  club  and  anyone  outside  we  can  handle.      Ouellette:  The  buddy  system  is  too  much  in  my  opinion.  People  don’t  want  to  be  stuck  with  one  person  the  whole  night,  they  just  need  someone  sober  they  can  be  in  contact  with  and  know  they  won’t  judge.      Cookson:  Also  checking  people  in  and  out  of  the  streetcar  is  a  little  excessive;  we  could  just  check  their  wristbands  when  they  enter.      Hauck:  Yeah  that  sounds  good.      Cookson:  I’ll  hopefully  talk  to  Ongio  on  the  phone  tonight  about  it.      4.     Frosh  Reflection    Cookson:  The  frosh  binder  will  be  completed  by  the  end  of  this  week  or  this  weekend  before  the  board  meeting.  Chantal  and  Sabrina  will  give  a  presentation  to  the  board  meeting  as  a  final  farewell.  We  decided  not  to  put  the  entire  binder  in  the  appendix  because  that’s  a  little  ridiculous  and  there  is  some  sensitive  information  in  there  that  should  not  be  available  to  the  public,  so  they  will  create  a  summary  and  that  will  be  put  in  the  appendix.  The  full  binder  will  be  available  for  the  board.  They  are  also  writing  a  reflection  on  how  spearheading  the  orientation  process  went.  I  was  also  wondering  if  you  guys  could  write  a  reflection  too  since  you  were  very  involved  with  orientation.      Hauck:  Yeah!    Ouellette:  Sure!  

 Cookson:  Great,  I’ll  have  one  too,  but  my  lines  were  a  little  blurred  since  I  was  VP  Internal  and  WOLF  Coordinator  but  I’ll  still  write  one.        5.     Right  to  Excite    Cookson:  A  U  of  T  grad  is  running  this  program  to  turn  good  writers  in  to  great  writers.  It’s  a  6-­‐week  course  to  teach  students  how  to  write  essays  and  reports.  There  are  5  modules  available.  I’m  not  sure  if  there’s  a  cost  to  it  for  us.  He  wants  to  host  an  information  session  in  conjunction  with  us  for  Woodsworth  students.  Defne  was  approached  by  him  during  Street  Fair  and  she  said  she  would  be  more  than  happy  to  come  to  the  October  board  meeting  to  speak  to  it.  I  think  we  should  pass  it  along  to  Sandleen  and  the  new  Full  time  directors  Zack  and  Alyy.      Hauck:  It  sounds  like  he  wants  us  to  help  him  have  an  info  session  to  get  students  to  sign  up  or  pay  for  this  workshop.      Cookson:  There’s  nothing  about  costs,  I  can  ask  Defne  about  it,  but  I’m  okay  with  it,  anything  that  would  be  beneficial  to  Woodsworth  students,  I’m  down  for.    Ouellette:  Yeah  I  think  it’s  worth  getting  Defne  to  come  in  and  speak  to  it.      6.     Reallocation  of  Funds    Ouellette:  I  sent  out  an  email  to  my  captains  about  the  shirts.  I’m  going  to  order  a  bunch  of  the  Wolfpack  t-­‐shirts  and  sell  them  to  athletes  for  $5  so  they  have  a  uniform.  I  have  $250  budgeted  for  equipment,  but  it  turns  out  the  rugby  team  wants  20-­‐30  shirts.  So  I’m  up  to  70  shirts  now.  50  shirts  if  $545,  and  with  another  20  shirts,  I  need  more  money.  I  ran  a  surplus  on  the  Blue  Jays  game,  I  budgeted  $3000  and  spent  $2640,  so  I  have  $360  left  over.  So  if  I  reallocate  this  money  to  the  t-­‐shirts,  the  total  is  $610,  but  I  still  don’t  think  it  will  be  enough.      Cookson:  Do  you  know  how  much  the  shirts  will  cost?      Ouellette:  He  said  he’ll  give  me  a  quote  when  I  put  in  the  order.  I’m  not  sure  if  I  should  cap  it  at  50  because  we  still  have  50  of  the  old  Wolfpack  shirts.      Cookson:  We  could  do  that,  how  long  does  it  take  to  get  delivered?      Ouellette:  3  weeks,  which  sucks.      Hauck:  You’ll  also  get  money  back  from  the  sale  of  shirts,  so  you  can  use  it  if  you  need  to  order  more.      

Ouellette:  Yeah  that’s  true  I’ll  cap  it  at  50  then  for  now.  I’ll  still  ask  to  reallocate  the  $360  for  the  t-­‐shirts  and  buy  as  many  as  I  can  with  $610.      Motion  to  reallocate  $360  from  Blue  Jays  budget  line  to  the  Equipment  line.        Moved:  Ouellete   Seconded:  Cookson    Motion  passes.      7.     Marlies  Game  Discussion    Ouellette:  I’m  in  contact  with  MLSE,  we  can  get  tickets  for  a  Marlies  game  on  November  22.  We  have  $2500  budgeted  for  a  Leafs  event,  this  is  the  money  supposed  to  be  for  a  Leafs  preseason  game.  For  Marlies,  he  can  get  us  50  tickets  and  that  will  sell  for  $27  in  the  platinum  area.  I  am  a  little  unsure,  November  22  is  kind  of  close  to  finals,  it’s  on  a  Sunday,  and  I’m  not  100%  sure  Marlies  tickets  will  sell  out.  On  the  pro  side,  I  like  the  idea  of  getting  the  students  to  a  hockey  game,  its  very  Canadian,  some  of  the  international  students  may  want  to  go  to  a  hockey  game  specifically.  I  also  don’t  have  a  game  for  the  spring;  I  have  the  Raptors  game  in  January.      Cookson:  What  if  we  do  a  varsity  hockey  game?  We  could  do  a  Woodsworth  tailgate  party,  contact  Varisty  and  get  the  Woodsworth  Bleed  Blue  shirts  and  it’s  free  with  a  T-­‐Card.      Ouellette:  What  would  I  do  with  the  $2500  then?      Hauck:  You  could  do  another  Jays  game?    Ouellette:  I’ve  already  done  4  Jays  games  already,  I  kind  of  want  more  diversity.  I  do  like  the  idea  for  varsity  sports  though.  Keep  reminding  me  about  that.  But  do  you  think  we  should  do  Marlies  game?  It  would  put  us  under  budget.      Cookson:  I’m  just  concerned  that  it  may  not  sell  out,  it  is  very  close  to  finals  and  people  will  have  papers  due  that  week.      Ouellette:  Every  time  I  think  something  won’t  sell  out,  it  always  does,  I  don’t  think  we  should  worry  too  much  about  it.  We  have  a  reputation  for  major  league  sport  games  selling  out.      Cookson:  Okay  I  think  we  should  do  it.  50  tickets  sound  good.      Ouellette:  Great  I’ll  let  him  know  we  can  do  it!      8.     Federal  Election    Hauck:  I  had  a  quick  question,  Jasmine  from  the  UTSU  message  me  wondering  if  we  were  doing  anything  the  night  of  the  election.  I  wasn’t  sure  if  she  meant  if  we  had  a  Facebook  

group  like  ‘Woodsworth  Goes  to  the  Elections’.  She  hasn’t  gotten  back  to  me  yet.  Should  we  do  something  for  it?  Or  advertise  that  it’s  happening?      Cookson:  We  could  get  Shonali  to  put  it  in  the  newsletter,  and  we’re  also  having  the  debate  this  week  in  Kruger  Hall.      Hauck:  Oh  yeah  I  forgot  about  that!  Perfect,  I’ll  let  her  know  she  could  come  and  speak  about  voting.      9.     Other  Business    Cookson:  Sam  and  Novera  were  wondering  if  they  could  get  200  of  the  770  TTC  tokens  for  the  WCSA  Wednesdays  draws.      Hauck:  Maybe  100?      Ouellette:  I  think  200  is  reasonable,  they  are  commuter  students.  But  most  do  have  a  TTC  pass.      Cookson:  I  could  ask  them  to  drop  it  to  150  so  we  can  save  some  for  Pub  Crawl,  the  Marlies  game  and  the  High  Park  run.      Hauck:  We  aren’t  selling  them?      Cookson:  We  could  see  how  much  we  have  left  and  sell  the  remaining  in  January.      Hauck:  it  would  be  great  to  have  some  around  so  we  don’t  have  to  expense  people  back  when  we’re  running  around  for  events.      Cookson:  Yeah  that’s  perfect.      Adjournment  5:58  pm    Motion:  Hauck     Second:  Ouellette    Motion  passes.                      

