HARBOR COMMISSION AGENDA Meeting Monday, September 14th, 2020

Begins at 7 pm THIS WILL BE AN ELECTRONIC MEETING

1. CALL TO ORDER 2. APPROVAL OF MINUTES

a. Harbor Commission meeting held August 10th, 2020 3. REPORTS

a. Staff – Harbormaster b. Council – N/A c. Treasurer’s Report presented

4. CITIZENS COMMENTS 5. OLD BUSINESS

a. Tom Sliwa, slip 134, 50% refund request b. Approved and processing PO for John Deere Gator from Work N’ Play c. Completed install of infra-red heaters in picnic area E-building d. New hoses ordered and received for Edson Sewage pump out on fuel dock e. Infrastructure plan ongoing with Andy Smits from GEI f. Security Camera maintenance and preparation for install of 4 new cameras g. Diesel fuel nozzle replaced at pump #3 h. Radio installed in passenger van i. Insurance renewed through 2021 season for UST system j. Windemueller completed inspection and maintenance for power pedestals

6. NEW BUSINESS

a. Bio-swale project to begin week of September 21st b. Contract has been signed for new storage facility unit at Ancient Mariner saving Harbor

$3,300.00 per year c. Harbormaster has been selected by the Michigan Boaters Industry Association to help lead the

newly formed Operations Committee for the State of Michigan’s Clean Marina Program. d. Harbormaster, 45th Parallel Marine and Great Lakes Diving and Salvage met to inspect and

propose start date of September 28th for work on docks (Quote for work from Great Lakes Diving and Salvage included). Not budgeted for 2020.

e. Harbor Vista Condominium is proposing the Harbor as well as the Village help to fix the roadway parallel to the upper harbor launch on Bridge St. The volume of summer traffic of vehicles and attached trailers with boats has caused damage over the years and is in need of repair.

f. Actively beginning a solicitation for potential dredging for the spring of 2021 g. Received info on more floating dock systems for the upper harbor (Lifts and Ladders, Meeco

Sullivan, and AMDocks) h. Re-keying several buildings and storage closets on site at the Harbor

i. Conducted safety audits on 3 vehicles and trailer making necessary improvements. New headlights, tires, trailer wiring harness, and break lights

j. 3 new hires in August all from ER High School k. New fuel hose reel ordered with 18” hose connector and check valve connector l. New safety masks procured from the place for employees to wear m. Replacing pedestal lights, red LED circuit board and fuses

7. CORRESPONDENCE

a. Email quote from Great Lakes Salvage and Diving b. Great Lakes water levels c. ACOE weekly Great Lakes water level update

8. ADJOURNMENT ZOOM LINK FOR PUBLIC PARTICIPATION:

When: Sep 14, 2020 07:00 PM Eastern Time (US and Canada)

Topic: Harbor Commission - September 14, 2020

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DRAFT

HARBOR COMMISSION MINUTES:

August 10th, 2020

PRESENT: Fisher, Hansen Bronkema, Wiltse, Blesma, Orschel, Berck

ABSENT: None

CALL TO ORDER: Meeting called to order at 7:05 P.M.

APPROVAL OF MINUTES:

a. Regular Harbor Commission meeting held July 13th, 2020: Commissioner Bronkema motioned and Commissioner Blesma seconded to approve minutes from the regular meeting July 13th, 2020. All members present voting yes. Motion carried.

REPORTS:

a. Harbormaster Singleton presented the monthly report to the Commission. b. Council: Trustee Bronkema provided a council report to the Harbor Commission. c. Treasurer: Harbormaster Singleton provided up to date FY2020-2021 revenue and expenditure report.

