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MAJOR PROJECTS & INFRASTRUCTURE

HIGHWAY MAINTENANCE POLICY

Highways & Lighting Assets August 18

INDEX Page Foreword 2 THE HIGHWAY NETWORK AND HIERARCHY 3 The Highway Network Route Length 3 Network Hierarchy 3 Carriageway Hierarchy 4 Principal Roads 4 Non Principal Roads 5 Unclassified Link Roads 5 Unclassified Local Access Roads 8 Highway Classification Map (Appendix B) Footway Hierarchy 9 Prestige Walking Zones 10 Primary Walking Routes 11 Secondary Walking Routes 14 Cycle Network 17 TRAFFIC SENSITIVE STREETS 18 Special Areas 18 Traffic Sensitive Street Restrictions 19 HIGHWAY INSPECTIONS 23 The Highway Inspectors Role 24 Frequency of Inspections 25 Safety Inspection Repair Timescales 29 Safety Inspection Guide 30 Intervention Levels For Other Highway Elements 31 Regulatory Inspections 34 Defective Works (Section 71) 34 Performance Requirements 34 Unsafe Working Practices 35 Unsatisfactory Apparatus (Section 81) 35 Street Authority Powers 35 Enforcement of the Highways Act 1980 36 The issue of Permits 37

Page NETWORK SAFETY 40 Skidding Resistance of Road Surfaces 40 Investigatory Levels 43 Winter Service 44 Network Drainage 44 Equality Impact Assessment 44 THIRD PARTY CLAIMS 45 Dealing with Third Party Claims 45 Records and Archives 47 GLOSSARY 48

Foreword

The public’s views on the condition of roads and footpaths figure prominently in national and local opinion polls and are frequently identified as major sources of dissatisfaction with a Local Authority’s performance. Best Value will, through the publication of the performance indicators, further highlight any shortcomings in a Local Authority’s service delivery. Providing a high standard of maintenance to the highway network requires close co-operation between several sections of the Council. Initially, appropriate standards have to be set and approved and an inventory produced. The network then has to be inspected at the correct frequencies which are determined by the network hierarchy. Any necessary repairs are identified and the work ticket is issued to the contractor who carries out the repair to a required standard within a given timescale. Performance needs to be monitored and revised, when necessary, to improve delivery of the service. It is essential that all decisions and actions are recorded with regards to all works on the public highway regardless of their promoter and archived in case they are needed in defense of third party claims; these details are currently recorded in the Authority’s Street Works Register which in turn must be made available to the public. This document has been produced in order to provide guidelines to all officers with responsibility for the management and maintenance of the Highway Network and to assist them in the course of their day to day duties. The following statutory requirements apply to any person or party carrying out any type of work on or adjacent to the City’s highway network. Any works carried out on the Highway Network shall conform to the requirements of:

• The Health and Safety at Work Act 1974.

• Management of Health and Safety at Work Regulations 1999.

• Construction (Design and Management) Regulations 2015.

• Chapter 8 of the Traffic Signs Manual (1986).

• The New Roads and Street Works Act, 1991.

• The Highways Act,1980

• The Traffic Management Act 2004.

• Equalities Act 2010. Corporate Health and Safety officers will provide assistance and guidance on any safety issues relating to the Highway Network.

2

3

THE HIGHWAY NETWORK AND HIERARCHY The Highway Network (Route Length) The City’s Highway Network is deemed to be 100% urban and comprises:-

• Trunk Roads A63/A1033 (funded and maintained by the Highways Agency) 15 km.

• Principal Roads (A) 52 km

• Non-Principal Roads (B) 12 km (C) 60 km

• Link Roads (U) 100 km (U) 504 km

• Footways 1531 km

• Cycletracks (remote from the carriageway) 31 km

• Housing Footways 260 km Network Hierarchy. The ‘Well-managed Highway Infrastructure’ Code of Practice for Highway Maintenance (October 2016) (hereinafter referred to the CoP) states that a properly established Network Hierarchy provides the foundation for a coherent, consistent and auditable maintenance strategy. The parameters for initially determining a network hierarchy, which are well defined in the CoP, are briefly described as follows:-

Carriageways Footways Cycle ways

DfT Class

Road Hierarchy

Hierarchy Description

Category Hierarchy Description

Category Hierarchy Description

1 Motorways 1a Prestige Walking Zone City Centre

A Cycle lane forming part of the carriageway

3 A 2 Strategic Route

1 Primary Walking Route

B Cycle Track

4 B 3a Main Distributor Roads

2 Secondary Walking Route

C Cycle Trail

5 C 3b Secondary Distributor Roads

3 Link Roads

6 U 4a Link Road 4 Local Access Roads

6 U 4b

Local Access Roads

4

The CoP recommends that the Authority should also consider local issues when designating hierarchies. It stresses that it is important that the hierarchy adopted by a Highway Authority reflects the needs and priorities for each individual part of the network and for its users. In addition, it is essential that consultation is undertaken with the Authority’s Asset Development Team when designating hierarchies. The whole of the City’s Highway Network has been assessed using both the CoP as guidance and in consultation with network users e.g. Passenger Transport, safe routes to schools, Highway Development Control, Transport Strategy etc. to identify local needs and priorities. The network hierarchy, identified on the following pages, has now been established and sets the inspection regime. However, it should be borne in mind that with the redevelopment and regeneration that is continually taking place in the city the hierarchy will need to be reassessed at regular intervals. To ensure that the network hierarchy is maintained at the appropriate level, each safety inspection undertaken will include recommendations for suggested? changes to the current hierarchy for each individual street. These recommendations will be considered on a monthly basis by the Highway Network Management Team who will implement any changes to the network hierarchy that are deemed appropriate. Carriageway Hierarchy Principal Roads (Category 2 Strategic Route) A Principal Road is designated as being of sufficient importance within the national hierarchy to justify principal status. Partial funding for capital maintenance of Principal Roads is available from Central Government through the Local Transport Plan process. The Principal Road Network within the City comprises of the following routes:

• A1079, Ferensway, from A63 to junction with Spring Bank.

• A1079, Beverley Road, from Spring Bank junction to City boundary.

• A165, Freetown Way and George Street, from Spring Bank junction to North Bridge.

• A165, Witham, Holderness Road and Ganstead Lane, from North Bridge to City boundary.

• A1105, Anlaby Road, from Ferensway to Boothferry Road.

• A1105, Boothferry Road, from Anlaby Road to City boundary.

• A1166, Brighton Street, Hessle Road (over flyover), Askew Avenue.

• A1033, Mount Pleasant, Stoneferry Road, Holwell Road, Sutton Road (between Holwell and Ennerdale roundabouts), Thomas Clarkson Way and Raich Carter Way (to Ennerdale Bridge).

• A1165, Great Union Street (including Clarence Street), New Cleveland Street, Cleveland Street.

• A1165, Clough Road and Ferry Lane.

5

Non-Principal Roads. Main Distributor Roads (Category 3a Main Distributor roads) are as follows:

• B1237 Robson Way

• B1237 Leads Road

• B1237 Salthouse Road

• B1231 Anlaby Road (Boothferry Road roundabout to boundary)

• B1233 Cottingham Road

• B1238 Main Road Bilton

• B1401 Pickering Road (Boothferry Road to Hessle Road) Secondary Distributor Roads (Category 3b Secondary Distributor roads) are as follows:

• West Dock Street

• Goulton Street

• Walcott Street

• Hessle Road (Rawling Way to Hawthorne Ave)

• Jackson Street, English Street, Commercial Road

• St Georges Road

• Albert Ave

• North Road, Calvert Lane, Calvert Road, Priory Road

• Spring Bank, Spring Bank West, Willerby Road

• Princes Ave, Queens Road

• Chanterlands Ave, Bricknell Ave

• County Road South & North, Fairfax Ave, Hall Road, Sutton Road

• Holwell Road, (north of Sutton Road) Wawne Road

• Sutton Road, Cavendish Road, Ings Road, Maybury Road, Marfleet Lane

• Southcoates Lane, Preston Road

• Laburnum Ave, Chamberlain Road

• Old Hedon Road

• Clarence Street, Alfred Gelder Street, Lowgate, Market Place

• Hessle Road (West of Askew Ave) Unclassified Link Roads (Category 4a) A new classification to split the unclassified roads up into those that link the residential streets and are mainly bus routes and those remaining streets that are solely residential. This category will then be added to the list of classified roads where the SCANNER survey is carried out.

