Statewide, Integrated, Longitudinal Education Data Systems

State Higher Education Executive Officers Policy ConferenceDenver, ColoradoAugust 12, 2009

Hans P. L’OrangeVice President for Research and

Information ResourcesState Higher Education Executive Officers

Boulder, CO 80301 hlorange@sheeo.org

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Jay J. Pfeiffer, Senior AssociateMPR Associates, Inc.

2150 Shattuck Avenue, Suite 800Berkeley, CA 94704

jpfeiffer@mprinc.com

Others I couldn’t think of

Dropout Prevent

University Facilities

Comm Coll

Facilities

K12 Facilities

University Finance

Comm Coll

Finance

CHOICE Schools

University Staff

ESL

Migrants

IDEA

Adult Ed Students

CTE Students

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Pre- K Students

K-12Students

University Students

Community College

Students

FRL

NCLB Assessments

Pre K Evals

Community College

Staff

K12 Staff

Post School Employment

College Placement

Test

AP, PSAT, SAT

Work Keys, PLAN, ACT

Public School Finance

Student Financial

Aid

In -School

Employment

Integrated State Longitudinal Education D

ata Systems?

Educational Institution

Demography

Educational Awards

Educational Staff

Courses

Grades, Standardized Test Scores

Financial Aid

Student Employment

Integrating Data around Individual Students

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PK- 12

Adult Education

Community Colleges

Universities

“Permanent”Repository or

Process

Temporary Repository

Reports

Applications

Agencies

Restricted Access

A Central Warehouse Model

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Interagency Data Sharing: Simple Model

File

Excel

DB

Linked on SSNs; limited edits; no storage

Reports

Integrated Data Sharing Approach

File

Excel

DB

Edits, formatting, matching

File

File

DB

DB

Reports

File

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Other Model Concepts

Universities

Pre Kindergarten

Public Schools

Community Colleges

Career and Technical Education

Adult Education

Financial Aid

Student Employment

Transform & Loadprocesses

M atching P rocess

D ata warehousein terna l identifie r

M ainfram e System s

Other System s

Data fo r load in the warehouse

Personal Identifiable

Data

Data warehouse

Anonymizing Data in a Data Warehouse Setting

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Integrated, Longitudinal Education Data Have Many Uses

Administration• Funding distribution and Equity• Performance funding• Access Planning• Class Size Planning• State and Federal Reports

Data Marts/Reports• Program Effectiveness – PK20• Teacher Preparation, Employment Characteristics & Performance• PK20 Pipeline/Alignment• High School Feed Back• Community College Feedback• Consumer Reports

Research • Teacher Preparation and Development Best Practices• CHOICE Option Evaluations• Return on Investment• Evaluating Key Transitions for all Students• Labor market supply and demand

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Lessons Learned: What works?

1. Acquire and continuously cultivate leadership support.

2. Clearly outline the goals & purposes of a state-level education information system – both long and short term, revisit as necessary.

3. Clearly identify the benefits and risks for everyone involved.

4. To the extent possible, build on existing systems, expertise.

Lessons Learned: What works?

5. Pursue opportunities to provide service and share information – entrepreneurship and “Quid pro quo…”

6. Publicize and update products, services, capabilities.

7. Establish and maintain a culture of data and information integrity.

8. Exceed all requirements dealing with confidentiality and restricted release; but, do not create unnecessary barriers.

Lessons Learned: What works?

9. Secure ongoing support.

10. Recognize that change is constant, keep ahead of it.

Umbrella Lesson:

It’s never over…

Francis

Jeanne

Charley

IvanBonnie

Source: Florida K20 Education Data Warehouse

Florida: The Home of Integrated Performance

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• 41 of the 50 states have operational SUR databases covering public postsecondary institutions– 9 states without are mostly small - 81% of

the nation’s headcount included– Seven have multiple databases (e.g., CA,

others have separate 4-year and 2-year) – Most are public only

• 17 have some independent data

Status of state postsecondary longitudinal systems

• Fair amount of historical data – only 8 are less than 10 years old

• All have the data needed to complete federal IPEDS reports – enrollment, gender, race/ethnicity, major, degree granted

• Require a unique identifier– Many use SSN but this is changing

• Individually created unique IDs; how do we track across states?

• ½ link to some other databases– 23 to UI wage records– Only 11 have K-12 but substantial interest; 16 have plans

• State systems vary in their capacity and comprehensiveness

• SHEEO currently updating the NCHEMS study

Status of state postsecondary longitudinal systems

Looking Towards the Future

1. $245 million in SLDS grants from Institute for Education Sciences (IES).

2. Awards will range from $2 million to $20 million.

3. Applications are due by November 19 (and the clock has started).

4. Applications must come from SEAs and they will be the fiscal agent

BUT…….

Looking Towards the Future

Linkages with postsecondary and labor are required! Collaboration must be demonstrated in the proposal. The reviewers will be looking for and expecting to see interoperability and coordination.

http://ww.nces.ed.gov/Programs/SLDS/

• Data by themselves are not the answer• More policy and cultural issues than technical

ones• Privacy must be maintained• Remember “What’s in it for me?”• Develop common approaches that work

regardless of who “owns” the data. • Develop approaches in an open and

transparent environment.

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Closing Thoughts