CITIZENS COMMENT: 2 citizen comments OLD BUSINESS:

a. Slip 90, Ms Kelli Jo Bowman, 50% refund request. Motion made by Commissioner Berck to refund 50% of the annual slip fee to Ms Bowman. Motion second by Commissioner Hansen. All Commissioners voting yes. Motion carried to refund Ms Bowman 50% of her slip fee.

b. Dock adjustments continuing and 45th Parallel Marine on sight with Harbormaster observing effected docks. Plan has been established to bring in barge, a diver, and associated lifting rigging to adjust height of fuel dock and 5 other finger slips throughout the harbor

c. Summer concerts still scheduled, harbor staff and police enforcing Governors EO and Village resolution for safe distancing and proper PPE

d. Covid-19 signage purchased and placed throughout the harbor facility e. Harbor Days donation of $500 requested by Harbormaster. Motion by Commissioner Blesma to donate $500 to

the Harbor Days committee for ceremony and luncheon to be held on August 8th, 2020. Motion second by Commissioner Orschel. All Commissioners voting yes. Motion carried to donate $500 to Harbor Days Committee.

f. Harbormaster requested to change approved FY2020 funding of $4500.00 Harbor Pickup Truck (GL 407-544-981-350) to a harbor utility vehicle in lieu of the current mechanical and structural failures. Motion made by Commissioner Wiltse to purchase new utility vehicle and increase funding up to $7000.00. Motion was second by Commissioner Bronkema. All commissioners present voting yes. Motion carried by Harbor Commission to increase funding and purchase new utility vehicle.

NEW BUSINESS:

a. Scholarship award 2020 presented to Zach VanCompernolle in the amount $1000.00 (ERYC/Cheryl Werth donation)

b. Harbormaster to check on possibility of using harbor funding to also donate to scholarship award c. Slip 134, Mr. Tom Sliwa, 50% refund request. Motion made by Commissioner Wiltse to refund 50% of the

annual slip fee to Mr. Sliwa. Motion second by Commissioner Hansen. All Commissioners voting, 6 yes 1 no. Motion carried to refund Mr. Sliwa 50% of his slip fee.

d. Bio-swale construction to begin in early fall. Rain garden possible delay due to contractors not allowed to travel e. Gazebo infrared heater project 75% completed f. Harbormaster interview with Great Lakes Scuttlebutt Magazine regarding the MBIA, clean marina project and

harbor g. Rebuilt sewage holding tank – New check valve, 3 new floats and two new grinding pumps

h. Installed new radio in shuttle van i. Harbor Days celebration commenced Saturday Aug 8th j. Commissioner Blesma and Orshel requested status update of floating dock. Harbormaster receiving quotes and

compatibility information from several companies. k. Commissioner Blesma requested drone pictures from Harbormaster l. Harbor Commission Chairman Fisher noted misconduct of a seasonal slip holder currently in the harbor. This

individual has consistently been acting inappropriately towards staff and that this misconduct was being investigated. Harbor Commission should be aware of pending action against seasonal slip holder and the violation of Harbor rules.

CORRESPONDENCE:

a. Great Lakes water levels b. ACOE weekly Great Lakes water level update

ADJOURNMENT: Meeting adjourned at 7:45 P.M.

Village of Elk Rapids

Phone: 231-264-9274 Fax: 231-264-6337

315 Bridge Street P.O. Box 398 Elk Rapids, MI 49629-0398

To: William Cooper, Village Manager

From: Mike Singleton, Harbormaster

Date: September 1st, 2020

Re: August 2020 Monthly Staff Report

1. Regular Harbor Commission meeting August 10th via zoom meeting 2. Green Infrastructure rain garden construction delayed to a date to be determined due to COVID-19 3. Coordinated with RW Mercer to install French drain while bio-swale construction is scheduled

approximately September 21st 4. Held small Harbor Days event at the Harbor with a luncheon, CG Helo fly over, Historical Society

presentation, proclamation, designation of the Harbor Marshal and a blessing of the Harbor 5. 2 Weddings were held outside of the Pavilion 6. ERYC and Harbor held dinghy parade and poker run 7. Identified and committed to renting a new storage facility for the harbor needs at a cost of 50% less than

the current storage unit 8. Ordered new “no overnight vehicle parking” signs for parking lot 9. 3 quotes received for the new harbor utility vehicle 10. Received two quotes for upper harbor floating dock 11. Making progress on infrastructure plan with GEI engineering and the Michigan Economic Development

