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AUYS 2016 SPECIAL GUESTS
AUYS 2016GUIDE BOOK
24-28 JANUARY 2016 “Social Entrepreneurship as the main character of ASEAN future generation”
Secretariat of AUYS 2016 E-mail: [email protected]
Sumbawa University of Technology (UTS) Website: www.auys2016.org
Jl. Olat Maras, Dusun Batu Alang, Desa Leseng, Kabupaten Sumbawa, Provinsi NTB. Fb: facebook.com/auys2016
Twitter: @auys2016
For
Participants
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TABLE OF CONTENTS
Contents
Forward from the Committee ___________________________________________________________________________ 1
The Committee Council __________________________________________________________________________________ 2
Operational Committee __________________________________________________________________________________ 3
Rundown of Program ____________________________________________________________________________________ 4
AUYS 2016 Special Guests _______________________________________________________________________________ 6
Rules for Round Table Discussion ______________________________________________________________________ 7
Rules for Gala Dinner and ASEAN Cultural Show ______________________________________________________ 9
Form of ASEAN Cultural Show _________________________________________________________________________ 10
Participant Information Form__________________________________________________________________________ 11
Pick-Up Request Form __________________________________________________________________________________ 13
Drop Off Service Form __________________________________________________________________________________ 14
Travel Departure Schedule _____________________________________________________________________________ 15
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FORWARD FROM THE COMMITTEE
Page 1
Forward from the Committee
The execution of ASEAN University Youth Summit (AUYS) 2016 is getting closer. Therefore, we need to collect a lot
of information in order to provide the best services for all participants of AUYS 2016. In addition, participants also
have the right to know all information about AUYS 2016 so that they could prepare for the event well. The contents
of this book include detailed rundown of events, rules to be followed by the participants, and some forms as a
tool to gather information about participants.
This book also contains a description of the AUYS 2016 in Sumbawa. There are several forms that needs to be
filled out by participants and sent back to the committee no later than January 20th, 2016. Those forms are pick-
up form, drop-off form, and personal information forms for participants. All the forms must be completed by all
participants. Besides that, there is a special form for participants who plan to perform as a talent in Gala Dinner
and ASEAN Cultural Show program. The provisions to be talent in the ASEAN Cultural Show is described in a special
section in this book.
This book was made as a pdf. To be completed and returned to the committee, participants can follow the
following instructions below:
1. Download this guide book
2. You could print this guide book, fill in manually (by pen), scan the completed form and send it back to
[email protected] and [email protected]
3. Or you could convert the PDF file into Ms. Word, complete the forms and send it back to
[email protected] and [email protected]
4.
If your form has been received, you will get a confirmation email from the committee.
Hopefully this book can help participants in understanding the program of AUYS 2016. As a committee, we really
hope to be a good host by providing good service to the participants. Therefore, we also request cooperation from
the participants to fill in a form as we described above. Thank you very much and see you in Sumbawa on 24th
January 2016.
Best Regards,
ASEAN University Youth Summit (AUYS) 2016
Head of Event,
Muhammad Nurjihadi, M.Sc
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]
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THE COMMITTEE
Page 2
The Committee Council
Patron : The Governor of West Nusa Tenggara
The Regent of Sumbawa
Advisor : Dr. Zulkieflimansyah, M.Sc
(Founder of UTS)
DR. Arief Budi Witarto, M.Eng
(Rector of UTS)
Head Of Event : Muhammad Nurjihadi, M.Sc.
Deputy Head Of Event : Asep Muizudin, M.A.
Secretary : Sudrajat Martadinata, M.Ak.
Treasurer & Finance : Gita Noviskandariani, MM
Programs : Wawat Rodiahwati, M.Sc.
Food and Beverages : Fitriah Permata Cita, ME
Zulfikar Rahadian Tamin, S.Pi
Registration &Participant : Jannatun Aliyah, S.Kom
Public Relation : Eko Satria, S.Pd.
