hyatt regency grand cypress - aging life care › alca_web_docs › conferences... ·...

Opening ReceptionThursday, August 20, 2020

Exhibit DatesFriday, August 21, 2020 and Saturday, August 22, 2020

Conference DatesFriday, August 21, 2020 to Sunday, August 23, 2020

ATTENTION EXHIBITORS & SPONSORS

Hyatt Regency Grand CypressHyatt Regency Grand CypressOne Grand Cypress Boulevard, Orlando, FL 32836

407.239.1234

®

a g i n g l i f e c a r e . o r g

You are invited to join us as a sponsor and/or exhibitor at the 36th Annual Aging Life Care Association Conference 2020 in Orlando, Florida. Your company’s message will be seen and heard by the leading Aging Life Care Professionals® from across the country. Visit aginglifecare.org and click on the exhibitor/sponsor link today.

ATTENTIONATTENTION S P O N S O R S & E X H I B I TO R S

Up to 400 Aging Life Care Professionals are expected to join us in Orlando.

Aging Life Care Professionals are health and human service professionals who direct the plan of care for their clients --

older adults and others with ongoing health challenges.

Families count on the expert opinions of the Aging Life Care Manager to fi nd solutions – that includes referrals

for the products and services that you provide.

Who will be attending the 2020 ALCA Conference?

HOTEL INFORMATIONHOTEL INFORMATIONDiscover one of Orlando’s most inviting escapes, Hyatt Regency Grand Cypress. The

outstanding array of resort amenities fi lling the resort creates an amazing retreat for

conference attendees. After exhibit hours, play golf and tennis, swim, sail, or treat

yourself to a massage. The resort off ers an ideal location adjacent to Disney World –

kids of all ages will love exploring area attractions.

Group Room Rates: $219 Single/Double Rate

For reservations, call 1-877-803-7534 using the Group Reference Code: ALCA or visit

www.aginglifecare.org to book directly online before July 10th. A Discounted Hotel

Service Fee of $10 per night is available to ALCA attendees.

Airport Transportation

The Hyatt Regency Grand Cypress is approximately 18 miles/30-45-minute drive (depending on time of day) from the Orlando International

Airport (MCO). Multiple options for transportation are available, including:

• Uber and Lyft – Fares. . . . . $30 each way

• Taxi Cab – Fares. . . . . $50 each way

• Mears Transportation Group (Shuttles) 407.423.5566. . . . . $25 each way

Shipping Materials to Hotel

All package shipping/handling is handled through Shipping/Receiving Dept at the Hyatt Regency. You may ship your exhibit materials for

arrival at Hyatt Regency Grand Cypress no earlier than August 18, 2020 using the address below. Please note per package, per day storage

fees may be assessed for any boxes received prior to this date.

All materials, literature, products, etc. that are shipped to hotel should be sent with exhibitor’s name/company and return address to the

following address:

Exhibitors will be responsible for applicable inbound receiving/delivery and outbound

handling charges for all boxes delivered to the hotel at approximately $15 per box.

ALCA or the hotel accept no responsibility for lost, stolen, or damaged goods. The hotel

has limited capability for receiving, handling, and storage of any conference materials.

Hyatt Regency Grand Cypress | One Grand Cypress Blvd., Orlando, FL 32836 | 407.239.1234

HYATT REGENCY GRAND CYPRESS

One Grand Cypress Blvd.

Orlando, FL 32836

Hold for: ALCA Exhibitor – COMPANY NAME

Box # __ of __

R U B Y S P O N S O R S H I PSponsorship of the

Keynote Opening Session(one opportunity)

D I A M O N D S P O N S O R S H I P

Sponsorship of theFriday General Session

(one opportunity)

E M E R A L D S P O N S O R S H I P(two opportunities)

Custom sponsorship packages are available – please contact Julie Wagner at [email protected] or 520-881-8008.

SPONSORSHIPSPONSORSHIPO P P O R T U N I T I E S

If your company off ers products, technology, or services that off er solutions – for families or the Aging Life Care™ Experts caring for them -- then you should be part of this special event!

Reserve your space now – often “sold out” out months in advance!ALCA will host just over 40 exhibitors this year.

Don’t miss out on this outstanding opportunity to showcase your products and services in front of these key decision-makers with a great attendee-to-vendor ratio.

