guide book for participants

8/19/2019 Guide Book for Participants

1/18

AUYS 2016 SPECIAL GUESTS

AUYS 2016GUIDE BOOK

24-28 JANUARY 2016 “Social Entrepreneurship as the main character of ASEAN future generation”

Secretariat of AUYS 2016 E-mail: [email protected]

Sumbawa University of Technology (UTS) Website: www.auys2016.org

Jl. Olat Maras, Dusun Batu Alang, Desa Leseng, Kabupaten Sumbawa, Provinsi NTB. Fb: facebook.com/auys2016

Twitter: @auys2016

For

Participants


2/18

TABLE OF CONTENTS

Contents

Forward from the Committee ___________________________________________________________________________ 1

The Committee Council __________________________________________________________________________________ 2

Operational Committee __________________________________________________________________________________ 3

Rundown of Program ____________________________________________________________________________________ 4

AUYS 2016 Special Guests _______________________________________________________________________________ 6

Rules for Round Table Discussion ______________________________________________________________________ 7

Rules for Gala Dinner and ASEAN Cultural Show ______________________________________________________ 9

Form of ASEAN Cultural Show _________________________________________________________________________ 10

Participant Information Form__________________________________________________________________________ 11

Pick-Up Request Form __________________________________________________________________________________ 13

Drop Off Service Form __________________________________________________________________________________ 14

Travel Departure Schedule _____________________________________________________________________________ 15

http://d/UTS/AUYS%202016/PARTICIPANT/Guide%20Book-%20Wawat%20revised.docx%23_Toc438663868http://d/UTS/AUYS%202016/PARTICIPANT/Guide%20Book-%20Wawat%20revised.docx%23_Toc438663868http://d/UTS/AUYS%202016/PARTICIPANT/Guide%20Book-%20Wawat%20revised.docx%23_Toc438663868http://d/UTS/AUYS%202016/PARTICIPANT/Guide%20Book-%20Wawat%20revised.docx%23_Toc438663868http://d/UTS/AUYS%202016/PARTICIPANT/Guide%20Book-%20Wawat%20revised.docx%23_Toc438663868


3/18

FORWARD FROM THE COMMITTEE

Page 1

Forward from the Committee

The execution of ASEAN University Youth Summit (AUYS) 2016 is getting closer. Therefore, we need to collect a lot

of information in order to provide the best services for all participants of AUYS 2016. In addition, participants also

have the right to know all information about AUYS 2016 so that they could prepare for the event well. The contents

of this book include detailed rundown of events, rules to be followed by the participants, and some forms as a

tool to gather information about participants.

This book also contains a description of the AUYS 2016 in Sumbawa. There are several forms that needs to be

filled out by participants and sent back to the committee no later than January 20th, 2016. Those forms are pick-

up form, drop-off form, and personal information forms for participants. All the forms must be completed by all

participants. Besides that, there is a special form for participants who plan to perform as a talent in Gala Dinner

and ASEAN Cultural Show program. The provisions to be talent in the ASEAN Cultural Show is described in a special

section in this book.

This book was made as a pdf. To be completed and returned to the committee, participants can follow the

following instructions below:

1. Download this guide book

2. You could print this guide book, fill in manually (by pen), scan the completed form and send it back to

[email protected] and [email protected]

3. Or you could convert the PDF file into Ms. Word, complete the forms and send it back to

[email protected] and [email protected]

4.

If your form has been received, you will get a confirmation email from the committee.

Hopefully this book can help participants in understanding the program of AUYS 2016. As a committee, we really

hope to be a good host by providing good service to the participants. Therefore, we also request cooperation from

the participants to fill in a form as we described above. Thank you very much and see you in Sumbawa on 24th

January 2016.

Best Regards,

ASEAN University Youth Summit (AUYS) 2016

Head of Event,

Muhammad Nurjihadi, M.Sc

mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


4/18

THE COMMITTEE

Page 2

The Committee Council

Patron : The Governor of West Nusa Tenggara

The Regent of Sumbawa

Advisor : Dr. Zulkieflimansyah, M.Sc

(Founder of UTS)

DR. Arief Budi Witarto, M.Eng

(Rector of UTS)

Head Of Event : Muhammad Nurjihadi, M.Sc.

