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Oracle Payables User's GuideRelease 12.1Part Number E1279704 Contents Previous Next
Oracle Payables Holds
Summary of Invoice Hold NamesThe following tables provide summary information about each hold name that Payables provides andwhy the hold is used. You can review these hold names in the Invoice Hold and Release Nameswindow. The last column of each table describes one or more methods you can use to resolve thehold. You manually release holds using the Invoice Holds tab or the Invoice Actions window.
Related Topics
Invoice Validation
Releasing Holds
Invoice Hold and Release Names , Oracle Payables Implementation Guide
Account HoldsThe following table lists all the predefined Hold names with the Account Hold Reason type. Payablesuses holds with this type to identify invoices with invalid or incorrect accounts. An invalid accountprevents payment of an invoice and prevents Payables from creating accounting entries for an invoiceor payment.
HoldName Hold Reason
HoldPlacement
AccountingAllowed
ManualReleaseAllowed
HoldRemoval
DistAcctInvalid
Invoice distribution distributed to invalid account InvoiceValidation
No No Correctaccount andresubmitInvoiceValidation
ERVAcctInvalid
Payables created invalid Exchange Rate Varianceaccount for invoice distribution. Used only if youenable Automatic Offsets
InvoiceValidation
No No Correctaccount andresubmitInvoiceValidation
Funds HoldsThe following table lists all the predefined Hold names with the Funds Hold Reason type. Payablesapplies these holds only if you use budgetary control and if either there are insufficient funds for aninvoice distribution or Payables cannot perform funds checking.
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HoldName Hold Reason
HoldPlacement
AccountingAllowed
ManualReleaseAllowed Hold Removal
FundsCheck
No budget exists for theaccount in the accountingperiod on the invoiceInvoice account is not equalto the purchase orderaccountDetail account not assignedto a parent account
InvoiceValidation
No No Create a budget in GeneralLedger and resubmit InvoiceValidationEnter different account forinvoice distribution and resubmitInvoice ValidationAssign detail account to parentaccount and resubmit InvoiceValidation
InsufficientFunds
Invoice distribution amount ismore than the funds available
InvoiceValidation
No Yes Enter different account forinvoice distribution and resubmitInvoice ValidationTransfer funds to accountbudget and resubmit InvoiceValidationIn General Ledger, enable auser to override funds controland user resubmit InvoiceValidationManually release in the InvoiceHolds tab
Invoice HoldsThe following table lists all the predefined Hold names with the Invoice Hold Reason type. Payablesapplies holds with this type to invoices. You can manually apply as many of these holds to an invoiceas you require when you enter or adjust the invoice.
HoldName Hold Reason
HoldPlacement
AccountingAllowed
ManualReleaseAllowed
HoldRemoval
Amount Invoice amount is more than the invoice amountlimit you specify for a supplier site
InvoiceValidation
Yes Yes AdjustinvoiceamountandresubmitInvoiceValidationChangeInvoiceAmountLimit optionfor suppliersite andresubmitInvoiceValidationManuallyrelease inthe Invoice
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Holds tab
Invalid PO You apply this hold when a supplier does notprovide a valid purchase order number formatching
Manual No Yes Manuallyrelease inthe InvoiceHolds tab.(Note: youcan submitthe InvalidPO SupplierNotice torequest avalid POfrom thesupplier).
NaturalAccountTax
You assigned a tax code to an expense or assetaccount in the Tax Options window, and youenabled the Enforce Tax From Account Payablesoption. The tax code on the invoice does notmatch the tax code assigned to the account.
InvoiceValidation
No Yes Change thetax code onthe invoiceto matchthe taxcodeassigned totheaccount.Disable theEnforceTax FromAccountPayablesoption In the TaxOptionswindow inGeneralLedger,change thetax codeassociation,or manuallyrelease thehold in theInvoiceHolds tab.
Pay WhenPaid
Subcontractor cannot be paid until the customerpays.
InvoiceValidation
Yes Yes Release inthe InvoiceHolds tab
Pay WhenPaid
Subcontractor cannot be paid until the customerpays.
InvoiceValidation
Yes Yes Release inthe InvoiceHolds tab
PODeliverable
PO deliverables are not submitted by thesubcontractor.
InvoiceValidation
Yes Yes Release inthe InvoiceHolds tab
Supplier You enabled the Hold Unvalidated Invoices optionfor a supplier site in the Suppliers Sites window
InvoiceValidation
Yes Yes Manuallyrelease in
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the InvoiceHolds tab(To preventfutureSupplierholds,disable theHoldUnvalidatedInvoicessuppliersite option)
WithholdingTax
Payables cannot perform automatic withholding oftax
InvoiceValidation
No No Correcterror thatcausedautomaticwithholdingof tax tofail. Forexample,you mayneed to setup a periodin thewithholdingtax specialcalendar.