Appendix    1.  Preliminary  Streetcar  Pub  Crawl  Plan      

2015 WCSA Halloween Streetcar Pub Crawl General Logistics Time Description

Prior to Event Day Week of Oct 11

-Risk Management Session amongst Exec + Ryan -Run by Liza -Tickets go on sale, leader recruitment

Week of Oct 19

-Logistics Run-through and safety workshop with Sober Leaders -Christina will be invited to give a talk as she was involved with alcohol education

Event Day 19:00-19:30 -Event Run-through with participants

-Participant Check-in with respective Leaders -Liability Session

19:30-19:50 -Walk over to College and Beverly to get on streetcar 19:50-20:00 -Load Streetcar 20:00-21:00 -First bar 21:00-22:00 -Second bar 22:00-23:00 -Third Bar 23:00-23:15 -Return back to Campus 23:15-23:30 -Participant Check-out with Sober Leaders

-Events end at College/Beverly

Event Aspects

General Notes • Date: Ideally Monday, October 26th, 2015, if not, either Tuesday 27th or

Wednesday 28th • Starting earlier with a debrief at the college to elongate time, prevent

overly pre-drunk people from participating • Each bar will be booked out for Woodsworth only • Only Woodsworth students may participate

Sober Leaders

• Implementation of Sober leaders teams, at least 3 leaders per team

• Each Team of Sober leaders will head a participant group (explained under the next subheadings)

• Will be required to be sober throughout the evening • Will be responsible for participant check-ins and check-outs • Will be responsible to report to the executives and communicate through

WhatsApp group, modeled after Frosh 2015 • Each leader will be given a package at the debrief to outline expectations, event

run-throughs, safety contacts, etc. • Each team will be given a bar to overlook the outdoors of the bars for smokers

Buddy and Group System

• Each participant will be put into a group, to be headed by at least two sober leaders, by last name

• Each participant will be given a particular colour wristband to ensure that they are identifiable with each group

• Each participant will be required to register their leader’s phone number onto their own phone

• Within the group, they will be further put into pairs for a buddy system • Each pair must check-in with their sober leader at the entrance of each bar, and

must do so again during streetcar loading • We will not move the streetcar unless all pairs get checked-in onto the streetcar

with their respective leaders (or if they have not formally checked-out with their leaders)

• CHECK-INS MUST BE DONE IN PAIRS OR ELSE WE DO NOT MOVE Check-In/Check-Out System

• To ensure that all of our students are safe and that we know where they are, they will be required to check-in with their leaders at each bar and at each streetcar loading stop

• If participants wish to leave the event, they must do so with their leaders, and the remaining half of the pair will be put into another pair to maintain the buddy system

• Non-Woodsworth acquaintances of participants will be screened out and not allowed to get on the streetcar

Alcohol Consumption

• WCSA executives and Sober Leaders will not be allowed to drink at any point in the event

• Said parties will not be allowed to drink even at the last bar • The event will be a 19+ only event • No drink tickets will be provided

Streetcar Stops

• Leaders will be assigned a specific streetcar door, stationed at that particular door at all loading stops, and their groups will enter from that door for the entire duration of the event

• Leaders will be required to execute the check-in and check-out system at that particular door

• Last stop will be close to campus (Ideally Harbord and Spadina; close to campus and no bars closeby)

Home Return Policy

• When participants check out, they will be assessed if they are sober • If not, then they will be organized to go home with a sober partner to go home

• TTC tokens will be brought to the event • Cab money will be budgeted

Budgetting Allocated from Social Budget $4000.00 Projected Streetcar $3500.00 Projected Bar Costs ??? Home-Return Cab Budget $150.00 Sober Leader Identification and Appreciation $750.00 Projected Deficit At least $400.00 Volunteers Required

• As many WCSA BoD members on standby (whether at the event or on-call) • Ongio, Ryan and at least 3 more Exec members to act as event hosts

and Logistic Managers • At least 9 sober leaders (3 at each of the 3 doors on ALVR streetcar, and as

groups), with at least one first aid certified at each door

• Total Sober Personnel: At Least 14 of the 100 allowed on streetcar Locations

• Need further research, Handlebar in Kensington Market looks preferable as they did it for free for Architecture last month

• Ideally the bars will be slightly away from large concentrations of nightlife to ensure that students stay with the streetcar

           

3)  Previous  Board  of  Directors  Meeting  Minutes  

Meeting  of  the  Board  of  Directors  of  the    Woodsworth  College  Students’  Association    

Monday,  September  14th,  2015  119  St.  George  Street    

In  Attendance:  Olivia  Hauck  (President)  Teeka  Cookson  (Vice-­‐President  of  Internal  Affairs)  Shonali  Lakhani  (Vice  President  of  Public  Relations)    Danielle  Oullette  (Vice-­‐President  of  Athletic  Affairs)  Ongio  Tsui  (Vice-­‐President  of  Social  Affairs)  Kristine  Medrero  (Upper-­‐Year  Students  Director)    Sarah  Bear  (Upper-­‐Year  Students  Director)  Ryan  Jeong  (Associate  Director  of  Social  Affairs)  Novera  Khan  (Off-­‐Campus  Students  Director)    Sandleen  Azam  (Professional  Development  Director)    Miranda  Li  (Associate  Director  of  Athletic  Affairs)    Ex-­‐Officio:  Chantal  Issa  (Orientation  Coordinator)  Eric  Schwenger  (Chair)    Nathan  Gibson  (Woodsworth  College  Director  for  UTSU)  Cailyn  Stewart  (Woodsworth  College  Director  for  UTSU)    Regrets:  Aakanksha  John  (Vice-­‐President  of  External  Affairs)  Samantha  Davis  (Off-­‐Campus  Students  Director)    1)  Call  to  Order 4:17  pm    2)  Approval  of  the  Agenda Moved:  Hauck     Seconded:  Cookson    Tsui:  Motion  to  add  motion  11.    Motion  passed. 3)  Approval  of  the  Previous  Executive  Meeting  Minutes Moved:  Hauck     Seconded:  Cookson    Motion  passed. 4)  Approval  of  the  Previous  Board  of  Directors  Meeting  Minutes Moved:  Hauck     Seconded:  Cookson    

Medrero:  My  last  name  was  misspelled  at  the  end.      Motion  passed. 5)  Approval  of  the  Board  Reports Moved:  Hauck     Seconded:  Cookson  Hauck:  I’ve  been  very  busy.  Not  much  new  with  my  portfolio.  There  was  an  SGRT  and  Vice  Provost  meeting  the  past  month.  Couldn’t  attend  SGRT  but  I  was  at  the  Vice-­‐Provost,  it  was  a  quick  introduction  so  she  could  get  to  know  us,  went  well.  For  those  who  don’t  know,  SGRT  is  the  St.  George  Round  Table  with  all  the  colleges  presidents.  Other  than  that,  not  is  much  new.  Frosh  was  really  really  successful!        Cookson:  The  past  two  weeks  have  been  really  busy  with  frosh,  which,  like  Olivia  said  was  amazing.  Thanks  for  everyone  that  helped  out.  This  week  we  have  hiring  for  office  staff,  by-­‐elections  and  locker  rentals  happening.  If  you  want  to  get  involved,  check  out  the  website.  Our  audit  was  also  completed  successfully.  Good  luck  with  the  first  week  of  classes.      Tsui:  I’ve  been  catching  up  after  being  gone  for  the  summer,  but  I  was  dealing  with  frosh  on  the  OEC  helping  the  OCs  out.  I  went  to  the  homecoming  meeting,  so  we’re  getting  a  move  on,  it  is  on  Sept  19th.  They  are  using  our  frosh  entertainment  company  Chantal  and  I  suggested  since  they  were  good  with  us.  I  also  finalized  details  with  Danielle  for  the  Jays  game  as  well  as  planning  for  our  Welcome  Back  Social,  which  is  on  Oct  2nd  in  the  afternoon.      Cookson:  We  do  have  an  Interim  VP  External,  Aakanksha  John.  She  has  been  in  contact  with  the  clubs  seeing  who  is  active.  We  are  helping  planning  their  events;  Aakanksha  has  been  great  with  that.  Hopefully  the  position  will  be  filled  after  the  by-­‐elections.      Ouellette:  September  is  absolutely  the  busiest  month  for  athletics.  I’m  setting  up  the  teams  now,  there  is  a  paper  and  online  registration  which  is  due  Thursday.  I  have  a  meeting  with  the  captain  of  our  soccer  team,  which  is  probably  our  biggest  team.  We  have  enough  people  to  have  three  teams,  two  in  division  2  and  one  in  an  open  division.  I  also  had  a  phone  call  with  our  contact  at  Maple  Leaf  Sports,  I  bought  out  Raptors  tickets  for  January  18th.  The  game  is  against  the  Brooklyn  Nets  and  there’s  only  40  tickets.  I’m  also  looking  for  Leafs  tickets,  the  only  thing  I’m  worried  about  is  that  it’s  close  to  the  Jays  game.  But  the  Jays  game  did  sell  out  in  8  minutes.  If  not  the  Leafs,  we  can  do  a  Marlies  game.  Miranda  and  I  will  be  attending  the  intramural  meeting  on  Saturday  morning.  Everything  is  good  but  it’s  going  to  be  a  busy  couple  of  days!      Lakhani:  I’ve  just  been  advertising  the  new  events  and  initiatives  in  September.  We  have  the  recruitment,  hiring  new  office  staff,  Welcome  Back  Social  and  locker  rentals.  I’ve  also  taken  pictures  during  frosh  week,  which  will  be  uploaded  on  Facebook  soon.  A  newsletter  will  be  sent  out  weekly  this  year,  which  I’m  setting  up  now.      Jeong:  Hey  Woodsworth!  I  hope  you  enjoyed  your  summer  and  welcome.  This  summer  Ongio  and  I  worked  on  solidifying  our  budget  and  helping  out  with  frosh  week,  which  was  a  

success.  We  will  be  planning  the  Welcome  Back  Social  and  have  been  planning  the  jays  game.      Li:  I  don’t  have  much  to  add  since  our  awesome  VP  of  Athletics  covered  everything.  I’m  just  excited  to  work  with  everyone  this  year!    Azam:  Hi  guys,  I  hope  everyone  is  feeling  good  on  the  first  day  back.  I’m  just  getting  back  into  my  role  after  being  away  for  5  weeks.  I  want  to  get  right  back  into  planning  the  conference.  I  want  to  survey  students  to  see  what  they  want  to  see  in  the  Are  You  Woodsworthy?  Conference.  Also  the  hiring  for  the  conference  committee  will  be  coming  up  as  well.      Khan:  Sam  and  I  have  been  super  busy  with  orientation.  We  have  our  off-­‐campus  Facebook  page  running.  WCSA  Wednesdays  start  this  Wednesday  on  the  16th  in  room  101.  The  applications  for  the  OCC  have  been  successful,  we  have  26  members  in  the  OCC  now,  and  we  will  be  closing  the  applications  now.      Medrero:  Congratulations  on  frosh  it  was  amazing!  We  have  some  first  years  interested  in  filling  in  our  positions.  We  have  finalized  the  details  for  our  Princeton  review  events  in  October  and  February.  We  were  also  talking  about  having  a  walking  tour  on  campus,  if  anyone  wants  to  collaborate,  let  me  know!      Issa:  Congrats  to  WCSA,  you  guys  were  fantastic  during  the  week.  Thanks  for  all  your  love  and  support.  Orientation  was  a  success  in  our  eyes.  We  did  have  a  lot  of  feedback  from  incoming  students  saying  they  enjoyed  it.  We  rolled  through  the  punches  when  they  came  up.  There  were  a  few  issues  that  we  will  write  about  in  detail  in  the  orientation  manual,  which  will  be  released  next  month.  Our  leaders  were  great,  we  did  have  to  fire  one  of  our  head  leaders  but  that  was  the  only  issue  we  had.  If  you  have  any  questions,  please  let  us  know,  we’ll  be  around  for  a  bit  longer;  we’re  still  cleaning  out  room  100.      Motion  passed.      6)  Extension  of  Office  Staff  contract BIRT  the  WCSA  BoD  extend  Kevin  Bublitz’s  Office  Staff  contract  until  December  31st,  2015. Moved:  Cookson   Seconded:  Hauck  Cookson:  WCSA  was  only  approved  for  only  one  work  study  position  this  year  and  we  usually  get  two.  This  means  that  under  a  work  study  contract  you  can  only  work  12  hours  per  week.  This  isn’t  enough  for  the  office  to  be  open.  What  we  discussed  at  the  previous  executive  meeting  and  what  I’m  proposing  now  is  that  Kevin  will  work  6  hours  to  extend  his  contract  from  his  summer  to  supplement  the  work  study  position.  He  will  be  paid  bi-­‐weekly  from  the  budget  for  the  second  work  study  position.      Hauck:  Kevin  has  been  great,  I  don’t  know  how  the  office  would  run  without  him  this  summer.      Motion  passed.  