• Adelaide Street

• Air Street

• Albion Street

• Alfred Gelder Street

6

• Amethyst Road

• Amethyst Road half loop

• Anlaby Park Road North

• Anlaby Park Road South

• Anlaby Road

• Annandale Road

• Argyle Street

• Ark Royal

• Bank Side

• Barham Road

• Barham Road Amethyst Road

• Barnstaple Road

• Bellfield Avenue

• Bethune Avenue

• Bilsdale Grove

• Bodmin Road

• Bond Street

• Boulevard

• Bridlington Avenue

• Bude Road

• Burniston Road

• Cannon Street

• Caroline Street

• Carr Lane

• Chanterlands Avenue

• Church Street

• College Street

• Compass Road

• Cranbrook Avenue

• Cumberland Street

• Cumbrian Way

• Diadem Grove

• Dorchester Road

• Dunvegan Road

• Elgar Road

• Ellerburn Avenue

• Ellis Street

• Endike Lane

• Ennerdale

• Falkland Road

• Fountain Road

• George Street

• Gershwin Avenue

• Gillshill Road

• Glasgow Street

• Gower Road

• Grammar School Road

• Hall Road

7

• Hartoft Road

• Hawthorn Avenue

• High Street

• Holmpton Grove

• Honiton Road

• Hopewell Road

• Hopewell Road Annandale Road

• Howdale Road

• Humber Street

• Icehouse Road

• Inglemire Lane

• Ings Road

• James Reckitt Avenue

• John Newton Way

• Kesteven Way

• Kesteven Way Kingsbury Way

• Kestrel Avenue

• Kingsbury Way

• Lambwath Road

• Liberty Lane

• Littondale

• Londesborough Street

• Lothian Way

• Lowgate

• Lowgate Sutton

• Marfleet Avenue

• Marfleet Lane

• Midland Street 1 Way

• Midmere Avenue

• Mizzen Road

• National Avenue

• New Bridge Road

• Newland Avenue

• Nidderdale

• Noddle Hill Way

• Orchard Park Road

• Park Street

• Pennine Way

• Perth Street West

• Pickering Road

• Plimsoll Way

• Porter Street

• Portobello Street

• Preston Road

• Prospect Street

• Queen Street

• Queens Dock Avenue

8

• Queens Road

• Rawling Way

• Rawling Way Hessle Road

• Runnymede Avenue

• Runnymede Avenue Barnes Way

• Runnymede Way

• Runnymede Way Ashcombe Road

• Runnymede Way Runnymede Lane

• Savoy Road

• Sculcoates Lane

• Selby Street

• Shannon Road

• Sibelius Road

• South Bridge Road

• South Bridge Road Corinthian Way

• South Bridge Road Maldon Drive

• South Bridge Road Pilots Way

• South Bridge Road Plimsoll Way

• Spencer Street

• St. Johns Grove

• Staveley Road

• Staveley Road Barham Road

• Staveley Road Diadem Grove

• Staveley Road Hopewell Road

• Stockholm Road

• Summergangs Road

• Summergroves Way

• Tilbury Road

• Tiverton Road

• Tween Dykes Road

• Walker Street

• Wellington Street

• West Carr Lane

• Wilberforce Drive

• Wincolmlee

• Wingfield Road

• Wold Road

• Woodcock Street

• Wymersley Road The remainder of the network comprises: Unclassified Local Access Roads (Category 4b ) The principal and non-principal road network is shown on the ‘Highway Classification’ map (Appendix B included)

9 Footway Hierarchy. Prestige Walking Zone (Category 1a). Streets and pedestrianised areas in the City Centre. Primary Walking Routes (Category 1). Busy urban shopping and business areas. Secondary Walking Routes and Link Footways (Categories 2/3). Medium usage routes through local areas, local shopping centers, large schools etc. Local Access Footways (Category 4). Low usage routes, short estate roads and cul de sacs. Housing Footways (Category 4) Low usage, internal estate footways. Cycle way Hierarchy. Category A. Cycle lane forming part of the carriageway. Category B. Cycle Tracks not contiguous with a carriageway. Category C. Cycle trails, leisure routes through open spaces. Reference should be made to the Service Area for details of the location for each designated cycle way.

10

FOOTWAY HIERARCHY. PRESTIGE WALKING ZONES - CATEGORY 1A

City Centre - PWZ Street Albion Street Bishop Lane Bishop Lane Staithe Bowlalley Lane Carr Lane Chapel Lane Chapel Lane Staithe Chapel Street Chariot Street Church Lane Staithe Dagger Lane Fish Street George Street George Yard Grammar School Yard High Street Jameson Street Jarratt Street King Edward Street King Street(Market Place) Kingston Square Land of Green Ginger Liberty Lane Little Queen Street Lowgate Manor Street Market Place New Cross Street North Church Side Paragon Square Paragon Street Parliament Street Posterngate Prince Street Princes Dock Street Prospect Street Queen Victoria Square Queens Dock Av (Fountain) Robinson Row

Savile Street

Scale Lane Scale Lane Staithe Silver Street South Church Side Trinity House Lane Vicar Lane Whitefriargate

11

FOOTWAY HIERARCHY – PRIMARY WALKING ROUTES - CATEGORY 1 City Centre Street Alfred Gelder Street Anne Street Baker Street Blaides Staithe Bond Street Brook Street Burden Street Charles Street Charlotte Street Charlotte Street Mews Cross Street Dock Office Row Dock Street Drypool Bridge Egginton Street Grimston Street Guildhall Road John Street Little Reed Street Mill Street New Garden Street North Street North Walls Percy Street Pryme Street Quay Street Queens Dock Avenue Reed Street Salthouse Lane School Street Silvester Street South Street Spencer Street Story Street Union Street Vernon Street Waltham Street West Street Wilberforce Drive Wincolmlee Worship Street Wright Street

12

FOOTWAY HIERARCHY – PRIMARY WALKING ROUTES - CATEGORY 1 On Principal Roads Street Anlaby Rd Anlaby Rd Askew Av Beverley Rd Beverley Rd Boothferry Rd Brighton St Clarence St Cleveland St Clough Road Ferensway Ferry Lane

Freetown Way/George St Ganstead Lane Great Union St Hessle Rd Holderness Road Holderness Road Holwell Rd Mount Pleasant New Cleveland St Raich Carter Way Stoneferry Rd Stoneferry Rd Sutton Rd Thomas Clarkson Way Thomas Clarkson Way Witham

13

FOOTWAY HIERARCHY – PRIMARY WALKING ROUTES - CATEGORY 1 On Main Distributor Roads

Street Anlaby Road Calvert Lane Calvert Road Hessle Road Holwell Road Leads Road North Road Priory Road Priory Way Springbank Springbank West Springbank West Willerby Road

On Secondary Distributor Roads Street Bricknell Av Chanterlands Av Cottingham Rd County Road North Derringham/Argyle St Greenwood Av Hall Rd Ings/Cavendish Rd James Reckitt Av Main Rd Bilton Marfleet Ln/Av Maybury Rd Newlands Av Preston Road Princes Av Queens Rd Rawling Way Robson Way Saltshouse Rd Sutton Rd Wawne Rd

14

FOOTWAY HIERARCHY - SECONDARY WALKING ROUTES – CATEGORY 2

Street Adelaide Street Air St Albert Av Amethyst Road Anlaby Park Rd North Anlaby Park Rd South Annandale Road Bankside Barham Road Barnstaple Rd Bellfield Av Bethune Avenue Bodmin Road Boulevard Bricknell Av Bridlington Av Bude Rd Canning Street Chamberlain Road Chanterlands Av North Chapman St Charles St Church St College Street Commercial St County Road South Cranbrook Avenue Cumbrian Way Daltry Street Diadem Gr Dunvegan Road Ellerburn Avenue Ellis St Endike Lane English St Ennerdale Fairfax Av Falkland Road Fishermans Walk Fountain Rd Gillshill Rd Gower Road Grampian Way Grange Road Hall Rd Hawthorne Av

15

FOOTWAY HIERARCHY - Secondary Walking Routes continued (Footway Cat. 2) Street Hedon Rd Hessle Rd Honiton Road Hopewell Road

Howdale Road Humber Dock Street Humber Street Inglemire Lane Ings Road Jackson St

John Newton Way Kesteven Way Kingsbury Way Kingston St Laburnum Av Littondale Lombard Street Lothian Way Lowgate Main/Silas/LincolnStreet Marfleet Lane Midmere Av Myton Street National Av

Nelson Street New Bridge Rd Nidderdale Noddle Hill Way North Rd Northern Gateway Orchard Park Road Osborne Street Park St Pennine Way Pickering Rd Pier Street Porter Street Queen Street Queens Rd Roper Street Savoy Road Sculcoates Br Sculcoates Ln Shannon Road Short Street South Bridge Road Southcoates Av Southcoates Ln St Georges Rd

16

FOOTWAY HIERARCHY - Secondary Walking Routes continued (Footway Cat. 2) Street Staveley Rd Stockholm Road Summergangs Road Swann Street Tilbury Road Walker Street Waterhouse Lane Wawne Rd Wellington Street West Carr Lane Wincolmlee Witty Street Wold Road