Matching HoldsThe following table lists all the predefined Hold names with the Matching Hold Reason type. Payablesapplies holds with this type to an invoice if the invoice violates predefined matching criteria.
HoldName Hold Reason
HoldPlacement
AccountingAllowed
ManualReleaseAllowed Hold Removal
AMT ORD Amount Billed is greater than AmountOrdered * (1 + % Ordered tolerance).
InvoiceValidation
Yes Yes Correct PO orinvoice andresubmit InvoiceValidation;Adjust toleranceand resubmitInvoiceValidation; orManually releasein the Holds tab.
AMT REC Amount Billed is greater than AmountReceived * (1 + % Received tolerance).
InvoiceValidation
Yes Yes Correct PO orinvoice andresubmit InvoiceValidation;Adjust toleranceand resubmitInvoice
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Validation; orManually releasein the Holds tab.
MAX AMTORD
Amount Billed is greater than the sum ofAmount Ordered and Maximum AmountOrdered Tolerance Amount.
InvoiceValidation
Yes Yes Correct PO orinvoice andresubmit InvoiceValidation;Adjust toleranceand resubmitInvoiceValidation; orManually releasein the Holds tab.
MAX AMTREC
Amount Billed is greater than the sum ofAmount Received and Maximum AmountReceived Tolerance Amount
InvoiceValidation
Yes Yes Correct PO orinvoice andresubmit InvoiceValidation;Adjust toleranceand resubmitInvoiceValidation; orManually releasein the Holds tab.
MILESTONE Quantity or Amount Billed is not equal to thetotal Quantity or Amount Ordered.
InvoiceValidation
Yes Yes System hold Correct PO orinvoice andresubmit InvoiceValidation
Can't ClosePO
Online receipt accrual enabled in Purchasingand Purchase order quantity delivered is notequal to the quantity received
InvoiceValidation
Yes Yes Resolvepurchase orderdeliveryinformation inPurchasing andresubmit InvoiceValidationManually releasein the InvoiceHolds tab
Can't TryFinal Close
Invoice (final matched to purchase order)placed on hold during Invoice Validation
InvoiceValidation
No No Release hold thatcaused invoice tobe placed onhold andresubmit InvoiceValidation
FinalMatching
Invoice is matched to a purchase order thatwas final matched by another invoice
InvoiceValidation
No No Reverse thedistribution andresubmit InvoiceValidation toremove the FinalMatching hold
Matching You have enabled the Hold Unmatched Invoice Yes Yes Match invoice to
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Required Invoices option in the Supplier Siteswindow, and the invoice is not matched topurchase order or receipt
Validation purchase orderor receipt andresubmit InvoiceValidationManually releasein the InvoiceHolds tab
Max QtyOrd
Quantity billed more than the sum of(quantity ordered plus the toleranceamount)
InvoiceValidation
Yes Yes Correct PO orinvoice andresubmit InvoiceValidationAdjust toleranceand resubmitInvoiceValidationManually releasein the InvoiceHolds tab
Max QtyRec
Quantity billed is more than the sum of(quantity received plus the toleranceamount)
InvoiceValidation
Yes Yes Correct invoiceor receipt andresubmit InvoiceValidationAdjust toleranceand resubmitInvoiceValidationManually releasein the InvoiceHolds tab
Max RateAmount
Exchange rate variance exceeds amounttolerance limit
InvoiceValidation
Yes Yes Correct PO orinvoice andresubmit InvoiceValidationAdjust toleranceand resubmitInvoiceValidationManually releasein the InvoiceHolds tab
Max ShipAmount
Variance between invoice and shipmentamount exceeds amount tolerance limit
InvoiceValidation
Yes Yes Correct PO orinvoice andresubmit InvoiceValidationAdjust toleranceand resubmitInvoiceValidationManually releasein the InvoiceHolds tab
Max TotalAmount
Sum of exchange rate variance andmaximum shipment amount variance
InvoiceValidation
Yes Yes Correct PO orinvoice and
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exceeds amount tolerance. resubmit InvoiceValidationAdjust toleranceand resubmitInvoiceValidationManually releasein the InvoiceHolds tab
Price Weighted average price of all distributionson the matched invoice and all pricecorrections related to the invoice is morethan [purchase order unit price (1 plus %tolerance)]
InvoiceValidation
Yes Yes Correct PO,invoice, or pricecorrections andresubmit InvoiceValidationAdjust toleranceand resubmitInvoiceValidationManually releasein the InvoiceHolds tab