7)  Hiring  Committee    BIRT  the  WCSA  BoD  dissolve  the  current  Hiring  Committee,  effective  immediately. Moved:  Cookson   Seconded:  Hauck    Cookson:  We’re  going  to  be  hiring  office  staff  so  I  wanted  to  dissolve  the  previous  one.      Motion  passed.      BIRT  the  WCSA  BoD  appoint  Hauck  and  Kristine  to  the  Hiring  Committee,  to  be  chaired  by  Cookson. Moved:  Cookson   Seconded:  Hauck    Cookson:  We  need  a  director  on  the  hiring  committee,  I  will  give  you  each  a  chance  to  speak  and  we’ll  go  to  a  secret  ballot.      Medrero:  I  was  on  the  hiring  committee  on  the  summer.  I  have  a  good  knowledge  of  what  we  need  for  the  office  staff.      Secret  vote.    Motion  passes.   8)  Ratification  of  the  CRO BIRT  the  WCSA  BoD  ratify  Klara  Kovar  to  the  position  of  Chief  Returning  Officer  for  the  up-­‐coming  WCSA  by-­‐election  period. Moved:  Cookson   Seconded:    Hauck    Cookson:  Our  previous  CRO  was  Savannah,  but  she  is  no  longer  with  Woodsworth.  Klara  has  been  stepping  up  to  some  of  the  roles  and  has  been  doing  a  fantastic  job.  I  asked  her  to  be  our  CRO  during  the  by  elections  and  she  graciously  accepted.      Kovar:  I’m  honoured  that  Teeka  asked  me  to  step  in  this  role.  I  was  a  Woodsworth  student  and  now  I’m  working  the  Dean’s  office  and  was  res  life,  so  I  have  experience  and  background  information  and  knowledge  about  Woodsworth.  I’m  looking  forward  to  this  exciting  opportunity.      Motion  passed.   9)  Office  Hours No  Motion.    Cookson:  As  you  all  know  it  is  required  that  each  of  us  hold  at  least  2  hours  of  office  hours  every  week.  I  have  sign  up  sheets  here  with  me.  I’m  asking  that  you  do  not  fill  out  the  same  time  as  someone  else.  One  of  my  goals  is  to  have  the  office  open  as  much  as  possible  so  we  

are  as  accessible  as  possible.  I  understand  if  it  conflicts  with  classes,  but  no  more  than  2  people  at  once  in  the  hours.  I’ll  post  one  in  the  lounge  and  on  in  the  office.  It  is  expected  you  are  there  every  week.  If  you  miss  more  than  3  office  hours  in  a  row  you  will  get  a  written  warning.  We  will  be  adhering  to  the  absenteeism  and  non-­‐performance  of  duties  policy.  If  you  have  any  questions  let  me  know.  I’m  looking  forward  to  having  you  guys  officially  in  the  office  and  around!     10)  Frosh  Review No  Motion.  Cookson:  A  huge  thank  you  to  all  of  you  for  helping  out  and  being  around.  I  know  most  of  you  were  leaders  or  OEC.  It  was  a  huge  success  and  you  were  all  a  big  part  of  that.  It  was  smooth  and  cohesive  and  presented  a  great  front.  We  got  a  lot  of  interest  form  first  years  about  WCSA.  If  you  have  any  comments  about  frosh  week,  email  me  or  to  Chantal.  If  you  want  it  anonymous  we  can  set  a  system  up.  We  would  love  to  hear  your  feedback.      11)  Motion  to  strike  Social  Committee  Moved:  Tsui   Seconded:  Cookson    Tsui:  This  year  with  the  social  portfolio  we  really  wanted  a  consistent  social  committee,  Olivia  and  I  tried  to  get  it  going  last  year  but  it  kept  on  dying  down.  We  have  a  solid  budget  this  year  and  want  it  to  get  going  this  year.  We  have  a  lot  of  interest  from  all  years  so  Ryan  and  I  are  confident  we  can  get  it  going  this  year.  We  will  have  sign  up  sheets  at  the  Welcome  Back  Social.  It  will  be  a  great  way  for  students  to  get  involved  with  WCSA  with  less  time  commitment.  It  will  be  chaired  by  Ryan  and  I.      Motion  passed.      12)  Other  Business    Ouellette:  Just  regarding  the  barbeque  this  Friday,  I’m  hoping  for  a  high  turnout  because  it  will  also  be  recruiting  for  intramurals.  I  would  love  for  you  guys  to  come  out  to  represent  WCSA.  I  also  don’t  know  how  to  work  the  speakers  so  if  someone  could  help  that  would  be  great.      Issa:  I  can  come  help  set  up.  Sabrina  and  I  will  come    Ouellette:  That  would  be  great.  It  would  be  awesome  to  have  strong  WCSA  presence.      Cookson:  I  can  skip  class.      Tsui:  The  Welcome  Back  Social  tentative  start  time  is  3:30  pm.  We  ask  for  as  much  WCSA  presence  as  possible.  Executives  who  have  committees  or  will  strike  committees,  I  want  to  ask  you  to  come  recruit.      

Lakhani:  We  have  a  collaboration  with  APUS  coming  up,  I  was  wondering  if  anyone  is  available  on  September  26th  11:30am  –  1pm  to  help  set  up  and  table.  If  anyone  is  free  let  me  know.    Cookson:  Please  review  the  elections  policy,  especially  those  on  the  elections  referenda  committee,  which  is  me,  Miranda  and  Novera,  chaired  by  Klara.  If  you  are  on  the  elections  referenda  committee  please  do  not  endorse  someone  running.  For  those  who  are  not,  if  you  like  or  share  something  on  social  media,  please  do  so  for  all  candidates.  Your  name  is  attached  to  WCSA  and  represents  us.  Its  not  an  actual  policy  but  it  is  something  I  would  like  us  to  adhere  to.      Hauck:  If  you  are  on  the  committee  you  also  cannot  sign  someone’s  nomination  sheet.    Cookson:  When  I  was  sending  out  the  Board  of  Directors  meeting  dates  I  wasn’t  paying  attention  and  realized  they  fell  on  fall  reading  week  and  thanksgiving.  The  new  dates  will  be  October  14th  at  9  pm  and  November  11th  at  9  pm.    We  will  hopefully  be  ratifying  the  other  board  members  then,  which  Klara  will  be  helping  us  out  with.      Gibson:  Jasmine  will  be  sending  out  an  email  updating  you  all  about  UTSU,  sorry!    Tsui:  Do  we  want  the  board  meeting  on  Remembrance  Day?      Cookson:  Probably  not,  I’ll  send  out  a  doodle  for  the  November  board  meeting.  By  this  week  I’ll  send  out  a  date  for  the  November  board  meeting.      Gibson:  If  you  have  any  questions  for  the  UTSU  just  let  us  know,  you  can  send  us  an  email.      13)  Adjournment    Moved:  Lakhani     Seconder:  Medrero      Adjourned  5:00  pm.      Motion  passed.                            

4)  Board  Reports  

President  Hey  Woodsworth!    I  hope  you  are  all  surviving  this  busy  time  of  year!    I  know  how  crazy  it  can  be  and  I  wish  you  all  luck  on  your  upcoming  midterms  and  assignments!    The  past  month  has  been  exceptionally  busy  for  WCSA  with  by-­‐elections,  gala  coordinator  hiring,  event  planning,  WCSA  Wednesdays,  intramurals,  providing  services,  and  so  much  more!      WCSA  successfully  held  their  by-­‐election  and  I  am  so  excited  to  work  with  all  the  incoming  board  members.    Congratulations  to  all  those  who  were  nominated  and  thank  you  to  all  the  students  who  voted!    I  can’t  wait  to  see  what  the  new  execs  and  directors  have  planned  for  their  portfolios!    I  am  continuing  to  work  with  Shonali,  our  VP  Public  Relations,  to  update  the  student  lounge.    Our  goal  is  to  make  the  space  more  welcoming  and  accessible  to  students.    Some  of  our  plans  include  adding  couches  to  the  space,  displaying  WCSA  composites,  updating  the  book  collection,  and  so  much  more!    If  students  have  any  ideas  for  the  space  please  email  me,  I  would  love  to  hear  them!            As  always,  if  you  have  any  questions,  concerns,  and/or  ideas  please  do  not  hesitate  to  email  me  at  president@mywcsa.com!    #1<3WW    

Best,    

Olivia    Vice-­‐President  of  Internal  Affairs  Hey  Woodsworth!  I  hope  everyone  has  survived  the  first  month  of  classes  and  that  midterm  and  paper  preparations  are  going  well!  This  month  has  been  extremely  busy  for  in  the  Internal  portfolio.  We  hired  our  new  office  staff,  Radha,  so  I’d  like  to  welcome  her  to  the  WCSA  team!  We  held  a  very  successful  by-­‐election,  in  which  most  of  our  vacant  positions  were  filled.  We  had  a  great  voter  turnout  so  thank  you  to  everyone  that  got  involved.  I’d  like  to  say  huge  congratulations  to  everyone  that  was  elected,  and  take  this  opportunity  to  welcome  you  to  the  team!  I  am  so  excited  to  work  with  all  of  you  ☺  I  have  been  very  busy  getting  everything  organized  for  this  transition,  but  it  looks  like  we’re  on  track  for  a  successful  start  with  a  full  board!  For  the  positions  that  weren’t  filled,  we  will  be  holding  internal  elections  at  this  board  meeting.  

