holds_oracle payables user's guide

7/23/2015 Oracle Payables User's Guide

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Oracle Payables User's GuideRelease 12.1Part Number E1279704 Contents Previous Next

Oracle Payables Holds

Summary of Invoice Hold NamesThe following tables provide summary information about each hold name that Payables provides andwhy the hold is used. You can review these hold names in the Invoice Hold and Release Nameswindow. The last column of each table describes one or more methods you can use to resolve thehold. You manually release holds using the Invoice Holds tab or the Invoice Actions window.

Related Topics

Invoice Validation

Releasing Holds

Invoice Hold and Release Names , Oracle Payables Implementation Guide

Account HoldsThe following table lists all the predefined Hold names with the Account Hold Reason type. Payablesuses holds with this type to identify invoices with invalid or incorrect accounts. An invalid accountprevents payment of an invoice and prevents Payables from creating accounting entries for an invoiceor payment.

HoldName Hold Reason

HoldPlacement

AccountingAllowed

ManualReleaseAllowed

HoldRemoval

DistAcctInvalid

Invoice distribution distributed to invalid account InvoiceValidation

No No Correctaccount andresubmitInvoiceValidation

ERVAcctInvalid

Payables created invalid Exchange Rate Varianceaccount for invoice distribution. Used only if youenable Automatic Offsets

InvoiceValidation

No No Correctaccount andresubmitInvoiceValidation

Funds HoldsThe following table lists all the predefined Hold names with the Funds Hold Reason type. Payablesapplies these holds only if you use budgetary control and if either there are insufficient funds for aninvoice distribution or Payables cannot perform funds checking.

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HoldPlacement

AccountingAllowed

ManualReleaseAllowed Hold Removal

FundsCheck

No budget exists for theaccount in the accountingperiod on the invoiceInvoice account is not equalto the purchase orderaccountDetail account not assignedto a parent account

InvoiceValidation

No No Create a budget in GeneralLedger and resubmit InvoiceValidationEnter different account forinvoice distribution and resubmitInvoice ValidationAssign detail account to parentaccount and resubmit InvoiceValidation

InsufficientFunds

Invoice distribution amount ismore than the funds available

InvoiceValidation

No Yes Enter different account forinvoice distribution and resubmitInvoice ValidationTransfer funds to accountbudget and resubmit InvoiceValidationIn General Ledger, enable auser to override funds controland user resubmit InvoiceValidationManually release in the InvoiceHolds tab

Invoice HoldsThe following table lists all the predefined Hold names with the Invoice Hold Reason type. Payablesapplies holds with this type to invoices. You can manually apply as many of these holds to an invoiceas you require when you enter or adjust the invoice.


HoldPlacement

AccountingAllowed

ManualReleaseAllowed

HoldRemoval

Amount Invoice amount is more than the invoice amountlimit you specify for a supplier site

InvoiceValidation

Yes Yes AdjustinvoiceamountandresubmitInvoiceValidationChangeInvoiceAmountLimit optionfor suppliersite andresubmitInvoiceValidationManuallyrelease inthe Invoice



Holds tab

Invalid PO You apply this hold when a supplier does notprovide a valid purchase order number formatching

Manual No Yes Manuallyrelease inthe InvoiceHolds tab.(Note: youcan submitthe InvalidPO SupplierNotice torequest avalid POfrom thesupplier).

NaturalAccountTax

You assigned a tax code to an expense or assetaccount in the Tax Options window, and youenabled the Enforce Tax From Account Payablesoption. The tax code on the invoice does notmatch the tax code assigned to the account.

InvoiceValidation

No Yes Change thetax code onthe invoiceto matchthe taxcodeassigned totheaccount.Disable theEnforceTax FromAccountPayablesoption In the TaxOptionswindow inGeneralLedger,change thetax codeassociation,or manuallyrelease thehold in theInvoiceHolds tab.

Pay WhenPaid

Subcontractor cannot be paid until the customerpays.

InvoiceValidation

Yes Yes Release inthe InvoiceHolds tab

Pay WhenPaid

Subcontractor cannot be paid until the customerpays.

InvoiceValidation


PODeliverable

PO deliverables are not submitted by thesubcontractor.

