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Western Region 2015 Training Webinars

Welcome to the 2015

Western Region Training Webinars

Hosted by the Western Region IR-4 Program

FOR AUDIO:

Call in: 866-740-1260

Participant code: 7527634

We will begin at 11 AM PT


Tips to minimize noise interference

Mute your line (*6 or mute button) if :

On a cell phone

On a speaker phone

Noisy background

Having side conversations

Unmute to speak (*7)

Three ways to Participate

1. Chat note, question, comment

2. Raise hand & we’ll call on you

3. Speak up

Please introduce yourself when speakingnot everyone knows your voice

1

2

Multiple Participants

On the same phone line

On the same computer connection

Send a chat note with names of participants, so everyone gets credit

Send an email at the conclusion of the webinarwith names of participants


Webinar AgendaMonday, January 12, 201411:00 am - 12:30 pm PDT

Starting the Year Off Right!organizational tips &

a few reminders…


Featuring…

Will MeeksUniversity of Idaho Joe DeFrancesco

Oregon State Univ

Keri SkilesKearney

David EnnesKearney Pete Sturman

Oregon State Univ

Gina KoskelaOregon State Univ

Western Region 2015 - Introductions

• Your Location

• Years as FRD/experience

• Your Favorite Crop, Super Hero

or Shi Shi Coffee Drink

CAN YOUMATCHTHE DESKAND THEPERSON?

DESK B?

DESK D?

DESK E?

DESK F?

DESK G?

DESK K?

DESK M?

DESK W?

Top Ten Findings of 2014

Martin Beran Western Region QA Coordinator

IR‐4 Project

Top Ten Great Things FRDs Do

Martin Beran Western Region QA Coordinator

IR‐4 Project

Number 10• Test Substance Container Labels

• FRDs attaching little identifier stickers on to the bottle

• Great to see supplemental labels listing elements above and beyond GLP requirements

Number 9• Email Correspondence

• Emails already in Part 3 at time of Critical Phase

• It lets us know what the issues are when we arrive (crop vigor, test substance receipt, or differentiation)

• Initial and date them at time of printing

Number 8• Sufficient Time to Check Calculations

• Giving QA ample time to confirm the application calculations for test substance, carrier, and adjuvant amounts

• We can point out specific errors prior to the application. Prevent over or under applications

Number 7• Application and Sampling Description

• Event descriptions are for the most part recorded in the Databook before QA leaves

• This allows us to confirm if the documentation reflects what we just saw in the field

• Try to write out the application or sampling procedure while its fresh in your head

Number 6• Requests for Training

• Recognize that new technicians or incoming FRDs need training in GLPs and documentation

• Allows us time, as QA, to to put together an introduction to GLPs and the Databook tailored for your site

• A synopsis of GLPs is a good idea before a more extensive multi‐day course

Number 5• Taking On Unusual Applications

• Accepting a trial with a difficult application type can be a challenge

• Trying something new can only benefit you as well as the Program

• It can be challenging documenting new application procedures, but audits show FRDs are quite skilled at this

Number 4• Warning QA About Upcoming Field Events

• Thanks for keeping QA in the loop about changes in application or harvest dates

• Any revisions to your schedule for your targeted trials helps us schedule the 60‐70 field visits

• 2015 Target trials application date requests will arrive mid‐March

Number 3• SOPs revised with current practice procedures

• Not only are the SOPs immediately available, but show recent revisions that fine tune a lacking procedure

• It’s nice to see an SOP revised after QA comments made during the inspections the previous year

Number 2• Assigned FRDs taking ownership of a trial

• Designated FRDs doing the bulk of the application, either applying, calculating tank mixes, and/or documenting

• This demonstrates that FRDs at the same site are really differentiating the studies that they share

Numero Uno• The whole initial and date thing.

• Cross‐Outs

• Late Entries

• Adding Missing Information

• Indicating Who Wrote What

Questions?

Planning Suggestions & Ideas

SF

UI: Paper & Digital MashUp

KARE: Planning Process

Row Crop

Permanent

Transplant?

Direct Seeded?

Grower?

On Station?

Transplants (Order in Dec, Arrive in April)

Direct Seed: Available w/in a couple days

Growers: contact early and often to set up (lead time)

On Station: move right to Step #2

KARE: Step Two, map it out…

KARE: Layout considerations & Schedule

• Location of last year’s trials• Separation by Study ai type:

Fungicide/Insecticide/Herbicide• Map out the plots• Work up schedule

OSU: First Stop, TS Receipt

OSU: Shared Calendar Tool

OSU: Master Scheduling Tool


And a few other bits…

What does a 377 Page Notebook look like?

Tabs are a great idea… think organized

Applications #1-6

Decline Harvests

Changed Pages in FDNs

Everyone getting here?

SOPs…. Incorporate Adjuvant Advisory

RS

SOPs…. Incorporate Adjuvant Advisory

RS

Keep in Mind:

1) If there’s any question about an adjuvant, pass it on to the farm (especially double dipping)

2) From 2015 on out you’ll need to provide temperature records for the life of the adjuvant, i.e. maybe one page/year?

Test Substance Expiration Dates

• Double Check ‘Em

• Make sure expiration date is well after your last application

• If not, contact the Study Director

QA Targeted Trials• Letting QA (Martin and Sherita) know when you

have early trials starting• Timely communication

– 7 P’s– Cheaper flights

• We’re all on the same team • Same pot of money

• Ignoring or “forgetting” this requirement

Questions?

Announcements?

Comments/Feedback?

HQ thoughts?

2015 Training Webinars

2015 Training Webinars

2015 Webinars

Quarterly, 2nd Monday of the Month11:00am – 12:30pm

April 13July 13October 12

Past Webinars• Available for viewing

and listening• Watch the ones you’ve

missed and rememberto add them to yourtraining records (withtopics)http://wrir4.ucdavis.edu/events/Webinars/Past_Webinars.html

MPT

Next Western Region 2015 Training Webinars

DATE: Monday, April 13thTIME: 11:00 am – 12:30 pm PDTTARGET AUDIENCE: All

Spring Training and Field Warmup


Thank you for attending

Training documentation will be provided

Concerns, Questions, Feedback

Stephen Flanagan, Mika Tolson and Becky Sisco (541) 688-3155, (530) 752-7635, 752-7634

[email protected]


Post-Meeting Survey

1. Pops up when the webinar is finished

2. Please fill it out

3. Your feedback is important to us and will help us improve future training webinars.

hosted by the western region ir-4...

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