ALL REMAINING FOOTWAYS ON THE NETWORK ARE CATEGORY 4

17

CYCLEWAY NETWORK

Category B Street Bude Road Craven St Dunscombe Park Finningley Garth Hessle Rd Holwell Rd John Newton Way Kingswood High School Raich Carter Way Sculcoates Ln Stepney Ln Sutton Rd The Woodlands Thomas Clarkson Way William Gee School

Category C Street Hornsea Low Level Route 66 Springbank Withernsea

18

TRAFFIC SENSITIVE STREETS

TRAFFIC SENSITIVE STREETS. Streets and junctions subject to high volumes of traffic at peak hours, or in some cases all day, are deemed to be traffic sensitive. Special consideration also needs to be given to works being carried out on streets adjacent to the Emergency Services’ operational centers. The streets identified in Appendix A are classified as traffic sensitive (As defined by the Traffic Management Act 2004) and any work on them should be restricted to periods outside the times detailed. TRAFFIC SENSITIVE STREETS --- SPECIAL AREAS Emergency Services Operational Centres. The following locations will require special arrangements if the vehicular entrance / exit is affected at any time . Ambulance Stations Copenhagen Road Hessle Road Burma Drive Police Stations Goodhart Road - From Barnstaple Road to south corner of shopping centre Barnstaple Road - 50m each side of roundabout Midmere Avenue - 50m from roundabout Holderness Road - Lake Drive to Ings Road 07.00 - 18.00hrs. Clough Road – Full length 07.00 - 18.00hrs Fire and Rescue Stations Clough Road - Full length 07.00 - 18.00hrs. Calvert Lane - Full length 07.00 - 18.00hrs. Southcoates Lane - Preston Road to Hedon Road 07.00 - 18.00hrs. Noddle Hill Way - Scampton Garth to Wawne Road Pearson Street – Full length 07.00 - 18.00hrs.

Appendix A

USRN Street From To Traffic Sensitive Times

Traffic Flow

>500

vehicles per

Hour per

lane of

carriageway

Single

c/way Two

Way Road

<6.5m wide

traffic flow

in both

directions

>600 / hour

Congestion

charge

area

> than 25%

commercial

vehicles

> 8 buses

per hour in

both

directions

Designated

pre salting

route

100 m of

critical

signalised jct,

gyratory or

roundabout

system

Ped Flow

>1300

person per

hour both

directions

Tourist

route

significant

major

events

19101848 Adelaide Street Walker Street Porter Street Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19103569 Albert Avenue Spring Bank West 100m Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19103569 Albert Avenue Anlaby Road 100m Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19101909 Albion Street Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101916 Alfred Gelder Street Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19105225 Althorp Road Runnymede Way Roundabout Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19100351 Amethyst Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101841 Anlaby Park Road North Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101852 Anlaby Park Road South Gower Road Boothferry Road Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102144 Anlaby Road Full Length Monday to Friday 07:00 to 19:00 N/A Yes

19100325 Annandale Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101877 Anne Street Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101156 Argyle Street Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19101850 Askew Avenue Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19102052 Barham Road Amethyst Road Staveley Road Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102121 Barnstaple Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102110 Bellfield Avenue Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19100832 Bethune Avenue Gower Road City Boundary Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101949 Beverley Road Full Length Monday to Friday 07:00 to 19:00 Yes N/A Yes

19102128 Bodmin Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101913 Bond Street Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101339 Boothferry Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes Yes

19101236 Boulevard Hessle Road 100m Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19102010 Bricknell Avenue Fairfax Avenue

Chanterlands

Avenue Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101856 Brighton Street Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19101895 Brook Street Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102127 Bude Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102180 Calvert Lane Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes Yes

19102015 Calvert Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes Yes

19101884 Carr Lane Full Length Monday to Friday 07:00 to 19:00 N/A Yes

19102089 Cavendish Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19102008 Chanterlands Avenue Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101942 Clarence Street Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes N/A Yes

19102075 Cleveland Street Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes N/A Yes

19101962 Clough Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19101861 Commercial Road Castle Street 100m Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19100537 Cottingham Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102013 County Road North National Avenue Calvert Road Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19102014 County Road South Willerby Road Wold Road Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101989 Cranbrook Avenue Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102140 Cumbrian Way Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101917 Drypool Bridge Full Length Monday to Friday 07:00 to 19:00 Yes

19102113 Dunvegan Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101996 Ellerburn Avenue Greenwood AvenueOrchard Park Road

Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101997 Endike Lane Cranbrook Avenue Hall Road Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19

USRN Street From To Traffic Sensitive Times

Traffic Flow

>500

vehicles per

Hour per

lane of

carriageway

Single

c/way Two

Way Road

<6.5m wide

traffic flow

in both

directions

>600 / hour

Congestion

charge

area

> than 25%

commercial

vehicles

> 8 buses

per hour in

both

directions

Designated

pre salting

route

100 m of

critical

signalised jct,

gyratory or

roundabout

system

Ped Flow

>1300

person per

hour both

directions

Tourist

route

significant

major

events

19102133 Ennerdale Sutton Road

Thomas Clarkson

Way Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102133 Ennerdale Thomas Clarkson Way Littondale Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19102009 Fairfax Avenue Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes Yes

19101876 Ferensway Full Length Monday to Friday 07:00 to 19:00 Yes Yes

19102079 Ferry Lane Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19104032 Freetown Way Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes Yes

19102057 Ganstead Lane Holderness Road City Boundary Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19101914 George Street Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19105354 Gibraltar Road Raich Carter Way Bus Terminus Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19100840 Gower Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102137 Grampian Way Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19100268 Grange Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101944 Great Union Street Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19101993 Greenwood Avenue Sutton Road Hall Road Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19101995 Hall Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101947 Hedon Road Mount Pleasant Southcoates Lane Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19105454 Henry Boot Way Priory Way 100m Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19101851 Hessle Road Rawlings Way City Boundary Monday to Friday 07:00 to 19:00 N/A Yes

19102055 Holderness Road Full Length Monday to Friday 07:00 to 19:00 Yes N/A Yes

19102134 Holwell Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102046 Hopewell Road Maybury Road Grange Road Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19100903 Hotham Road South Willerby Road Moorehouse Road Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102114 Howdale Road Dunvegan Road Robson way Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101930 Humber Dock Street Full Length Monday to Friday 07:00 to 19:00 Yes

19101218 Humber Place Full Length Monday to Friday 07:00 to 19:00 Yes

19101992 Inglemire Lane Beverley Road 100m Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19102088 Ings Road Holderness Road Cavendish Road Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19101663 James Reckitt Avenue Mount Pleasant

Summergangs

Road Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19101890 Jameson Street Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes Yes

19105163 John Newton Way Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19102119 Kesteven Way Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101888 King Edward Street Full Length Monday to Friday 07:00 to 19:00 Yes

19105083 Kingsbury Way Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102092 Leads Road Robson Way Midmere Avenue Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102092 Leads Road Holwell Road Sutton Road Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19102131 Littondale Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102136 Lothian Way Cumbrian Way Grampian Way Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19105362 Main Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102038 Marfleet Avenue Hedon Road Marfleet Lane Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19102037 Marfleet Lane Mafleet Avenue Maybury Road Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19102035 Maybury Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes Yes

19102122 Midmere Avenue Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101220 Minerva Terrace Full Length Monday to Friday 07:00 to 19:00 Yes

19100896 Moorehouse Road Hotham Road South Wymersley Road Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19104530 Mount Pleasant Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19102011 National Avenue Fairfax AvenueCounty Road North

Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

20

USRN Street From To Traffic Sensitive Times

Traffic Flow

>500

vehicles per

Hour per

lane of

carriageway

Single

c/way Two

Way Road

<6.5m wide

traffic flow

in both

directions

>600 / hour

Congestion

charge

area

> than 25%

commercial

vehicles

> 8 buses

per hour in

both

directions

Designated

pre salting

route

100 m of

critical

signalised jct,

gyratory or

roundabout

system

Ped Flow

>1300

person per

hour both

directions

Tourist

route

significant

major

events

19101931 Nelson Street Full Length Monday to Friday 07:00 to 19:00 Yes

19102073 New Cleveland Street Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes N/A Yes

19100608 Newland Avenue Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102132 Nidderdale Holwell Road Littondale Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102117 Noddle Hill Way Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102370 North Road Calvert Lane Boothferry Road Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19102370 North Road Boothferry Road 100m Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19100415 Orchard Park Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101875 Osbourne Street Porter Street Anne Street Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102135 Pennine Way Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101872 Porter Street Adelaide Street Osborne Street Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102049 Portobello Street Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102044 Preston Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101998 Prince's Avenue Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101323 Princess Dock Street Full Length Monday to Friday 07:00 to 19:00 Yes

19100925 Priory Road Calvert Road City Boundary Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101843 Priory Way Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19101894 Prospect Street Full Length Monday to Friday 07:00 to 19:00 Yes Yes

19101933 Queen Victoria Square Full Length Monday to Friday 07:00 to 19:00 Yes

19100613 Queens Road Newland Avenue Prince's Avenue Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19100613 Queens Road Beverley Road 100m Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19105222 Raich Carter Way Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes N/A Yes