Media and Publication : Sausan Nafisah, S.Si
I Made Widiarta, S.Kom
Logistic : Sutarjon, S.Pd
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THE COMMITTEE
Page 3
Operational Committee
Operational Director : Putri Munira
Secretary : Nadhira Rosalina
Egi Subrata
Treasurer : Munita Mentari
Media & Publication : Nora Deri Sofya
Iftitah
Adiyat Ade Putra
Logistic & Hospitality : Muhammad Jafar
Khaerul Iman
Fahmi El Faruq
Design & Documentation : Ary Satria Dirgantara
Muhammad Munir
Programs : Fitri Tjahyani
Nurmaningsih
Fahmi Dwi Laksono
Imam Wirawansyah
Tri Akhmad Firdaus
Yulia Sasmiranti
Soraya
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RUNDOWN OF PROGRAM
Page 4
undown of Pro ram
Day Local time Activity Venue
1st day
24 Jan
10.00 - 18.00 Pick up, Check in & Registration Airport/ Bus Station, Hotel
19.00 - 20.00 Preparation for Welcome Party and Samawa Cultural Night, Dinner Istana Dalam Loka
20.00 – 21.30 Welcome Party, Dinner and Samawa Cultural Night
- Welcoming speech from the committee (Head of Event)
- Special and Honorable Speech from Sultan Sumbawa
- Samawa Cultural Show and Dinner
Istana Dalam Loka
21-30 - 22.00 Briefing Istana Dalam Loka
2nd day
25 Jan
07.00 -08.00 Breakfast Hotel
08.00 - 08.30 Transfer to the Venue
08.30 - 10.00 Opening ceremony
- Speech from Rector of UTS
- Speech from regent of Sumbawa
- Speech from Governor of West Nusa Tenggara
- Theatrical Action for opening ceremony
Aula Bupati
10.00 - 10.30 Preparation for Youth Conference Aula Bupati
10.30 – 11.15 Keynote Speaker 1: “Developing Industries with Social entrepreneurship motivation” Aula Bupati
11.15 - 12.00Keynote Speaker 2: “Social Entrepreneurship as an Unifier of ASEAN Community”
Aula Bupati
12.00 - 13.00 Lunch and praying time Aula Bupati13.00 – 14.00 Round Table 1 : Economic Condition of My Hometown Aula Bupati
14.00-14.50 Round Table 2 : The Challenges to be Solved in AEC Aula Bupati
14.50-15.30Round Table 3 : Social Entrepreneurship Opportunity to Solve Economic Problem in ASEAN
Community
Aula Bupati
15.30-16.00 Coffee Break dan Ashar pray Aula Bupati
16.00-16.40 Round Table 4 : Youth’s Rules and Ideas to Advance ASEAN Through Social Entrepreneurship Aula Bupati
16.40-17.10 Formulation of the Youth Conference Summary Aula Bupati
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RUNDOWN OF PROGRAM
Page 5
17.10 -finish Back to Hotel
3rd day
26 Jan
07.00 - 07.30 Breakfast Hotel
07.30 - 08.00 Transfer to the Venue
08.00 – 10.00 Rural Engagement Program Penyaring Village
10.00 - 11.00 Horse Riding Show Penyaring Village
11.00 - 12.00 Transfer to the next Venue
12.00 - 13.00 Lunch and praying time UTS13.00 – 16.00 UTS Sharing session, UTS Students Art Performance & UMKM (Business of Small Product) Fair UTS
16.00 – 16.30 Coffee break UTS
16.30 – 19.00 Back to Hotel and Preparation for Gala Dinner and ASEAN Cultural Show (Closing Ceremony) Hotel
19.00 -20.00 Transfer to the next Venue, Dinner Aula Bupati
20.00 -20.45 Opening and Short Lecture for Gala Dinner : Short Lecture on Financial Inclusion in
Promoting Social Entrepreneurship during AECAula Bupati
20.45 – 22.00 ASEAN Cultural Show Aula Bupati
22.00 – 22.15 Delivering AUYS Flag and Symbol to the next AUYS Host Aula Bupati
22.15 – 22.30 Closing Ceremony Aula Bupati
22.30 – 22.40 Briefing Aula Bupati
22.40 – 23.00 Back to Hotel
4th day
27 Jan
05.00 - 06.00 Preparation for Lombok Journey, Check Out Hotel
06.00 - 13.00 The Lombok Journey
13.00 - 14.00 Lunch and check in Hotel in Lombok Lombok
14.00 - 18.00 Vacation in Lombok Hotel di Lombok
18.00 – 19.00 Break (praying time)& Transfer to the next vanue Lombok
19.00 – 21.00 Dinner and Night sightseeing Lombok
21.00 – 22.00 Back to Hotel
5th day
28 Jan
07.00 ~ 18.00 Breakfast, check out and Drop off to Lombok International Airport and Bertais Bus Station of
Mataram
Hotel, Lombok Int Airport
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AUYS 2016 SPECIAL GUESTS
AUYS 2016 Special Guests
DR. TGB. KH. M. Zainul Majdi, MA
Gubernur Provinsi Nusa Tenggara Barat
Governor of West Nusa Tenggara Province
Yang Mulia Sultan MuhammadKaharuddin IV
Sultan Sumbawa
Rosan P. Roeslani Ketua Umum KADIN RI
Head of Indonesian Trades
and Industries Commission
Muliaman Hadad, Ph.D Ketua Otoritas Jasa Keuangan
Republik Indonesia (OJK RI)
Head of Indonesian Authority on
Financial Services
DR. Zulkieflimansyah
Anggota DPR RI dan Pendiri UTS
Member of Indonesian Parliament
and Founder of UTS
Fauzi Ichsan
AUYS 2016 SPECIAL GUESTS
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RULES FOR ROUND TABLE DISCUSSION
Page 7
Rules for Round Table Discussion
Hello ASEAN students! During your preparation to Sumbawa, we would like to inform you some rules
regarding to AUYS 2016 Youth Conference. Here are things that you should pay attention and prepare
for joining the forum:
Lecture Session
1.
