HiRT" HONOLULU AUTHORITY fo, RAPID TRANSPORTATION

HART Board of Directors STAFF SUMMARY FOR SUBMISSION OF AGENDA ITEM

Board or Committee Action Requested:

Z Action/Approval Information Follow-up

Date: October 3, 2019

Title: Core Systems Support services Contract (LEA+ELLIOTT, INC.)

Staff Contact: Jeffrey Siehien

Summary:

It is recommended that the Board of Directors/Committee approve the pending Contract Change Order in the amount of $33,784,957 for the extension of the existing Lea+Elliott Core Systems Support Services contract to September 10, 2022. The original contract was for a duration of five (5) years and seven (7) months which was recently extended eighty (80) days to November 29, 2019 under Amendment #2. The established start and end dates and level-of-effort in the current contract were based on a projected HRT System's Full Revenue Opening Date of February 2019 with the CSSS CONSULTANTS's level of service significantly tapering off after this date and ending in September 2019.

The current contract scope was defined in eight (8) tasks, but will now be increased to eighteen (18) tasks. The original eight (8) Core Systems tasks were and will include:

• Project and Construction Management

• Review and Approval of Contract Submittals

• Design Review and Acceptance

• Interface Management Support

• Manufacturing Oversight and Factory Inspection

• Installation Oversight

• System Acceptance/Testing/Commissioning

• Contract Close-out

The ten (10) additional new tasks will include the addition of the following tasks:

• Procurement and implementation support for Backup Generators

• Procurement and implementation support for Vehicle Wi-Fi

• Procurement and implementation support for HECO related issues

• Project-wide interface/integration

• P3 Support

• Rail Activation

• Project-wide power coordination

• Project-wide track allocation support

• Interim service support for I0#1 and I0#2

HONOLULU AUTHORITY '°' RAPID TRANSPORTATION

HART Board of Directors

STAFF SUMMARY FOR SUBMISSION OF AGENDA ITEM

Board or Committee Action Requested:

~ Action/ Approval D Information

Date: NNov 2019

Title: Core Systems Support services Contract (LEA+ELLIOTT, INC.)

Staff Contact: Jeffrey Siehien

Summary:

D Follow-up

It is recommended that the Board of Directors/Committee approve the pending Contract Change Order in the amount of $33, 784,957 for the extension of the existing Lea+Elliott Core Systems Support Services contract to September 10, 2022. The original contract was for a duration offive (5) years and seven (7) months which was recently extended eighty (80) days to November 29, 2019 under Amendment #2. The established start and end dates and level-of-effort in the current contract were based on a projected HRT System's Full Revenue Opening Date of February 2019 with the CSSS CONSUL TANTS's level of service significantly tapering off after this date and ending in September 2019.

The current contract scope was defined in eight (8) tasks, but will now be increased to eighteen (18) tasks. The original eight (8) Core Systems tasks were and will include:

• Project and Construction Management • Review and Approval of Contract Submittals • Design Review and Acceptance • Interface Management Support • Manufacturing Oversight and Factory Inspection

• Installation Oversight • System Acceptance/Testing/Commissioning • Contract Close-out

The ten (10) additional new tasks will include the addition of the following tasks:

• Procurement and implementation support for Backup Generators • Procurement and implementation support for Vehicle Wi-Fi • Procurement and implementation support for HECO related issues • Project-wide interface/integration • P3 Support • Rail Activation • Project-wide power coordination • Project-wide track allocation support • Interim service support for 10#1 and 10#2

Reviewed by:

HA.IRT HONOLULU AUTHORITY for RAPID TRANSPORTATION

• HART Core Systems public involvement

Lea+Elliott's activities to date include the oversight, delivery and installation of vehicles and Core Systems equipment for ten (10) miles of guideway, the MSF, and nine (9) stations, review and responses to over 530 RFIs, and nearly 2,000 letters, over 7,000 submittal of designs, work plans, test procedures and test reports, and more than 1,000 submittals for interface information. Lea+Elliott has performed continuous Field Oversight of the Core Systems (CS) Contractor, investigated and resolved major issues with suppliers related to Automatic Train Control, Communications, Traction Power and Passenger Vehicles, along with processing over 60 Core Systems Change Orders. They are currently continuing activities providing engineering for the vehicle Wi-Fi, technical support with HECO and conducting power load studies, the implementation and management of the Track Allocation procedures and providing support for the P-3 procurement.