19101870 Railway Street Full Length Monday to Friday 07:00 to 19:00 Yes

19102369 Rawlings Way Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes N/A Yes

19102112 Robson way Wawne Road Saltshouse Road Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19105224 Runnymede Way Thomas Clarkson Way Althorpe Road Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19104791 Sainsbury Way Priory Way 100m Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19102111 Saltshouse Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19101893 Savile Street Vernon Street Bond Street Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101963 Sculcoates Lane Beverley Road 100m Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19102059 Shannon Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102042 Southcoates Avenue Southcoates Lane 100m Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19102040 Southcoates Lane Holderness Road Preston Road Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102040 Southcoates Lane Preston Road 100m Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19101878 Spencer Street Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102017 Spring Bank Full Length Monday to Friday 07:00 to 19:00 Yes N/A Yes

19102023 Spring Bank West Spring Bank Calvert Road Monday to Friday 07:00 to 19:00 Yes N/A Yes

19102382 St Georges Road Anlaby Road 100m Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19100081 St Peter Street Great Union Street 100m Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19100350 Staveley Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102100 Stockholm Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19102076 Stoneferry Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes N/A Yes

19101906 Story Street Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A

19101854 Summergroves Way Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101959 Sutton Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19105072 Thomas Clarkson Way Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

21

USRN Street From To Traffic Sensitive Times

Traffic Flow

>500

vehicles per

Hour per

lane of

carriageway

Single

c/way Two

Way Road

<6.5m wide

traffic flow

in both

directions

>600 / hour

Congestion

charge

area

> than 25%

commercial

vehicles

> 8 buses

per hour in

both

directions

Designated

pre salting

route

100 m of

critical

signalised jct,

gyratory or

roundabout

system

Ped Flow

>1300

person per

hour both

directions

Tourist

route

significant

major

events

19100826 Tilbury Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19103131 Vernon Street Full Length Monday to Friday 07:00 to 19:00 N/A Yes

19101847 Walker Street Rawlings Way Adelaide Street Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102026 Walton Street Anlaby Road 100m Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19102026 Walton Street Full Length Monday to Friday 07:00 to 19:00 Yes

19102116 Wawne road Robson Way Noddle Hill Way Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102116 Wawne road Barnstaple Road Cumbrian Way Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102116 Wawne road Pennine Way Cumbrian Way Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19101342 Wellington Street Wellington Street West Humber Place Monday to Friday 07:00 to 19:00 Yes

19104962 Wellington Street West Railway Street Wellington Street Monday to Friday 07:00 to 19:00 Yes

19102096 West Carr Lane Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19101927 Whitefriargate Full Length Monday to Friday 07:00 to 19:00 Yes

19102031 Willerby Road Calvert Road City Boundary Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102045 Wingfield Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19102060 Witham Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 Yes

19102142 Wold Road County Road South Wymersley Road Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

19100892 Wymersley Road Full Length Monday to Friday 07:00 to 09;30 and 15:30 to 19:00 N/A Yes

22

HIGHWAY INSPECTIONS Foreword

The Highway Inspector’s role figures prominently in the City Council’s efforts to achieve Best Value in Highway Maintenance. Essential to maintaining the highway in a safe condition is the carrying out of regular highway inspections to prescribed frequencies, correctly identifying, assessing and reporting defects and monitoring repairs to ensure timescales and quality requirements are met. Well-managed Highway Infrastructure – Code of Practice for Highway Maintenance refers to the 3 types of inspection stated in this document. This helps to ensure that the Highway Authority is able to demonstrate that it provides a Best Value service as identified in the Code of Practice for Maintenance Management and so be able to contribute significantly to the defence of third party claims under Section 58 of the Highways Act 1980. This requires that a court shall have regard to “whether the highway authority knew or could reasonably be expected to know, that the condition of the part of the highway to which the action relates was likely to cause danger to users of the highway”. Section 41 of the Highways Act 1980 places a duty on the Highway Authority to maintain its highways. The ‘Well-managed Highway Infrastructure’ Code of Practice for Highway Maintenance (October 2016) has specific recommendations regarding inspection of all Local Highway Authority assets. In October 2018 the inspection of highways will be moving from a prescribed approach to defect inspection to a risk based approach, where along with intervention levels already considered when determining an actionable defect the inspector will take into account the surrounding conditions when determining the prioritisation of the defect. Hull City Council has produced the manual “Code of Practice for carrying out Highway Inspections” designed to provide practical guidance to those undertaking safety inspections of local authority highways. It provides examples of investigatory levels and responses in accordance with the evaluated risk associated with the defect, to aid staff in arranging appropriate repairs where necessary. The important message is that details of inspections, defects and intended repairs must be recorded, photographed and followed up when repairs are carried out.

.

23

The Highway Inspector’s Role. Main purpose of the job: To provide an effective and efficient inspection service for the publicly adopted highway network within the City in accordance with current legislation and to enable the City Council to fulfill its statutory duties as the Local Highway Authority. To inspect non adopted areas such as off street car parks, public rights of way, Housing footways and City Council maintainable roads etc, as and when required. Principal Accountabilities: 1. To achieve the aims and objectives of the Service Area and the City Council by working effectively as a member of a team. 2. To contribute to maintaining the public highway in a satisfactory and safe condition as required by the Highways Act 1980, current DfT. guidelines and the Institution of Highways and Transportation’s publication “Code of Practice for Maintenance Management” by: (i) Carrying out highway safety inspections to the frequencies in accordance with Council

guidelines. (ii) Identifying, assessing and prioritising defects. (iii) Measuring, photographing and recording defects. (iv) Deciding on appropriate repairs and reporting defects requiring remedial action. (v) Deciding on the appropriate priority for the repair including risk assessment of the site

and monitoring repair time scale and specification. (vi) Reporting any contravention of the Highways Act 1980. (vii) Identifying and recommending possible changes to inspection frequencies due to local

conditions identified on site. 3. To carry out inspections in accordance with the N.R.S.W.A. 1991 “ Code of Practice for Inspections”, liaise with the Utility Companies and ensure compliance with the Act. 4. To deal with highway and street furniture related complaints and claims as directed, including reporting on findings. 5. To liaise with developers, contractors and the public as required. 6. Assist with claims handling (including the provision post accident reports, photographs, statements and attendance at court hearings). 7. To produce and retain accurate records and reports of all inspections, including photographs where applicable. 8. Liaise with contractors to agree work methods, timescales and other details related to work carried out under the N.R.S.W.A. 1991 or Highways Act 1980.

24

ROUTINE HIGHWAY INSPECTIONS

Frequency of inspections. The frequency of highway inspections in the City shall generally be carried out as recommended in ‘Well-managed Highway Infrastructure’ Code of Practice for Highway Maintenance (October 2016) published by the Institution of Highways and Transportation. The inspection regime identified in the Code divides inspections into three categories: a) Condition Survey. This is the method whereby the structural condition of the road network is assessed. From this assessment the need for structural maintenance on a priority basis can be determined. b) Service Inspection. These inspections are designed to ensure the network meets the needs of users c) Safety Inspection. These are designed to identify those defects likely to create a danger or serious inconvenience to the public and therefore require prompt or urgent attention by the Highway Authority or forwarding for action by other responsible organizations or individuals Category a) and b) surveys will be carried out by Highway Engineers and Technicians. These inspections will be supplemented by SCANNER and SCRIM surveys carried out annually on the Principal Road Network and from 2018 the unclassified 4b link roads. These are supplemented with DVI surveys which are carried out on a third of the Network on a tri-annual basis, Materials Laboratory tests and additional scheme specific reports. All survey information is fed into the UKPMS system operated by YOTTA to supply condition data for the highway network. Category c) safety inspections will be carried out by the Highway Inspectors. The inspections shall be carried out on foot. It is important that if no defects are found within a specific road or street section then this should also be recorded on the survey report along with any recommendations relating to changes in inspection frequency. Category c) inspections will be carried out at the frequencies indicated on the following pages. Safety inspections as defined by the Code of Practice for Maintenance Management will identify all repairs that meet the Investigatory levels as detailed later in the document and will be scheduled for repair in line with the priorities listed below. The extent of all repairs will be marked out when it is safe to do so.

25

Carriageway Inspection Frequencies: EVERY MONTH for:- Strategic Roads (category 2) Main Distributor Roads: (Category 3a) Secondary Distributor Roads: (Category 3b)

EVERY 3 MONTHS for: Link Roads (Category 4a)

EVERY 12 MONTHS for: Local Access roads (Category 4b)

Footway Inspection Frequencies: EVERY MONTH for:- Prestige areas (Category 1a). Primary Walking Route (category 1) Busy shopping & business areas, main routes linking railway stations, Transport Interchange, Pedestrianised Areas.

EVERY 3 MONTHS for: Secondary Walking Route (category 2) Medium usage routes to local shopping centers, large schools, and industrial centers.

EVERY 12 MONTHS for: Local Access Footways (Category 4) Low usage footways, cul-de-sac, less used internal estate footways.

