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TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION Agenda Regular Meeting Monday, February 23, 2015 6:30 P.M. Media Center Traditional Values...Terrific Kids Date: 2/23/2015 Agenda 230215 Page: 1 of 21 I. OPENING: A. Call to Order B. Roll Call Be ___De ___ Pe ___ Ra ___ Ma ___ C. Pledge of Allegiance D. Invocation E. District Mission Statement: “The Mission of the Twin Valley Community Local School District is to provide a safe learning environment where all children are challenged to achieve their maximum potential based on individual needs and abilities, utilizing a team effort among parents, educators, staff and community.” F. Adoption of Agenda Recommend that the February 23, 2015 Regular Board Meeting Agenda be approved. Motion: Second: Vote: Be De Ma Ra Pe II. APPROVAL OF MINUTES: A. Recommend that the Minutes of the January 12, 2015 Organizational and Regular Board Meetings, as well as the January 26, 2015 Special Board Meeting be approved. Motion: Second: Vote: Be De Ma Ra Pe III. PRESENTATIONS TO THE BOARD A. Fifth Grade Science Students B. Handicapped Accessible Walkway Update, Corey Mangan Preble County Board of Developmental Disabilities C. Roof Replacement Planning, Todd Poeppelmeier The Garland Company

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TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION

Agenda – Regular Meeting

Monday, February 23, 2015 – 6:30 P.M. Media Center

Traditional Values...Terrific Kids

Date: 2/23/2015 Agenda 230215 Page: 1 of 21

I. OPENING:

A. Call to Order

B. Roll Call Be ___De ___ Pe ___ Ra ___ Ma ___

C. Pledge of Allegiance

D. Invocation

E. District Mission Statement:

“The Mission of the Twin Valley Community Local School District is to provide a safe

learning environment where all children are challenged to achieve their maximum

potential based on individual needs and abilities, utilizing a team effort among parents,

educators, staff and community.”

F. Adoption of Agenda

Recommend that the February 23, 2015 Regular Board Meeting Agenda be approved.

Motion:

Second:

Vote: Be De Ma Ra Pe

II. APPROVAL OF MINUTES:

A. Recommend that the Minutes of the January 12, 2015 Organizational and Regular

Board Meetings, as well as the January 26, 2015 Special Board Meeting be approved.

Motion:

Second:

Vote: Be De Ma Ra Pe

III. PRESENTATIONS TO THE BOARD

A. Fifth Grade Science Students

B. Handicapped Accessible Walkway Update, Corey Mangan – Preble County Board of

Developmental Disabilities

C. Roof Replacement Planning, Todd Poeppelmeier – The Garland Company

TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION

Agenda – Regular Meeting

Monday, February 23, 2015 – 6:30 P.M. Media Center

Traditional Values...Terrific Kids

Date: 2/23/2015 Agenda 230215 Page: 2 of 21

IV. RECOGNITION OF PUBLIC – AGENDA ITEMS ONLY:

Public may address the Board:

Visitors that wish to address the Board are requested to state their name, address, topic and organization (if appropriate) and comply with the Board Policy pertaining to visitors.

All meetings of the Board and Board-appointed committees will be open to the public. In order for the Board to fulfill

its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 30 minutes of public

participation will be permitted at each meeting. Each person addressing the Board shall state his/her name and

address. If several people wish to speak, each person is allotted three (3) minutes until the total time of 30 minutes is

used. During that period, no person may speak twice until all who desire to speak have had the opportunity to do so.