We  are  also  in  the  process  of  hiring  Gala  Coordinators.  Applications  were  extended  until  last  Friday  (the  16th)  and  interviews  will  be  taking  place  this  week.  Halloween  streetcar  pub  crawl  preparations  are  coming  along  well,  and  we  will  have  everything  finalized  by  tomorrow  (the  20th).    Frosh  is  finally  being  wrapped  up,  with  the  budget  being  officially  closed  and  the  transition  reports  being  completed  this  week!  I  am  also  in  the  process  of  organizing  and  equity  training  workshop  for  the  Board,  so  keep  an  eye  out  for  that!    As  well,  I  know  that  the  next  few  months  are  stressful  times  for  everyone,  so  I  am  working  on  planning  a  few  de-­‐stress  events  (puppy  playtime  therapy  may  be  on  the  horizon)!    As  always,  I’d  love  to  chat  to  you  if  you  have  any  ideas,  questions,  or  concerns,  so  please  don’t  hesitate  to  come  by  my  office  hours  (Tuesdays  10am-­‐12pm  in  the  WCSA  Office)  or  send  me  an  email  at  vp.internal@mywcsa.com.  Happy  studying!  Teeka #1loveWW  Vice-­‐President  of  Financial  Affairs  No  Report  Submitted.    Vice-­‐President  of  Social  Affairs  1)  Welcome  Back  Social:  This  year's  Welcome  Back  Social  in  early  October  was  a  success.  Ryan  and  I  executed  our  first  event  together  and  although  there  was  a  rocky  start,  it  ultimately  garnered  positive  feedback.  Many  student  leaders  were  present  and  committee  sign  up  was  strong.  Great  beginning  of  the  school  year  for  Woodsworth  students.    2)  Coffee  Crawl:  The  first  cross-­‐portfolio  event  of  WCSA  this  year  is  spearheaded  by  the  Social  Portfolio,  the  Off-­‐Campus  Portfolio,  and  the  Full-­‐Time  Students  Portfolio.  Ryan  represented  the  Social  portfolio  for  the  most  part,  and  the  event  will  happen  on  October  23rd.  The  event  is  the  first  of  its  kind  and  will  showcase  various  cafes  close  to  campus.  Participants  will  be  shown  different  study  spots  and  will  be  able  to  taste  amazing  coffee.  

3)  Halloween  Streetcar  Pub  Crawl:  After  much  speculation,  the  Halloween  Streetcar  Pub  Crawl  will  happen  this  year,  during  the  last  week  of  October.  Final  details  are  being  confirmed  at  the  moment,  and  will  allow  students  to  dress  up,  socialize,  and  experience  some  of  Toronto's  exotic  establishments.  This  year,  there  will  be  many  changes  to  enhance  the  experience,  to  keep  our  students  safe,  and  to  create  a  positive  environment  for  participants.  There  have  been  multiple  meetings  discussing  risk  management,  and  the  Social  Portfolio  along  with  WCSA  hopes  to  bring  an  enjoyable  and  safe  evening  for  pub  crawl  participants.    4)  Coffee  Cupping:  Currently  in  the  works,  the  Social  Portfolio  would  like  to  continue  the  

coffee  event  series  with  a  simple  cupping  and  tasting  event  to  be  hosted  in  November.  Many  students  run  on  coffee  and  Toronto  has  an  amazing  indie  coffee  culture.      5)  Social  Committee:  The  coordination  of  the  committee  is  in  full  swing,  and  will  hopefully  be  able  to  meet  in  the  near  future.  There  have  been  over  30  students  who  have  signed  up  and  both  Ryan  and  myself  are  extremely  excited  to  work  with  all  the  enthusiastic  students.  

Regards,  Ongio    Vice-­‐President  of  External  Affairs  No  Report  Submitted.      Vice-­‐President  of  Athletic  Affairs  No  Report  Submitted.    Vice-­‐President  of  Public  Relations    I've  put  together  a  PR  committee  to  help  with  social  media,  photography  at  events  and  promotions  in  general.  I  have  also  started  to  work  with  Jing,  the  incoming  Associate  Director  of  Public  Relations,  through  the  PR  committee  until  ratification.  Besides  working  on  a  lot  of  posters,  updating  the  website,  and  sending  out  newsletters,  there  has  not  been  too  much  else  that  has  changed  in  the  PR  portfolio.  I  have  been  working  with  the  other  executives  on  ideas  for  the  Student  Lounge,  and  trying  to  make  more  students  aware  of  its  existence,  along  with  increasing  signage  in  the  College,  so  that  students  know  where  to  find  us!  WCSA  wear  sales  have  been  increasing  as  the  word  is  spreading  and  the  weather  is  getting  cooler.    Associate  Director  of  Financial  Affairs  No  Report  Submitted.    Associate  Director  of  Social  Affairs  No  Report  Submitted.    Associate  Director  of  Athletic  Affairs  Hey  guys!      First  of  all  I  want  to  say  a  big  congratulatioins  to  our  newly  elected  board  members!  I'm  very  excited  to  be  working  with  you  this  year,  and  hope  we  can  make  some  magic  happen  for  our  students.      Just  a  quick  update  from  your  athletics  portfolio.  As  most  of  you  know,  I  bought  Raptors  tickets  a  while  ago  for  January  18  against  the  Brooklyn  Nets.  We  got  40  tickets  for  this  game.  I  also  just  purchased  Marlies  tickets!  I  know  we  were  hoping  to  do  another  pre-­‐seaon  Leafs  game  but  prices  were  way  too  high  this  year  (which  doesn't  make  sense  considering  their  recent  performance....).  We  were  able  to  get  50  Marlies  tickets  for  November  22,  which  is  a  Sunday.  It's  still  a  major  league  event  and  I  think  students  will  be  excited  to  get  

the  variety  of  baseball/hockey/basketball  we  are  able  to  offer.  Keep  an  eye  out  for  ticket  sales!      Intramurals  are  going  quite  well,  with  a  fairly  strong  presence  on  all  our  teams.  We  did  have  a  few  defaults  but  teams  were  allowed  a  sort  of  second  chance,  which  really  kept  up  morale!  Our  recruitement  BBQ  paired  with  the  Jays  game  on  Sept  18  was  a  great  success,  with  lots  of  people  interested  in  getting  involved  with  intramurals.  Thanks  to  the  captains  who  made  an  appearance  there  to  represent  their  teams!  In  regards  to  ticket  sales,  since  we  always  sell  out  of  major  league  events  within  minutes  I  am  interestd  in  pursuing  a  lottery-­‐style  selling  system,  to  prevent  the  mad  rush  of  students  trying  to  get  tickets.      I  was  also  recently  involved  with  the  Woodsworth  Political  Society's  all-­‐candidates  panel  hosted  on  October  14.  This  was  a  very  well  attended  event  and  really  great  for  students!  We  should  be  very  proud  that  we  enabled  an  event  like  this  to  go  forward  and  represented  our  college  and  UofT  at  large  so  well.      Looking  forward,  I  am  going  to  get  some  passive  programming  for  our  Work  Out  With  Woodsworth  initiative.  There  space  on  the  bulletin  board  outside  of  WW101  that  I  will  be  using  for  information  regarding  staying  active  throughout  the  year,  athletic  posters,  and  activie  living  resources  around  campus.  Miranda  and  I  will  also  be  hosting  a  run  in  High  Park  in  early  November  where  we  will  provide  tokens  for  stufdents  to  accompany  us  to  the  park  and  get  some  excersize!      I  am  very,  very  proud  of  everything  the  board  has  accomplished  so  far  this  year.  Mad  props  to  some  of  directors  such  as  our  Upper  Year  directors  for  the  upcoming  Coffee  Crawl  and  the  off-­‐campus  portfolio  for  pulling  through  with  WCSA  Wednesdays  despite  the  grill  challenges.  Our  directors  are  so  inspiring,  and  it  is  amazing  to  see  such  a  strong  foundation  for  the  future  of  WCSA.      LOVE  YOU  ALL.    Associate  Director  of  Public  Relations  No  Report  Submitted.    Part-­‐Time  Students’  Directors  No  Report  Submitted.    Mature  Students’  Directors  No  Report  Submitted.    Professional  Development  Director  No  Report  Submitted.      Community  Outreach  Director  No  Report  Submitted.    

Off-­‐Campus  Students’  Directors    Hey  there  Woodsworth!    We  hope  that  you  are  successfully  surviving  your  midterms  and  getting  through  the  brutal  month  of  October.  It  has  been  a  busy  month  for  the  Off-­‐Campus  portfolio,  with  some  setbacks  here  and  there,  but  we  our  trying  our  very  best  to  get  WCSA  Wednesdays  more  organized  and  much  more  fun  for  all  of  you  (we  promise)!  We  had  our  very  first  meeting  with  the  Off-­‐Campus  Committee  earlier  this  month  and  we  have  a  bunch  of  initiatives  and  events  planned  for  you.  We  will  be  holding  various  contests,  both  online  and  during  WCSA  Wednesdays,  this  month  to  give  out  free  Metro  passes  and  TTC  tokens.  Later  this  month,  the  Off-­‐Campus,  Social  and  Upper  Year  portfolio  will  be  hosting  a  ‘Coffee  Crawl’  where  students  will  get  a  chance  to  explore  the  various  remarkable  coffee  spots  in  Kensington.  Additionally,  students  from  Woodsworth  College  will  now  be  featured  every  month  on  the  Off-­‐Campus  page  on  Facebook  and  share  their  'do's  and  dont's'  of  commuting  in  our  new  series  called  the  ‘Commuters  of  Woodsworth’.    

