guidelines for preparation of business plans for

“OUR COMMUNITY PRACTICING MORE EFFICIENT USE OF MATERIALS IN THEIR

LIFESTYLES AND ACTIVITIES”

2012-2015 DDrraafftt BBuussiinneessss PPllaann

North East Victorian Regional Waste Management Group

“OUR COMMUNITY PRACTICING MORE EFFICIENT USE OF MATERIALS IN THEIR

LIFESTYLES AND ACTIVITIES”

Contents

Foreword .............................................................................................................................. 1

Introduction ............................................................................................................................ 3

Who We Are ....................................................................................................................... 3

Permanent Population and Households ............................................................................. 3

Alpine Resort Visitors ......................................................................................................... 4

Legislative Functions and Business Planning ..................................................................... 5

Functions ........................................................................................................................ 5

Towards Zero Waste Strategy ........................................................................................ 5

TZW Targets ................................................................................................................... 6

Performance To Date ............................................................................................................. 6

Waste Reduction and TZW Target 1 .................................................................................. 6

Recovery Rate and TZW Target 3 ...................................................................................... 8

Litter Reduction and TZW Target 4 .................................................................................... 9

Summary of Objectives ........................................................................................................ 10

Objectives and Strategies .................................................................................................... 11

Financials ............................................................................................................................ 21

Appendix A – Project Summary and Budgets ...................................................................... 24

Appendix B – Legislative Requirements ............................................................................. 247

Appendix C – Risk Management .......................................................................................... 28

1

Foreword From the Chairperson On behalf of my fellow Directors, it is my pleasure to present this North East Victorian Regional Waste Management Group (NevRwaste), 2012 - 2015 Business Plan. This 2012 - 2015 Business Plan provides the vision, strategic direction, agreed priorities and financial planning to achieve the three main objectives of the Victoria Government, "Towards Zero Waste Strategy" over the three year life of the Business Plan. These three main objectives are:

to generate less waste to increase the amount of materials recycled and reprocessed to reduce damage to our environment caused by waste

During the past year a number of exciting projects and initiatives have been completed in partnership with our seven member Councils and three member Alpine Resorts as part of our ongoing commitment to achieving less waste to landfill. With the provision of good governance from the Directors and the ongoing commitment of NevRwaste management and staff working in partnership with the local communities, this Business Plan will result in achieving “Our Communities Practising More Efficient Use of Materials in their Lifestyles and Activities”.

Cr Ron Webb Chairperson

2

From the Executive Officer This coming year will see NevRwaste well resourced to deliver projects with funding provided by Sustainability Victoria (SV) to assist delivery of Business Plan projects. This is in addition to the Core funding received from the Environment Protection Authority (EPA). Over the life of this plan, and with the support of SV, NevRwaste will undertake the key bodies of work to provide the region with an update to the North East Victorian Regional Waste Management Plan. Partnerships with North East Catchment Management Authority (NECMA) and North East Regional Water Authority (NERWA) will support continued delivery of the Schools Environment Education Directory (SEED) and away from home recycling will be enhanced throughout the region via project contributions from the Product Stewardship Forum (PSF) to establish a trial of the National Bin Network. The North East Region will continue to demonstrate leadership in regional Victoria with the introduction of new kerbside systems by NevRwaste Members, driven by the need to reduce waste to landfill and recover resources. Visitors, households and businesses will be asked to separate organic material from waste, which requires their partnership in changing behaviour to accommodate new systems. NevRwaste will also commence engaging in resource recovery programs specifically targeting the commercial and industrial sector presenting materials to NevRwaste Member facilities Achieving this Business Plan’s objectives relies on the ongoing strong partnership between NevRwaste and its Members and will be demonstrated through the continued integration of regional waste management planning and Member’s waste management strategies. Realising the overarching objectives of waste reduction, resource recovery and reduction in harm to the environment hinges on the effective engagement with our communities in the programs and activities planned.

David Cocks Executive Officer

3

Introduction Who We Are

The North East region is bordered by significant topographical features. Its Northern boundary shares a State border with NSW along the Murray River. In the South-East the region extends to the peaks of the Great Dividing Range and includes the Alpine resorts of Falls Creek, Mt Buller-Mt Stirling and Mt Hotham. The range provides a significant topographical barrier to the region. The Hume Highway straddles the region’s North-West corner, passing through the major Regional Cities of Benalla, Wangaratta, and Wodonga and providing an efficient national transport corridor through and across the region. The Great Alpine Road, a significant national touring route, winds through the region’s alpine landscapes, heritage towns, and local food and wine areas through Wangaratta, Myrtleford, Bright, Harrietville and Mt Hotham, and beyond the region to Bairnsdale and the Gippsland Lakes. The South-West edge of the region meets Lake Eildon and extends as far south as Woods Point. A map of the region, seen in Figure 1, illustrates the extent of the region and many of the town centres. The map indicates the location of many of the town centres, the seven municipal boundaries, state and national parks, and major roadways within the region. The region has significant permanent and seasonal populations in terms of their contribution to the waste infrastructure and services. As shown in Table 1 the permanent regional population was estimated to be 123,8451 people in 2011, accounting for 2.2% of Victoria’s population, recorded at 5.62 million. A significant seasonal population resides in the region during the ski season (Alpine resorts), and, during peak holiday periods (accommodation and hospitality industry). The resultant transient population bring a range of attitudes and practices that will influence the success of systems provided by the resorts, hospitality and accommodation sectors.