Dress Code: formal dress (black suit, white shirt, tie, long black pants/skirt) and pantofel shoes
2.
We will have two keynote speakers in this session
3.
There is no Questions and Answers session
4.
All participants should attend the lectures and focus to the topic.
5.
All electronic devices should be switched off or in silent mode
6.
All participants are able to bring drinks
7.
All participants are not able to take any pictures during the session
8.
All participants should keep quite during the session
Round Table Conference
1.
Dress Code: formal dress (black suit, white shirt, tie, long black pants/skirt) and pantofel shoes
2.
Each university should have a representative to speak in Round Table Conference
3.
Each delegation are able to deliver question or giving response to other delegation after the
approval of moderator
4.
Moderator has the authority over the whole conference
5.
Participants should deliver idea, response, question, etc politely
6.
A delegation is not able to dominate the forum
7.
Participants, who are not a delegation in Round Table Conference, should attend the whole
conference
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RULES FOR ROUND TABLE DISCUSSION
Page 8
8.
Participants, who are not a delegation in Round Table Conference, are able to deliver questions or
response after the approval of moderator. Participants just need to raise hand before deliver a
question or response.
9.
Round Table Conference will be held in 4 sessions, which takes 40 minutes in every session. There
will be a coffee break for 10 minutes between the sessions
10.
Delegation of each university could be changed in every session of Round Table Conference
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RULES FOR GALA DINNER AND ASEAN CULTURAL SHOW
Page 9
Rules for Gala Dinner and ASEAN Cultural Show
1.
Bring Your Special Souvenir
Each participant is required to bring a souvenir from each country, because at the end of the
gala dinner there is a program where each participant will exchange souvenirs with delegates
from different countries, or at least from different university. When you accept souvenir or
parcel from other participant, you are not allowed to asking price or quality of the souvenir.
2.
Use Your Traditional Dress
Everyone who involved and participate in this event are required to use traditional clothe
whether participants, facilitators, guests, and member of the committee. Because at the gala
dinner there will be held an ASEAN culture show program, where participants will show the
traditional appearance of the respective countries, so for participants who do not show
anything, at least appreciate the participants who appeared to participate using traditional
clothing.
3.
Delegate’s Traditional Performance
Participants of AUYS 2016 are allow to show at least 1 traditional appearance from their
country, such as singing, dancing, reading poetry and others. Maximum duration of appearanceis 7 minutes, it may appear in groups or solo. If the participants will present an appearance at
this event, they have to confirm to the committee no later than 20th of January 2016. Your
confirmation should be done with filling the form which has attached in this book (Form of
ASEAN Cultural Show).
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FORMS
Form of ASEAN Cultural Show
If you want to show your performance, you have to fill this form:
Name of the performance leader : ……………………………………………………………………………………………………….
Country/Region : ……………………………………………………………………………………………………….
Number of member : ……………………………………………………………………………………………………….
Name of member :
1. ………………………………………………………………………………………………………………………………………………..
2. ………………………………………………………………………………………………………………………………………………..
3. ………………………………………………………………………………………………………………………………………………..
4. ………………………………………………………………………………………………………………………………………………..
5. ………………………………………………………………………………………………………………………………………………..
6. ………………………………………………………………………………………………………………………………………………..
7. ………………………………………………………………………………………………………………………………………………..
8. ………………………………………………………………………………………………………………………………………………..
9. ………………………………………………………………………………………………………………………………………………..
10. ………………………………………………………………………………………………………………………………………………..
Kind of performance : ……………………………………………………………………………………………
Title of your performance : ……………………………………………………………………………………………
Duration : …………………………………………………………………………………………… The message from your performance : ……………………………………………………………………………………………
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FORMS
Participant Information Form
Personal Information
Applicant Name: (PRINT the English name in Passport)
Surname Given name Middle Name
Nationality: Nickname:
Address: Gender:
Male Female
Contact number: Date of Birth:
E-mail: Religion:
Home Institution:
Major:
Passport No. : Country of Issue:
T-Shirt size: S M L XL
Food Restrictions
Halal
Vegetarian
Seafood
Any
Health Conditions
Food Allergies:
Major Medical Problems:
(please specify)
Others:
Guardian/Parent Contact Information
Full Name: Mr./Mrs./Ms.