Deputy Head Of Event : Asep Muizudin, M.A.

Secretary : Sudrajat Martadinata, M.Ak.

Treasurer & Finance : Gita Noviskandariani, MM

Programs : Wawat Rodiahwati, M.Sc.

Food and Beverages : Fitriah Permata Cita, ME

Zulfikar Rahadian Tamin, S.Pi

Registration &Participant : Jannatun Aliyah, S.Kom

Public Relation : Eko Satria, S.Pd.

Media and Publication : Sausan Nafisah, S.Si

I Made Widiarta, S.Kom

Logistic : Sutarjon, S.Pd


5/18

THE COMMITTEE

Page 3

Operational Committee

Operational Director : Putri Munira

Secretary : Nadhira Rosalina

Egi Subrata

Treasurer : Munita Mentari

Media & Publication : Nora Deri Sofya

Iftitah

Adiyat Ade Putra

Logistic & Hospitality : Muhammad Jafar

Khaerul Iman

Fahmi El Faruq

Design & Documentation : Ary Satria Dirgantara

Muhammad Munir

Programs : Fitri Tjahyani

Nurmaningsih

Fahmi Dwi Laksono

Imam Wirawansyah

Tri Akhmad Firdaus

Yulia Sasmiranti

Soraya


6/18

RUNDOWN OF PROGRAM

Page 4

undown of Pro ram

Day Local time Activity Venue

1st day

24 Jan

10.00 - 18.00 Pick up, Check in & Registration Airport/ Bus Station, Hotel

19.00 - 20.00 Preparation for Welcome Party and Samawa Cultural Night, Dinner Istana Dalam Loka

20.00 – 21.30 Welcome Party, Dinner and Samawa Cultural Night

- Welcoming speech from the committee (Head of Event)

- Special and Honorable Speech from Sultan Sumbawa

- Samawa Cultural Show and Dinner

Istana Dalam Loka

21-30 - 22.00 Briefing Istana Dalam Loka

2nd day

25 Jan

07.00 -08.00 Breakfast Hotel

08.00 - 08.30 Transfer to the Venue

08.30 - 10.00 Opening ceremony

- Speech from Rector of UTS

- Speech from regent of Sumbawa

- Speech from Governor of West Nusa Tenggara

- Theatrical Action for opening ceremony

Aula Bupati

10.00 - 10.30 Preparation for Youth Conference Aula Bupati

10.30 – 11.15 Keynote Speaker 1: “Developing Industries with Social entrepreneurship motivation” Aula Bupati

11.15 - 12.00Keynote Speaker 2: “Social Entrepreneurship as an Unifier of ASEAN Community”

Aula Bupati

12.00 - 13.00 Lunch and praying time Aula Bupati13.00 – 14.00 Round Table 1 : Economic Condition of My Hometown Aula Bupati

14.00-14.50 Round Table 2 : The Challenges to be Solved in AEC Aula Bupati

14.50-15.30Round Table 3 : Social Entrepreneurship Opportunity to Solve Economic Problem in ASEAN

Community

Aula Bupati

15.30-16.00 Coffee Break dan Ashar pray Aula Bupati

16.00-16.40 Round Table 4 : Youth’s Rules and Ideas to Advance ASEAN Through Social Entrepreneurship Aula Bupati

16.40-17.10 Formulation of the Youth Conference Summary Aula Bupati


7/18

RUNDOWN OF PROGRAM

Page 5

17.10 -finish Back to Hotel

3rd day

26 Jan

07.00 - 07.30 Breakfast Hotel

07.30 - 08.00 Transfer to the Venue

08.00 – 10.00 Rural Engagement Program Penyaring Village

10.00 - 11.00 Horse Riding Show Penyaring Village

11.00 - 12.00 Transfer to the next Venue

12.00 - 13.00 Lunch and praying time UTS13.00 – 16.00 UTS Sharing session, UTS Students Art Performance & UMKM (Business of Small Product) Fair UTS