Permanent Population and Households

This document places regional population and household growth in terms of state and regional trends and projections. The Victorian Department of Planning and Community Development projections for Regional Victoria estimate a population growth of 6.7% in from 2011 to 2016. For the NevRwaste region the prediction is lower at 4% growth refer Table 1., the number of households (occupied private dwellings) is expected to grow from 49273, per 2011 Census, by 6.4% to a predicted 52751 with a reduction in the average resident household size from 2.44 to 2.39 persons.

1 Victorian Department of Planning and Community Development, Victoria in the Future 2012. Detailed Data File,

VIF2012_Projected_Pop_Hholds_Dwellings_SLA_LGA_SSD_SD_2011_2031.xlsx

4

Table 1. Population and Household Projections for Member Councils

Municipality Area (km2)

2011 Population June 30th

2

Estimated Resident Population 2016

2

Alpine 4,832 12,879 13,022

Benalla 2,354 14,318 14,820

Indigo 2,044 16,225 16,635

Mansfield 3,891 7,998 8,450

Towong 6,673 6,276 6,402

Wangaratta 3,639 29,018 29,585

Wodonga 433 37,131 39,933

Total 23,866 123,845 128,846

Alpine Resort Visitors

The population of the three Alpine Resorts in the region increases significantly during the winter season demonstrated by the increase in daily visitor numbers that are recorded over the season. This coincides with an increase in the waste generated by the three member resorts. During the 2011 ski season there was a combined total of around 1.11 million visitor days recorded at the three resorts, as demonstrated in Table 2 below, which shows the 2011 End of Season Winter Visitor days at the three Alpine Resorts.

Table 2. Winter Visitor days to Alpine Resorts at End of 2010 Season

Resort

Mt Hotham

Falls Creek

Mt Buller/Stirling

TOTAL

Visitor Days

318,313

340,067

448,097

1,110,475

2 Victorian Department of Planning and Community Development, Victoria in the Future 2012, Detailed Data file

VIF2012_Projected_Population_Totals_SLA_LGA_SSD_SD_2011_2031.xlsx

5

Figure 1. Regional Map

Legislative Functions and Business Planning

Functions Regional Waste Management Groups (RWMGs) were variously established in 1997 and 1998 following amendments made in 1996 to the Environment Protection Act 1970 Their functions are set out in Section 50H of the Environment Protection Act as follows:

a) to plan for the management of municipal waste in its region, working in partnership with the councils in the region; and

b) to co-ordinate the activities of its members in its region to give effect in its region to State policies, strategies and programs relating to waste; and

c) to facilitate and foster best practices in waste management.

Towards Zero Waste Strategy The Victorian Government’s Towards Zero Waste Strategy (TZW) sets the direction and vision for a more sustainable Victoria. It seeks to minimise the amount of waste that Victorians generate and to maximise opportunities for recovering materials. TZW strategy is guided by three main objectives:

6

to generate less waste

to increase the amount of materials recycled and reprocessed

to reduce damage to our environment caused by waste.

TZW Targets To achieve TZW’s objectives, a number of targets were set for waste management and resource recovery across Victoria. The targets relevant to RWMGs are as follows.

TZW Target 1: a 1.5 million tonne reduction in the projected quantity of solid waste in Victoria generated by 2014

TZW Target 3: Sectoral target for municipal waste – to recover (by weight), 45% by 2008-09; and 65% by 2014

TZW Target 4: a 25% improvement, from 2003 levels, in littering behaviour by 2014.

Performance To Date This section is intended to document the current regional situation and performance to date in relation to three Towards Zero Waste targets: waste reduction, resource recovery and litter.