Lea+Elliott are critical in the support of HART to bring the Project to a successful completion. Lea+Elliott's team has established close working relationships with the Project's stakeholders and has a thorough knowledge of the Project. They continue to validate designs and close outstanding issues. Projects like Back-up Generators Onboard Wi-Fi, and HECO requirements would be impacted without Lea+Elliott's contributions. Lea+Elliott's design, testing/commissioning and quality oversite of the CS Contractor's activities is critical to the safety certification completion and the system's performance and reliability. They have consistently provided the necessary expertise to the Project's success and delivery schedule. Lea+Elliott's key personnel are locally mobilized to provide continued support.

This amendment will increase the Contract Sum $33,784,957 from $43,988,989 to $77,773,946. HART previously forecasted and provided the allocated budget for this Amendment. Unallocated contingency is not required to be used for this change and it is within the Project Budget of $8.165 billion. The M4 for the amount of $33,784,957 has been requested.

Prepared by:

Jeffrey Siehien

HONOLULU AUTHORITY to' RAPID TRANSPORTATION

• HART Core Systems public involvement

Lea+Elliott's activities to date include the oversight, delivery and installation of vehicles and Core Systems equipment for ten (10) miles of guideway, the MSF, and nine (9) stations, review and responses to over 530 RF ls, and nearly 2,000 letters, over 7,000 submittal of designs, work plans, test procedures and test reports, and more than 1,000 submittals for interface information. Lea+Elliott has performed continuous Field Oversight of the Core Systems (CS) Contractor, investigated and resolved major issues with suppliers related to Automatic Train Control, Communications, Traction Power and Passenger Vehicles, along with processing over 60 Core Systems Change Orders. They are currently continuing activities providing engineering for the vehicle Wi-Fi, technical support with HECO and conducting power load studies, the implementation and management of the Track Allocation procedures and providing support for the P-3 procurement.

Lea+Elliott are critical in the support of HART to bring the Project to a successful completion. Lea+Elliott's team has established close working relationships with the Project's stakeholders and has a thorough knowledge of the Project. They continue to validate designs and close outstanding issues. Projects like Back-up Generators Onboard Wi-Fi, and HECO requirements would be impacted without Lea+Elliott's contributions. Lea+Elliott's design, testing/commissioning and quality oversite of the CS Contractor's activities is critical to the safety certification completion and the system's performance and reliability. They have consistently provided the necessary expertise to the Project's success and delivery schedule. Lea+Elliott's key personnel are locally mobilized to provide continued support.

This amendment will increase the Contract Sum $33, 784,957 from $43,988,989 to $77, 773,946. HART previously forecasted and provided the allocated budget for this Amendment. Unallocated contingency is not required to be used for this change and it is within the Project Budget of $8.165 billion. The M4 for the amount of $33,784,957 has been requested.

Prepared by:~ Jeffrey Siehien

Reviewed by~~ Bo~ . _______ ! '-<::>

HART CONTRACT MODIFICATION

SUBMISSION TO THE HART PROJECT OVERSIGHT COMMITTEE FOR REVIEW

Date of Project Oversight Committee (POC) Meeting: October 3, 2019

Name of Contract: Core Systems Support Services Contract (LEA+ELLIOrr, INC.) SC-HRT-1400049

Amount of Change Request: $33,784,957.00

Checklist of documents

• Contract Information • Description of Change and Rationale (Summary of the Change) • Change Control Committee- FOM Approval (Signature Page)

[S] Change Order or Contract Amendment Approval as to Form and Legality

Prepared by:

Contract Chan .ger

Print Name: Rho) rm ln

Core Systems Support Services Contract (LEA+ELLIOTT, INC.) Page 1 of 1

HART CONTRACT MODIFICATION

SUBMISSION TO THE HART PROJECT OVERSIGHT COMMITTEE FOR REVIEW

Date of Project Oversight Committee (POC) Meeting: October 3, 2019

Name of Contract: Core Systems Support Services Contract (LEA+ELLIOTT, INC.} SC-HRT-1400049

Amount of Change Request: $33,784,957.00

Checklist of documents

[g] Contract Information [g] Description of Change and Rationale (Summary of the Change} [g] Change Control Committee- FOM Approval (Signature Page)

[g) Change Order or Contract Amendment Approval as to Form and Legality

Prepared by:

Print Name: f-Oho1 fceJ \; V\qW0 \t)

Core Systems Support Services Contract (LEA+ELLIOTT, INC.) Page 1 of 1

CPP No.: MM962 Date: 09/5/2019

Contract No.: SC-HRT-1400027 RFCC/RFCR #:

N/A

Contract Name: Core Systems Support Services Contract

Issue #: NVA

Contractor: Lea+Elliott, Inc.