InvoiceValidation


Supplier You enabled the Hold Unvalidated Invoices optionfor a supplier site in the Suppliers Sites window

InvoiceValidation

Yes Yes Manuallyrelease in



the InvoiceHolds tab(To preventfutureSupplierholds,disable theHoldUnvalidatedInvoicessuppliersite option)

WithholdingTax

Payables cannot perform automatic withholding oftax

InvoiceValidation

No No Correcterror thatcausedautomaticwithholdingof tax tofail. Forexample,you mayneed to setup a periodin thewithholdingtax specialcalendar.

Matching HoldsThe following table lists all the predefined Hold names with the Matching Hold Reason type. Payablesapplies holds with this type to an invoice if the invoice violates predefined matching criteria.


HoldPlacement

AccountingAllowed


AMT ORD Amount Billed is greater than AmountOrdered * (1 + % Ordered tolerance).

InvoiceValidation

Yes Yes Correct PO orinvoice andresubmit InvoiceValidation;Adjust toleranceand resubmitInvoiceValidation; orManually releasein the Holds tab.

AMT REC Amount Billed is greater than AmountReceived * (1 + % Received tolerance).

InvoiceValidation

Yes Yes Correct PO orinvoice andresubmit InvoiceValidation;Adjust toleranceand resubmitInvoice



Validation; orManually releasein the Holds tab.

MAX AMTORD

Amount Billed is greater than the sum ofAmount Ordered and Maximum AmountOrdered Tolerance Amount.

InvoiceValidation


MAX AMTREC

Amount Billed is greater than the sum ofAmount Received and Maximum AmountReceived Tolerance Amount

InvoiceValidation


MILESTONE Quantity or Amount Billed is not equal to thetotal Quantity or Amount Ordered.

InvoiceValidation

Yes Yes System hold Correct PO orinvoice andresubmit InvoiceValidation

Can't ClosePO

Online receipt accrual enabled in Purchasingand Purchase order quantity delivered is notequal to the quantity received

InvoiceValidation

Yes Yes Resolvepurchase orderdeliveryinformation inPurchasing andresubmit InvoiceValidationManually releasein the InvoiceHolds tab

Can't TryFinal Close

Invoice (final matched to purchase order)placed on hold during Invoice Validation

InvoiceValidation

No No Release hold thatcaused invoice tobe placed onhold andresubmit InvoiceValidation

FinalMatching

Invoice is matched to a purchase order thatwas final matched by another invoice

InvoiceValidation

No No Reverse thedistribution andresubmit InvoiceValidation toremove the FinalMatching hold

Matching You have enabled the Hold Unmatched Invoice Yes Yes Match invoice to



Required Invoices option in the Supplier Siteswindow, and the invoice is not matched topurchase order or receipt

Validation purchase orderor receipt andresubmit InvoiceValidationManually releasein the InvoiceHolds tab

Max QtyOrd

Quantity billed more than the sum of(quantity ordered plus the toleranceamount)

InvoiceValidation

Yes Yes Correct PO orinvoice andresubmit InvoiceValidationAdjust toleranceand resubmitInvoiceValidationManually releasein the InvoiceHolds tab

Max QtyRec

Quantity billed is more than the sum of(quantity received plus the toleranceamount)

InvoiceValidation

Yes Yes Correct invoiceor receipt andresubmit InvoiceValidationAdjust toleranceand resubmitInvoiceValidationManually releasein the InvoiceHolds tab

Max RateAmount

Exchange rate variance exceeds amounttolerance limit

InvoiceValidation


Max ShipAmount

Variance between invoice and shipmentamount exceeds amount tolerance limit

InvoiceValidation


Max TotalAmount

Sum of exchange rate variance andmaximum shipment amount variance

InvoiceValidation

Yes Yes Correct PO orinvoice and



exceeds amount tolerance. resubmit InvoiceValidationAdjust toleranceand resubmitInvoiceValidationManually releasein the InvoiceHolds tab

Price Weighted average price of all distributionson the matched invoice and all pricecorrections related to the invoice is morethan [purchase order unit price (1 plus %tolerance)]