Any additional events need to be arranged through ALCA by contacting Julie Wagner [email protected] and will only be made available to our Sponsors.

WHO SHOULD

DESIGN YOUR OWNDESIGN YOUR OWN

S P O N S O R A N D E X H I B I T A T T H E 2 0 2 0 A L C A C O N F E R E N C E ?

SPONSORSHIP

$15,000

$7,500

$10,000

Opportunity to address attendees at Friday Morning Opening Keynote (3 min)

Distribution of Promotional Materials at Friday Morning Opening Keynote (pre-approved)

Verbal recognition at Friday Morning Opening Keynote

Company Logo Displayed on LED Video Wall On-site

DOUBLE Tabletop Exhibit, Preferred location, plus electrical

FOUR full Conference Registrations

TWO complimentary Hotel Rooms for THREE Nights

Recognition as a Conference Sponsor on ALCA website, including logo and contact information

On-site Conference Program: FULL-PAGE AD on INSIDE COVER

Inside ALCA Magazine:ONE FULL-PAGE, color ad and Publication of your FULL-PAGE article

Opportunity to address attendees at Saturday General Session (3 min)

Distribution of Promotional Materials at Saturday General Session (pre-approved)


Verbal recognition at Saturday General Session

Sponsorship of the Opening Reception

(one opportunity)

Opportunity to address conference attendees before special Drum Circle begins (3 min)

Distribution of Promotional Materials/Signage Displayed at Opening Reception

Verbal recognition at Opening Reception Drum Circle & Thursday Morning General Session

Sponsorship of the Annual Business Meetingand Awards Luncheon (one opportunity)

Opportunity to address attendees at Friday Business & Awards Luncheon (3 min)

Distribution of Promotional Materials at Business & Awards Luncheon (pre-approved)

Verbal recognition at Annual Business Luncheon

Included in all Emerald Sponsorships


Single Tabletop Exhibit, Preferred location, plus electrical

TWO full Conference Registrations

TWO Guest Meal Tickets to Business Meeting & Awards Luncheon

Recognition as Conference Sponsor on ALCA website, including logo and contact information

On-site Conference Program: FULL-PAGE ad

Inside ALCA Magazine: ONE FULL-PAGE, color ad and publication of your FULL-PAGE article


ONE full Conference Registration

TWO Guest Meal Ticket to Business Meeting & Awards Luncheon

Recognition as a Conference Sponsor on the ALCA website, including logo and contact information

On-site Conference Program: HALF-PAGE, color ad

Inside ALCA Magazine: HALF-PAGE, color ad

WHO SHOULDWHO SHOULD

All SponsorshipsAll Sponsorships

I N C L U D E

Special Exhibit Signage

and Recognition in Inside

ALCA Magazine and

On-Site Conference

Program.

J A D E S P O N S O R S H I P

Sponsorship of theHyatt Regency Hotel

Key Cards(one opportunity)

B R E A K S P O N S O R S H I P (mulitple opportunities)

Sponsorship of the Break

F I R S T T I M E A T T E N D E ER E C E P T I O N S P O N S O R

(one opportunity)

Sponsorship of the First-time Attendee Reception

P E A R L S P O N S O R S H I P (three opportunities)

Sponsorship of a Saturday General Session

S A P P H I R E S P O N S O R S H I P (three opportunities)

Sponsorship of the Tote Bag(one opportunity)

SPONSORSHIPSPONSORSHIPO P P O R T U N I T I E S

$6,500

$3,500 $3,000

$4,500$6,000

Distribution of your company’s logo on hotel key cards distributed to ALCA Conference attendees




Recognition as Conference Sponsor on ALCA website, including logo and contact information

On-site Conference Program: HALF-PAGE, color ad


On-Site Conference Program: HALF-PAGE, color ad

Sole sponsor of the First-Time Attendee Reception

Providing a toast to the new attendees (one drink ticket provided to each fi rst-time attendee)

10 admission tickets to the First-Time Attendee Reception

Opportunity to address conference attendees at Sunday General Session (3 min)

Distribution of Promotional Materials at Sunday General Session

Verbal recognition at Sunday General Session





Your Logo printed on Conference Attendee Tote Bags

Sponsorship of Conference Technology

(one opportunity)

Your Company Name will be the Wi-Fi login password

Conference attendees will be re-directed to your website after login

Your logo will be displayed on the ALCA Conference App Home Page – where our presenter materials are loaded and on digital signage throughout the hotel

Sponsorship of theHead Shot Photo Booth

(one opportunity)

Sponsorship Signage Displayed at Photo Booth

Included in all Sapphire Sponsorships


Recognition as Conference Sponsor on ALCA website, including logo and

contact information




More

SPONSORSHIPSSPONSORSHIPSare available on a first-come, first-served basis,

so don’t wait, sign up today!

