HOW TO GIVE HOW TO GIVE SEMINAR IN ENGLISHSEMINAR IN ENGLISH

Yunus Daud

Geophysics Laboratory, Department of Physics, Faculty of Mathematics and Natural Sciences,

The University of IndonesiaDepok, INDONESIA

1. Outline of Presentation

1.1. The importance of preparationThe importance of preparation

2. What equipment to use

3. How to "deliver" a presentation

4. The language of presentations

5. The presentation itself

6. A review of what we have covered

7. Ask questions

2. Preparation

Can you name the 3 most important things when giving any presentation?

Number 1 Preparation!Number 2 Preparation!!

Number 3 Preparation!!!

Benefits of the Preparation: Feel Confident == less nervous Have a control == your audience and your

presentation You will be listened by your audience

You should ask yourself: 5W+1H

Why == Objective Who == Audience Where== Venue When == Time and Length What == Content How == Method

Structure: A good presentation has a clear structure, like a good book or film. A good presentation has:

  

Beginning Short introduction

welcome your audience introduce your subject explain the structure of your presentation explain rules for questions

Middle Body of presentation

present the subject itself

End Short conclusion

summarize your presentation thank your audience invite questions

Questions and Answers

Notes:

Be familiar with your subject and information that you want to deliver

Avoid reading text during presentation You can use notes to remind your idea to be presented

Rehearsal (repetition):Benefits: you will become more familiar with what you want to say you will identify weaknesses in your presentation you will be able to practice difficult pronunciations you will be able to check the time that your presentation takes and

make any necessary modifications

So prepare … !

Prepare … !

Prepare … !

3. EquipmentEasily your most important piece of

equipment is...YOU!

Make sure you're in full working order, and check your personal presentation carefully - if you don't, your audience will!

Others: OHP, LCD Computer Projector, Slide Projector, etc.=> be well prepared=> know and understand your equipment perfectly.

4. Delivery The way in which you actually deliver/perform/give

your presentation

Avoid nerves. How? Audience Rapport

be warm and friendly with your audience Body language Cultural considerations Voice quality: speed, intonation, volume Visual aids: "A picture is worth 1,000 words“

Non-native English speakers can rely more heavily on visual aids

Audience reaction: always be calm and polite

5. Language Say what you are going to say

Simplicity and Clarity Our language should be simple and clear Use short words and short sentences Avoid jargon, unless the audience understand it Use active verbs instead of passive verbs

Signposting When you read a book, you know where you are. But when you give a presentation, your audience does not

know where they are - unless you TELL them! You can use special language called 'signaling' or

'signposting' that helps your audience know where they are.

6. The Presentation

3 main parts (+questions):

1 INTRODUCTION

Questions2 BODY

3 CONCLUSION

 Questions

 

Introduction Introduction is a very important part of our presentation

1. Welcome our audience

2. Introduce our subject

3. Outline the structure of our presentation

4. Give instructions about questions

Body The “real presentation”: well structured, carefully spaced

visuals1. Do not hurry, be enthusiastic

2. Maintain eye contact, look friendly

3. Signpost throughout

4. Remain polite when dealing with difficult questions

Conclusion Use the conclusion to

1. Sum up

2. Give recommendations if appropriate

3. Thank your audience

4. Invite questions

Questions This part might be “the most difficult part of presentation

for non-native speaker”(?) But, good opportunity to interact with our audience

1. We may predict what questions will be asked to us

2. Make clear the role of questions during the introduction

3. Be polite with all questioners

4. Remain polite when dealing with difficult questions

7. A review of what we have covered

In this seminar we have learn:

to ask the all-important question-words, why? who? where? when? how? and what?

to structure our presentation into introduction, body, conclusion and questions

to rehearse your presentation several times and modify it as necessary

to use clear, simple language, avoiding jargon

to signpost your presentation from beginning to end so that your listeners know where they are

to establish audience rapport and to be aware of your body language

to deal with listeners' questions politely and positively

Challenge: play our roles in international forum

Opportunity: int’l seminar, int’l cooperation /collaboration, etc.

Back to The fact:

English is English is NOTNOT our language !!! our language !!!

Our Weaknesses?

Limited vocabularies “Strange” pronunciation

Errors in grammatical structures Weakness in listening skill

How to overcome?Has today seminar answered this

questions?

Thank you

for your attention