V. ADMINISTRATIVE REPORTS

A. Mr. Kyle Mahan – Director of Food Service

B. Mr. Lee Myers – Maintenance/Transportation Supervisor

C. Mr. Scott Cottingim – 7-12, Principal

D. Ms. Patti Holly – K-6, Principal

E. Dr. Marvin Horton – Director of Pupil Personnel Services

F. Mr. Derrick Myers – Director of Technology

VI. BOARD MEMBER COMMENTS

TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION

Agenda – Regular Meeting

Monday, February 23, 2015 – 6:30 P.M. Media Center

Traditional Values...Terrific Kids

Date: 2/23/2015 Agenda 230215 Page: 3 of 21

VII. DISCUSSION/INFORMATION ITEMS

A. OSBA Policy Revisions: Second Reading

a. AFC-1 and GCN-1, Evaluation of Professional Staff

b. EF/EFB, Food Services Management/Free and Reduced-Price Food Services

c. EFG, Student Wellness Program

B. District Calendar for 2015 – 2016

C. Calamity Day Considerations

D. Student Participation in State Tests

E. Master Facility Plan

F. Staffing Considerations

VIII. BOARD MEMBER REPORTS (If needed)

A. Mr. Beneke, Student Achievement Liaison

B. Mr. DeLong, Legislative Liaison

C. Mr. Maggard, District Athletic Council Liaison

ADOPTION OF CONSENT CALENDAR – FINANCIAL

Action by the Board of Education in “Adoption of Consent Calendar” at this point of the agenda means that items A

through F be adopted by one single motion unless a member of the Board or the Superintendent requests that any

such item be removed from the “Consent Calendar” and voted on separately.

Motion:

Second:

Vote: Be De Ma Ra Pe

IX. TREASURER’S REPORT

A. Financial Reports

Recommend motion to approve Financial Reports as submitted.

Motion:

Second:

Vote: Be De Ma Ra Pe

TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION

Agenda – Regular Meeting

Monday, February 23, 2015 – 6:30 P.M. Media Center

Traditional Values...Terrific Kids

Date: 2/23/2015 Agenda 230215 Page: 4 of 21

B. Payment of Bills

Recommend motion to approve payment of bills as submitted.

Motion:

Second:

Vote: Be De Ma Ra Pe

C. Advance of Funds

Recommend motion to retroactively approve, effective January 31, 2015, the

following advance:

$60,000.00 from 001 General Fund to 006-000 Cafeteria Fund

Motion:

Second:

Vote: Be De Ma Ra Pe

D. Return of Advance of Funds

Recommend motion to approve the following return of advance:

$2,500.00 returned to 001 General Fund from 200-9426 Class of 2016 Fund

Motion:

Second:

Vote: Be De Ma Ra Pe

E. Then and Now

Recommend motion to approve purchase order to Florida Farm Bureau in the amount

of $3,338.30 with funds available December 3, 2014 (then) and now.

Motion:

Second:

Vote: Be De Ma Ra Pe

F. PTO Donation

Recommend motion to accept the donation of $1,642.95 from the TVS Elementary

PTO.

Motion:

Second:

Vote: Be De Ma Ra Pe

TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION

Agenda – Regular Meeting

Monday, February 23, 2015 – 6:30 P.M. Media Center

Traditional Values...Terrific Kids

Date: 2/23/2015 Agenda 230215 Page: 5 of 21

ADOPTION OF CONSENT CALENDAR – NEW BUSINESS

Action by the Board of Education in “Adoption of Consent Calendar” at this point of the agenda means that Item A

through Item E is adopted by one single motion unless a member of the Board or the Superintendent requests that

any such item be removed from the “Consent Calendar” and voted on separately.

Motion:

Second:

Vote: Be De Ma Ra Pe

X. NEW BUSINESS:

A. OSBA Policy Revisions:

Recommend the board approve the following OSBA Policy Revisions:

a. AFC-1 and GCN-1, Evaluation of Professional Staff

b. EF/EFB, Food Services Management/Free and Reduced-Price Food Services

c. EFG, Student Wellness Program

Motion:

Second:

Vote: Be De Ma Ra Pe

B. Vocational Agriculture Field Trip

Recommend the board approve the overnight Vocational Agriculture farm tour field

trip March 13, 2015 and March 14, 2015.

Motion:

Second:

Vote: Be De Ma Ra Pe

C. 2015 – 2016 District Calendar

Recommend the board approve the 2015 – 2016 District Calendar as presented.