DEMONSTRATION DISPLAY

Exhibit Spaces AvailableDo you have equipment

to demonstrate? ALCA off ers a limited number of 10’ x 8’

demonstration spaces in the exhibit hall. A great way to demonstrate your product!

EXHIBITOREXHIBITORI N F O R M A T I O N

E X H I B I T O R B E N E F I T S Tabletop Exhibit to include 6’x30” Draped and Skirted Table & 2 Chairs*

Listing in On-Site Conference Program

Pre-Show Mailing List (one-time use)

Post-Show Mailing List (one-time use)

Printed On-Site Attendee List

2 Badges for Exhibit Staff

2 Welcome Reception Tickets

Breakfast & Coff ee Breaks (Lunches available at an additional fee)

High Exhibit Traffi c

Conference Rates at Host Hotel

Optional: 50% discount on Full Conference Registration for up to 2 Exhibit Staff

E X H I B I T O R F E E SSINGLE TABLETOP EXHIBIT:$2,000 (Member/Corporate Partner)$2,500 (Non-Member/Non-Corporate Partner)

DOUBLE TABLETOP EXHIBIT:$3,900 (Member/Corporate Partner)$4,900 (Non-Member/Non-Corporate Partner)

DEMONSTRATION DISPLAY EXHIBIT SPACE:(limited number available)$3,900 (Member/Corporate Partner)$4,900 (Non-Member/Non-Corporate Partner)

E X H I B I T D A T E S Friday, August 21 – Saturday, August 22, 2020

EXHIBITOR SETUP: Thursday, August 20, 2020 | 4:00 pm – 7:00 pmExhibitors are encouraged to attend the Welcome Reception

EXHIBIT/RESOURCE HALL TIMES:Friday, August 21, 2020 | 8:00 am – 4:00 pmSaturday, August 22, 2020 | 8:00 am – 11:00 am

EXHIBITOR/RESOURCE HALL TEAR DOWN:Saturday, August 22, 2020 | 11:00 am – 2:00 pm

*Exhibitor schedule above subject to change.

*table not included with demonstration display exhibit spaces

Exhibit space is limited and assigned on a fi rst-come, fi rst-served basis, so be sure to book your space today! Final deadline to register for exhibits and sponsors is July 6, 2020.

Applications for exhibit space are subject to approval by the conference committee and must include a description of the products/services to be exhibited. If the application is not approved, deposit will be returned in full.

For questions, contact Julie Wagner - [email protected] or 520.881.8008.

Please send completed agreement with payment to:Aging Life Care AssociationAttn: 2020 Conference3275 West Ina Road, Suite 130Tucson, AZ 85741

Send form with credit card payment to: Julie Wagner at [email protected] or via fax at 520.325.7925

CANCELLATION POLICYCancellations must be received by July 6, 2020. No refunds will be given after July 6, 2020. Cancellations before that date will receive a refund minus a $50 administrative fee.

RESERVERESERVE YOUR SPACE NOW!

Exhibitor SpaceExhibitor Spaceis Limited!!is Limited!!Make connections with Aging Life Care Professionals looking to learn about new technologies and products that help them serve their clients and do their jobs better!

SIGN UPTODAY!

SPACESPACEI S L I M I T E D

EXHIBITOREXHIBITORI N F O R M A T I O N

MoreEXHIBIT SPACE POLICIESSingle Tabletop display areas include the tabletop surface area of a 6’x 30” table, 1’ on either side of display and 8’ in height. Double Tabletop display areas include the tabletop surface area of two 6’x30” tables, 1’ on either side of display and 8’ in height. Demonstration Display Exhibit Spaces are 10’w x 8’d, and 8’ in height and do not include a table. We do not use pipe and drape in our exhibit hall.