26

Cycle way Inspection Frequencies : Frequency Cycle lanes which are part of the carriageway AS FOR CARRIAGEWAY Shared cycle/pedestrian paths AS FOR FOOTWAY

Notes: 1 Where adjacent carriageways and footways have been assessed as having different

inspection frequencies, the shorter frequency has been adopted for both running surfaces, to facilitate a ‘wall-to-wall’ inspection in one pass.

NON ROUTINE INSPECTIONS 1. In addition to planned inspections the street works inspectors will carry out inspections in response to specific complaints or concerns by members of the public, Councilors or Council officers, as they arise. 2. Additional post incident inspections are carried out by the Highway Inspectors following allegations by third parties of loss or damage due to the condition of the highway as they arise. 3. Outside of normal working hours serious defects are reported to the Council’s 24 hour Civic Security Office who can arrange only for limited temporary action or call out a highways operations team to make safe. Reports of these incidents are forwarded to the Highway Network Management and where appropriate dealt with as (1) above. Public Carparks (surface car parks):- EVERY 3 MONTHS Albion Street, Lowgate, Francis Street, Tower Street & Trippett Street Other Council Maintained Roads Inspection frequencies will follow the criteria for adopted highway. Grass Verges (Ornamental Features) Grass verges exist on many streets and their size and location within the street varies from one location to the next, many contain formal and informal planted areas with both annual and perennial plants, including mature shrubs and Trees. These grass verges are intended to be ornamental features in order to enhance the general streetscape and as such are not designed or intended for pedestrian use, as they are not maintained and inspected to the same standards of the footway in which they exist.

27

Any pedestrians who use the verges do so at their own risk due to the possibility of the existence of tripping hazards created by roots, hollows, depressions, underground apparatus and service boxes etc that may be obscured or covered by grass or the action of infrequent mowing of these areas. PUBLIC RIGHTS OF WAY Inspection frequencies will follow the criteria for adopted highway where they co-exist in all other cases inspection will be annual. INTERVENTION LEVELS FOR REPAIRS Key to Carriageway Categories: Key to Footpath Categories 2. - Strategic Roads. 1a - Prestige Walking Zones 3a. - Main Distributor Roads 1 - Primary Walking Route 3b. - Secondary Distributor Roads 2 - Secondary Walking Route 4a. - Link Roads 3 - Link Footway 4b. - Local Access Roads. 4 - Local Access Footway Safety inspection intervention levels: Carriageways A sharp edged depression (pothole) greater than 40mm deep and greater than 100mm long Joints, Cracks, Gaps greater than 40mm wide and greater than 40mm deep. Differential in paving levels greater than 40mm deep. Note

• Missing or badly damaged ironwork/service box covers to be treated as emergency (category E) works

Footways A sharp edged depression (pothole) greater than 20mm deep Joints, Cracks, Gaps greater than 40mm wide and greater than 20mm deep. Differential in paving levels greater than 20mm. Flagstones rocking in excess of 20mm on one face. Note

• Carriageway intervention levels at recognized controlled / uncontrolled pedestrian crossing points, i.e. areas of footway that have been lowered so that they are level with the carriageway and have a corresponding crossing point at the opposite side of the carriageway to be treated as footways.

• Missing or badly damaged ironwork/service box covers to be treated as emergency (category E) works

All defects are to be prioritised on a risk based approach in accordance with the Hull City Council “Code of Practice for carrying out Highway Inspections” Public Rights Of way No intervention levels are set for public rights of way, regardless of them being metalled, as any hazard identified will be individually assessed with only those that prevent reasonable passage being addressed, however where a public right of way co exists with the public highway the carriageway and footway intervention levels will apply.

28

Safety Inspections repair time scale

Inspection Type Category 1 Defect Repair 24 hours

Priority Repair 7 Calendar Days

Routine Repair 28 Calendar days

Monthly Yes Yes Yes

Quarterly Yes Yes Yes

Annual Yes Yes Yes

Public Report Yes Yes Yes

Emergency Repair = Where possible every effort will be made to make safe a defect that is a risk to life and limb within 2 hours. If “element” is not Highway Maintenance responsibility then pass to those responsible and record and confirm in written form.

29

YES

YES YES

NO

YES

NO

YES

YES

NO

NO

YES YES

YES

NO NO

YES YES NO

NO NO

YES YES

NO

NO

NO

NO

YES

30

Inspection Starts

is defect Dangerous >20mm F/Way or >40mm C/Way

Is root damage evident?

Is foundation failure seen?

Edge restraint problems

Surface slippery /contaminated

Identify Repair Prioritise in accordance

with risk based approach

Contact Street care

Contact Grounds

Maintenance

Forward to Engineer for

further investigation

Utility Problem

Continue with safety inspection

Section 81

Within guarantee

period

Correct material

used

Coring required

Signing & Guarding

Is drainage failure

indicated?

Faulty reinstatement

Failure due to vehicle overrun

Defective apparatus

Reconstruct foundation / strengthen as

necessary

Repair Drainage

Investigate Further

Contact Utility

31 Section 2 (continued)

INTERVENTION LEVELS FOR OTHER HIGHWAY ELEMENTS Some elements of the highway are the maintenance responsibility of other Teams within Hull City Council or external bodies or individuals. When defects are found in these elements, they should be reported to the call centre where it is a City Council responsibility in order that a service request can be raised with the appropriate area or to the appropriate contact listed below.

element responsibility contact details

contact details

Swing / Lifting Bridges Streetscene Bridges Team Dave Brown

bridgesteam@hullcc.gov.uk

Fixed Bridges Streetscene Bridges Dave Brown

bridgesteam@hullcc.gov.uk

Embankments Streetscene Bridges Dave Brown

bridgesteam@hullcc.gov.uk

Underpasses - structural Streetscene Bridges Dave Brown

bridgesteam@hullcc.gov.uk

Underpasses – pumped drainage

Streetscene Bridges Dave Brown

bridgesteam@hullcc.gov.uk

Street Trees / tree grills and surrounds / tree stumps

Parks and Open Spaces Andrew Wilson

parksandgardens@hullcc.gov.uk

Dangerous Structures adjacent to the highway

Streetscene Bridges Dave Brown

bridgesteam@hullcc.gov.uk

Utility operations / road openings

Relevant Utility

Utility apparatus

Relevant Utility

Street Lights / Feeder Pillars

Major Projects and Infrastructure Street Lighting Assets

Darron Gibson

hcsstreetlightingadmin@hullcc.gov.uk

Traffic signs and illuminated bollards

Major Projects and Infrastructure Street Lighting Assets

Darron Gibson

hcsstreetlightingadmin@hullcc.gov.uk

Verges and soft landscaped areas

Streetscene Streetcare Andrew Wilson

parksandgardens@hullcc.gov.uk

Illegal Parking Parking Team Andrew Umpleby

parking@hullcc.gov.uk

Litter Bins Streetscene Streetcare Steve McKee

streetscenetechnicalunit@hullcc.gov.uk

Fly Tipping Streetscene Streetcare Steve McKee

streetscenetechnicalunit@hullcc.gov.uk

Abandoned Vehicles Environmental Enforcement Mark Cornall

Blocked gullies Streetscene Gully Operations Mark Leason

Highwaysoperation@hullcc.gov.uk.

Bulky items / detritus Streetscene Waste Mangement Andrea Simpson

Wastemanagement@hullcc.gov.uk

Weeds Streetscene Streetcare Steve McKee

streetscenetechnicalunit@hullcc.gov.uk

Street Name plates & posts Major Projects and Infrastructure Street Lighting Assets

Darron Gibson

hcsstreetlightingadmin@hullcc.gov.uk

32

Bus Shelters and advertising panels

J C Decaux

Traffic signals / cable chambers / loops / Controlled Pedestrian and Cycle Crossings

Streetscene Intelligent Transport Systems

Neil Smart Network.management@hullcc.gov.uk

Bus Stops (including hard standing)