Corporation. 12. 45th Parallel Maine Inc and Great Lakes Diving and Salvage inspected and will coordinate a

September/October work schedule 13. Continued repairs on multiple 2”x 6” dock boards around various slips in the lower harbor 14. Harbormaster is now part of the MBIA Operations Committee instituting best practices, inspections, and

reviewing checklists for marinas in Michigan 15. Musical performances have now concluded for the year at the Harbor 16. Rebuilding men’s urinal sensor in pavilion bathroom 17. New fuel dock hose reel ordered and one fuel line 18. Two new aids to navigation day boards ordered for the harbor entrance

Village of Elk RapidsHabor Monthly Statistics

May Harbor Stats-COVID June Harbor Stats July Harbor StatsNo numbers to report

RevenueNumber/ Gallons Sold Revenue

Number/ Gallons Sold Revenue

Number/ Gallons Sold

Gas $32,894.71 10384 $79,344.86 25,173Diesel $12,565.00 3775 $18,593.86 8,321Transient $27,798.00 145 $62,586.00 507Waiting List $380.00 19 $580.00 29Daily Ramp Passes $2,716.00 388 $3,408.80 487Seasonal Ramp Passes $5,630.00 141 $2,119.00 53

August Harbor Stats September Harbor Stats Total as of 11/01/20

RevenueNumber/ Gallons Sold Revenue

Number/ Gallons Sold Revenue

Number/ Gallons Sold

Gas $70,723.60 22,746Diesel $23,614.74 10,819Transient $51,562.85 270Waiting List $700.00 35Daily Ramp Passes $2,767.00 395Seasonal Ramp Passes $630.00 16

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% BDGTUSED

AVAILABLEBALANCE

ACTIVITY FORMONTH

08/31/2020YTD BALANCE

08/31/20202020-21

AMENDED BUDGETDESCRIPTIONGL NUMBER

Fund 407 - HARBOR CAPITAL Dept 000

100.13 (0.25)0.00 200.25 200.00 INTEREST407-000-672-0000.00 227,000.00 0.00 0.00 227,000.00 PRIOR YR/ENDING CASH BALANCE407-000-699-000

226,999.75 0.00 200.25 227,200.00 Net - Dept 000

Dept 544 - HARBOR0.00 3,000.00 0.00 0.00 3,000.00 FUEL HOSE/NOZZLE REPLACEMENT407-544-755-100

86.05 278.99 0.00 1,721.01 2,000.00 PURCHASE BUOYS407-544-756-1000.00 2,500.00 0.00 0.00 2,500.00 FUEL LINE REPLACEMENT407-544-758-400

59.66 3,226.91 3,874.00 4,773.09 8,000.00 CAP/OUTLAY/SEC/CAMERA407-544-970-1000.00 10,000.00 0.00 0.00 10,000.00 PURCHASE LOCKS407-544-975-7000.00 1,000.00 0.00 0.00 1,000.00 CREDIT CARD SOFTWARE/EQUIP407-544-975-803

94.43 139.31 2,360.69 2,360.69 2,500.00 WI-FI ACCESS POINTS407-544-975-8040.00 15,000.00 0.00 0.00 15,000.00 BATH HOUSE UPGRADES407-544-975-806

42.94 570.60 0.00 429.40 1,000.00 WEBCAM407-544-975-8070.00 1,500.00 0.00 0.00 1,500.00 RE-SET PAVERS407-544-975-8100.00 1,000.00 0.00 0.00 1,000.00 OFFICE FURNITURE407-544-975-812