Qty Ord Quantity billed is more than [quantityordered (1 plus % tolerance)]
InvoiceValidation
Yes Yes Correct PO orinvoice andresubmit InvoiceValidationAdjust toleranceand resubmitInvoiceValidationManually releasein the InvoiceHolds tab
Qty Rec Quantity billed is more than [quantityreceived (1 plus % tolerance)]
InvoiceValidation
Yes Yes Enter receipt inPurchasing andresubmit InvoiceValidationAdjust toleranceand resubmitInvoiceValidationManually releasein the InvoiceHolds tab
Quality Quantity billed is more than quantityaccepted
InvoiceValidation
Yes Yes Enter acceptancein Purchasingand resubmitInvoiceValidationManually releasein the InvoiceHolds tab
RecException
Purchase order receipt indicates exception Manually inPurchasing
Yes Yes Manually releasein the InvoiceHolds tab
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TaxDifference
Invoice tax code value is not equal to thepurchase order tax codeInvoice tax code value = purchase order taxcode value, but taxable flag set to No for POshipments
InvoiceValidation
Yes Yes Correct PO orinvoice andresubmit InvoiceValidationManually releasein the InvoiceHolds tab
Variance HoldsThe following table lists the three predefined Hold names with the Variance Hold Reason type.Payables applies holds with this type as follows. Payables applies the Dist Variance hold to an invoice ifthe total of the invoice distributions does not equal the invoice amount. Payables applies the TaxVariance and Tax Amount Range holds by verifying that the invoice's distribution tax amount matchesthe calculated tax for the Tax Code within the amount tolerance or percentage tolerance or both thatyou define. If the variance exceeds a percentage tolerance, Payables applies the Tax Variance hold. Ifthe variance exceeds an amount tolerance, Payables applies the Tax Amount Range hold.
HoldName Hold Reason
HoldPlacement
AccountingAllowed
ManualReleaseAllowed Hold Removal
DistVariance
Invoice amount is not equal to thesum of invoice distributionamounts
InvoiceValidation
No No Adjust invoice distributions orinvoice amount and resubmitInvoice Validation
PrepaidAmount
The prepaid amount including taxexceeds the invoice amount
InvoiceValidation
Yes No Unapply the prepayment andapply a lower amount
TaxAmountRange
Tax amount is less than [(tax ratetaxable dist line total) toleranceamount]orTax amount is more than [(taxrate taxable dist line total) +tolerance amount]
InvoiceValidation
Yes Yes Adjust tax rate for tax codeand resubmit InvoiceValidationChange tax code or tax groupon invoice distributions andresubmit Invoice ValidationAdjust tax tolerance andresubmit Invoice ValidationManually release in theInvoice Holds tab
TaxVariance
Tax amount is less than [(tax ratetaxable dist line total) (1 %tolerance)]orTax amount is more than [(taxrate taxable dist line total) (1 +% tolerance)]
InvoiceValidation
Yes Yes Adjust tax rate for tax codeand resubmit InvoiceValidationChange tax code values oninvoice distributions andresubmit Invoice ValidationAdjust tax tolerance andresubmit Invoice ValidationManually release in theInvoice Holds tab
Miscellaneous HoldsThe following table lists miscellaneous predefined Hold names that Payables uses to apply holds to
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invoices.
HoldName Hold Reason Hold Placement
AccountingAllowed
ManualReleaseAllowed Hold Removal
No Rate No exchangerate for foreigncurrencyinvoice
Invoice Validation No No Enter exchange rate and resubmitInvoice ValidationSubmit AutoRate and resubmitInvoice Validation
[AllPayments]
You enabledthe Hold AllPaymentsoption for theinvoice'ssupplier site
No hold placed oninvoice, but theenabled optionprevents payment ofa supplier site'sinvoices
Yes N/A Disable the Hold All Payments optionin the Supplier Sites window andPayables allows you to select thesupplier site's invoices for payment ifthey are validated (and approved, ifthe invoice requires invoice approval) Create a manual payment for any ofthe held invoices
Supplier Hold allunvalidatedinvoices for asupplier
Invoice Validation Yes Yes Remove the hold in the Invoice Holdstab, or use the Actions button.To disable completely, disable theHold Unvalidated Invoices option atthe supplier site.
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