Title of Change: CSSS Contract — 3 Year Contract Extension

This Change Is: Discretionary M Non-Discretionary 0

Reason for Change: Change/Potential Owner Request 0 Design E&O •

Differing Site Conditions • 3rd Party - Other •

3rd Party - Utility •

Is this an In-Scope Change?

(Cardinal changes are

prohibited.)

a YES or NO

Potential Impact to Critical

Path?

needed by mm/dd/yyyy to

❑ YES or I NO

Note: if yes, final change approval

mitigate potential impact.

RFCs Routed via CMS to: Dir. Of Quality Assurance • N/A

N/A

Dir. Of Safety • N/A

Dir. Of Readiness & Activation •

Summary Log of Prior

Amendments:

AMD 001 — Extend OH Rates to 2015, No Cost (03/09/17)

AMD 002 — 80Day Extension to 11/29/19, No Cost (Pending)

NTP: 02/10/2014

Original Substantial

Completion Date:

09/10/2019 (Adjusted to November 29, 2019 with an approved 80

day extension in Contract Amendment #2).

Revised Substantial

Completion Date:

11/29/2022

Original Contract Amount: $43,988,989.00

Revised Contract Amount: $43,988,989.00

FOM R05 (08/27/19)

Page 1 of 4

CPP No.: MM962 Date: 09/5/2019

Contract No.: SC-HRT-1400027 RFCC/RFCR N/A #:

Contract Name: Core Systems Support Issue#: NVA Services Contract

Contractor: Lea+Elliott Inc.

Title of Change: CSSS Contract - 3 Year Contract Extension

This Change Is: Discretionary D Non-Discretionary ~

Reason for Change: Owner Request ~ Design Change/Potential E&O D Differing Site Conditions D 3rd Party - Other D 3rd Party - Utility D

Is this an In-Scope Change? ~YES ONO (Cardinal changes are or

prohibited.)

Potential Impact to Critical

Path? DvEs or (g] NO

Note: if yes, final change approval needed by mm/dd/yyyy to

mitigate potential impact.

RFCs Routed via CMS to: Dir. Of Quality Assurance D N/A

Dir. Of Safety D N/A

Dir. Of Readiness & Activation D NLA

Summary Log of Prior AMO 001- Extend OH Rates to 2015, No Cost (03/09/17)

Amendments: AMO 002 - 80Day Extension to 11/29/19, No Cost (Pending)

NTP: 02/10/2014

Original Substantial 09/10/2019 (Adjusted to November 29, 2019 with an approved 80

Completion Date: day extension in Contract Amendment #2).

Revised Substantial 11/29/2022

Completion Date:

Original Contract Amount: $43,988,989.00

Revised Contract Amount: $43,988,989.00

FOM ROS (08/27/19) Page 1 of 4

Date:

Date:

Date:

Description of Change and Rationale:

This Request for Change (RFC) is submitted for HART's approval for a no-cost change in a form of Amendment #2 to the Core System Support Services (CSSS) Contract - SC-HRT-1400027 between Lea+Elliott, Inc. and the Honolulu Authority for Rapid Transportation (HART). The approval of this amendment will provide for continued services by the CSSS CONSULTANT, Lea+Elliott, Inc., through November 29, 2019.

Contract Change Committee (CCC) CCC DECISION:

MERIT FOUND

MERIT FOUND WITH COMMENT (See Comments Below)

REVISE AND RESUBMIT (See Comments Below)

NO MERIT FOUND (See Reasons Provided Below)

Design & Construction

Approved By:

Project Controls

Approved By:

Core Systems

Approved By:

Fran/cis X. Kosich Director of Design & Construction

Nate Meddings Director of Project Controls

oo Senior Project Officer and Core Systems, Integration & P3 Project Delivery j"effee 3ce.hten

FOM R05 (08/27/19) Page 3 of 4

Description of Change and Rationale:

This Request for Change (RFC) is submitted for HART's approval for a no-cost change in a form of Amendment #2 to the Core System Support Services (CSSS) Contract - SC-HRT-1400027 between Lea+Elliott, Inc. and the Honolulu Authority for Rapid Transportation (HART). The approval of this amendment will provide for continued services by the CSSS CONSUL TANT, Lea+Elliott, Inc., through November 29, 2019.