Please  let  us  know  if  you  have  any  suggestions,  comments  or  concerns.    

Best,    

Novera  Khan  and  Samantha  Davis.    

Full-­‐Time  Students’  Directors  No  Report  Submitted.    Upper  Year  Students’  Directors  Hey  Woodsworth!  October  is  a  busy  month  for  the  Upper  Year  portfolio,  as  we  have  3  events  planned.  The  first  was  the  Cram  Jam,  which  happened  on  Friday,  October  16th,  and  the  next  two  will  be  the  Coffee  Crawl  on  Friday,  October  23rd,  and  finally  the  Princeton  Review  event  on  Monday,  October  26th.  The  Cram  Jam  was  the  first  of  four  for  this  year,  and  things  went  pretty  smoothly.  Hopefully  the  Coffee  Crawl  will  be  successful  as  it  is  the  first  event  of  its  kind  for  WCSA.  That’s  all  from  me,  have  a  great  October!    89  Chestnut  Director  No  Report  Submitted.    Woodsworth  College  Residence  Director    No  Report  Submitted.    First  Year  Students’  Directors    No  Report  Submitted.    Academic  Bridging  Students’  Director  No  Report  Submitted.    Orientation  Coordinators    

No  Report  Submitted.  

5)  Appendix  

a.  CRO  Report    WCSA Fall By Elections 2015

Chief Returning Officer Report

Klara Kovar, Chief Returning Officer Office of the Dean, Woodsworth College • Rm305, 123 St. George Street • October, 2015

TABLE OF CONTENTS

Election Dates 2 Nomination Period 3 Campaign Period 3 Voting Period 3 Official Results 4 Appendix 6

For questions or concerns related to this report, please contact cro@mywcsa.com or klara.kovar@utoronto.ca

ELECTION DATES

Monday, September 14, 2015 - Wednesday, September 30, 2015

Nomination Period

Wednesday, September 30, 2015 at 7:00pm

All Candidates Meeting (WW123)

Wednesday, September 30, 2015 at 9:00pm - Wednesday, October 7, 2015 at 6:00pm

Campaign Period

Wednesday, October 7, 2015 at 8:00pm

Candidate Speeches, Waters Lounge

Thursday, October 8, 2015 at 12:00am – Sunday, October 11, 2015 at 11:59pm

Voting Period (http://voting.utoronto.ca) Tuesday, October 13, 2015 at 2:00pm – Thursday, October 15, 2015 at 2:00pm

48-hour Appeals Period after results are delivered

Tuesday, October 13, 2015

Unratified Results Posted by WCSA

NOMINATION PERIOD

The nominations period lasted two full-weeks, beginning in mid-September and ending at the end of the month. This permitted candidates enough time to submit packages just as classes began. During the nomination period, candidates could find the Nomination Package at the WCSA office or online at www.mywcsa.com. They were asked to fill out the nomination package and drop it off with CRO and also to email their personal statements to the CRO. All nomination packages were verified to insure that candidates met the nomination requirements (primarily, that they were not on Academic Probation), and that all of their nomination signatures were from currently registered Woodsworth students. There were no issues with nomination packages. There were 14 total submissions, and only a few contested positions: Full-Time Students’ Director (2 positions), First Year Students’ Director (2 positions), and Associate Director of Financial Relations. There were a number of positions that did not receive any candidate nominations, including: Part-Time Students’ Director, Mature Students’ Director (2 positions), and 89 Chestnut Director. Each candidate or their proxy was present for the All Candidates Meeting, which operated smoothly and in a timely matter. It might be helpful to tell candidates to come to the meeting with their planners so that they can sign up for the tabling portion of the campaign period.

CAMPAIGN PERIOD

The campaign period lasted exactly one week, beginning at the conclusion of the All Candidates Meeting, and ending with Speeches in the Waters Lounge. There was one policy infraction with regards to physical campaign materials; one candidate did not have their posters approved by the CRO. Facebook was widely used during the campaign, and candidates were asked to tag the official WCSA CRO Facebook account in any of their posts or comments. There was one infraction regarding the misuse of social media: a candidate used Instagram. Candidates received strikes and warnings for violations such as not tagging the CRO in material, or creating unapproved groups. Twitter was not overly used by candidates to advertise their campaigns.

Tabling was used effectively in the Woodsworth College Residence, although there was a strike issued to one candidate who campaigned for longer than permitted. Not all candidates tables or campaigned. The campaign period ended two hours before the Candidate Speeches at 8:00pm, where Candidates were given the option to present a speech to their peers. If they were unable to attend, they were encouraged to submit an audio visual recording which was posted on the WCSA website for student to view or listen to. Two candidates did not show up for the speeches, nor did they send any other material to be shared with students.

VOTING PERIOD

The voting period began at 12:00am on October 8th

without any issue. There were 221 students who cast their votes, which is 3.7% voter turnout. Polling Stations were located in the Woodsworth Residence Lobby and in the College outside of room 101. Perhaps the best location in the future will be just the Woodsworth College Residence Lobby, as was done in the spring elections. Poll clerks were required to give 2 hours of their time for this cycle, as there were not many candidates and we needed to meet the constitutional requirements for polling station hours. Poll clerks were asked to maintain neutrality, and told that anything that could be construed as campaigning for a specific candidate could warrant disciplinary action against the candidate that provided them as a volunteer. A better system of checking in with the poll clerks and making sure that they were there would be beneficial. Perhaps this can be done in the spring elections now that the new Student Life Coordinator has been hired and has seen how the election processes and CRO duties are done.

All candidates were informed of the results via email from the CRO after the voting closed at 11:59pm on October 11, 2015. Results were sent to candidates on October 13, 2015 since

October 12th

was Thanksgiving. As there were not an abundance of election infractions, none of the candidates were disqualified. There were no appeals submitted during the appeals period. The unofficial results were publicized by WCSA at the end of the appeals period on Thursday, October 15, 2015.

OFFICIAL RESULTS

Results of the election will be presented to the Board of Directors during the October Board of Directors Meeting, wherein results will be ratified and candidates will be officially added to the Board.

Total Votes Cast: 221 of 6036 eligible votes (3.7% voter turnout)

Vice President of Financial Affairs

Spoiled: 32 votes Aadil Nathani: 189 votes

Full-Time Students’ Director (2 positions)

Spoiled: 14 votes Alyy Patel: 121 votes Erica Jeong: 104 votes Zakaria Habi: 115 votes

Vice President of External Affairs

Spoiled: 36 votes Amanda Li: 185 votes

Associate Director of Financial Relations

Spoiled: 18 votes Michal Malyska: 61 votes Dylan Forgas: 142 votes

Associate Director of Public Relations

Spoiled: 57 votes

Jing Bian: 164 votes

Woodsworth College Residence Director

Spoiled: 37 votes Wenjun (Sarah) Deng: 184 votes

Academic Bridging Students’ Director

Spoiled: 33 votes Brad Dalgleish: 188 votes

Community Outreach Director

Spoiled: 15 votes Nasra Mahad: 186 votes

First Year Students’ Director (2 positions)

Spoiled: 32 votes Barbara Dacal: 131 votes Chris Chen: 80 votes Justin Zelnicker: 107 votes

APPENDIX A

Find attached the Official Election Results, as exported directly from the voting system at //voting.utoronto.ca

 

 

 

 

 

 

 

 

 

b.  2015  By-­‐Election  Results    10/13/2015 University of Toronto - Elections

Vote

Results - WCSA (Woodsworth College Students' Association) Fall By Elections

221 votes were cast for this election.

Logout kovarkla

Elections Voter Lists

Voter/Election Status

Voter/Voter List Status

Election Status

https://voting.utoronto.ca/election/pages/admin/election-results.xhtml?cid=21730 2/3

10/13/2015 University of Toronto - Elections

© University of Toronto v. 2.0.2 www.utoronto.ca | Contacts | University Switchboard: (416) 978-2011 University of Toronto, 27 King's College Circle, Toronto, Ontario, Canada M5S 1A1

https://voting.utoronto.ca/election/pages/admin/election-results.xhtml?cid=21730 3/3

                                                         

c.  Office  Hours  Attendance  

Week Of

Name Sept 21-25 Sept 28-Oct 2 Oct 5-9 Oct 12-16

Olivia Hauck P P P P P - Present

Teeka Cookson P P P P H - Half hours

Danielle Ouellette P P P P A - Absent with vaild reason

Ongio Tsui P P P P X - Absent without reason

Shonali Lakhani P P P P Ryan Jeong P P P P Miranda Li P P A P Novera Khan P P P P Sam Davis P P P A Kristine Medrero P P P P Sarah Bear P P P P Sandleen Azam P P P P                                                  

d.  Write  to  Excite    

Write To Excite

Write To Excite is a six-hour prep course that teaches students how to get great marks on essays and reports. Specifically, we aim to help good writers become great writers.

Because of our niche focus, we suggest that only two types of students enroll:

1. Students who already consider themselves to be strong writers, and want to become excellent writers; and

2. Students who are bright and motivated but struggle with writing.

Development of the Prep Course:

A group of tutors developed the prep course by studying hundreds of writing assignments. They concluded that five aspects of the writing process challenge students most, and then designed the course to address those aspects. They are:

1. Paying attention to detail, Name of course module: Attention To Detail

2. Writing prose that's exciting to read, Name of course module: Write To Excite

3. Being clear, Name of course module: Clarity

4. Having structure in a written piece, and Name of course module: Structure

5. Arguing persuasively. Name of course module: Content

Our prep course teaches students in all faculties how to master these areas.

