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HUD Homeless Programs-Q&AReflections on the Annual Process

Director Sernorma Mitchell and Michael Martin

Milwaukee HUD CPD Office

Background

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BACKGROUND: Deinstitutionalization of Persons with Mental Illness in 1980’s

• Created an awareness of “homelessness” and an created a political atmosphere to do something

• Created funding streams in Federal, State and Local Governments to deal with homelessness

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Professionalization of Service Delivery Shows Complexity of the Problem

Federal Strategic Plan

Four goals as established in Opening Doors: Federal Strategic Plan to Prevent and End Homelessness:

1) Finish the job of ending chronic homelessness by 2015.

2) Prevent and end homelessness among Veterans by 2015.

3) Prevent and end homelessness among families, youth, and children by 2020.

4) Set a path to ending all types of homelessness.

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Bottom line?

Increasing pressure on local homeless service systems combined with constricting resources requires us to retool programs to achieve greater efficiency and effectiveness.

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Research and Experience Reveal the Need to Target Populations

HEARTH History• Signed into law on May 20, 2009• Reauthorizes HUD’s McKinney-Vento

Programs• Six sets of Regulations were developed:

- Definition of Homeless- Continuum of Care Program- Emergency Solutions Grants Program- Conforming Amendments to the

Consolidated Plan- Homeless Management Information

Systems- Rural Housing Stability Assistance

Program7

CoC Program - PurposesConsolidate the SHP, S+C, and Section 8 SRO program activities into one grant program.

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Continuum of CareAnnual Process

under the HEARTH Act

CoC Program – Annual Process

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Grants Inventory Worksheet (GIW)

CoC Registration

CoC CompetitionCoC Application (Exhibit 1) and Project Applications (Exhibit 2)

CoC AwardsTier 1 (Renewals) &

Tier 2 (New Projects, Planning, non Tier 1 Renewals)

Local Contracting Process

$$$

CoC Program – Local Process GIW

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Grants Inventory Worksheet (GIW)

• Informs HUD of Renewal Obligations for Budgeting.

• Allows HUD and the CoC to Determine Who is Eligible for Renewal BEFORE the process begins.

• Has sign off by the CoC and the Field Office to Ensure both Parties have Input and Review with Hard and Fast Deadlines.

CoC Program – CoC Registration

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CoC Registration Process

• Must be Completed for Local Money to Be Awarded Funding.

• Done Online Line.

• Responsibility of Local CoC and Done directly with Headquarters.

CoC Program – Competition

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CoC Competition Process• Must be Completed in E Snaps

• CoC Application is a complex Local Process that HUD HQ uses to Evaluate the Effectiveness of the Entire CoC- Homeless Providers Must work with the CoC Leadership and Other Organizations.

• Project Application is completed by COC grantees and is the information that the Local Office uses to evaluate renewals to generate Grant Agreements (i.e. Funding).

CoC Program – Contracting

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CoC Contracting Process• Milwaukee CPD must wait for the CoC Awards

to be announced, applications to be entered into E-snaps and receive operating instructions BEFORE contacts can be awarded.

• Tier 1 (Renewals): Renewals are done in chronological order and steps must be done in order;

STEP 8: HUD: Issues and Conditions

STEP 9: Grantee: Address Issues and Conditions

STEP 10: HUD: Contract Generation

CoC Program – Contracting

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CoC Contracting Process• Tier 2: Tier 2 grants are planning, new and

renewal grants. New grants need a Technical Submission in addition to the steps that are required for renewals in E Snaps.

STEP 8: HUD: Issues and Conditions

STEP 9: Grantee: Address Issues and Conditions and Technical Submission (if new grant)

STEP 10: HUD: Contract Generation

CoC Program – Annual Process

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Grants Inventory Worksheet (GIW)

CoC Registration

CoC CompetitionCoC Application (Exhibit 1) and Project Applications (Exhibit 2)

CoC AwardsTier 1 (Renewals) &

Tier 2 (New Projects, Planning, non Tier 1 Renewals)

Local Contracting Process

$$$

Important Reminders for Timely Renewals

Milwaukee CPD Renewal Process

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• Applicant Profile:

Provides HUD with the basic information that all Federal grantees need to have and specific forms applicable to HUD programs (SF-LLL Disclosure of Lobbying Activities, HUD Form 2880 Applicant Disclosure Form, and HUD Form 50070 Drug-Free Workplace).

Milwaukee CPD Renewal Process

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• Project Application:

The project application has eight (8) sections with questions regarding contact information, program details, sub-populations, housing types, HMIS, Outreach and the budget. This is the most important part of the Milwaukee CPD Review and is the best source of information to understand what the project is designed to do.

Milwaukee CPD Renewal ProcessTips for a Fast/Accurate Approval

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• Applicant Information:

Legal Applicant – Same Person that signs Contracts

Check for Accurate EIN and DUNS Numbers

Update SAM (System for Award Management)

Unique Project Name (include Agency Name ?) Many “Transitional Housing Programs”

Grant Number

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WI0001L5I001306Unique Identifier

Unique to GrantSame Every Year

Unique Identifier

Milwaukee HUD Office

CoC Identifier

00- BoState01-Milwaukee

02-Racine03-Dane Co

Fiscal YearOne YearBehind

Number of Times

Renewed

Milwaukee CPD Renewal ProcessTips for a Fast/Accurate Approval

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• Program Details

Minimal Organizational History

Housing Information and Service Information Accurate and Reflects the “Nature/Scope of the Original Application”

Outreach descriptions are eligible under NOFA and previous funding status

Milwaukee CPD Renewal ProcessTips for a Fast/Accurate Approval

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• Budget

Any changes from Previous Grant are within the Informal Grant Agreement Amendment guidelines.

All expenses are eligible in HEARTH ActHEARTH Act Budget Descriptions Match Detail Budget in Project Application. Embrace HUD HEARTH Act language.

Milwaukee CPD Renewal ProcessTips for a Fast/Accurate Approval

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• Match

All Third Party Match must have a executed Memorandum of Understanding (MOU) BEFORE the contract is executed.

Client Rent Cannot be used as Match (New for FY2013)

Milwaukee CPD Renewal ProcessTips for a Fast/Accurate Approval

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• Leasing

All Leases for Clients must be in the Grantees name and that 100% of the Lease Payment must be paid by the grantee.

All Lease must have an Environmental Review.

Milwaukee CPD Renewal ProcessTips for a Fast/Accurate Approval

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• Rental Assistance

Rental Assistance is only eligible for Local Governments and Housing Authorities (maybe changing).

Primarily Old Shelter Plus Care Grants.

Resources

•Up to date information regarding the McKinney-Vento Act programs, including a copy of the McKinney-Act amended by the HEARTH Act, the ESG interim rule, the CoC interim rule, the CoC Program NOFA , and TA materials can be found at http://www.hudhre.info

•Notification of the availability of future information will be released via HUD’s Homeless Assistance listserv. To join HUD’s listserv, go to and click on https://www.hud.gov/subscribe/mailinglist.cfm “Homeless Assistance Program”

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Questions

Submit Questions to HUD’s Homeless Resource Exchange Virtual Help Desk at:

http://www.hudhre.info/index.cfm?do=viewHelpdesk

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