Waste Reduction and TZW Target 1 Table 3 and Figure 2 provide a summary of the region’s performance in relation to TZW Target 1. The figures shown in Table 1 and Figure 2 relate to municipal solid waste directly collected from the kerbside, these figures do not include the drop off municipal recyclables and organics at resource recovery centres. The regional target has been provided by Sustainability Victoria. Table 3: Reduction in the Rate of Municipal Solid Waste Generation (target in tonnes)

Base year

(tonnes)

Latest Available

Data (tonnes)

Forecast Data

(tonnes) 3 yr rolling forecasts

(tonnes)

Target

(tonnes)

2003-2004

2009-2010

2010-2011

2011-2012

2012-2013

2013-2014

2013-2014

North East Victoria 34,890 40,822 44,352 41960 42529 43098 43666

Optional to provide

Alpine Shire Council 2,834 3,931 4,187

Benalla Rural City Council 4,186 5,107 5,386

Indigo Shire Council 3,726 4,381 4,981

Mansfield Shire Council 3,180 3,430 3,756

Rural City of Wangaratta 9,285 9,572 11,269

Towong Shire Council 2,067 2,075 2,207

City of Wodonga 9,611 12,328 12,567

(*) Total Waste Generation = Garbage + Recycles Collected + Garden Organics Collected

7

Figure 2: Performance against Target 1 (total tonnes excluding drop off)

Statewide targets for total waste generation call for a reduction by 12% from 2003-04 levels, It is recognised that regional/rural performance varies significantly against the state average as the bulk of the contribution to waste reductions are to occur within the metropolitan centres. Based on verified data (2009-10) the overall waste total tonnage in the region has increased by 17% (5932 Tonnes) since 2003-04. Aside from the impact of a 5.8% population growth another significant contribution to the increase in total tonnage is the addition of 2252 tonnes of garden waste from the introduction of a separate garden waste bin for kerbside collection. A typical household municipal solid waste (MSW) kerbside bin, which is sent to landfill, consists of 45% of garden and food waste. In an effort to remove this material from the MSW bin, the City of Wodonga and Indigo Shire Council will introduce new kerbside collections services for garden and food waste in 2012/13. This will result in an increase in the total tonnage of material collected through kerbside systems, but will significantly benefit the region by reducing the amount of municipal solid waste (MSW) sent to landfill by an estimate 3000 tonne p.a. This represents a reduction by more than 10% of the regions total kerbside collected MSW. Implementing strategies to remove garden and food waste from MSW bins regionally forms a key priority of this Business Plan.

0

5

10

15

20

25

30

35

40

45

50

2003/04 2004/05 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11

Ton

nes

(0

00

's)

Actual Strategy Target

8

Recovery Rate and TZW Target 3 Table 4, Table 5 and Figure 3 provide a summary of the region’s performance in relation to TZW Target 3, particularly for the Municipal Solid Waste stream, which is for a resource recovery rate of 48% by 2008-09 and 65% by 2014. The drop off of municipal recyclables and organics to resource recovery centres has been included in this data to provide an accurate picture of performance. Table 4: Kerbside Total Waste (including drop-offs)

Waste Type

North East

Member Councils

Total tonnes

2010-2011

Alpine Shire

Council

Benalla Rural City

Council

Indigo Shire

Council

Mansfield Shire

Council

Rural City of

Wangaratta

Towong Shire

Council

City of Wodonga

A=Garbage 27,741 2,452 3,530 2,889 2,468 7,640 1,549 7,213

B=Recyclables collected

44,255 1,735 1,856 1,715 1,288 3,629 638 3,394

C=Recyclables recycled

12,325 1,222 1,670 1,526 1,143 3,292 587 2,885

D=Garden organics collected

12,598 707 2,230 832 0 1,536 400 6,893

E=Garden organics processed

11,891 0 2,230 832 0 1,536 400 6,893

Total kerbside collected

(A+B+D)

84,594 4,894 6,218 6,130 3,756 12,805 2,587 17,500

Table 5: Kerbside Recovery Rate Targets

Latest Available Data

Historical forecast

3 yr rolling plan forecasts 2013 - 2014 Target

2009-2010 2010-11 2011-12

2012-13 2013-14

Region State

Diversion Rate

3

47% 45% 50.5% 52.3% 54% 54% 65%

Alpine Shire Council

36% 25%

Benalla Rural City Council

48% 51%

Indigo Shire Council

34% 44%

Mansfield Shire Council

26% 30%

Rural City of Wangaratta

46% 38%

Towong Shire Council

37% 38%

City of Wodonga

59% 57%

3 Diversion rate = ( C + E )

(A+B+D)

Figure 3: Performance against Target 3 (recovery rate)

Litter Reduction and TZW Target 4 This section provides a description of the region’s actions and results to date for TZW Target 4, which is for ―a 25% improvement, from 2003 levels, in littering behaviours by 2014”. Table 6. Litter programs/projects

Year Project Litter reduction

2011-2012 Secure Your Load TV advertising campaign to reduce roadside

littering from unsecured loads. Audit results

pending.

2011-2012 Alpine Public Place Recycling Infrastructure installed, targeting 25% litter

reduction and 10 tonne recyclables recovered.

2010-2012 Public Place Recycling at

Recreation Reserves

Average of 33% litter rate reduction across the 9

venues & 40 tonne of recyclables recovered.