16.00 – 16.30 Coffee break UTS

16.30 – 19.00 Back to Hotel and Preparation for Gala Dinner and ASEAN Cultural Show (Closing Ceremony) Hotel

19.00 -20.00 Transfer to the next Venue, Dinner Aula Bupati

20.00 -20.45 Opening and Short Lecture for Gala Dinner : Short Lecture on Financial Inclusion in

Promoting Social Entrepreneurship during AECAula Bupati

20.45 – 22.00 ASEAN Cultural Show Aula Bupati

22.00 – 22.15 Delivering AUYS Flag and Symbol to the next AUYS Host Aula Bupati

22.15 – 22.30 Closing Ceremony Aula Bupati

22.30 – 22.40 Briefing Aula Bupati

22.40 – 23.00 Back to Hotel

4th day

27 Jan

05.00 - 06.00 Preparation for Lombok Journey, Check Out Hotel

06.00 - 13.00 The Lombok Journey

13.00 - 14.00 Lunch and check in Hotel in Lombok Lombok

14.00 - 18.00 Vacation in Lombok Hotel di Lombok

18.00 – 19.00 Break (praying time)& Transfer to the next vanue Lombok

19.00 – 21.00 Dinner and Night sightseeing Lombok

21.00 – 22.00 Back to Hotel

5th day

28 Jan

07.00 ~ 18.00 Breakfast, check out and Drop off to Lombok International Airport and Bertais Bus Station of

Mataram

Hotel, Lombok Int Airport


8/18


AUYS 2016 Special Guests

DR. TGB. KH. M. Zainul Majdi, MA

Gubernur Provinsi Nusa Tenggara Barat

Governor of West Nusa Tenggara Province

Yang Mulia Sultan MuhammadKaharuddin IV

Sultan Sumbawa

Rosan P. Roeslani Ketua Umum KADIN RI

Head of Indonesian Trades

and Industries Commission

Muliaman Hadad, Ph.D Ketua Otoritas Jasa Keuangan

Republik Indonesia (OJK RI)

Head of Indonesian Authority on

Financial Services

DR. Zulkieflimansyah

Anggota DPR RI dan Pendiri UTS

Member of Indonesian Parliament

and Founder of UTS

Fauzi Ichsan



9/18

RULES FOR ROUND TABLE DISCUSSION

Page 7

Rules for Round Table Discussion

Hello ASEAN students! During your preparation to Sumbawa, we would like to inform you some rules

regarding to AUYS 2016 Youth Conference. Here are things that you should pay attention and prepare

for joining the forum:

Lecture Session

1.

Dress Code: formal dress (black suit, white shirt, tie, long black pants/skirt) and pantofel shoes

2.

We will have two keynote speakers in this session

3.

There is no Questions and Answers session

4.

All participants should attend the lectures and focus to the topic.

5.

All electronic devices should be switched off or in silent mode

6.

All participants are able to bring drinks

7.

All participants are not able to take any pictures during the session

8.

All participants should keep quite during the session

Round Table Conference

1.

Dress Code: formal dress (black suit, white shirt, tie, long black pants/skirt) and pantofel shoes

2.

Each university should have a representative to speak in Round Table Conference

3.

Each delegation are able to deliver question or giving response to other delegation after the

approval of moderator

4.

Moderator has the authority over the whole conference

5.

Participants should deliver idea, response, question, etc politely

6.

A delegation is not able to dominate the forum

7.

Participants, who are not a delegation in Round Table Conference, should attend the whole

conference


10/18

RULES FOR ROUND TABLE DISCUSSION

Page 8

8.

Participants, who are not a delegation in Round Table Conference, are able to deliver questions or

response after the approval of moderator. Participants just need to raise hand before deliver a

question or response.

9.