What Sets Us Apart:

I. We Focus on Both the Big Picture and the Sentence Level

At many top writing services, instructors focus predominantly on the big picture. For example, they help students order the paragraphs in an essay.

This approach presupposes that students are writing adequate sentences. However, students have difficulty communicating their thoughts in writing, and need help at the sentence level too. We focus extensively on sentences, as well as the big picture.

II. We Improve Grammatically Correct Writing

In high school, students learn how to write without making grammar errors. In other words, they learn how to become good writers. That is not enough training to consistently get great marks on university writing assignments.

To be near the top of the class, writers need to excite their readers. While naturally gifted writers are able to do this, lots of bright students are not. At Write To Excite, we teach the techniques that make writing come alive. We explain how to improve grammatically correct sentences, to excite professors, admissions boards, and other readers.

W: www.writetoexcite.com T: (416) 707-0359 E: info@writetoexcite.com

 e.  Frosh  Budget  and  Event  Summaries      

Frosh Week 2015 Budget Frosh Week Expenses 100 Frosh Week

Budgeted

Actual

101 Frosh Kits $0.00 $16,625.00

$13,514.09

Drawstring Back Packs

$1,750.00

$2,316.50

Lanyards

$1,525.00

$575.00

Sunglasses

$2,700.00

$1,780.05

Waterbottles

$2,850.00

$0.00

Frosh Shirts

$7,600.00

$8,640.27

Wristbands

$200.00

$202.27

102 Residence Welcome Assembly $0.00

$0.00 103 Varsity Tailgate $100.00

$173.23

104 Registration $50.00

$32.18 105 Opening Ceremonies $50.00

$33.90

106 UofT Scavenger Hunt $50.00

$43.51 107 Karaoke $0.00 $100.00

$632.80

Lighting

$100.00

$632.80

108 Zumba $100.00

$0.00 109 Block Party $0.00 $7,200.00

$6,466.64

Food and Entertainment (Equipment Included)

$5,200.00

$4,963.36

Street Permit

$100.00

$89.42

Noise Permit

$100.00

$0.00

Security & TPS

$1,500.00 $1,413.86

Insurance

$0.00

$0.00

Fees

$300.00

$0.00

110 Ghost Tours Distillery District $0.00 $5,500.00

$4,613.34

Ghost Tour Tickets

$3,500.00

$3,065.24

Transportation

$2,000.00

$1,548.10

111 Capture the Flag $50.00

$159.31 112 Woodsworthland Pre Party $0.00 $1,150.00

$1,199.67

DJ Costs

$350.00

$350.00

Lighting

$800.00

$849.67

113 Club Night $0.00 $8,500.00

$8,220.25

Venue

$4,000.00

$4,000.00

Transportation

$4,000.00

$3,870.25

DJ Costs

$500.00

$350.00

114 Snakes & Lattes $0.00 $300.00

$709.05

Tim Hortons

$200.00

$358.54

Costco

$100.00

$350.51

115 Pep Rally $0.00 $250.00

$674.22

Tattoos

$200.00

$474.60

Paint & Markers & Bristol Boards

$50.00

$215.86 116 Parade $0.00 $300.00

$357.53

Truck Rental

$100.00

$0.00

Parade Supplies

$200.00 $357.53

117 Closing Ceremonies $50.00

$0.00 118 Boat Cruise $0.00 $28,550.00

$27,785.24

Food

$9,000.00

$8,679.75

Security

$950.00

$950.00

Port Fee

$150.00

$150.00

Charter Fee

$7,000.00

$6,995.00

Resound/Socan Music Fee

$50.00

$50.00

Tax and Gratitude

$5,500.00

$5,419.24

Casino Entertainment

$1,900.00

$1,671.00

Buses

$4,000.00

$3,870.25

119 Promotions $0.00 $800.00

$816.44

Website

$150

$194.40

Photography

$500

$500.00

Banner

$150

$122.04

120 OEC $0.00 $7,000.00

$7,007.06

Supplies for Meetings

$200.00 $207.06

Wages

$6,800.00

$6,800.00

121 WOLF $1,000.00 $1,021.34 122 Meals $10,000.00

$12,519.59

123 Transportation $150.00

$102.95 124 Decorations $2,000.00 $1,059.80 125 Emergency Buffer $5,000.00

$7,678.94

Total Frosh Expenses $94,875.00

$94,397.47 Frosh Week Revenue 200 Frosh Week

Projected Actual

201 Traditional Earlybird

$30,000.00 $29,880.00 202 Traditional Regular

$65,000.00 $67,880.00

203 Boat Cruise Add-On

$5,100.00 $5,100.00 204 Residence Add-On

$1,750.00 $1,750.00

205 Student Life Incentive

$1,000.00 $1,000.00 206 Registrars Office

$0.00 $0.00

207 Ghost Tours Add-On

$750.00 $750.00 208 Other Colleges

$0.00 $500.00

209 Boat Cruise Non-Frosh

$0.00 $0.00 210 Sponsorship

$0.00 $500.00

211 Bursaries

$0.00 $0.00 212 TTC Tokens

$0.00

$1,967.95

213 Leader Deposits

$0.00 $1,100.00

Total Frosh Revenue $103,600.00 $110,427.95  

                               

Event  Summaries  for  the  Week

Due  to  the  confidential  nature  of  many  of  our  assessments  of  events,  we  are  submitting  only  a  summary  to  the  WCSA  BoD  appendix.  A  full  evaluation  and  

suggestions  for  each  event  can  be  found  in  the  Orientation  Manual  meant  for  the  newly  hired  OCs  for  next  year.

Monday Residence  Move-­‐In Residence  move-­‐in  went  smoothly.  Residence  Move-­‐In  was  largely  run  by  the  Residence  team,  and  was  set  up  in  stations  similar  to  previous  years.  There  were  a  few  issues  that  we  believe  could  be  rectified  in  future  years  which  have  been  outlined  in  the  manual.  All  in  all  leaders  were  very  helpful  and  it  was  a  great  opportunity  to  start  making  those  initial  connections  with  froshees.  We  also  worked  with  the  Varsity  a  lot  this  year  and  had  members  from  the  Hockey,  Basketball,  and  Volleyball  team  present  to  help  assist  with  move  in.  They  were  a  helpful  addition.  Further  comments  are  made  in  the  manual.   Residence  Special  Programming Unfortunately  our  initial  planned  programming  was  not  able  to  be  followed  through  with.  However,  the  WRC/WCSA  Residence  barbeque  ran  really  well,  with  the  WRC  taking  care  of  almost  everything.  Leaders  mainly  helped  with  crowd  control  and  getting  the  word  out  to  first  years.  First  years  were  given  priority  to  eat  but  the  Varsity  Athletes  and  Leaders  were  able  to  eat  as  well  later  in  the  day. Residence  Assembly Residence  changed  this  last  minute  from  the  standard  residence  assembly  to  a  more  casual  meet  and  greet  with  the  Dons  over  pizza.  This  was  largely  unstructured,  which  helped  us  since  there  was  a  bit  of  a  time  crunch  with  the  Varsity  Tailgate  and  football  game.  The  event  seemed  well-­‐attended,  as  Kruger  Hall  was  pretty  full.  The  POM  POM  team  also  partook  in  this  event.  Their  role  was  to  act  as  a  welcoming  committee  at  the  entrance  of  Kruger  Hall  to  great  students.  Once  students  were  inside  and  settled  they  also  taught  the  students  the  UofT  unity  cheer. Tailgate  and  Varsity  Game Setup  for  the  tailgate  only  took  about  20  minutes,  as  it  was  just  putting  supplies  out  around  the  quad  and  setting  up  speakers.  The  event  didn’t  start  until  about  6:15  PM  as  there  were  a  few  rain  showers  after  we  had  set  up  in  the  quad.  The  leaders  were  really  helpful  getting  all  the  equipment  (including  the  sound  equipment)  under  the  awning  the  second  it  started  sprinkling.  While  we  waited  to  see  if  the  rain  would  stop,  we  told  all  the  leaders  shifted  what  the  rain  plans  would  be  depending  on  the  calls  we  made.  This  was  extremely  helpful  as  when  we  made  the  final  call  to  move  forward  with  the  event  in  the  quad  (minus  the  poster  station,  and  with  the  sound  system  moved  under  the  awning)  the  leaders  knew  exactly  what  was  happening.  The  varsity  game  is  a  really  great  event  to  go  to.  A  lot  of  the  divisions  go  and  there  are  tons  of  giveaways  at  the  event.  A  lot  of  students  did  enjoy  themselves  and  liked  the  idea  of  having  sections  blocked  off  for  just  WW  seating  as  it  ensured  that  most  students  could  sit  together.  