10.00 1,800.01 0.00 199.99 2,000.00 FUEL OFFICE IMPROVEMENT407-544-975-81328.85 14,229.48 1,950.77 5,770.52 20,000.00 TRANSFORMERS407-544-975-815

0.00 9,500.00 0.00 0.00 9,500.00 PAVILION IMPROVEMENTS407-544-975-8160.00 27,870.00 0.00 0.00 27,870.00 FLOATING DOCKS - UPPER HARBOR407-544-975-817

60.00 1,200.00 450.00 1,800.00 3,000.00 RADIOS407-544-975-81811.06 11,562.50 0.00 1,437.50 13,000.00 SEWAGE PUMP407-544-975-819

0.00 6,500.00 0.00 0.00 6,500.00 BARGE IMPROVEMENTS407-544-975-82091.29 348.38 0.00 3,651.62 4,000.00 DAY ROOM FLOORING407-544-975-82197.64 118.06 681.94 4,881.94 5,000.00 WASHER/DRYER - COIN OPERATED407-544-975-822

0.00 25,000.00 0.00 0.00 25,000.00 TO/794/BREAKWATER RESERVE407-544-980-0000.00 4,500.00 0.00 0.00 4,500.00 HARBOR PICK UP TRUCKS407-544-981-350

(140,844.24)(9,317.40)(27,025.76)(167,870.00)Net - Dept 544 - HARBOR

45.21 86,155.51 (9,317.40)(26,825.51)59,330.00 NET OF REVENUES & EXPENDITURES

16.10 140,844.24 9,317.40 27,025.76 167,870.00 TOTAL EXPENDITURES0.09 226,999.75 0.00 200.25 227,200.00 TOTAL REVENUES

Fund 407 - HARBOR CAPITAL :

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AMENDED BUDGETDESCRIPTIONGL NUMBER

Fund 594 - HARBOR Dept 000

91.27 2,269.00 0.00 23,731.00 26,000.00 CONTRACTUAL/SEASONAL UPPER HAR594-000-454-00087.32 4,820.00 0.00 33,180.00 38,000.00 CONTRACTUAL/SEASONAL/NEW/UPPER594-000-454-50082.90 85,496.25 0.00 414,503.75 500,000.00 CONTRACTUAL/SEASONAL LOWER HAR594-000-455-00094.15 11,407.52 70,723.60 183,592.48 195,000.00 SALES/GAS594-000-456-00084.27 10,226.40 23,614.74 54,773.60 65,000.00 FEES/DIESEL594-000-457-000

104.74 (379.00)630.00 8,379.00 8,000.00 FEES/SEASONAL RAMP PASSES594-000-458-00092.62 480.00 1,996.00 6,020.00 6,500.00 FEES/DAILY RAMP PASSES/LOWER HARBOR594-000-458-100

2.80 4,860.00 100.00 140.00 5,000.00 FEES/DAILY RAMP PASSES/UPPER HARBOR594-000-458-200100.00 (460.00)320.00 460.00 0.00 FEES/TRAILER STORAGE594-000-459-000

69.83 1,810.00 1,510.00 4,190.00 6,000.00 FEES/PUMP-OUT594-000-500-000100.00 (87.00)0.00 87.00 0.00 FEES/OIL594-000-500-100

95.83 167.00 1,587.00 3,833.00 4,000.00 FEES/ICE594-000-500-20098.40 4.00 192.00 246.00 250.00 FEES/POP594-000-500-300

544.80 (1,112.00)798.00 1,362.00 250.00 MERCHANDISE594-000-501-00010.00 4,500.00 300.00 500.00 5,000.00 FEES/PAVILION RENTAL594-000-504-00052.00 1,200.00 0.00 1,300.00 2,500.00 FEES/COMMERCIAL RAMP PASS594-000-505-00094.72 7,923.15 51,562.85 142,076.85 150,000.00 FEES/TRANSIENT594-000-600-00084.75 76.27 0.00 423.73 500.00 INTEREST594-000-672-000