Streetscene Public Transport Bernard Wareham

Public.transport@hullcc.gov.uk

Developers – with Agreements

Highways Development Control Tracy Gray Traffic.services@hullcc.gov.uk

Level Crossings Network Rail

CCTV apparatus Civic 1 Martin Walker

HCS.Security@hullcc.gov.uk

Street Traders Public Protection (Licensing) licensingenforcement@hullcc.gov.uk

Exhibitions / Special Events Hull Events Helen Thackeray

Rat infestation Pest Control Public.protection@hullcc.gov.uk

33

REGULATORY INSPECTIONS NEW ROAD AND STREET WORKS ACT 1991 The New Roads and Street Works Act 1991 gives Statutory Undertakers responsibly for reinstating the street on completion of their works. It gives the street authority the power to inspect, investigate and report on the undertaker’s work and reinstatements The main categories of defects are; Defective works (reinstatements) Unsafe working practices Unsatisfactory apparatus Defective Works (Section 71). This Section of the Act deals with the way in which the Street Works have been performed and the performance of the reinstatement. It does not relate to the integrity of the apparatus itself unless the apparatus forms part of the reinstatement (e.g. where the performed works involved the installation of a chamber frame and cover). Liability under this Section is usually limited to the duration of the Warranty Period (2 or 3 years). Problems reported under this Section shall be known as : DEFECTS Defect inspections are either: - Automatically generated, and randomly sampled in accordance with the ‘HAUC’, Code of

practice for inspections

- Adhoc inspections generated by public complaint Reinstatements, which do not comply with the specification, are either, those causing danger or, those requiring remedial action. Each type requires a specific reaction, which is outlined in the Code of Practice for inspections. Where a failed reinstatement is detected, the Statutory Undertaker will be notified and the appropriate inspection check list will be served via the prescribed process (EToN). Quarterly reports will also be sent to Statutory Undertaker’s to enable them to analyses their performance and ensure adequate feedback of information. Improvement notices will be sent to inadequately performing Statutory Undertaker ’s and reported to HAUC Performance requirements Investigatory levels for reinstatements are set out in the code of practice for reinstatements Briefly they are:

As-laid profile +/- 6mm between reinstatement & adjacent surface Edge depression vertical step (trip) between reinstatement & adjacent surface

exceeds 10mm over 100mm length Surface depression 10mm for. reinstatement widths under 400mm to 25mm for

widths over 900mm Surface crowning 10mm for reinstatement widths under 400mm to 25mm for

widths over 900mm Fixed features +/- 10mm from adjacent surface (+6mm /-15mm for drainage

fixtures) Surface regularity number of irregularities along reinstatements on roads with

65MPH+ speed limit (see table S2.3)

34

Unsafe working Practices If, during inspection of Statutory Undertakers’ (SU) work, any of the signing, lighting or guarding are found to be inadequate, the following action should be taken:

- If the SU is on site, they should be requested to remedy the inadequacy immediately

- If the SU is not on site, then the Inspector should make the site as safe as possible with the signing, lighting and guarding available to them on site.

Inspection Checklist See Appendix 1 for The Inspection Checklist to be used Unsatisfactory Apparatus (Section 81).

This Section of the Act deals specifically with apparatus. The apparatus remains the property of the Undertaker or his successor in title, and must be maintained to the reasonable satisfaction of the Highway Authority for as long as the apparatus remains within the street. On becoming aware of the unsatisfactory condition of its apparatus the Undertaker is required to repair or replace it. Apparatus may become unsatisfactory due to wear and tear or other works in the street. Problems reported under this Section shall be known as: UNSATISFACTORY APPARATUS

POWERS

There are a number of Powers derived from the Act and its Regulations which are available to the Street Authority, these are:

1.1. To require the Undertaker to provide facilities to enable the Street Authority to ascertain whether apparatus is maintained to its reasonable satisfaction. [Section 81(1)]

1.2. To, perform such works as are necessary to enable the Street Authority to inspect the apparatus where the Undertaker fails to provide facilities to do so. [Section 81(3)(a)].

1.3. To, execute such emergency works as are considered necessary by the Street Authority where the Undertaker fails to secure that apparatus is maintained. [Section 81 (4)].

1.4. To recharge the cost of works performed to facilitate an Inspection and/or Emergency works to the Undertaker. [Section 81(5)].

THE PROCEDURES

See Appendix 2 for the Authorities procedure all as agreed by the Yorkshire Highway And Utility Committee.

35

REGULATORY INSPECTIONS ENFORCEMENT of the HIGHWAYS ACT 1980 The Highways Act 1980 provides powers and imposes duties on Highway Authorities, Users and frontages to ensure the safe and efficient use of the public highway. The Act covers: Maintenance of highways Improvement of highways Lawful & unlawful interference with highways & streets Inspectors should be aware of relevant sections and the powers and duties they impose, for example: Power to remove structures from the highway Prevention of obstruction to view at corners Prevention of water falling on or flowing onto the highway Control of building skips Control of scaffolding on highway Damage to footways of streets by excavations Unauthorized marks on highways Further enforcement powers are found in Road Traffic legislation and Traffic Management Act 2004 for example: Illegal parking Illegal and unauthorized signs

36

REGULATORY INSPECTIONS THE ISSUE OF PERMITS. Work carried out by a private contractor, which affects the public highway, may require a permit / License from the Highway Authority. Any occupation of the Highway may also require approval from Highway, Traffic and Environmental Health Authorities. Initial enquiries to 300300 Examples of work/occupation requiring permits/licenses are: Builders’ skips Scaffolding Hoarding Building Materials Footway crossings Excavations in the Highway Road closures (temporary & permanent) Events. Permanent street trading sites Promotional sites Pavement café sites. A permit / license will be issued only when the Highway Authority (Highway Network Management Team) is satisfied that the applicant has met all the relevant terms and conditions which may include the following:

• paid the relevant fee

• provided all the required documentary evidence regarding effective insurance cover

• Identified suitably trained operatives,

• Obtained Utility Company Service Drawings

• Addressing traffic management issues

• Agreed timing of the work on traffic sensitive streets etc. Permits are not required by:

• The Utility Companies.

• Highway Operational Services engaged on highway maintenance or highway improvements when this work is generated through the Transport and Asset Management Group.

• Private Contractors working directly for the Highway Authority on highway maintenance or highway improvements.

Permits are required by contractors engaged on work for other Departments of the Council. As of 1st Jan 2010 the following conditions apply for works requiring the issue of a Permit Scaffolding Permit Insurance:- Public Liability Cover £5,000,000 Min with Maximum excess of £1000 Period of Notification:- 5 working Days (same day if classed as an emergency) Start Date & Completion Date Required Utilities Apparatus to be accessible at all times. Inform applicant to contact all utilities to establish if they have any programmed works that will affect the proposed works. Permit covers 200m any one street (scaffolding covering more than one street require separate permits for each street)

37

Hoarding Permit Insurance:- Public Liability cover £5,000,000 Min with Maximum excess of £1000 Period of Notification:- 5 working Days (same day if classed as an emergency) Start Date & Completion Date Required Utilities Apparatus to be accessible at all times, Inform applicant to contact all utilities to establish if they have any programmed works that will affect the proposed works. Permit covers 200m any one street (Hoardings covering more than one street require separate permits for each street) Building Materials (all materials, containers, lobbies) Insurance:- Public Liability Cover £5,000,000 Min with Maximum excess of £1000 Period of Notification:- 5 working Days min (Street Lighting, Traffic Signals and Management) Start Date & Completion Date Required Utilities Apparatus to be accessible at all times, Inform applicant to contact all utilities to establish if they have any programmed works that will affect the proposed works. All materials to be placed in a secure compound or be containerized Permit covers individual street (area to be agreed with Highways Officer) Plan of proposed location Required (Scale 1:1250 min) Footpath Crossing (temp no excavation) Insurance:- Public Liability Cover £5,000,000 Min with Maximum excess of £1000 Period of Notification:- 5 working Days min (Street Lighting, Traffic Signals and Management) Start Date & Completion Date Required Utilities Apparatus to be accessible at all times, Inform applicant to contact all utilities to establish if they have any programmed works that will affect the proposed works. Permit covers individual site (area to be agreed with Highways Officer) Plan of proposed location Required (Scale 1:1250 min) Footpath Crossing (temp with excavation) and Permanent Crossings Insurance:- Public Liability Cover £5,000,000 Min with Maximum excess of £1000 SCOTVEC Supervisor and Operative Certificate Period of Notification:- 5 working Days min (Street Lighting, Traffic Signals and Management) Start Date & Completion Date Required Utilities Apparatus to be accessible at all times Utilities Service Drawings Permit covers individual site (area to be agreed with Highways Officer) Plan of proposed location Required (Scale 1:1250 min)

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Excavation In The Highway (Sewer Connections, private apparatus trial holes etc.) Insurance:- Public Liability Cover £5,000,000 Min with Maximum excess of £1000 SCOTVEC Supervisor and Operative Certificate Period of Notification:- 5 working Days min (Street Lighting, Traffic Signals and Management) Start Date & Completion Date Required Utilities Apparatus to be accessible at all times Utilities Service Drawings Permit covers individual site (area to be agreed with Highways Officer) Plan of proposed location Required (Scale 1:1250 min) Damage to the Highway as a result of Works:- Default charge of £29 + repair costs Yorkshire Water to be contacted by applicant if constructing sewer connections in order to obtain appropriate S106 / 115 agreements All Permits:- Works requiring temp footway / carriageway closures (Contact Call centre 300300) Works in Traffic Sensitive Streets (Contact Call centre 300300) Requests for technical information (Contact Call centre 300300) No Fee Refunds will be given Permits continuing past completion without authorized extension will incur standard charges for extensions plus default charges. EMERGENCY WORKS:- Permits will be issued on the same day as the Emergency if:- Requested by the Police Street Inspector confirms danger to Public Network Management Engineer has confirmed danger to Public

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NETWORK SAFETY Skidding Resistance of Road Surfaces. The maintenance of adequate levels of skidding resistance on road surfaces is a most important aspect of highway maintenance and one which contributes significantly to network safety. This document summarizes the processes implemented by Hull City Council for the monitoring of the surface condition of the Principal Road Network (PRN) and other important local roads in terms of skid resistance. (i.e. Cat 2, Cat 3a and Cat 3b networks).