Round Table Conference will be held in 4 sessions, which takes 40 minutes in every session. There

will be a coffee break for 10 minutes between the sessions

10.

Delegation of each university could be changed in every session of Round Table Conference


11/18

RULES FOR GALA DINNER AND ASEAN CULTURAL SHOW

Page 9

Rules for Gala Dinner and ASEAN Cultural Show

1.

Bring Your Special Souvenir

Each participant is required to bring a souvenir from each country, because at the end of the

gala dinner there is a program where each participant will exchange souvenirs with delegates

from different countries, or at least from different university. When you accept souvenir or

parcel from other participant, you are not allowed to asking price or quality of the souvenir.

2.

Use Your Traditional Dress

Everyone who involved and participate in this event are required to use traditional clothe

whether participants, facilitators, guests, and member of the committee. Because at the gala

dinner there will be held an ASEAN culture show program, where participants will show the

traditional appearance of the respective countries, so for participants who do not show

anything, at least appreciate the participants who appeared to participate using traditional

clothing.

3.

Delegate’s Traditional Performance

Participants of AUYS 2016 are allow to show at least 1 traditional appearance from their

country, such as singing, dancing, reading poetry and others. Maximum duration of appearanceis 7 minutes, it may appear in groups or solo. If the participants will present an appearance at

this event, they have to confirm to the committee no later than 20th of January 2016. Your

confirmation should be done with filling the form which has attached in this book (Form of

ASEAN Cultural Show).


12/18

FORMS

Form of ASEAN Cultural Show

If you want to show your performance, you have to fill this form:

Name of the performance leader : ……………………………………………………………………………………………………….

Country/Region : ……………………………………………………………………………………………………….

Number of member : ……………………………………………………………………………………………………….

Name of member :

1. ………………………………………………………………………………………………………………………………………………..

2. ………………………………………………………………………………………………………………………………………………..

3. ………………………………………………………………………………………………………………………………………………..

4. ………………………………………………………………………………………………………………………………………………..

5. ………………………………………………………………………………………………………………………………………………..

6. ………………………………………………………………………………………………………………………………………………..

7. ………………………………………………………………………………………………………………………………………………..

8. ………………………………………………………………………………………………………………………………………………..

9. ………………………………………………………………………………………………………………………………………………..

10. ………………………………………………………………………………………………………………………………………………..

Kind of performance : ……………………………………………………………………………………………

Title of your performance : ……………………………………………………………………………………………

Duration : …………………………………………………………………………………………… The message from your performance : ……………………………………………………………………………………………


13/18

FORMS

Participant Information Form

Personal Information

Applicant Name: (PRINT the English name in Passport)

Surname Given name Middle Name

Nationality: Nickname:

Address: Gender:

Male Female

Contact number: Date of Birth:

E-mail: Religion:

Home Institution:

Major:

Passport No. : Country of Issue:

T-Shirt size: S M L XL

Food Restrictions

Halal

Vegetarian

Seafood

Any

Health Conditions

Food Allergies:

Major Medical Problems:

(please specify)

Others:

Guardian/Parent Contact Information

Full Name: Mr./Mrs./Ms.

Address:

Telephone No. (Emergency):


14/18

FORMS E-mail address:

Relationship with Participant:

Declaration

I hereby declare that the information provided in this form is true and complete in every detail. I authorizeAUYS 2016 Committee to handle and use my personal data/information for the purposes of the program.

Signature:

________________________________________

(…………………………………………………………)

Date:

_____________________


15/18

FORMS

Pick-Up Request Form

(FROM LOCAL AIRPORT/BUS STATION) IN SUMBAWA

Please complete this form if you require a pickup service from pickup point (local Airport/local Bus station) in

Sumbawa. Please note that the service is only provided for AUYS 2016 participants. Below are my flight / bus

details:

Please email this completed form along with a copy of your flight / bus ticket.

NOTE:

1. The form must be submitted before January 20th 2016 or it will not be processed.

2. You will receive a confirmation email within three (3) working days stating that pickup has been arranged

for you.3. If there are changes to your flight/bus schedule, please inform us within 48 hours of your departure to

Indonesia.