2008-2009 Retail Area Cigarette Litter

Campaign

9% reduction in cigarette litter in retail areas

2007-2008 Licensed Venue Cigarette

Litter Campaign

9% reduction in cigarette litter outside licensed

venues

2006-2007 Welcome to the Butt Free

High Country Campaign

17% reduction in cigarette litter in project area

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

20

03

/04

20

04

/05

20

05

/06

20

06

/07

20

07

/08

20

08

/09

20

09

/10

20

10

/11

20

11

/12

20

12

/13

20

13

/14

Resource Recovery Rate Towards Zero Waste Targets Regional Targets

10

Summary of Objectives

Priority Area - Organics Diversion

1. Increase the diversion of food and garden organics from the municipal waste

stream.

2. Increase the diversion of food and garden organics from Small to Medium

Enterprises (SME) and other Commercial and Industrial (C&I) sources.

Priority Area - Resource Recovery

3. Increase the tonnages and variety of materials recovered in the region. 4. C&I resource recovery activities of Members co-ordinated and planned for within

the region.

Priority Area - Security Residual Waste

5. High quality waste management planning within the region.

6. Rehabilitation of priority old landfill sites.

Priority Area - Community Engagement & Education

7. Reduce Household waste generation. 8. Households properly using kerbside and drop off systems to maximise

resource recovery. 9. Improved Away From Home (AFH) recycling and reduced litter.

Priority Area - Governance & Compliance

10. High quality governance & compliance with statutory requirements.

11

Objectives and Strategies

Priority Area - Organics Diversion Objective

1. Increase the diversion of food and garden organics from the municipal waste

stream.

Performance Indicators / Evaluation

Success Performance Indicator Basis for Comparison

Increase diversion of food and garden organics from landfill.

% change of food & garden organics diverted from landfill.

Trends over time:

2009-10 volume of garden organics reprocessed in region was 9541.

2014-15 target 25000 tonne of food & garden organics processed from the region.

Strategies Who When / Level of Activity

1. Prepare a business case demonstrating to members the viability of organics kerbside collection and processing for the Rural Cities.

2. Conduct trial of kerbside organics collection to inform and guide implementation in rural cities.

3. Seek funding to support implementation of kerbside household organics collection throughout the region.

4. Seek funding to support small scale composting infrastructure for townships.

5. Improve the efficiency and capacity of Alpine Resorts foodwaste collection service.

6. Investigate diverting organics via community supported home composting.

7. Develop resource recovery facilities planning overlay – to accommodate future organic processing capacity within the region.

8. Facilitate procurement of organics collection for Members without kerbside contracts.

Project Officer

Project Officer

Project Officer

Project Officer

Project Officer & Regional Education Officer (REO)

Project Officer

Executive Officer

Project Officer

Complete business case Dec ’12.

Conduct Benalla trial Jan 2014 - June 2014.

Ongoing, deliver a regional funding proposal on behalf of Members March 2013.

Complete proposal for Alpine Shire March 2013.

Complete a trial of enclosed composting at resorts Jan 2014.

Complete Benalla trial Jan 2013. Constraint mapping for facilities within current planning framework June 2013.

Ongoing. Develop guidelines kerbside collection tender specifications Dec 2013.

12

Objective

2. Increase the diversion of food and garden organics from Small & Medium Enterprises (SME) and other Commercial and Industrial (C&I) sources.



Increase diversion of food and garden organics from landfill

% change of food & garden organics diverted from landfill.

Trends over time :

2009-10 volume of garden organics reprocessed in region was 9541.

2014-15 target 20000 tonne food & garden organics processed from region.

Reduction in Organic C&I waste deposited within regional landfills

% decrease in the amount of packaged food sent to landfill from food producers.

Trends over time :

2012/13 baseline volume or tonnage to be determined.


1. Develop profile of C&I organic material going to regional landfill by conducting audits.

2. Seek funding to support reduction of organic waste-to landfill from major regional food processors.

Project Officer

Executive Officer

Complete audit for larger regional landfills (Wangaratta and Benalla) Dec 2013.

Seek funding for de-packaging and recovery of landfilled products June 2013.

13

Priority Area - Resource Recovery Objective

3. Increase the tonnages and variety of materials recovered in the region.



Increased recovery of non-kerbside material.

% change and the amount of materials recovered through non-kerbside programs.

Trends over time: Recovery through :

A. Public Place Recycling.

B. Resource Recovery Centres.

Increased recovery of kerbside recyclables.

% change and the amount of recyclables remaining in household garbage bins.

17.4% of weight of household garbage in 2008. Target 15% by 2012/13 Audit.


1. Develop a schedule for the upgrade of existing and development for future Resource Recovery Centre (RRC) Infrastructure to be included within RWMP.