The processes include the appropriate collection of road surface data, the analysis of that data and the subsequent interpretation of the information leading to appropriate remedial measures.

The processes described recognize the effects of both micro texture and macrotexture to the skidding process, and incorporate the requirements to consider all appropriate factors in determining Risk Ratings and subsequent remedial action. The processes incorporate fundamental Quality Assurance principals of process review and feedback to allow continual improvement of the processes. HD 28/04 within Volume 7 of the Pavement Design and Maintenance Manual issued by the Highways Agency provides the basis for the monitoring and analysis of skid resistance of trunk roads within the United Kingdom. The objective of the standard is to manage the risk of skidding accidents in wet conditions. It lays down the procedure to be used for measuring the skid resistance and, for cases where the measured skid resistance is at or below a predetermined level, it provides a methodology to assist the engineer in assessing the requirement and priority for remedial works. Remedial works will be subject to an economic assessment of the costs and benefits before proceeding, to promote the best use of maintenance budgets. This document provides local interpretation of HD 28/04 and describes processes for the determination of appropriate level of skidding resistance for each site. Data Collection processes for Cyclic Monitoring The principal road network, other identified important local roads and any specific sites identified as having skid resistance issues from accident reports will be surveyed on an annual basis in accordance with HD 28/04. Any necessary corrections applied in order to determine the characteristic SCRIM coefficient (CSC) for each 10 m sub section Texture depths shall also be measured on an annual basis utilizing SCANNER (see Planned Maintenance for further details) Data Analysis For each site tested appropriate Investigatory Levels will be determined in accordance with Table 3.1 of HD28/04. An output highlighting any sections below the determined investigatory level will be produced.

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Texture depths will be analyzed by appropriate means in order to produce an equivalent value of sensor measured texture depth. An output will be produced highlighting sections of carriageway where Sensor Measured Texture Depth values fall below those shown in the table below. Action subsequent to identification of sub-standard sections of road Wherever the CSC is at or below the assigned Investigatory Level, a site investigation will be carried out in a prioritized order by personnel experienced in pavement engineering. The objective is to determine:-

• whether a surface treatment is justified to reduce the risk of accidents, specifically accidents in wet conditions or involving skidding,

• Whether some other form of action is required, such as validating the CSC using the pendulum test (static slip resistance measuring device) or by Grip tester(an alternative machine driven surface friction tester).

• Whether the site should be kept under review. HD28/04 provides guidance on the site investigation process.

From an evaluation of accident history, road geometry, traffic speeds, texture depth values etc. the risk rating for the site will be re-determined. If there have been more than two reported accidents which occurred in wet weather in the last two years, then Slippery Road signs (Diag. No. 557) will be erected pending a permanent solution to the problem. The warning signs should be removed as soon as they are no longer required. Remedial measures may include resurfacing/surface dressing/overlay in a future programme of works. Retexturing may be also considered as a remedial measure. Chapter 6 of HD28/04 provides guidance on the prioritization of treatments. If the problem is caused by surface contamination, appropriate action to remove the problem and to prevent a recurrence will be taken. This may include legal action under the Highways Act 1980. Identification of Sites Outside the Annual Monitoring Process No routine screening of the 4a & 4b network is carried out. Sites are to be investigated following reports/complaints from any source. These will originate from Police, public, highway inspectors and others. In addition, sites which show concentrations of damage to verges and/or street furniture are to be examined. An annual analysis of accident data is to be carried out to identify blackspot locations. Particular reference shall be made to accidents occurring in wet conditions.

Once sites have been identified, investigations follow. The site may be included within the next annual survey cycle or an individual survey carried out if greater urgency is required. The evaluation and analysis process will then be followed as detailed above.

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Fatal and Other Serious Accidents

Where such an incident occurs on the networks surveyed and where wet skidding has been reported as a contributory factor, the last set of test results shall be examined. The site shall be inspected, and tests arranged if considered necessary, as previously outlined.

Recording of Decisions

It is vital that a system is maintained and retained, and such material will almost certainly be Requested by a Coroner’s Court. Information relating to sections of road which have been (a) Reported as having a suspected skidding resistance problem; and/or (b) Identified by routine or other tests should be recorded on a standard pro-forma which will Record the following information as a minimum:

• road number (stating principal or non-principal), site location and description;

• Investigatory level;

• means by which the particular site was identified, and dates;

• details of type, dates and results of all tests carried out;

• details of action taken regarding surface contamination;

• description of existing surface;

• accident history;

• decision on future course of action, giving proposed dates;

• if “Slippery Road” signs were erected and when;

• dates and details of permanent solution to problem.

Feedback and Review

The annual examination of accident records and survey data will be reviewed on a year-on-year basis. Evidence of a downwards trend should show that the investigatory levels and site identification are successful. If this is not the case, then the investigatory levels will be reviewed.

New Road Surfaces

On routes which carry a high number of heavy goods vehicles, consideration should be given to the use of “Slippery Road” signs (Diag. No. 557) immediately after laying a new surface in areas subject to heavy braking forces (e.g. downhill approaches to roundabouts and junctions). These should be removed once the surface binder has worn away to expose the aggregate. (Heat generated by heavy braking of laden vehicles can be sufficient to melt free binder on the surface and initiate a loss of grip.) Stone Mastic Asphalts (SMA) can exhibit low early life skidding resistance and they are used extensively throughout the City in road maintenance schemes and in new road construction. In some cases it may be necessary to erect “Slippery Road” signs until the surface has aged sufficiently for the skidding resistance to improve. Each site will be evaluated on an individual basis in accordance with Interim advice note 49/03 published by the Highways Agency, and HD28/04 (or any superseding documents).

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Investigatory Levels The Authority’s highway network is 100% urban and, with the exception of a few over-bridges, has a totally flat topography. All roads within the City are subject to speed limit restrictions. The maximum speed limit is 40 mph, but this relates to a very small element of the principal and distributor roads. The vast majority of roads have either a 30mph speed limit or 20mph in traffic calmed areas. Taking into account the above local factors and following the guidance of the Code of Practice for Maintenance Management and Volume 7, Section 3 of the Highway Agency’s Design Manual for Roads and Bridges the Investigatory Levels, CSC (at 50km/h), for the City’s roads have been assigned as follows:- Site Category Site Definition Investigatory Level CSC (at 50km/h) B Dual carriageways 0.35 (Minor junctions) C Single carriageway 0.40 (Minor junctions) Q Approaches to and across minor 0.45 And major junctions, Approaches to roundabouts K Approach to traffic signals, 0.50 Pedestrian crossings, railway Level crossings or similar. R Roundabouts 0.45 S1 Bend radius<500m – Dual Carriageway 0.45 S2 Bend radius<500m – Single

Carriageway 0.50 The Investigatory level for a particular site may be raised or lowered subject to a detailed investigation. Definitions: Investigatory Level. - Pre-determined level at or below which an investigation should be carried out to identify if maintenance treatment to restore skid resistance is required. SCRIM test results are matched against the carriageway networks which has had the above investigative levels allocated in accordance with the site definitions.

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Safety Inspections. Safety Inspections of the Highway Network are carried out by the Department’s Highway Inspectors as detailed earlier in this document. Winter Service. The Department’s ”Winter Service Plan” describes the actions that will be taken when ice and/or snow is forecast or is present on the highway network. Network Drainage. Cyclical maintenance will be carried out on all highway drainage systems to minimize the risk of blockages creating standing water on the network. Any reports of standing water creating a danger or inconvenience to network users, usually during a period of exceptional rainfall, will be investigated and dealt with as a matter of urgency. Equality Impact Assessment

Potential Impact It is clear the new Highways Maintenance Policy and its infrastructure proposals will have an impact on Hull Residents. Adverse Impact: It is considered that the classification of network categories will not have a significant negative impact on any of the protected characteristics. Large scale individual maintenance will be subject to an specific equalities impact assessment as the schemes are developed and taken forward for delivery to ensure that no protected characteristics are adversely impacted. Positive Impact: The objectives and aims of the Highway Maintenance Policy will promote a better quality life for all residents in Hull by providing a transport network of all types that enable access to jobs and services within the city therefore, it will benefit the overall needs of residents and business within Hull and people visiting the city.