Each exhibit must have an attendant in the display area during break/display hours. Attendants must wear exhibitor badges and be registered as exhibitors. Please note: lunches are not included but are available for purchase.

All products and services to be exhibited must be identifi ed on the exhibit space agreement form. All demonstrations and interviews must be contained within the limits of your exhibit space/tabletop display. No exhibitor shall assign, sublet, share, or apportion the whole or any part of the space allotted to him or her without the knowledge and prior consent of ALCA Meetings Management Staff . Aisles must be kept clear and display shall be arranged so that it

does not obstruct the general view of other exhibits in the Exhibition area. If Exhibitor plans any special displays, Exhibitor shall submit drawings for such displays, in advance of the Exhibition, to ALCA for approval.

Display material exposing an unfi nished surface to neighboring exhibits is strictly prohibited. Nothing shall be posted on, tacked, screwed, glued, or otherwise attached to columns, walls, fl oors, or other parts of the building, equipment, or furniture. Anything necessary to protect the building, equipment, or furniture from damage that may be caused by any part of Exhibitor’s display must be obtained and used by the Exhibitor, at his or her own expense.

Exhibitor shall not do, nor permit to be done, anything that may interfere with the eff ectiveness or accessibility of utility, heating, ventilating, air conditioning, or fi re safety systems, or thereof, in the facilities. Nor shall Exhibitor do or permit to be done anything that may interfere with free access in and around the exhibit space areas in the facility or in the public areas adjacent thereto.

ALCA TOTE BAG INSERTS* $1,000(multiple opportunities)

Opportunity to include a fl yer or promotional item in every Conference Tote Bag

Recognition in the On-site Conference Program

Recognition in Inside ALCA Magazine

Quarter-Page Ad in Inside ALCA in post-event Summer issue

All advertisements must be paid in advance and received electronically in high resolution PDF, JPEG, TIF, or EPS fi les. (If EPS, please ensure that all text is converted to outlines.) All ads must be received by July 6, 2020! A $200 graphic design fee will be added for artwork or ads created in Microsoft Word.

SAVE $50SAVE $50

ON-SITE CONFERENCEON-SITE CONFERENCE ADVERTISING

AD SIZESMembers/Corporate Partner Rate

Non-Member/Partner Rate

Full Page Ad (7 ¼”w x 9 ¼”h) $625 $725

Half Page Ad (7 ¼”w x 4 ½”h) $375 $475

Quarter Page Ad (3 ½”w x 4 ¼”h) $275 $375

Business Card Ad (3 ½”w x 2 ¼”h) $200 $300

*Exhibitors/Sponsors

on all on-site advertising opportunities!

“ True and “ True and authentic

authenticattendeeattendeeinterest!”

interest!”

ONSITE CONFERENCE PROGRAM ADVERTISEMENTS*

Exhibitor shall submit drawings for such displays, in advance of the

“This is the “This is the BEST CONFERENCEBEST CONFERENCEfor lead generationfor lead generation

that I’ve been tothat I’ve been toall year.”all year.”

Organization/Company Name: _______________________________________________________________________________________

Mailing Address: ___________________________________________________________________________________________________

City: ________________________________________________________ State: _____________________ Zip: ______________________

Phone: ______________________________________________________ Web Address: _________________________________________

Primary Contact for Planning: ___________________________________ E-mail:_______________________________________________

Primary Contact On-Site: _______________________________________ E-mail:_______________________________________________

$15,000 Ruby Sponsor – Opening General Session Keynote (Thursday)

$10,000 Emerald Sponsor – Opening Reception Annual Business and Awards Luncheon (Thursday)

$7,500 Diamond Sponsor – Morning General Session (Friday)

$6,500 Jade Sponsor – Hotel Key Cards

$6,000 Sapphire Sponsor – Tote Bags Technology Photography

$4,500 Pearl Sponsor – General Session (Saturday)

$3,500 Break Sponsor

$3,000 First-time Attendee Reception Sponsor – (Wednesday)

Other _______________________________________________

EXHIBIT TABLE REGISTRATION:

SINGLE TABLETOP EXHIBIT PACKAGE Member / Partner Rate $2,000 Non-member / Non Partner Rate $2,500