2. Prepare RRC development proposals and seek funding for upgrades and new infrastructure.

3. Strengthen RRC E-waste program through inclusion of collection sites under the National Product Stewardship Scheme.

4. Complete a project to deliver collection, transport and recycling of silage wrap, thin film and hard plastic across region at RRC.

5. Complete a project to deliver household asbestos collection infrastructure and communication program within the region.

6. Investigate regional household hazardous waste disposal needs and seek funding for required RRC collections.

7. Conduct a combined audit household waste and recycling bins to inform planning/programs.

8. Introduce a 360l kerbside recycling bin service for households to reduce contamination and increase recycling rates.

Project Officer

Project Officer

Project Officer

Project Officer

Project Officer

Project Officer & REO

REO

REO

Complete June ’13.



Complete Dec ’14.


Complete Dec ’13.

Complete kerbside audit June ’13.

Complete trial in urban centres June ’13.

14

Objective

4. C&I resource recovery activities of Members co-ordinated and planned for within the region.



Members C&I resource recovery priorities and activities updated in RWMP.

New plan approved by EPA. 1999 date of last approval.


1. Collect waste generation data from regional key industries to quantify C&I resource recovery opportunities and priorities for RWMP.

2. Establish industry network for re-use and resource recovery from waste streams.

Project Officer

Project Officer

Complete Dec 2013.

June 2014, Develop framework for a Regional Industry Symbiosis Program

15

Priority Area - Residual Waste Security Objective

5. High quality waste management planning within the region.



RWMP current and approved by EPA.

New plan approved by EPA.

1999 date of last approval.


1. Develop a regional landfill schedule.

2. Work with members to complete a residual waste management strategy.

3. Development of new RWMP.

Project Officer

Project Officer

Project Officer

Complete June 2013.

Complete November 2013.

Complete December 2013.

16

Objective

6. Rehabilitation of priority old landfill sites.


Success Performance Indicator Basis for

Comparison

Priority old landfill sites rehabilitated.

Number of closed sites rehabilitated from priority list.

Eight closed landfill sites identified for rehabilitation as of 2012.


1. Seek funding for alternate capping study & trials to provide guidance on more cost and environmentally effective solutions.

2. Work with members to develop a strategy and implementation schedule for rehabilitation of sites and seek funding.

Executive Officer

Executive Officer

Ongoing, EOI sought. Funding application made by June 2013.

Ongoing, funding application made by June 2013.

Strategy completed and schedule agreed with members June 2014.

17

Priority Area - Community Engagement & Education

Objective

7. Reduce Household waste generation.



Reduced household waste generation.

Percentage change and amount of HH waste generation.

Trends over time comparing 2009/2010 Local Government survey data.


1. Seek funding for Regional delivery of State wide waste avoidance/behaviour change projects.

2. Deliver a Regional waste education strategy for 3 years.

3. Update engagement/education components of RWMP.

4. Assist member Councils to incorporate education strategies into their own planning.

5. Provide schools with access and support to waste minimisation resources and activities (SEED & consortium member in Hume ResourceSmart).

REO

REO

REO & Project Officer

REO & Waste Officers

SEED Project Officer & REO

Ongoing, regional grant submissions.

Complete by September 2012.

Complete Dec 2013.

Complete December 2014.

Ongoing. 4 Student Education days per year and assist delivery of ResourceSmart program in Hume Region.

18

Objective

8. Householders properly using kerbside and drop off systems to maximise resource recovery.



Contamination rates in region are decreased.

Recyclables in refuse are decreased.

Increase recovery of non-kerbside material.

% change in contamination. % change and amount of recyclables remaining in refuse bin. % change and amount of materials recovered through RRC materials.

Trends over time: comparison to 2010 kerbside audit data.

17.4% of weight of HH refuse in 2008. Target 15% 2012/13 Audit.

Trends over time: local government survey drop off data.


1. Link to and support the delivery of Statewide waste/recycling projects on Regional level (‘Get It Right On Bin Night’).

2. Guide the development & delivery of education package for diversion of HH organics for the Hume contract 3 bin system.

3. Expansion of the Alpine ‘Living Bin’ project .

REO

REO & Project Officer

REO

Ongoing communication and program support.

Supporting development of education strategy and program for Northern Councils.

Ongoing delivery of program into apartments and continued support of communication & education components.

19

Objective

9. Improved Away From Home recycling and reduced litter.


Success Performance Indicator Basis for

Comparison Reduced littering in targeted sites.

Increased collection of recyclables in public places.

% reduction in litter as per audit data as per VLAA guidelines. % change of the amount of recyclables collected in public places.

Comparisons to similar programs run in the region.

Comparisons to similar programs run in the region.


1. Seek funding for the delivery of litter education/awareness programs.

2. Seek funding to conduct study into away from home behaviours (including: visitors, part time residents, peak times) to identify target audience and barriers.