Contract Chan e Committee CCC) CCC DECISION:

M MERIT FOUND

D MERIT FOUND WITH COMMENT (See Comments Below)

D REVISE AND RESUBMIT (See Comments Below)

D NO MERIT FOUND (See Reasons Provided Below)

Design & construa

---~ J~;:d;/ Approved By: _ ___,../'---_,,,,,,._~_,,,,..._ __ /(_._ -; __ v_\...., ___ _

Frg_ri"cis X. Kosich Date:

Director of Design & Construction

Project Controls

Approved By: Date: Cf J l ?.- /1 °! ---+---'----'---

Nate Meddings ~/ Director of Project Controls

Core Systems

Approved By: ~ ':--- ::=::::, Date: 9/t:J;/r9 r:;")~ ood

.x.,.v Senior Project Officer and Core Systems, Integration & P3 Project Delivery

.Jeffrtj 3feh1eV\

FOM R05 (08/27/19) Page 3 of 4

IN REPLY REFER TO:

CMS-AP00-03516

HONOLULU AUTHORITY for RAPID TRANSPORTATION

Andrew S. Robbins

EXECUTIVE DIRECTOR AND CEO

June 12, 2019

MEMORANDUM

Krishniah N. Murthy

SENIOR ADVISOR

BOARD OF DIRECTORS

Damien T.K. Kim

CHAIR

Terrence M. Lee

VICE CHAIR

TO: HART STAFF Michele Chun Brunngraber

Jade Butay

John Henry Felix

FROM: ANDREW S. ROBBINS Wes Frysztacki

Kamani Kuala'au

EXECUTIVE DIRECTOR AND CEO Wesley K. Machida

Tobias Martyn

SUBJECT: DELEGATION OF AUTHORITY Glenn M. Nohara

Ember Shinn

Kathy Sokugawa

I hereby delegate authority to the Transit Contract Managers (Dean Metro, Hoyt H. Zia

Cheryl Morgan, Rona Paglinawan, and Lindsey Albano) and Construction Claims Manager (David Diamon), for approval and signature on behalf of the Procurement Department, for the following documents:

• Finding of Merit (FOM)

• Negotiation Strategy Memorandum (NSM)

• Request to Exceed NSM Target

® M4 - Request for Independent Services Contract

• Contract Change Order, Amendment, and Task Order Transmittal Letters

I also hereby delegate authority to Nathaniel Meddings, Director of Project Controls, to serve as the Change Control Committee (CCC) Chairperson.

This authority shall remain in effect until such time that the Deputy Executive Director of Procurement, Contract Administration, and Construction Claims, Director of Contract Administration or Director of Construction Claims, Utility, and Third Party Contracts positions are filled.

AND),EW S. ROBBINS Executive Director and CEO

CITY AND COUNTY OF HONOLULU, AN Place. Suite 1700. 1099 Aiakea Street. Honolulu. Hawaii 96813

Phone: 1,803)7686159 Fax: (808)7.58-5110 wxvi.tionotulutransitorg

HONOLULU AUTHORITY for RAPID TRANSPORTATION

June 12, 2019

MEMORANDUM

TO:

FROM:

SUBJECT:

HART STAFF

ANDREWS. ROBBINS EXECUTIVE DIRECTOR AND CEO

DELEGATION OF AUTHORITY

IN REPLY REFER TO:

CMS-AP00-03516

Andrew S. Robbins EXECUTIVE DIRECTOR AND CEO

Krishniah N. Murthy SENIOR ADVISOR

BOARD OF DI RECTORS

Damien T.K. Kim CHAIR

Terrence M. lee VICE CHAIR

Michele Chun Brunngraber Jade Butay

John Henry Felix Wes Fr{sztacki

Kamani Kuala'au Wesley K. Machida

Tobias Martyn Glenn M. Nohara

Ember Shinn Kathy Sokugawa

I hereby delegate authority to the Transit Contract Managers (Dean Matro, Hovt H. Zia

Cheryl Morgan, Rona Paglinawan, and Lindsey Albano) and Construction Claims Manager (David Diamon), for approval and signature on behalf of the Procurement Department, for the following documents:

• Finding of Merit (FOM)

e Negotiation Strategy Memorandum (NSM)

e Request to Exceed NSM Target

• M4 - Request for Independent Services Contract

" Contract Change Order, Amendment, and Task Order Transmittal Letters

I also hereby delegate authority to Nathaniel Meddings, Director of Project Controls, to serve as the Change Control Committee (CCC) Cl1airperson.

This authority shall remain in effect until such time that the Deputy Executive Director of Procurement, Contract Administration, and Construction Claims, Director of Contract Administration or Director of Construction Claims, Utility, and Third Party Contracts positions are filled.

