1. 1. How to Run an Effective & Efficient Meetinga.k.a Make Meetings Not Suck Jennifer Stanford, PMP, MHCSCEO Emergent Performance SolutionsHuman Capital at the Human Level
2. 2. Session Objectives To learn a few things Have some fun Meet some new friends Walk away with new ways of looking at meetings that can be applied immediately 2012 Emergent Performance Solutions, LLC
3. 3. I s T h i s Yo u r M e et i n g ? 2012 Emergent Performance Solutions, LLC
4. 4. In the News:Up to 40% of week inAccording to a Wallmeetings of whichStreet Journal 50% is a waste of time!poll, Leaders list meetings as the singlelargest category of unproductive time ontheir schedules2012 Emergent Performance Solutions, LLC
5. 5. I d e nt i f y i n g t h e P ro b l e m W hy Pe o p l e H ate M e et i n g s1987 Survey1.People getting off subject2.No agenda3.Meeting too long4.Leader not prepared5.No conclusion reached6.Meeting disorganized7.No one controlled the meeting8.Irrelevant info presented9.Meeting was a waste of time10. Meeting started late 2012 Survey1.Allowing attendees to ramble on2.Not organized no agenda3.Too long4.Weak presenter or meeting leader5.No specific action or walk away points6.No clear purpose or objective7.Not inspiring or motivating8.Boring, nothing new or interesting9.Repeating info for late arrivals10. Doesnt start on time or stay on track 2012 Emergent Performance Solutions, LLC
6. 6. Yo u r L e n s - T h e 5 i n 5 E xe rc i s eGet in groups of 5 in 5 minutes:Introduce yourselves Discuss what you hate most about meetings (not on list)Why you think biggest reason is for holding meetings in your organization?2012 Emergent Performance Solutions, LLC
7. 7. Ty p e s o f M e et i n g s Status Consensus DecisionEngagementNot weekly in Only whenRight players Fun filledpersonneededIntranet, Cloud New policies/Level ofChance tobased, intensityprocedures orauthority?connect, rewardof project work strategies toand recognitionshareConsider funSend out prior and When decisionsQuarterly at aquizzes for pizza request consensus impact others call minimumetca meeting2012 Emergent Performance Solutions, LLC
8. 8. S h o u l d I S tay o r S h o u l d I G o ?The Power Behind the Decline ButtonAsk Yourself:1. Does the status from the meeting impact my work directly?2. Is my support required to get others on-board?3. Am I the right decision maker?4. Do I care about being a part of a high performing team?2012 Emergent Performance Solutions, LLC
9. 9. W h o s e i n my M e et i n g ?4 different perspectives in the room:1. The organized attendee (you said 8 it is 8:03!)2. The logical attendee (why am I here, what problem are we solving?)3. The action attendee (are we done yet, I have a world to conquer!)4. The relational attendee (oh sue how was your weekend, I am so happy to hang with you guys!)2012 Emergent Performance Solutions, LLC
10. 10. W h at to Yo u O b s e r ve ? 2012 Emergent Performance Solutions, LLC
11. 11. Te a m E xe rc i s e - P l a n a M e et i n gConsidering the 4 perspectives I gave you Lets break into 4 large groups 1) Status 2) Consensus 3) Decision 4) EngagementAnswer the following questions: A. What should you keep in mind about the 4 perspectiveswhile planning your meeting? B. What is necessary to satisfy this perspective? C. What is a deal breaker?2012 Emergent Performance Solutions, LLC
12. 12. H ave a G re at Re st o f t h e C o n fe re n c e !2012 Emergent Performance Solutions, LLC