3. Deliver programs which aim to increase the recovery of recycling in public places in Alpine resorts.

4. Install away from home recycling infrastructure available at all major towns, destination and venues.

5. Seek funding to investigate and quantify illegal dumping in region.

REO

REO

REO

Project Officer

REO

Grant application to expand/adapt ‘Secure Your Load’ for trades people

Complete study into part time residents Jun 2013.

Complete by December 2012

Stage 1 National Bin Network complete June 2013.

Ongoing, Complete project brief Dec 2012 and seek grant applications.

20

Priority Area - Governance & Compliance

Objective

10. High quality governance & compliance with statutory requirements


Success Performance Indicator

Statutory requirements met by organisation.

Unqualified audit report by VAGO.

Strategies

Who When / Level of Activity

1. Coordinate regular informative meetings

of the NevRwaste Board. Executive Officer

Ongoing. Min. 5 Meetings per annum.

2. Maintain robust internal audit program and Committee.

Executive Officer Ongoing. Min. 5 Audit Committee Meetings per annum. Min. 4 Internal Audit visits per annum.

3. Maintain clear, concise & up to date package of policies and procedures for the organisation.

Executive Officer Ongoing. 20% of package reviewed per annum.

4. Submit annual report and midyear reports to DSE as required.

Executive Officer Ongoing. Two financial reports and one annual report submitted per annum.

5. Work with members, Board and Sustainability Victoria to develop an annual Business Plan that meets requirements of organisation and the State.

6. Establish policy & schedule for Board review of RWMP and the execution of Environment Protection Act responsibilities.

Executive Officer

Executive Officer

Ongoing. One business plan approved by the Board and submitted per annum.