DOUBLE TABLETOP EXHIBIT PACKAGE Member / Partner Rate $3,900 Non-member / Non Partner Rate $4,900

NEW Demonstration Display Exhibit Space Package (Limited number available) Member / Partner Rate $3,900 Non-member / Non Partner Rate $4,900

ONSITE ADVERTISING $1,000 ALCA Tote Bag Inserts

ONSITE PROGRAM

Full-Page Ad Member / Partner $625 Non-member / Non Partner $725

Half-Page Ad Member / Partner $375 Non-member / Non Partner $475

Quarter-Page Ad Member / Partner $275 Non-member / Non Partner $375

Business Card Ad Member / Partner $200 Non-member / Non Partner $300

Custom sponsorship packages are available. Please call Julie Wagner at 520.881.8008 or email [email protected]

(continued on next page)

ExperienceExperienceExperienceTM

themagicof

To register, simply complete this form. Agreement and payment must be received by July 6, 2020.Space is limited and assigned on a fi rst-come, fi rst-served basis.

Hyatt Regency Grand Cypress | One Grand Cypress Boulevard, Orlando, FL 32836 | 407.239.1234Hyatt Regency Grand Cypress | One Grand Cypress Boulevard, Orlando, FL 32836 | 407.239.1234

Special Pre-Conference Sessions: Thursday, August 20, 2020 • Opening Reception: Thursday, August 20, 2020 at 6:00 p.m.

Conference Dates: Friday, August 21, 2020 - Sunday, August 23, 2020

SPONSOR /EXHIBITOR AGREEMENT FORMSPONSOR /EXHIBITOR AGREEMENT FORM

Please check the appropriate box(es).

SPONSOR REGISTRATION:

ALCA Offi ce Use Only: ____________

Date Rec’d: __________________

Payment Rec’d: _______________

ALCA SPONSOR /EXHIBITOR AGREEMENT FORM (CONTINUED) Please type or print:

Organization/Company Name: _______________________________________________________________________________________

I am interested in paying ALCA Corporate Partner rates! Attached, please fi nd the completed Corporate Partner Application.

Please contact me when Conference Attendee Registration is open. I am interested in purchasing full Conference Registration at a 50% discount for up to two exhibitor staff .

Please describe the product, equipment, or service you will be exhibiting (this will be used for company description on online app):

_____________________________________________________________________________________________________________________

_____________________________________________________________________________________________________________________

I would prefer not to be assigned to a table next to or near: ___________________________________________________________________

Two badges per table will be issued for personnel staffi ng your exhibit. Additional namebadges - meal tickets can be ordered at a later date.

Namebadge #1 _______________________________________________E-mail __________________________________________________

Namebadge #2 _______________________________________________E-mail __________________________________________________

Please note: Electricity, telephone, Internet, and hotel shipping and handling charges are not included in the exhibitor package and will be at

company’s expense. Details to follow prior to event.

Do you anticipate needing electrical access? � Yes � No

Do you anticipate needing telephone and/or Internet access? � Yes � No

PAYMENT INFORMATION:

Enclosed is our check in the amount of $______________Please make payable to the Aging Life Care Association and mail to address below by July 6, 2020.

Please charge my:

� VISA � MasterCard � American Express in the amount of $______________

Card # _______________________________________________________ Exp. Date _________________________________________________

Cardholder’s Name (please print) _________________________________Signature: _________________________________________________

EXHIBITING TERMS AND CONDITIONS The exhibitor assumes the entire responsibility for losses, damages, and claims arising out of exhibit’s activities on the Hotel premises and will indemnify, defend, and hold harmless ALCA, the Hotel, their agents, servants, and employees from any and all such losses, damages and claims. Please note, your signature signifi es acceptance of all terms and conditions of exhibiting.

Signature ____________________________________________________ Date _____________________________________________________

Schedule of cancellation fees are noted. No refunds will be made after July 6, 2020.

ExperienceExperienceExperienceTM

themagicofBY MAIL:

Aging Life Care AssociationAttn: 2020 Conference

3275 West Ina Road, Suite 130Tucson, AZ 85741 | 520.325.7925

For sponsorship or exhibiting opportunities, contact Julie Wagner at

[email protected] or 520.881.8008.

REGISTER NOW

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