InvoiceValidation

Yes Yes Correct PO,invoice, or pricecorrections andresubmit InvoiceValidationAdjust toleranceand resubmitInvoiceValidationManually releasein the InvoiceHolds tab

Qty Ord Quantity billed is more than [quantityordered (1 plus % tolerance)]

InvoiceValidation


Qty Rec Quantity billed is more than [quantityreceived (1 plus % tolerance)]

InvoiceValidation

Yes Yes Enter receipt inPurchasing andresubmit InvoiceValidationAdjust toleranceand resubmitInvoiceValidationManually releasein the InvoiceHolds tab

Quality Quantity billed is more than quantityaccepted

InvoiceValidation

Yes Yes Enter acceptancein Purchasingand resubmitInvoiceValidationManually releasein the InvoiceHolds tab

RecException

Purchase order receipt indicates exception Manually inPurchasing

Yes Yes Manually releasein the InvoiceHolds tab



TaxDifference

Invoice tax code value is not equal to thepurchase order tax codeInvoice tax code value = purchase order taxcode value, but taxable flag set to No for POshipments

InvoiceValidation

Yes Yes Correct PO orinvoice andresubmit InvoiceValidationManually releasein the InvoiceHolds tab

Variance HoldsThe following table lists the three predefined Hold names with the Variance Hold Reason type.Payables applies holds with this type as follows. Payables applies the Dist Variance hold to an invoice ifthe total of the invoice distributions does not equal the invoice amount. Payables applies the TaxVariance and Tax Amount Range holds by verifying that the invoice's distribution tax amount matchesthe calculated tax for the Tax Code within the amount tolerance or percentage tolerance or both thatyou define. If the variance exceeds a percentage tolerance, Payables applies the Tax Variance hold. Ifthe variance exceeds an amount tolerance, Payables applies the Tax Amount Range hold.


HoldPlacement

AccountingAllowed


DistVariance

Invoice amount is not equal to thesum of invoice distributionamounts

InvoiceValidation

No No Adjust invoice distributions orinvoice amount and resubmitInvoice Validation

PrepaidAmount

The prepaid amount including taxexceeds the invoice amount

InvoiceValidation

Yes No Unapply the prepayment andapply a lower amount

TaxAmountRange

Tax amount is less than [(tax ratetaxable dist line total) toleranceamount]orTax amount is more than [(taxrate taxable dist line total) +tolerance amount]

InvoiceValidation

Yes Yes Adjust tax rate for tax codeand resubmit InvoiceValidationChange tax code or tax groupon invoice distributions andresubmit Invoice ValidationAdjust tax tolerance andresubmit Invoice ValidationManually release in theInvoice Holds tab

TaxVariance

Tax amount is less than [(tax ratetaxable dist line total) (1 %tolerance)]orTax amount is more than [(taxrate taxable dist line total) (1 +% tolerance)]

InvoiceValidation

Yes Yes Adjust tax rate for tax codeand resubmit InvoiceValidationChange tax code values oninvoice distributions andresubmit Invoice ValidationAdjust tax tolerance andresubmit Invoice ValidationManually release in theInvoice Holds tab

Miscellaneous HoldsThe following table lists miscellaneous predefined Hold names that Payables uses to apply holds to



invoices.

HoldName Hold Reason Hold Placement

AccountingAllowed


No Rate No exchangerate for foreigncurrencyinvoice

Invoice Validation No No Enter exchange rate and resubmitInvoice ValidationSubmit AutoRate and resubmitInvoice Validation

[AllPayments]

You enabledthe Hold AllPaymentsoption for theinvoice'ssupplier site

No hold placed oninvoice, but theenabled optionprevents payment ofa supplier site'sinvoices

Yes N/A Disable the Hold All Payments optionin the Supplier Sites window andPayables allows you to select thesupplier site's invoices for payment ifthey are validated (and approved, ifthe invoice requires invoice approval) Create a manual payment for any ofthe held invoices

Supplier Hold allunvalidatedinvoices for asupplier

Invoice Validation Yes Yes Remove the hold in the Invoice Holdstab, or use the Actions button.To disable completely, disable theHold Unvalidated Invoices option atthe supplier site.

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