Complete June 2013

21

Financials 2012- 2015

Item Account Description

FY12-13 FY13-14 FY14-15 Core Budget

Grants Member Contribution

Total

INCOME

Grants

Core Funding - Landfill Levy $318,974

$318,974 $326,948 $335,122

SV RWMG Funding

$125,000

$125,000 $125,000 $0

PSF NBN Funding

$200,000

$200,000 $200,000 $0

EPA - household Asbestos

$5,250

$5,250 $0 $0

SV - Alpine PPR

$46,000

$46,000 $0 $0

NECMA - SEED Funding

$13,679

$13,679

NEWRA - SEED Funding

$13,679

$13,679

Total SEED Funding

$27,358

$27,358 $28,042 $28,743

Council Contributions

$0

Total Member Contributions $130,997 $130,997 $134,272 $137,629

$318,974 $403,608 $130,997 $853,579 $679,990 $363,865

Miscellaneous

Interest Income

$12,000 $12,000 $8,000 $8,000

$0 $0 $12,000 $12,000 $8,000 $8,000

Total Income $318,974 $403,608 $142,997 $865,579 $687,990 $371,865

EXPENDITURE

Employment

Total Core Staff Salary $179,560 $0 $0 $179,560 $175,279 $181,852

Project Officer Salary

$42,500 $35,949 $78,449 $67,543

Seed Officer Salary

$24,027

$24,027 $24,928 $25,863

Superannuation $16,160 $5,987 $3,235 $25,383 $24,097 $18,694

Provisional Long Service leave $3,269 $503 $56 $3,829 $3,750 $3,782

Workcover $587 $218 $118 $922 $876 $679

Fringe Benefits Tax $0 $0 $0 $0 $0 $0

Total Employment Costs $199,577 $73,235 $39,358 $312,170 $296,473 $230,870

OFFICE COSTS

Office Lease $11,178

$11,178 $11,513 $11,858

Education Equipment Storage $849

$849 $874 $900

Outgoings/ Cleaning $7,658

$7,658 $7,887 $8,124

Phone/Fax $8,771

$8,771 $9,034 $9,305

Internet Access $1,409

$1,409 $1,451 $1,495

Ammortisation - Office Fitout $0

$0 $0 $0

General Office Equipment $1,030

$1,030 $1,061 $1,093

Computer network $4,120

$4,120 $4,244 $4,371

22

Ph'copying,Printing,Stationary $3,605

$3,605 $3,713 $3,825

Postage $773

$773 $796 $820

Catering $3,713

$3,713 $3,825 $3,939

Gifts $288

$288 $297 $306

Total Office Costs $43,393 $0 $0 $43,393 $44,695 $46,036

PROFESSIONAL DEVELOPMENT

Core Staff Professional Development $6,365

$6,365 $8,764 $9,093

Project Professional Development

$2,125 $1,797 $3,922 $3,377 $0

SEED Professional Development

$1,201 $0 $1,201 $1,246 $1,293

General Conferences $5,150

$5,150 $5,305 $5,464

Director & AC Prof Dev $2,362 $2,362 $2,433 $2,506

Total Professional Development $13,878 $3,326 $1,797 $19,002 $21,125 $18,356

ANCILLARY COSTS

Journals & Publications $515

$515 $530 $546

Memberships/Subscriptions $2,304

$2,304 $2,373 $2,444

Insurance $3,215

$3,215 $3,311 $3,410

Directors Expenses/Fees $5,600

$5,600 $5,768 $5,941

AVRWMG meeting costs $1,243

$1,243 $1,281 $1,319

Total Ancillary Costs $12,877 $0 $0 $12,877 $13,263 $13,661

VEHICLE & TRAVEL

Vehicle Fuel & Maintenance $3,704

$3,704 $3,816 $3,930

Vehicle Reg & Stamp Duty $1,409

$1,409 $1,452 $1,495

Travel & Parking $618

$618 $637 $656

Total Vehicle & Travel $5,732 $0 $0 $5,732 $5,904 $6,081

STRATEGIC PLANNING

Business Plan & Annual Report Prod $412

$412 $424 $437

FINANCE & AUDITS

Audits & Accounting $24,160

$24,160 $24,884 $25,631

Financial Management $5,517

$5,517 $5,682 $5,853

Total Planning & Compliance $30,088 $0 $0 $30,088 $30,991 $31,921

OTHER COSTS

Stakeholder communications $1,030

$1,030 $1,061 $1,093

Recruitment Expenses $931

$931 $950 $922

Depreciation Vehicles $5,354

$5,354 $5,515 $5,680

Depreciation Office Equipment & Furn $5,156

$5,156 $5,311 $5,470

Bank Charges $957

$957 $986 $1,015

Total Other Costs $13,428 $0 $0 $13,428 $13,822 $14,180

23

EXPENDITURE (CONTINUED)

Programs - Organics

Total Organics $22,500 $41,000 $63,500 $40,000 TBC

Programs - Resource Recovery

Total Resource Recovery $95,250 $89,350 $184,600 $70,000 TBC

Programs - Residual Waste Security

Total Residual Waste Security $0 $30,000 $30,000 $5,000 $5,000

Programs - Community Engagement & Education

Total Community Engagement & Education $181,165 $62,000 $243,165 $189,000 $14,000

Total Projects & Programs $0 $298,131 $228,350 $527,265 $304,000 $19,000

Other

Miscellaneous $0

$0

$0 $0 $0 $0 $0 $0

Total Expense $318,974 $375,477 $269,505 $963,956 $730,273 $380,104

(Deficit) / Surplus $0 $28,131 -$126,508 -$98,377 -$42,283 -$8,239

Transfer from Reserves in Equity $82,377 $42,283 $8,239

Balance $0 $0 $0

Appendix A – Project Summary and Budget

The table below shows project expenditure and the funding sources, in particular whether from Member contributions, Sustainability Victoria (SV), EPA and other partner organisations. In some instances contribution from several sources are levered to deliver projects which aim to achieve outcomes for the region. Multi year projects are shown with expenditure in both FY12-13 and FY13-14.

PROJECT PLAN SUMMARY & BUDGET FOR 2012-2013

Strategy Project Title FY12-13 FY13-14

Priority Area -ORGANICS DIVERSION SV

Funding Other

Grants Member

Funding FY12-13

Total

Prepare a business case demonstrating to members the viability of organics kerbside collection and processing for the Rural Cities.

Organics Business Case for Rural Cities

$20,000 $20,000

Conduct trial of kerbside organics collection to inform and guide implementation in rural cities.

FY 13/14 Organics Rural Cities Trial

$0

Improve the efficiency and capacity of Alpine Resorts foodwaste collection service

Alpine Food Recovery & Processing

$22,500

$5,000 $27,500

Investigate diverting organics via community supported home composting

Home Composting Champions

$6,000 $6,000

Develop resource recovery facilities planning overlay – to accommodate future organic processing capacity within the region

Waste Management Facilities Planning Overlay

$10,000 $10,000

Develop profile of C&I material (priority organic) going to regional landfill by conducting audits.

FY13/14 Landfill C&I Audit & Diversion Study

$0

$40000

SubTotal $63,500

$40,000

25

Priority Area -Resource Recovery SV

Funding Other

Grants Member

Funding FY12-13

Total

FY13-14

Develop a schedule for the upgrade of existing and development for future Resource Recovery Centre (RRC) Infrastructure to be included within RWMP

RRC Planning Project

$40,000 $40,000 $30,000

Strengthen RRC E-waste program through inclusion of collection sites under the National Product Stewardship Scheme

Regional E-Waste Program

$3,000 $3,000

Complete a project to deliver collection, transport and recycling of silage wrap, thin film and hard plastic across region at RRC

Regional Plastics collection transport and recycling

$42,600 $42,600 $20,000

Complete a project to deliver household asbestos collection infrastructure and communication program within the region