Tuesday Registration The  major  change  we  made  to  registration  this  year  was  to  add  in  the  boarding  pass  as  our  means  of  receiving  information  from  students.  The  registration  area  is  really  loud,  so  having  them  give  names  verbally,  especially  with  unique  names,  makes  finding  people  very  difficult.  When  students  had  the  boarding  pass  printed  and  filled  out,  it  made  registration  extremely  quick.  However  a  lot  of  students  didn’t  have  the  pass  (due  to  a  variety  of  issues,  no  printer,  not  receiving  the  email,  etc),  which  slowed  the  process  down  a  bit.  We  found  it  worked  better  to  send  a  leader  up  and  down  the  line  with  pre-­‐printed  boarding  passes  (printed  in  the  WCSA  office)  to  those  who  didn’t  have  it,  as  well  as  pens  for  them  to  fill  in  their  information.  This  reduced  the  people  in  line  at  the  WCSA  office  to  only  those  who  were  buying  a  package  last  minute. As  more  students  showed  up,  the  line  did  get  pretty  long  (almost  to  residence),  so  more  leaders  were  sent  out  along  the  line  to  entertain  the  froshees  and  teach  them  cheers.  Giving  out  the  #woodsworthbleedsblue  shirts  that  weren’t  given  out  the  night  before  was  also  really  helpful  in  keeping  them  engaged.   Lunch/Quad  Party/T-­‐shirt  Decoration Lunch  went  extremely  smoothly.  The  flow  of  people  within  the  room  was  pretty  smooth  and  students  did  appreciate  the  variety  of  choice. The  quad  party  was  pretty  informal  before  opening  ceremonies  started,  with  most  students  sitting  around  eating  lunch  or  mingling  with  leaders.  We  sent  Shaver  out  pretty  early  before  opening  ceremonies  (around  noon),  which  students  loved  as  they  had  a  chance  to  get  photos  with  him. T-­‐Shirt  Decorating  was  extremely  successful,  especially  as  it’s  something  a  lot  of  students  requested  in  previous  years. Opening  Ceremonies People  loved  the  flash  mob  during  opening  ceremonies!  As  always  happens,  we  had  issues  with  sound  getting  to  people  at  the  back  of  the  quad.  The  students  did  enjoy  the  icebreakers,  especially  the  newspaper  tower.  We  did  send  different  groups  into  the  college  in  order  to  give  everyone  room  to  play  which  was  very  helpful  in  crowd  control. Scavenger  Hunt The  scavenger  hunt  had  mixed  reviews,  partly  due  to  the  weather.  This  was  the  first  year  we  could  actually  execute  this  event.  Because  of  the  heat  students  were  very  tired  and  didn’t  want  to  walk  around.  This  caused  a  lot  of  students  to  be  separated  from  their  groups.  The  leaders  also  figuring  out  the  locations  before  the  clues  were  fully  read  which  didn’t  assist  in  the  educational  part  of  the  scavenger  hunt  about  having  first  years  learn  about  the  buildings.  Other  colleges  were  also  roaming  around  campus  at  this  time,  which  lead  to  some  great  cheer  offs.  

Sex  with  SEC Sex  with  SEC  had  a  very  good  response  from  the  students  attending,  and  they  found  it  a  good  length.  The  anonymous  questions  section  at  the  end  was  very  popular,  as  quite  a  few  students  did  submit  questions.  They  also  enjoyed  the  raffle,  and  found  it  was  a  good  introduction,  especially  for  the  international  students  that  attended  the  event. Around  the  World  Karaoke Abbey  Road  took  care  of  all  the  set  up  of  equipment  beforehand,  so  there  was  very  little  for  the  leaders  shifted  to  help  set  up  other  than  to  change  around  the  chairs  in  Kruger.  Though  we  rented  a  generator,  there  was  actually  no  need  for  it,  as  the  set  up  worked  plugged  in  directly  to  one  of  the  wall  outlets  in  Kruger.  When  Battlefield  dropped  of  the  generator,  they  were  super  nice,  showing  us  how  to  use  the  generator. Once  the  event  started,  it  was  super  well  received  by  everyone!  Kruger  being  a  bit  darker  with  no  spotlight  helped  everyone  be  a  bit  more  comfortable  and  be  themselves,  especially  as  karaoke  can  often  be  a  bit  a  nerve-­‐racking  for  people.  It  turned  into  more  of  a  dance  party,  with  everyone  singing  and  dancing  a  long,  and  went  strong  right  until  the  end  of  the  event,  when  people  had  to  be  turned  away  from  signing  up  for  a  spot.   We  had  originally  planned  to  have  a  couple  of  the  classrooms  for  foreign  language  karaoke  run  through  youtube  on  the  podiums,  but  everyone  stayed  in  Kruger  so  those  rooms  weren’t  used. Capture  the  Flag  vs.  Engineering This  event  involved  a  lot  of  improvisation  on  our  part.  We  played  on  the  Eastern  half  of  Kings  College  Circle,  with  the  north  side  being  one  team  and  the  south  being  another.  Boundaries  were  marked  by  two  of  the  OEC  walked  up  and  down  the  no-­‐man’s  land  marking  the  boundary,  also  marked  by  the  Emergency  First  Responder  station. Each  team  was  half  of  the  Woodsworth  and  half  of  the  engineering  students  playing  together.  More  students  did  show  up  as  the  event  continued  and  the  teams  ended  up  being  very  large,  larger  than  expected.  Most  people  seemed  to  enjoy  the  event  although  the  length  of  the  games,  which  got  longer  and  longer  as  rules  were  added  last  minute  by  different  members,  seemed  to  tire  people  out.   Wednesday Zumba Zumba  went  extremely  well!  Due  to  the  rain  we  had  to  move  it  into  Kruger  Hall,  and  we  did  start  a  little  late  (about  5-­‐10  minutes)  due  to  starting  set  up,  though  we  still  ended  at  the  right  time.  However  once  we  got  started,  everyone  loved  it.  The  instructor  from  MoveU  was  great  getting  everyone  to  have  fun.  It  was  also  great  for  participation  that  dons  decided  to  come  with  their  students  to  the  event,  which  encouraged  them  to  wake  up  at  9am! UTSU  Clubs  Fair The  Clubs  Fairs  had  a  delayed  start  (probably  due  to  the  weather)  but  there  were  no  other  complaints  from  students.  Once  it  started,  it  was  very  crowded  and  all  the  students  were  saying  how  much  they  loved  seeing  all  the  opportunities  on  campus.

Block  Party It  ran  smoothly  and  was  extremely  well  received  by  all  the  first-­‐years  and  leaders.  A  ton  of  planning  went  into  this  event  and  it  was  a  great  attraction  for  sponsorship.  It  was  a  collaborative  event  with  Trinity  and  it  seemed  to  be  well  received  by  them  as  well.  Hart  entertainment  was  a  great  company  to  work  with  and  we  would  suggest  them  in  the  future  as  well.   Dinner Dinner  went  relatively  well  with  no  major  line-­‐ups.  There  was  a  lot  of  extra  food  (at  least  50  full  boxes  of  pizza),  and  some  were  brought  to  the  Res  front  desk,  a  few  boxes  to  the  frat  across  the  street  (as  a  peace  offering  of  sorts),  and  the  rest  brought  to  the  Salvation  Army. Ghost  Tours  (Add  On) The  Ghost  Tour  add-­‐on  was  extremely  successful,  and  was  the  first  add-­‐on  to  sell  out.  People  did  appreciate  that  it  was  a  bit  more  of  a  relaxing/chill  event  in  comparison  to  the  rest  of  the  day.  It  was  a  good  opening  for  us  regarding  transportation  off  campus/busses.  The  wristbands  were  extremely  helpful,  but  we  did  still  need  the  list  to  ensure  no  one  was  getting  on  the  bus  who  shouldn’t  have. Explore  Toronto Those  that  did  participate  did  seem  to  enjoy  it,  as  they  were  able  to  make  connections  with  leaders,  and  follow  up  with  leaders  following  the  event  was  great.  There  was  no  set  guidelines  for  this  event  as  it  was  meant  to  be  casual  and  something  for  those  people  that  have  never  been  to  Toronto  before  do  to  get  to  experience  the  city.   Thursday Program  Brunch Program  brunch  had  double  the  turn  out  of  last  year,  and  a  few  trips  had  to  be  made  to  grab  more  food.  The  upper  years/ementors  enjoyed  the  event  as  well. Campus  Tours Everyone  who  participated  enjoyed  the  campus  tours  for  being  clear,  though  many  students  showed  up  a  bit  late,  so  tours  started  a  little  late. Pre  UofT Students  said  they  enjoyed  the  programming.  The  whatsapp  group  between  Head  Leaders  and  OCs  was  extremely  helpful  in  assisting  students  find  where  they  were  supposed  to  head  to  for  their  specific  hub,  and  the  WOLF  OCs  were  added  to  the  group  at  this  time  to  help  answer  Pre  U  of  T  questions  as  they  were  the  primary  contacts  for  the  event. Lunch Did  have  a  late  start  due  to  some  issues  beforehand  with  the  space.  Lunch  itself  was  extremely  rushed,  and  we  would  have  benefited  from  more  time  for  eating,  especially  as  it  was  more  of  an  actual  sit  down  meal,  and  many  people  wanted  to  sit  and  fully  enjoy  the  meal.  The  pre-­‐plating  we  had  intended  to  resolve  this  timing  situation  a  bit  could  not  work  out  because  of  the  late  start  we  had.  It  also  prevented  us  from  getting  a  large  amount  of  

