help is on the way! choosing an assistance program for your museum
TRANSCRIPT
Help is on the Way!Choosing an Assistance
Program for Your Museum
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Lauren Silberman, Program Officer, Museum Assessment Program, American Alliance of Museums
Melanie Zucker, Program Assistant, Conservation Assessment Program, Heritage Preservation
Help is on the Way! Choosing an Assistance Program
for Your Museum
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The Continuum of Excellence
StEPs
StEPs
CAP
CAP
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Pledge of Excellence: A Commitment to the Field
National, public list of museums who have pledged to strive to operate according to field-wide standards and best practices.
developed with funding from:
What is StEPs?
How Does StEPS Work?
• StEPs website: http://www.aaslh.org/steps.htm
• Cherie Cook, AASLH Senior Program Manager: [email protected] or 573-893-5164
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Museum Assessment Program A Customized Roadmap for Improvement
December 1 and July 1 deadlines! www.aam-us.org/map
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Snapshot of a MAP Museum: Godwin – Ternbach Museum
Before Assessments (2004) After Assessments (2011)
2 FT, 1 PT Staff 2 FT, 3 PT Staff
Old Strategic Plan New Strategic Plan
No Collections Management New Collections Policy
Old HVAC, lighting, security system Major renovation to all systems
2 Federal Grants Received 4 IMLS Grants Received
Budget - $125,000 Budget - $374,000
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Assessment Types
Organizational:All areas of museum operation reviewed
Collections Stewardship:Focus on collections policies, planning, access, documentation and collections care
Community Engagement:Assesses the relationship between the museum and community
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MAP Costs
Annual Operating Participant Fees
$125K or less FREE
Between $125,001 and $400K $350
Between $400,001 and $1 Million $550
Greater than $1 Million $750
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Participation in
MAPincludes
over $4000 worth
of materials
and benefits!
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11
Summer: Apply and get started
22
Fall: Work on Self-Study; get matched with Peer Reviewer
33
Spring: Complete Self-Study;Host Site Visit with Peer Reviewer
44
Summer: Receive Report and Implement Recommendations
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An eligible museum (from art to zoo):
• is maintained by at least one professional staff member or the full-time equivalent
• is open for at least 90 days a year
• had a previous IMLS awarded for the same type of MAP assessment 7 or more years ago.
CONSERVATION
ASSESSMENTPROGRAMHelping small and mid-sized museums since 1990.
WHAT IS CAP?CAP is a non-competitive technical assistance program that provides general assessments for small and mid-sized museums of all types, including those with living collections.
What Does All Of That Mean?
Technical Assistance means:• The museum does
not receive the funds
directly
• But we will walk with you throughout the entire
process!
A General Assessment is:• A broad study of museum conditions, policies, and procedures that relate to and affect collections care
ASSESSMENTS• A two-day site visit conducted by a professional
conservator who examines collections, environmental conditions, and sites.
• A report with prioritized recommendations for improving collections care and preventive conservation practices.
CAP assessments include:
Organizations located in an historic building (50 years old or older) qualify for an assessment by a historic structures assessor as well. Institutions with living collections may qualify to have those collections assessed by a zoologist or horticulturalist.
WHY
CAP Assessors Wendy Jessup and Michael Henry at the Stabler-
Leadbeater Apothecary Museum, VA
-Mary L. Chrastil, President, North Manchester Historical Society, IN
We applied to CAP because we were running out of exhibit and storage space … and we needed professional advice as we face out next 10-15 years of operations. I cannot express how valuable the CAP assessment has been to us at this particular stage in our existence! We received solid practical advice from our architect assessor on options for expanding into our 125-year-old building. The report from the collections assessor was outstanding; it reads like an introductory course on collections management. It’s been a wonderful tool for teaching our board and volunteers about the highest standards for collections management.”
WHO?
• Is organized as a nonprofit or is an entity of state, local, or tribal government for educational or aesthetic purposes
• Cares for and owns or uses tangible objects for exhibition
• Is maintained by at least one full-time (or equivalent) professional staff member
• Is located in the United States or a US territory• Is open to the general public at least 90 days a year
An eligible museum:
WHAT IS RECAP?Has your museum gone through CAP before?
• If your museum went through CAP at least 7 years ago, you may be eligible for a new CAP assessment through ReCAP!
• Has your museum completed all of the recommendations from your original CAP report? Or has your institution changed so much that the recommendations are no longer applicable?
• Make sure you have a copy of your original CAP report—you’ll need it to fill out the ReCAP supplement at the end of the CAP application!
How Much Does CAP COST?
No required match!
1 Assessor
2 Assessors
Museum Budget AllocationEstimated
cost for museum
AllocationEstimated
cost for museum
Less than $250,000 $3,590 $430 $7,190 $670
$250,000 to $1,000,000 $3,490 $530 $7,020 $850
More than $1,000,000 $3,390 $630 $6,840 $1,020
ACHIEVEMENTSAFTERCAP…
One Year Out:Total Private Funding
$3.7 millionAveraging
$22,963.00 per institution
Total Local Funding$2.4 million
Averaging$27,170.68 per
institution
The Adams Museum & House, Inc.
Participated in CAP in 1998, and ReCAP in 2006 2003- Received a
National Endowment for the Humanities funded Preservation Assistance Grant
Received a Museums for America Grant used to purchase PastPerfect software
Deadwood, SD
HOW TO APPLY2015 will be available October 1, 2014
• The application will be available as a PDF on the CAP website and as an online application.
• A sample application will be available on Tuesday on the website at: http://www.heritagepreservation.org/CAP/FAQs.html#25
• If you would like to be reminded when the application draws near, please email [email protected], or leave us your info on the sign-in sheet!
