How To Create and Label Tables,

Figures and Equations in MS

Word

Irtaza Ali Raja

Jorge Rodriguez

De Vo

Juan Ramirez

Date: Feb 6th, 2014

AGENDA

Definitions

Usefulness/Importance

Procedures

◦ Tables

◦ Figures

◦ Equations

Conclusions

Q&A

Definition and Usefulness

Tables: Anything consisting of rows and columns

that represents your data in an organized

fashion.

Importance :

- Direct way of presenting the actual data.

- Time saving.

Figures: Visual presentation of data; it could be pictures, graphs, or charts representing your information.

Importance :- Clear visual representation of data.

- Provides trends within the data.

- Easier way of displaying the information.

Importance:

- User friendly

- Equations are very important to many aspects of

engineering.

- Wide range of symbols and structures to

construct any type of equation.

Equations: Mathematical expressions which

compute data accurately. Provide relations

amongst various variables.

TABLE

S

How to Create Tables

1. Open MS Word

2. Move cursor to where you would

like to insert a table

3. Click on the “Insert” Tab

How to Create Tables contd.

4. Click on the “Table” submenu

5. Choose the size of your table or

make a custom sized table.

6. Add/edit information on the table.

Conventions

Text justificationNumbers – centered

Monetary- right justified

Regular text – left justified

Organization Have some order: numerical, alphabetical,

most important

Alternate shading (optional)

Always have title above table. Never

below.

How to Label Tables

1. Click anywhere inside your table to

select the entire table.

2. Go to the “References” tab.

3. Click the “Insert Caption” button.

How to Label Tables cont’d.

4. Customize the “Caption” to fit your

needs. (Title is always above the

table)

5. Click “OK.”

Note: If table is added and/or deleted, go to the

Print Preview screen and then back to the

document to update all table label numbers.

FIGURES

How to Create Figures ?

1. Open MS Word

2. Click “INSERT” tab Select “Chart”

3. Select chart type

Select OK

4. Data Entry

Type data in the worksheet as indicated below

Before After

5. Figure Title

Type in the name of the figure where it says “Chart Title”

6. Name X-axis and Y-Axis

Under Chart Tools, select “DESIGN” “Add Chart Element”

“Primary Horizontal”

Repeat the same steps for “Primary Vertical”

How To Label Figures ?

1. Right click anywhere on the figure Select “Insert Caption”

2. For “Label”: select “Figure”

3. For “Position”: select “Below Selected Item”

4. Type figure description under “Caption”

5. Click “OK”

EQUATIONS

How to Create Equations

1. Open MS Word.

2. Move cursor to where you would like to

insert an equation.

3. Click the “Insert Tab”.

How to Create Equations cont’d.

4. Click on the Equations submenu.

5. Find the general structure of the equation

you need, select it.

6. Change numbers, add/edit subscripts etc.

to meet your needs.

How to Create Equations cont’d.

• To browse for Greek symbols and/or other mathematical operators

Conventions

• Embed the equation into the sentence, that

is incorporate it so that it flows with the

sentence.

• It is centered and set apart from the

sentence.

• Equation numbers are right justified, they go

on the right margin.

How to label equations

1. At the end of the sentence where the

equation goes, hit enter.

2. Insert the equation desired.

3. Add either a comma, period, and/or

space.

4. Type in the label [(1.1) etc.].

5. Right Justify the line, put cursor in

between the label and equation and tab

equation to center it.

6. Click at end of label, enter and left justify.

Conclusion

• Conclusively, these skills will serve you a

long way in your educational and

professional career. These skills will help

build up professional reports, save time,

and help present your documents in an

organized and professional manner.

QUESTIONS & ANSWERS