100.00 (521.86)0.00 521.86 0.00 INSURANCE REIMBURSEMENT594-000-693-10086.67 199.89 341.43 1,300.11 1,500.00 REIMBURSEMENT/LIBRARY UTILITIES594-000-693-25093.17 41.01 303.19 558.99 600.00 MISC REVENUE594-000-694-00073.91 600.00 700.00 1,700.00 2,300.00 FEES/HARBOR WAITING LIST594-000-694-250

8.90 911.00 42.00 89.00 1,000.00 LAUNDRY594-000-695-100100.00 (3,504.15)671.00 3,504.15 0.00 UPPER HARBOR RAMP FEES594-000-695-200

0.00 240,000.00 0.00 0.00 240,000.00 PRIOR YR/ENDING CASH BALANCE594-000-699-000

370,927.48 155,391.81 886,472.52 1,257,400.00 Net - Dept 000

Dept 544 - HARBOR54.23 99,136.82 31,116.51 117,457.18 216,594.00 SALARY & WAGES594-544-700-00069.58 1,174.22 842.63 2,685.78 3,860.00 OVERTIME594-544-701-00047.75 28,430.99 4,185.60 25,984.01 54,415.00 WAGE/HARBORMASTER594-544-705-000

0.00 15,000.00 0.00 0.00 15,000.00 TO/GEN/101/POLICE WAGES594-544-706-00053.92 9,553.22 2,765.06 11,178.78 20,732.00 SOCIAL SECURITY594-544-715-00046.02 4,411.12 664.97 3,760.88 8,172.00 HEALTH INSURANCE594-544-716-00049.15 4,550.82 693.12 4,399.18 8,950.00 RETIREMENT594-544-718-00055.65 653.68 136.72 820.32 1,474.00 SICK & ACCIDENT594-544-719-00019.20 4,081.00 0.00 970.00 5,051.00 WORKER'S COMPENSATION594-544-720-000

112.10 (363.00)0.00 3,363.00 3,000.00 UNIFORM REPLACEMENT594-544-724-0000.00 4,000.00 0.00 0.00 4,000.00 OFFICE/COMPUTER EQUIPMENT594-544-741-000

57.07 72,983.36 62,143.47 97,016.64 170,000.00 FUEL594-544-751-00032.32 40,607.43 13,628.86 19,392.57 60,000.00 DIESEL GAS594-544-752-000

0.00 1,000.00 0.00 0.00 1,000.00 MERCHANDISE594-544-754-00075.00 500.00 320.00 1,500.00 2,000.00 DUMPSTER594-544-756-000

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AMENDED BUDGETDESCRIPTIONGL NUMBER

Fund 594 - HARBOR 40.10 15,573.19 2,977.59 10,426.81 26,000.00 SUPPLIES594-544-757-000

0.00 2,000.00 0.00 0.00 2,000.00 PAVILION SUPPLIES594-544-757-0100.00 1,250.00 0.00 0.00 1,250.00 DUES & FEES594-544-758-000

77.76 556.00 1,058.00 1,944.00 2,500.00 ICE MAKERS594-544-758-70046.55 213.79 121.81 186.21 400.00 POP PURCHASE594-544-759-50063.05 443.46 87.61 756.54 1,200.00 PROPANE594-544-760-300

0.00 1,300.00 0.00 0.00 1,300.00 AUDITOR594-544-803-00069.24 5,998.32 4,279.45 13,501.68 19,500.00 CONTRACTUAL FEES594-544-818-00097.72 22.85 0.00 977.15 1,000.00 SOFTWARE SUPPORT594-544-818-50062.34 1,882.90 128.12 3,117.10 5,000.00 PHONE/CELL/LONG DISTANCE594-544-853-000

117.25 (2,242.92)2,281.26 15,242.92 13,000.00 TV/CABLE/INTERNET FEES594-544-854-0004.12 11,505.24 0.00 494.76 12,000.00 CREDIT CARD PROCESSING FEES594-544-855-000