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THIRD PARTY CLAIMS

DEALING WITH THIRD PARTY CLAIMS We live in a “claims conscious” society where following an incident some people look for someone to blame and to compensate them for loss or injury. The Statue of Limitations for Third Party claims is normally 3 years following the loss or injury but this period may be extended with permission of the court. For “Minors”, people who have not reached their 18th birthday at the date of the incident, the 3 years period starts on their 18th birthday. Claims concerning property damage including those involving street trees root related subsidence can be made for up to 6 years from the onset of damage. While these claims are dealt with by Streetscene Services procedures are different and are not described within this document which concentrates on claims relating to the structural condition of the highway. Under the Highways Act 1980 Section 41 Kingston upon Hull City Council as the Local Highway Authority has an absolute duty to maintain the highway. Third party claims can allege either “Breach of Duty” or negligence. The Act recognizes it is not feasible to keep extensive highway networks perfect so Section 58 allows for a “Statutory Defence” when the Highway Authority can demonstrate it has discharged its “Duty” in a “reasonable” manner. In practice this will mean that:

a) The Highway Authority will have adopted an appropriate set of standards and timescales for regular inspection and repair to that part of the highway network consistent with its character and for the traffic that can reasonably expected to use it . Where permanent repairs cannot be completed within the timescale safety of the public can be ensured by temporary works to make safe or by placing of warning signs and or barriers.

b) it can demonstrate it has complied with those standards.

c) “Ad hoc” inspections are carried out in response to concerns or complaints received

from the public, Councilors or other Council officers as they arise. From receipt of a claim there are strict timescales (Woolfe Protocol) of 21 days for acknowledgement under the justice procedures and 90 days from receipt for a decision regarding liability. The protocols require the following to be disclosed to the claimant for the relevant stretch of highway for the twelve month period prior to the incident except for item c) where details are required for a two year period. a) Inspection records b) Maintenance records c) Details of any Independent Contractors involvement in street works over the past 2 years d) Records of complaints about the condition of the highway e) Details of any other accidents on this stretch of highway

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f) Minutes of any meetings where Highway maintenance or repair policy has been discussed

The following is a general outline of the claims handling processes. Claims against the Highway Authority are received by or notified to The Corporate Risk Management Section. These are then referred to the Highway Network Management Team and investigations are undertaken to confirm the precise location, confirm who was responsible for the land at the time of the incident and take photographs and record measurements of the defect. If it is not possible to identify the precise defect or the location is not on the adopted highway the claim is referred back to the claimant. Where other Council Departments or Sections are responsible for the land the claim is referred to the Corporate Risk Management Section. Where the location is on the highway but others were responsible for the condition of the highway at the time of the incident the claim is referred back to the claimant, with appropriate details, requesting that in the first instance the claimant tries to resolve the claim with that other party. If the claim is one to be dealt with by the Highways Network Management Team the Corporate Risk Management Team is advised so that the Council’s Claims Handlers can acknowledge the claim. The Highways Network Management Team are responsible for ensuring that relevant records, information and comments are supplied for inclusion in a preliminary report that is forwarded to the Corporate Risk Management Section and onto the Claims Handlers for their assessment of liability. If they are unable to resolve the claim or proceedings are issued the Claims Handlers appoint solicitors to act and if the solicitors are unable to negotiate a settlement the claim will go to court for a hearing and ruling. During this process it is usual for the Claims Handlers and solicitors to request further information, reports or comments to either assist their assessment or in response to questions from the claimant. Network Management Engineers, Technicians and Inspectors will be required to provide statements for defence of claims and attend court to give evidence. Settlement to the claimant for the injury or loss is only one element of the cost to the Highway Authority. The insurance precept which is taken directly from budget allocations for highway maintenance have to cover the cost for the Claims Handlers and Solicitors and any investigations they feel appropriate. Then there are the claimants legal costs and their investigation / medical reports / incidental / loss of earnings. There may also be recovery costs of benefits paid to the claimant by the Compensation Recovery Unit. In addition there are hidden costs for Council Officer time in investigation and administration of the claim so the real cost is many times the sum paid to the claimant. It is important that adequate and easy retrievable records are available from all sections of the Council who can affect the condition or safety of the highway and close co-operation with these Officers is necessary to ensure efficient and effective claims handling. With high numbers of claims being received it is important that claims are administered efficiently and effectively to avoid being lost by default. Reducing the numbers of successful

claims together with a reduction in overall costs will release funding for improved or increased service delivery.

47 RECORDS AND ARCHIVES Defence of claims under the civil justice procedures require the production of documentary evidence concerning both policies and procedures and records of inspection and repair. The following are specifically included in the list for disclosure under the Pre Action Protocol for third party claims for loss or injury. The information is required for the relevant stretch of highway and except for c) below is for the 12 months period prior to the date of the incident. Inspection records a) Maintenance records b) Details of any Independent Contractors involvement in street works over the past 2 years c) Records of complaints about the condition of the highway d) Details of any other accidents on this stretch of highway e) Minutes of any meetings where Highway Policies have been discussed All documents relating to strategies and policies concerning maintenance of the Highway are controlled documents. All amendments / additions must be recorded and copies of each revision of the document held on an office file (marked superseded) so as to be available when required for disclosure. [ Note when documents are held in electronic form do not over write unless a hard copy has been placed on file, but save as another version etc.] These documents are to be retained for at least 10 years following their revision or replacement. Records are to be kept of programmes of planned works including details of schemes involving other Council Service Areas and Sections together with details of private developers, contractors working on the highway and Utility Companies. Highway inspection records, complaints and details of accidents are to be kept for a minimum 12 years before disposal or archiving if held electronically. The exception to this is when there has been an incident involving a minor when all records relating to that particular incident will be kept in archives until they attain the age of 22. Where documents such as inspection records use abbreviations or require interpretation then an explanation / description will be made and included within the pack of disclosure documents to assist the courts to understand the purpose and use of the document.

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GLOSSARY

Term

Explanation

CDM Regulations

Construction Design and Management Regulations, intended to make it easier for those involved in construction projects to comply with their health and safety duties

Characteristic SCRIM Coefficient

The method of survey to be used to provide an estimate of the summer skid resistance in order that the authority can sett Investigatory Levels and determine maintenance priorities.

CVI Survey

Coarse Visual Inspection undertaken to determine the condition of the highway network in order that maintenance priorities can be established

DVI Survey

Detailed Visual Inspection, undertaken in conjunction with CVI in order that appropriate maintenance schemes can be prioritized and developed.

EToN

Electronic Transfer of Notices, Government protocol used by all Local Authorities and Statutory Undertakers to allow transfer of data regarding works on a local authorities highway network.

Griptester

Mechanical test to establish the Coefficient of friction (COF) this is a measurement of surface friction i.e. the force required to pull a material sample, at a specified speed, for a specified distance over a horizontal surface, which is covered in the same material

HAUC

Highway and Utility Committee, group consisting of local authorities and statutory undertakers in order to manage the administration of the New Roads and Street Works Act

Investigatory Level

Size (Depth and or Width) of defect in a public highway that warrants investigation in regards to possible treatment / repair

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Macrotexture

The visible roughness of the pavement surface as a whole

Microtexture

The roughness of the aggregate that makes up the pavement surface

Overlay

Typically a thin surfacing material laid on top of the existing highway surface.

Pendulum Test

On site test to determine the slip resistance of a carriageway surface

Retexturing

Mechanical process to restore the skid resistance of a carriageway surface

Road Number

Designated number indicating strategic hierarchy of a carriageway

Scanner

Vehicle used to carry out The Coarse Visual Inspection or CVI, this is intended to be a coarse, rapid survey, usually carried out from a slow-moving vehicle, that allows a large part of a highways authority’s road network to be assessed each year

Scrim

Device to mechanically measure a road surfaces skid resistance. The skid resistance of a road surface enables vehicles to maneuver safely and it is therefore necessary to regularly monitor the skid resistance of the road network. These measurements are made using various test devices that commonly use a rubber wheel or slider that is made to slip against the road surface, in the presence of water, whilst monitoring the force generated

Statutory Undertakers

Statutory Undertakers are the various companies and agencies with legal rights to carry out certain development and highways works. Generally speaking they are utilities and telecoms companies or nationalized companies such as Network Rail

Strategic Road

Generally roads within the City that carry significant volumes of traffic and link administrative centers, or adjacent towns

and villages

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Surface Dressing

A thin surface treatment consisting of tar and chippings intended to prolong the life of a carriageway

Texture Depths

Determined by the Sand Patch Method, this is a measure of the surface macrostructure

Traffic Regulation Orders

The legal document that creates a local traffic rule which requires road users to obey certain conditions e.g. one-way systems, speed limits, weight limits

UKPMS

The UK Pavement Management System (UKPMS) is the national standard for management systems for the assessment of local road network condition and for the planning of investment and maintenance on paved areas of roads, kerbs, footways and cycle tracks on local roads within the UK.