Address:
Telephone No. (Emergency):
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FORMS E-mail address:
Relationship with Participant:
Declaration
I hereby declare that the information provided in this form is true and complete in every detail. I authorizeAUYS 2016 Committee to handle and use my personal data/information for the purposes of the program.
Signature:
________________________________________
(…………………………………………………………)
Date:
_____________________
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FORMS
Pick-Up Request Form
(FROM LOCAL AIRPORT/BUS STATION) IN SUMBAWA
Please complete this form if you require a pickup service from pickup point (local Airport/local Bus station) in
Sumbawa. Please note that the service is only provided for AUYS 2016 participants. Below are my flight / bus
details:
Please email this completed form along with a copy of your flight / bus ticket.
NOTE:
1. The form must be submitted before January 20th 2016 or it will not be processed.
2. You will receive a confirmation email within three (3) working days stating that pickup has been arranged
for you.3. If there are changes to your flight/bus schedule, please inform us within 48 hours of your departure to
Indonesia.
Name
Passport number and nationality
*note: for Indonesian participant just fill the nationality
Departing from (country and city)
Flight / bus number
Name of airlines / bus company
Departure Date/ Time (Indonesian time/WITA)
Date of Arrival / Arrival time (Middle Time of Indonesia /WITA)
Pickup PointAirport of Sultan Muhammad Kaharuddin III,
Sumer Payung Bus Station, Base of Local
Travel
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FORMS
Drop Off Service Form
Please complete this form if you require drop off service from Hotel in Mataram to Lombok International Airport
or Bertais Bus Station (Mataram). This service is only available on 28 January 2016. Beside this time, you are advisedto contact the AUYS Secretariat. Below are my flight / bus details:
Please send this from to committee of AUYS 2016 upon registration.
Name
Passport number and nationality *note: for Indonesian participant
just fill the nationality
Name of airlines / bus company
The departure date and time for flights / bus Departure Date:
Departure Time:
Drop Off Point
(Please choose one)
International Airport Of Lombok, Bus
Station of Bertais.
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FORMS
Page 15
No. Travel
Company
Departure Schedule
Adress/Telephone Sumbawa-
Mataram
Mataram-
Sumbawa
1. Sumbawa
Utama
05.00 Wita 09.00 Wita Diponegoro street No. 4A Sumbawa Besar (Telephone
0371-21168)
10.00 Wita 11.00 Wita Pejanggik street No.106 Cakranegara (Telephone
0370-621663)/ Langko street In front of Gas station
(Karang Jangkong)
14.00 Wita 14.00 Wita
21.00 Wita 17.00 Wita
2. Panca
Sari
05.30 Wita 08.00 Wita Diponegoro street no.49 Sumbawa Besar (Telephone
0371-21513)
08.00 Wita 10.00 Wita Panca Usaha street Block.A No.18 behind Mataram
Mall (Telephone 0370-6650555)
10.00 Wita 12.00 Wita
12.00 Wita 14.00 Wita
17.00 Wita 16.00 Wita
21.30 Wita 18.00 Wita
20.00 Wita
22.00 Wita
3. Titian
Mas
06.00 Wita 08.00 Wita Manggis street No.8 Sumbawa Besar (Telephone 0371-
22176)
10.00 Wita 10.00 Wita Kartini street No.89 Sumbawa Besar (Telephone 0371-
21686)
14.00 Wita 14.00 Wita Pejanggik street No.86 B. Cakra Negara (Telepon 0370-
629303/647468)
17.00 Wita 18.00 Wita
21.00 Wita 20.00 Wita
4. Tiara Mas 05.00 Wita 09.00 Wita Yos Sudarso street Sumbawa Besar (Telephone 0371-
21241/21428)
10.00 Wita 12.00 Wita Laksmana street No.3 Mataram (Telephone 0370-
640612)
Travel Departure Schedule
This is the reference for public transportation by travel (car and bus) from Mataram to Sumbawa andreturn. Remember that you will be picked up at Sumbawa, but you will be dropped off to Lombok
International Airport or Mataram Bus Station in Lombok.
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FORMS
Page 16
15.00 Wita 15.00 Wita Salaparang street No.85/4 Mataram (Telephone 0370-
636935)
21.00 Wita 19.00 Wita
5. Angkasa
Jaya
07.00 Wita 10.00 Wita Diponegoro street No.61 Sumbawa Besar (phone
number.081332452197)
21.00 Wita 14.00 Wita Pejanggik street No. 34 B Mataram ( Phone:
081916807975)
No. Sumbawa Company Tarif/Price 1. Sumbawa Utama Rp.140.000
2. Panca Sari Rp.140.0003. Titian Mas Rp.140.000
4. Tiara Mas Rp.120.000
5. Angkasa Jaya Rp.120.000
Note:
WITA : Time for middle of Indonesia