CITY AND COUNT''( OF HONOLULU, Arn P!ace. Suite 1700. 1099 Aiai<ea Street. Honoiulu. Hawaii 96813 Phone: (808)768-6159 ~ax: (808)768·5110 'NrVw.honoh.ilutransit.org

Request Approval for Amendment 3 Contract No. SC-HRT-1400049

CORE SYSTEMS SUPPORT SERVICES CONTRACT (LEA+ELLIOTT, INC.)

November 21, 2019

This change order/amendment requests an extension of the existing Lea+Elliott Core Systems Support Services contract to September 10, 2022.

The cost is not to exceed $33,784,957 for the additional three (3) years from the end of the initial term. This is a cost-plus fixed fee contract.

These additional funds will come out of allocated contingency budget for the contract, and the total cost of the Project without finance costs remains at $8.165 billion.

Purpose

2

Background

Lea+Elliott, Inc. (L+E) was awarded the Core Systems Support Services Contract on February 10, 2014, for $43,988,989.

The contract was for five (5) years and seven (7) months and was recently extended eighty (80) days to November 29, 2019, as no-cost Amendment #2.

The original contract scope was defined in eight (8) tasks, but will now be increased to eighteen (18) tasks.

3

Original Contract Scope The original eight (8) Core Systems tasks (which will continue) include:

Project and Construction Management

Review and Approval of Contract Submittals

Design Review and Acceptance

Interface Management Support

Manufacturing Oversight and Factory Inspection

Installation Oversight

System Acceptance/Testing/Commissioning

Contract Close-Out 4

New Contract Scope The ten (10) additional tasks include:

Procurement and implementation support for Backup Generators

Procurement and implementation support for Vehicle WiFi

Procurement and implementation support for HECO related issues

Project-wide interface/integration

P3 Support

Rail Activation

Project-wide power coordination

Project-wide track allocation support

Interim service support for IO#1 and IO#2

HART Core Systems public involvement 5

Lea+Elliott Services Lea+Elliott activities to date include:

Oversight of delivery and installation of vehicles and Core Systems equipment for ten (10) miles of guideway, the MSF, and nine (9) stations

Reviewed and responded to over 530 RFIs, and nearly 2,000 letters from and to the Core Systems (CS) Contractor

Reviewed and responded to over 7,000 submittals of designs, work plans, test procedures and test reports

Reviewed and assisted with more than 1,000 submittals for interface information

6

Lea+Elliott Services (cont.)

Lea+Elliott activities to date include (cont.):

Performed continuous Field Oversight of the CS Contractor

Investigated and resolved major issues with the suppliers related to Automated Train Control, Communications, Traction Power and the Passenger Vehicles and systems (fire safety, Buy America, car-body aluminum extrusions, traction power, communications, signaling)

Received or initiated, and processed 60 Core Systems Change Orders

7

Lea+Elliott Services (cont.)

Lea+Elliott activities to date include (cont.):

Provide engineering for the vehicle on-board WiFi system

Provide the technical coordination support with HECO and conduct power load studies

Implement and manage the Track Allocation Procedure

Provide support for the P3 procurement

8

HART Needs L+E’s Continued Support Services

Lea+Elliott is critical in supporting HART to bring the Project to successful completion:

L+E oversight of the Core Systems Contractor’s execution is critical to the Project’s success

Continuity is necessary to achieve Interim Openings #1 and #2

L+E has established close working relationships with the Project’s stakeholders and has a thorough knowledge of the Project

9

HART Needs L+E’s Continued Support Services (cont.)

HART needs L+E to continue to validate designs and close outstanding items

On-going project design support (Onboard WiFi, HECO requirements, etc.) will be impacted without L+E’s contributions

L+E’s design, testing/commissioning and quality oversight of the CS Contractor’s activities is critical to safety certification completion and the system’s performance and reliability

10

HART Needs L+E’s Continued Support Services (cont.)

L+E has consistently provided the necessary expertise to the Project’s success and delivery schedule

L+E’s key personnel are locally mobilized to provide on the spot support to HART with a very low turnover rate

11

Approve Contract Change Amendment #3 to the Lea+Elliott Core Systems Support Services Contract to September 10, 2022, for an additional amount of $33,784,957.

HART previously forecasted and provided the allocated budget for this Amendment. Unallocated contingency is not required to be used for this change and it is within the Project Budget of $8.165 billion.

Requested Action

12

Core Systems Support Services Contract

Original Price (w/o O&M) $43,988,989

Previous Change Orders $0.00

Current Contract Price $43,988,989

This Change Order $33,784,957 (Alloc. Contingency)

New Contract Price $77,773,946

13