students  down  to  Kings  College  Circle  for  Bed  Races  until  the  races  had  just  about  started.  However,  students  really  enjoyed  the  food,  and  leftovers  went  to  administration  as  their  lunch  for  the  next  day,  as  well  as  to  the  Salvation  Army  again.   Bed  Races Once  the  event  started  students  really  enjoyed  it,  even  though  Woodsworth  wasn’t  as  successful  as  we  may  have  hoped.  The  one  thing  they  found  disconcerting  was  the  amount  of  mean  cheering  from  other  colleges  that  they  weren’t  prepared  for.  We  also  didn’t  have  time  to  paint  any  of  the  students  or  runners  before  going  down  to  Kings  College  Circle,  while  some  students  at  other  colleges  were  painted  head  to  toe.  We  did  find  that  having  multiple  runners,  so  as  to  substitute  in  alternates  when  the  initial  runners  was  helpful.  However,  we  did  forget  to  bring  extra  water  bottles  for  the  runners,  and  we  didn’t  have  much  time  to  paint  them  before  leaving. Woodsworthland Abbey  Road  was  great  with  set  up  again,  and  helped  us  place  the  generators  in  the  far  corner,  so  as  to  minimize  the  noise  interference  with  the  music.  Though  it  took  a  while  to  get  dark,  everyone  did  enjoy  the  lights,  though  we  could  have  started  the  event  later  in  the  evening.  Rhys  was  also  great,  and  we  found  the  placement  of  the  equipment  was  helpful  in  keeping  it  safe.  Clean  up  was  quick  with  all  the  leaders. Games  Night The  biggest  request  during  games  night  was  for  cards  against  humanity.  There  were  lots  of  leftover  donuts,  which  were  used  during  breakfast  the  next  morning.  Leaders  were  all  helpful,  the  food/drinks  amount  was  good,  and  cleanup  was  very  smooth. Club  Night We  met  with  venue  security  prior  to  the  event  when  we  got  there  for  the  DJ,  and  went  over  the  details  for  the  night,  which  helped  whenever  problems  arose  with  entry.  We  were  checking  names  and  wristbands  at  the  door,  and  just  wristbands  for  bus  loading  at  WW. Security  was  very  good  about  sending  students  that  were  visibly  intoxicated  home,  and  leaders  were  amazing  about  taking  them  to  residence  etc  in  cabs  (their  receipts  went  to  the  OCs  who  passed  them  on  to  WCSA).  We  walked  a  couple  groups  to  the  nearby  TTC  station  as  well,  as  quite  a  few  students  wanted  to  go  home  prior  to  the  busses  starting  up  again. The  DJ  Albi  was  great.  The  venue  continually  asking  the  DJs  to  turn  down  the  volume  as  they  have  an  agreement  with  a  next  door  restaurant  to  keep  it  down  until  the  restaurant  is  closed. The  venue  management  and  security  were  great,  though  we  did  have  an  issue  with  water. All  the  students  that  stayed  through  the  night  seemed  to  enjoy  everything,  and  many  brought  inflatables  to  the  club.  Most  of  the  dancing  was  downstairs,  with  a  more  relaxed  atmosphere  on  the  upstairs  level.   The  glow  sticks  and  frosh  shirts  on  leaders  also  helped  identify  them  to  froshees  when  they  needed  help,  though  the  shirts  were  most  identifiable.  Busses  going  back  to  WW  started  at  12:30AM,  though  we  had  a  lot  of  students  asking  us  if  there  were  busses  yet  starting  around  midnight.  Our  last  bus  left  the  venue  around  1:30  AM,  a  bit  earlier  than  we  had  anticipated

Friday Breakfast  with  WCSA WCSA  breakfast  went  extremely  well,  with  a  ton  of  people  attending.  The  line  went  up  the  stairs  and  into  the  front  hallway,  so  the  leftover  donuts  from  the  night  before  were  cut  into  halves  and  handed  out  to  those  in  line.  At  first  it  was  WCSA  members  doing  the  pancakes,  but  they  later  switched  out  for  leaders  so  those  in  WCSA  could  mingle  with  the  students. Cheer  Off  and  Prep Set  up  began  pretty  early  and  was  relatively  easy  as  it  was  just  placing  supplies  around  the  quad.  We  did  tell  all  the  leaders  present  the  restrictions  on  supplies.  We  filled  the  water  guns  that  morning  with  the  help  of  a  couple  leaders  so  we  could  put  them  in  the  truck  for  the  parade.  We  decided  to  have  the  water  guns  be  for  froshees  only  that  afternoon.  Unfortunately  we  had  very  few  froshees  at  the  cheer  off,  partly  due  to  the  time  misunderstanding  and  because  of  the  bad  weather,  but  more  and  more  arrived  as  the  event  continued.  We  used  the  whatsapp  group  to  communicate  the  cheers  we  would  be  doing  as  part  of  the  cheer  off  from  the  bleachers,  so  all  the  leaders  were  on  the  same  page,  and  they  spread  this  information  to  the  froshees. UTSU  Parade The  parade  as  a  whole  was  great.  The  perimeter  of  leaders  we  had  planned  was  extremely  successful,  and  the  leaders  and  OEC  were  integral  to  the  success.  The  supplies  we  had  on  the  truck  were  extremely  successful,  though  we  underestimated  how  hot  it  would  be  (but  still  cooler  than  past  years).  The  juice  boxes  and  UTSU  water  bottles  were  very  useful,  and  the  granola  bars  were  useful,  but  more  juice  boxes  would  have  been  helpful  as  we  still  had  a  couple  granola  bar  boxes  left  at  the  end  of  the  parade.  The  food  was  passed  to  OEC  and  leaders  at  the  front  of  the  crowd  who  then  distributed  them  among  the  students  (as  well  as  OEC  handing  out  goodies  like  necklaces,  water  guns  etc  to  the  froshees).  There  were  also  leaders  with  trash  bags  moving  through  the  crowd  collecting  everyone’s  trash Saturday Lunch As  usual,  we  had  a  lot  of  extra  food,  which  went  to  the  Ronald  McDonald  House  (we  called  ahead),  as  the  Salvation  army  was  closed  on  Saturdays.  We  also  went  to  all  the  booths  at  the  WOLF  Opps  Fair  with  pizza. Closing  Ceremonies Unfortunately  a  lot  of  the  students  who  won  prizes  were  not  present  at  the  event,  so  many  of  the  prizes  went  to  the  WCSA  office.  The  Alumni  Association  ran  most  of  the  event,  and  brought  in  an  alumni  to  talk  about  her  experiences  at  U  of  T. Boat  Cruise The  cruise  went  very  well,  with  good  reviews  on  the  boat  from  both  leaders  and  students.  The  third  open  floor  (with  the  tarp  cover)  was  a  very  popular  dance  floor,  and  the  outside  breeze  made  it  a  perfect  temperature  with  all  the  people,  so  it  wasn’t  too  hot  or  cold.  The  smaller  size  was  also  helpful,  as  it  felt  like  more  people  were  there.  Everyone  also  enjoyed  that  they  received  a  full  meal  on  the  boat.  The  three  bars  was  helpful  with  students  who  

were  ordering  drinks  as  it  cleared  congestion.  Luckily  for  the  way  back,  we  managed  to  fit  everyone  on  the  five  busses,  so  no  one  had  to  wait  for  a  second  round  of  busses.      f.  Personal  Statements  for  Available  Positions      i.  Chestnut  Director  

 Julia  Standish    

Being  a  little  of  a  distance  from  campus  and  a  pretty  decent  distance  from  Woodsworth  College,  it  is  fairly  easy  to  feel  as  if  Chestnut  is  a  little  disconnected  from  our  college.  Living  in  Chestnut,  I  sometimes  even  feel  this.  That  is  why  this  position  has  become  important  to  me.  I  believe  I  can  help  bridge  this  gap,  in  order  to  create  a  louder  sense  of  community.  I  live  on  the  “Woodsworth  Floor”  at  Chestnut;  therefore,  I  have  direct  contact  with  Woodsworth  students  daily  and  would  be  able  to  coordinate  with  my  don  to  “get  the  word  out”  about  activities  more  often.  I  really  feel  like  Chestnut  students  aren’t  as  involved  sometimes  simply  because  didn't  know  about  the  activities  themselves!  Woodsworth  has  so  many  opportunities,  and  I  would  hate  anyone  to  miss  out  them  by  simply  being  uninformed.    

Shazre  Khan    I  believe  I  would  be  an  excellent  candidate  for  the  Chestnut  director.  I'm  a  second  year  social  science  student.  I  happen  to  live  on  the  Woodsworth  floor.  I'm  also  a  member  of  the    residence  council  as  a  secretary.  I  help  Amy,  the  floor  don,  organize  and  advertise  events.  I  also  have  a  work-­‐study  position  in  the  Chestnut  residence  office  as  a  programming  assistant  and  so  I  am  well  integrated  into  community  life  at  Chestnut  and  will  be  able  to  be  a  great  median  of  communication  between  students  and  WCSA.  I  am  a  social,  interactive  and  helpful  individual  who  is  always  looking  to  go  the  extra  mile.  I've  joined  the  WCSA  public  relations  committee  under  Shonali  and  I  am  looking  for  more  ways  to  get  involved.  This  experience,  I  believe,  makes  me  an  excellent  candidate  for  a  Chestnut  and  Woodsworth  collaboration.    Joshua  Efe    I  am  a  second  year  student  studying  Bioinformatics  and  Computational  Biology  along  with  Math  and  Physics.  In  first  year  I  was  involved  in  a  couple  different  clubs  and  student  groups  including  varsity  fencing,  the  Journal  of  Undergraduate  Life  Science  and  Tetra.  Although  I  felt  pretty  involved  with  U  of  T  in  general    I  did  not  really  feel  like  Woodsworth  was  really  a  part  of  my  U  of  T  experience,  because  despite  being  part  of  the  college,  I  was  not  living  at  Woodsworth,  I  lived  at  chestnut.  When  I  was  a  2015  Frosh  leader,  I  really  felt  connected  with  my  fellow  wolves  and  wanted  to  become  a  active  member  of  the  Woodsworth  community.  Through  this  experience  I  hope  I  can  connect  other  students  who  don’t  live  on  res  to  Woodsworth  and  demonstrate  how  amazing  our  community  is.  

ii.  Part-­‐Time  Students’  Director    Daniel  Murray   Dear  Sir  or  Madam,    I  am  writing  with  excitement  and  enthusiasm  to  apply  for  the  position  of  Part-­‐time  Student's  Director  at  WCSA.    I  am  currently  a  fourth-­‐year  part-­‐time  student  of  Woodsworth  College  and  majoring  in  French  Linguistics  and  Latin.  I  am  always  looking  for  opportunities  to  broaden  my  experience  on  campus  beyond  just  academics,  and  am  excited  by  the  prospects  of  what  I  can  bring  and  learn  from  the  position  of  Part-­‐time  Student's  Director.  I  have  volunteered  for  a  variety  of  positions  in  the  past,  including  St.  Christopher's  House  as  an  Adult  literacy  tutor,  the  LGBTOUT  committee  right  here  at  U  of  T  and  more  recently  the  Christian  Resource  Centre  as  an  assistant  in  their  meal  program.  From  my  involvement  in  such  positions  and  projects,  I  have  developed  an  ability  to  effectively  communicate  with  people  from  various  backgrounds  and  communities  and  am  well-­‐aware  of  many  of  the  challenges  and  adversity  part-­‐time  students  face  while  studying  and  beyond.    Thank  you  kindly  for  your  consideration,  and  I  hope  to  meet  in  person  to  discuss  my  application  in  greater  detail.    Sincerely,    Daniel  Murray