Name

Passport number and nationality

*note: for Indonesian participant just fill the nationality

Departing from (country and city)

Flight / bus number

Name of airlines / bus company

Departure Date/ Time (Indonesian time/WITA)

Date of Arrival / Arrival time (Middle Time of Indonesia /WITA)

Pickup PointAirport of Sultan Muhammad Kaharuddin III,

Sumer Payung Bus Station, Base of Local

Travel


16/18

FORMS

Drop Off Service Form

Please complete this form if you require drop off service from Hotel in Mataram to Lombok International Airport

or Bertais Bus Station (Mataram). This service is only available on 28 January 2016. Beside this time, you are advisedto contact the AUYS Secretariat. Below are my flight / bus details:

Please send this from to committee of AUYS 2016 upon registration.

Name

Passport number and nationality *note: for Indonesian participant

just fill the nationality

Name of airlines / bus company

The departure date and time for flights / bus Departure Date:

Departure Time:

Drop Off Point

(Please choose one)

International Airport Of Lombok, Bus

Station of Bertais.


17/18

FORMS

Page 15

No. Travel

Company

Departure Schedule

Adress/Telephone Sumbawa-

Mataram

Mataram-

Sumbawa

1. Sumbawa

Utama

05.00 Wita 09.00 Wita Diponegoro street No. 4A Sumbawa Besar (Telephone

0371-21168)

10.00 Wita 11.00 Wita Pejanggik street No.106 Cakranegara (Telephone

0370-621663)/ Langko street In front of Gas station

(Karang Jangkong)

14.00 Wita 14.00 Wita

21.00 Wita 17.00 Wita

2. Panca

Sari

05.30 Wita 08.00 Wita Diponegoro street no.49 Sumbawa Besar (Telephone

0371-21513)

08.00 Wita 10.00 Wita Panca Usaha street Block.A No.18 behind Mataram

Mall (Telephone 0370-6650555)

10.00 Wita 12.00 Wita

12.00 Wita 14.00 Wita

17.00 Wita 16.00 Wita

21.30 Wita 18.00 Wita

20.00 Wita

22.00 Wita

3. Titian

Mas

06.00 Wita 08.00 Wita Manggis street No.8 Sumbawa Besar (Telephone 0371-

22176)

10.00 Wita 10.00 Wita Kartini street No.89 Sumbawa Besar (Telephone 0371-

21686)

14.00 Wita 14.00 Wita Pejanggik street No.86 B. Cakra Negara (Telepon 0370-

629303/647468)

17.00 Wita 18.00 Wita

21.00 Wita 20.00 Wita

4. Tiara Mas 05.00 Wita 09.00 Wita Yos Sudarso street Sumbawa Besar (Telephone 0371-

21241/21428)

10.00 Wita 12.00 Wita Laksmana street No.3 Mataram (Telephone 0370-

640612)

Travel Departure Schedule

This is the reference for public transportation by travel (car and bus) from Mataram to Sumbawa andreturn. Remember that you will be picked up at Sumbawa, but you will be dropped off to Lombok

International Airport or Mataram Bus Station in Lombok.


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FORMS

Page 16

15.00 Wita 15.00 Wita Salaparang street No.85/4 Mataram (Telephone 0370-

636935)

21.00 Wita 19.00 Wita

5. Angkasa

Jaya

07.00 Wita 10.00 Wita Diponegoro street No.61 Sumbawa Besar (phone

number.081332452197)

21.00 Wita 14.00 Wita Pejanggik street No. 34 B Mataram ( Phone:

081916807975)

No. Sumbawa Company Tarif/Price 1. Sumbawa Utama Rp.140.000

2. Panca Sari Rp.140.0003. Titian Mas Rp.140.000

4. Tiara Mas Rp.120.000

5. Angkasa Jaya Rp.120.000

Note:

WITA : Time for middle of Indonesia

guide book for participants

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