Headquarters Perspective

Carmelo MelendezMay 2015

HP - Agenda & BLUF

• Information brief & Discussion• Outline

1. Annual Comprehensive Training - Proficiency2. Organizational Changes3. Executive Intent & Goals4. Strategic Underpinnings5. Current Developments & Challenges6. Exercising Positive Accountability 7. Take Aways

• BLUF: State of Facilities is mission ready with challenges in Positive Accountability and Lifecycle Cost Management; slight improvement in credibility

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HP – Annual Comprehensive Training

• Facilities & Infrastructure and Real Estate Assets within Real Property

• Program of Instruction (POI) Driven• Subject Areas POI in detail for discussion & T^3• Main deliverable is dissemination of changes

external to DOE and applicability to Facilities Engineering Practices internal to DOE

• Includes HQ and Program Offices’ Perspectives

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HP – Organizational Changes

• Organizational Changes driven by S-1 & S-3 commitment and attention to several support functions

• OAPM (MA-60) divided into 3 separate Support Offices• Office of Project Management (PM-1), Office of Acquisition

Management (MA-60), and Office of Asset Management (MA-50)

• Office of Property Management (MA-65) is now Office of Asset Management (MA-50) working for MA-1

• MA-50 will execute DOE’s Asset Management Plan, Int & Ext Coordination for PGO, and monitor relevant Strat Plan progress

• SRPO, HCA for Real Estate, and Property Executive 4

HP – Executive Intent

• Positive Accountability of assets in portfolio• Right-size & maintain portfolio mission-ready

in a sustainable and cost effective manner• Prioritize investment decisions for mission-

ready operational sites based on data and knowledge

• Execute an outcomes based planning process• Provide personnel with essential knowledge

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HP – Executive Goals

• Effective Asset Management & Sound Decisions – Accurate Inventories– Alignment of Assets to Mission & Core

Capabilities – Credible Condition Assessments– Reliable Performance Data– Appropriate use of Industry Standards and

Benchmarks–Well Trained & Qualified Workforce

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HP – Strategic Underpinnings

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• Strategic Plan currently in place until 2018 - Strategic Objective 9• Manage assets in a sustainable manner that supports DOE

mission (AMP, LMP, SPP)• Identify the mission and core capability associated with all real

property assets and assess the asset utilization for efficiency and efficacy by FY 2015

• Dispose of 10 federal excess land properties by FY 2016• Eliminate 1,775,000 square feet of excess buildings and

infrastructure through demolition or beneficial reuse by the end of FY 2016

• Establish a list of real property available for reuse or disposal to non-federal entities by the end of FY 2015

• Asset Management Plan to be issued in May 2015• DOE O 430.1B to be updated in FY2016

HP – Current Developments

• S-1 & S-3: Focus on support functions to mission• Government-wide (Executive & Legislative) Focus on Real

Property: FRPP, Excess Assets, Utilization, and Leasing• National Strategy for Real Property: Evolution of Freeze

the Footprint to Reduce the Footprint• FedStat: Agency Performance Assessments by OMB and

GSA Office of Government-wide Policy• DOE Emphasis: AoA, LCCA, Interest in Real Property, AF• National Park: New public education & outreach mission• LOB WGs: operational support & budget formulation• Inventory Analysis Tools: NNSA G2 & OMBMax/GSA

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HP - Challenges

• Rules – Too many explicit policies governing Federal Facilities Life-Cycle

• Reports – Too many required data elements, progress reports, performance measures

• Reliability - anchoring arguments & plans in data that is timely, trusted, and relevant

• Knowledge Transfer - giving meaning & understanding to information

• Barriers – Too many competing high priorities, insufficient resources, intangible consequences (EM)

• Maintaining Positive Accountability of Assets• Differentiating between glass & rubber balls and how to

document the decisions and actions 9

HP – Exercise Positive Accountability

• What assets do I have? & Where are they?• What condition are those assets in?• What mission and core capabilities do the assets

support?• Are my assets fully utilized and functional?• What work is required to maintain my assets

mission ready?• How much am I spending on each asset?• How and when can the assets be disposed?

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HP - Take Aways

• State of Facilities Report (SoFaR): Mission-ready Portfolio, Excess Facilities Challenge, Greater Maintenance Investment

• Greater internal & external interest in Real Property Management. Expect more external drivers and internal changes such as: GSA Utilization Visits, O 430.1C, SoFaR, Benchmarks, Measures of Performance, Awards Program

• You are Performing Well: Don’t Let Guard Down, remember your Knowledge Transfer supports mission decisions

• Take advantage of a MAV for assessment, assistance, training, and advocacy

• Our role is to be an Asset Management & Policy Support Office that remains responsive, relevant, & reliable

• Focused on: Field First – Pride in Support & DOE Credibility11

Questions & Discussion

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