ROLES AND RESPONSIBILITIES OF

HOD

GROUP 2

DEFINITION Heads of Department- the term HOD applies to appointed post-holders who have responsibility for either an academic department or school. The prime role of HOD is to provide strong academic leadership.

RESPONSIBILITIES OF HOD

Planning Motivating Monitoring Organising Cordinating communicating

PLANNING

Determining what is to be done and taking the necessary steps to accomplish it. This also entails predicting problems and making the appropriate recommendations or strategies to nullify such impediments.

More organized classes which may result in better classroom management

Able to monitor and identify problems and corrective measures;

Initiates a more focused instructor which can result in increase productivity and efficiency;

Facilitates effective learning;Communicates the goals and

objectives of the department.

BENEFITS OF PLANNING

Results in lower productivity and inefficiency by both teachers and students;

Disruptive classrooms which implies more management;

Unequipped teachers;

Failure to plan

ORGANIZING Bringing together all the resources in

such a way that the goals of the department can be met.

BENEFITS OF ORGANIZING

Monitor the use of supplies and materials;

Assist in the delegating of teachers and classrooms;

Manage finances;Setting procedures to assist in accomplishing tasks.

Results in misuse/mismanagement of finances;

Unequipped with resources (materials, furniture, etc.)

Lack of teacher/human resources in the department.

Failure to Organize

MOTIVATING A process where by co-workers are encouraged/influenced to take the right actions to complete tasks and jobs.

BENEFITS OF MOTIVATING

Increases teacher performance, Foster better relationships amongst staff

and students; Eases communication process.

FAILURE TO MOTIVATE

• Lack of communication which may result in low productivity.

COORDINATING Involves establishing and implementing work performance standards and measuring such standards by matching them with the established standards.

BENEFITS OF COORDINATING

Increases staff collaboration which can promote creative thinking and better results of the department;

Identifying corrective measures to problems within the department;

Organize training/retraining sessions.

May result in poor performance of the department and discrepancies among workers.

Poor management of workers and low standard of work.

Failure to Coordinate

COMMUNICATING Transmitting information and ideas to

workers. Benefits of Communicating Reduce confusion among workers; Ensure clarity of objectives and goals of

the department; Increases efficiency and productivity

within the department; Foster better relationships among staff

Failure to Communicate Confusion within the department; Poor management of staff which can

lead to low productivity among students and staff;

May lead to demotivation of workers.

MONITORING/DIRECTING Influencing or guiding the work processes and motivating workers to get the various tasks completed in an effort to achieve the goals of the department.

BENEFITS OF MONITORINGImprove teaching and learning

processes;Helps to identify strengths and

weaknesses of the department, teachers and students;

Ensure strategic teaching is executed;

Ensure that goals are met (SBAs are in order, etc)

Results in low performances of the department;

Reoccurrences of problems within the department;

Ineffective teaching executed which results in poor results of students.

Failure to Monitor

EVALUATING Assessing work performances to determine how well the tasks have been carried out and what steps to take to improve future performance.