19.75 1,605.01 0.00 394.99 2,000.00 TRAINING/CONFERENCES594-544-864-000105.00 (200.00)0.00 4,200.00 4,000.00 COMMUNITY PROMOTION594-544-880-000

91.63 251.07 0.00 2,748.93 3,000.00 PRINTING/PUBLICATION594-544-900-00097.19 280.88 0.00 9,719.12 10,000.00 INSURANCE/LIABILITY594-544-910-00053.85 32,305.55 11,904.54 37,694.45 70,000.00 UTILITIES594-544-920-00047.76 17,760.58 341.93 16,239.42 34,000.00 REPAIRS AND MAINTENANCE594-544-930-000

0.00 500.00 0.00 0.00 500.00 PAIVILION MAINTENANCE/REPAIRS594-544-930-15077.79 555.34 0.00 1,944.66 2,500.00 PURCHASE LUMBER594-544-932-200

0.00 4,000.00 0.00 0.00 4,000.00 RENT/BLDG/HARBOR/SUPPLIES594-544-941-000110.44 (104.39)0.00 1,104.39 1,000.00 MISCELLANEOUS594-544-956-000

0.00 2,800.00 0.00 0.00 2,800.00 TO/GEN/101/ADMIN594-544-965-2000.00 10,000.00 0.00 0.00 10,000.00 TR/TO/MOTOR VEHICLE/661594-544-965-450

44.04 3,637.50 0.00 2,862.50 6,500.00 HARBOR CONTRACT REFUNDS594-544-967-50056.26 1,093.41 0.00 1,406.59 2,500.00 SMALL EQUIPMENT594-544-972-400

100.00 0.00 0.00 70,000.00 70,000.00 BOND PRINCIPAL594-544-992-00052.50 8,632.50 0.00 9,542.50 18,175.00 BOND INTEREST594-544-996-100

0.00 25,000.00 0.00 0.00 25,000.00 TO/794/HARBOR BREAKWATER594-544-999-000

(432,339.94)(139,677.25)(493,033.06)(925,373.00)Net - Dept 544 - HARBOR

118.50 (61,412.46)15,714.56 393,439.46 332,027.00 NET OF REVENUES & EXPENDITURES

53.28 432,339.94 139,677.25 493,033.06 925,373.00 TOTAL EXPENDITURES70.50 370,927.48 155,391.81 886,472.52 1,257,400.00 TOTAL REVENUES

Fund 594 - HARBOR :

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Fund 794 - HARBOR BREAKWATER RESERVEDept 000

74.09 129.57 0.00 370.43 500.00 INTEREST794-000-672-0000.00 25,000.00 0.00 0.00 25,000.00 FR/594/HARBOR OPERATIONS794-000-695-0000.00 25,000.00 0.00 0.00 25,000.00 FR/407/HARBOR CAPITAL794-000-696-5500.00 458,000.00 0.00 0.00 458,000.00 PRIOR YR/ENDING CASH BALANCE794-000-699-000

508,129.57 0.00 370.43 508,500.00 Net - Dept 000

0.07 508,129.57 0.00 370.43 508,500.00 NET OF REVENUES & EXPENDITURES

0.00 0.00 0.00 0.00 0.00 TOTAL EXPENDITURES0.07 508,129.57 0.00 370.43 508,500.00 TOTAL REVENUES

Fund 794 - HARBOR BREAKWATER RESERVE:

40.78 532,872.62 6,397.16 366,984.38 899,857.00 NET OF REVENUES & EXPENDITURES

47.57 573,184.18 148,994.65 520,058.82 1,093,243.00 TOTAL EXPENDITURES - ALL FUNDS44.51 1,106,056.80 155,391.81 887,043.20 1,993,100.00 TOTAL REVENUES - ALL FUNDS