Regional Household Asbestos Collection

$5,250 $3,750 $9000

Investigate regional household hazardous waste disposal needs and seek funding for required RRC collections

Regional Household Hazardous Chemicals Investigation

$0

Conduct a combined audit household waste and recycling bins to inform planning/programs

Kerbside Bin Audit 2012

$45,000

$45,000 $10,000

Introduce a 360l kerbside recycling bin service for households to reduce contamination and increase recycling rates

360l Recycling Trial

$45,000

$45,000 $10,000

SubTotal $184,600 $70,000

Priority Area -Residual Waste Security SV

Funding Other

Grants Member

Funding FY12-13

Total

FY13-14

Develop a regional landfill schedule State Landfill Schedule- SV Program

$0

Work with members to complete a residual waste management strategy

Residual Waste Management Strategy

$20,000 $20,000

Development of new RWMP 2012/13 RWMP

$5,000 $5,000

Work with members to develop a strategy and implementation schedule for rehabilitation of sites and seek funding. Landfill Rehabilitation Strategy

$5,000 $5,000

$5,000

SubTotal $30,000 $5,000

26

Priority Area -Community Engagement and Education SV

Funding Other

Grants Member

Funding FY12-13

Total

FY13-14

Deliver a Regional waste education strategy for 3 years

Regional Household Education Project

$8,000 $8,000

Deliver a Regional waste education strategy for 3 years

Regional Education Strategy (RES)

$5`,000 $5,000

Provide schools with access and support to waste minimisation resources and activities (SEED & consortium member in Hume ResourceSmart)

SEED

$3165

$3165 $4,000

Guide the development & delivery of education package for diversion of HH organics for the Hume contract 3 bin system

Northern HH Kerbside Organics

$0

Link to and support the delivery of Statewide waste/recycling projects on Regional level (‘Get It Right On Bin Night’)

Do It Right On Bin Night

$25,000 $25,000 $10,000

Expansion of the Alpine ‘Living Bin’ project The Living Bin

$10,000 $10,000 $5,000

Seek funding to conduct study into away from home behaviours (including: visitors, part time residents, peak times) to identify target audience and barriers

AFH Behaviour Study

$20,000 $20,000

Deliver programs which aim to increase the recovery of recycling in public places in Alpine resorts

Alpine PPR

$8,000

$8,000

Install away from home recycling infrastructure available at all major towns, destination and venues

North East PPR-NBN Phase 1

$170,000

$170,000 $170,000

SubTotal $249,165 $189,000

Total Projects & Programs $112,500 $186,4`5 $228,350 $527,265 $304,000

Note : Total Sustainability project funding is $125,000. Of this amount $12500 is allocated to fund the salary of a project officer to implement the projects, the remaining $112500 for project delivery shown above.

27

Appendix B – Legislative Requirements

Under the Environment Protection Act 1970, Regional Waste Management Groups are required to prepare and submit annually a draft three year business plan to the Minister for Environment, Water and Climate Change for approval. The Act sets out the compliance requirements that business plans must satisfy before approval by the Minister. Section 50LA of the Act states: 50LA Annual business plan

(1) Each year a regional waste management group must submit to the Minister for approval, on or before the date required by the Minister, a draft business plan—

(a) that sets out—

(i) its objectives and priorities for the next 3 financial years; and

(ii) financial projections for that period; and

(iii) its budget for the next financial year; and

(iv) what it intends to do over the next financial year; and

(v) any other matters that the Minister requires in writing; and

(b) that is consistent with—

(i) the current business plan of Sustainability Victoria; and

(ii) any current and relevant state-wide strategy published by Sustainability Victoria; and

(iii) its regional waste management plan.

(1A) After amending its draft business plan in any way required by the Minister, the regional waste management group must submit a final business plan to the Minister for approval on or before the date required by the Minister.

(2) If a regional waste management group fails to comply with subsection (1) or (1A), the Minister may direct the Authority to withhold any payment the Authority is required to make to the group under section 52B until the Minister notifies the Authority that she or he is satisfied that the group has complied with subsection (1) or (1A).

(3) The Authority must comply with such a direction.

(4) Before making such a direction, the Minister must consult with Sustainability Victoria.

(5) A regional waste management group must have regard to its current business plan in carrying out its functions.

(6) A regional waste management group must ensure that a copy of its current business plan is available for inspection by members of the public at its principal place of business whenever that place is open to the public.

28

Appendix C – Risk Management Risk Management

In accordance with the Victorian Government Risk Management Framework4 NevRwaste manages risk by following the process shown at Exhibit 1 below.

Project risk and mitigation strategies will be monitored and reviewed via quarterly reports to Sustainability Victoria.

Exhibit 1: Risk Management Process Victorian Government Risk Management Framework, page 12

4 Department of Treasury & Finance, 2007

guidelines for preparation of business plans for

Documents