Motion:

Second:

Vote: Be De Ma Ra Pe

D. Chromebook Purchase

Recommend the board approve the purchase of 65 Chromebooks and 1 charge cart

from CDW-G at a cost of $19,857.50.

Motion:

Second:

Vote: Be De Ma Ra Pe

TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION

Agenda – Regular Meeting

Monday, February 23, 2015 – 6:30 P.M. Media Center

Traditional Values...Terrific Kids

Date: 2/23/2015 Agenda 230215 Page: 6 of 21

E. Natural Gas Sales Agreement

Recommend the board approve the ratification of the Natural Gas Sales Agreement.

Motion:

Second:

Vote: Be De Ma Ra Pe

WHEREAS, The Southwestern Ohio Educational Purchasing Council (“EPC”), an association of state

funded, not for profit school districts and independent elementary and secondary schools, has completed an

arrangement for a natural gas supply program with Direct Energy Business Marketing, LLC d/b/a Direct

Energy Business (“Seller”) for schools and school districts located in the (Insert Host Utility) Service

Area for the period of July 2015 through June 2017 with three possible one-year renewals; and

WHEREAS, _____________________________________ (“School Participant”) is a member in good

standing of the EPC; and

WHEREAS, the School Participant has reviewed the Natural Gas Sales and Service Agreement

(“Agreement”) attached hereto and incorporated as part of this ratification;

NOW THEREFORE, in consideration of the premises and the mutual covenants and other good and

valuable consideration, School Participant agrees as follows:

1. School Participant hereby represents and warrants that it is a member in good standing of EPC; and

2. School Participant hereby ratifies, accepts and agrees to comply with and be bound by the Agreement as

if its signature appeared on said Agreement; and

3. School Participant hereby authorizes EPC on an ongoing basis in accordance with the Agreement to

make requests for fixed prices and to execute transaction confirmations for natural gas supplies, futures,

options and hedges; and

4. School Participant and Seller hereby acknowledge and agree that this Ratification of the Agreement shall

not make or be construed to make the School Participant liable for the unpaid balance of any other past or

present member of the EPC natural gas program; and

5. This Ratification shall obligate the School Participant to pay for any natural gas and\or natural gas

transportation service the School Participant uses pursuant to the terms and conditions of the Agreement;

and

6. School Participant and Seller acknowledges that the Agreement attached hereto cannot be changed or

otherwise modified without the express written approval of the EPC and ratification by the School

Participant.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective as of the Effective

Date.

Direct Energy Business Marketing, LLC d/b/a Direct Energy Business (Seller) _________________________________ (School Participant)

By: By:

Name: Name:

Title: Title: _____________________________

Southwestern Ohio Educational Purchasing Council

By: _________________________________

Name _________________________________

Title: _________________________________

TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION

Agenda – Regular Meeting

Monday, February 23, 2015 – 6:30 P.M. Media Center

Traditional Values...Terrific Kids

Date: 2/23/2015 Agenda 230215 Page: 7 of 21

ADOPTION OF CONSENT CALENDAR – PERSONNEL

Action by the Board of Education in “Adoption of Consent Calendar” at this point of the agenda means that

Employment – Certificated Item A through Supplemental Item B are adopted by one single motion unless a

member of the Board or the Superintendent requests that any such item be removed from the “Consent Calendar” and

voted on separately.

Motion:

Second:

Vote: Be De Ma Ra Pe

Employments – All employment is contingent upon the named person meeting all Federal,

State of Ohio, Preble County Educational Service Center, and Twin Valley Community Local

School District employment requirements for that position.

Employment – Certificated

A. Substitute Teacher Roster

Recommend the board approve the amended Preble County Educational Service

Center Substitute Teacher roster.

Motion:

Second:

Vote: Be De Ma Ra Pe

Employment – Classified

A. Resignation Custodian

Recommend the board approve the resignation of Jenny Etherington, custodian, for

the purpose of retirement effective May 1, 2015. [EXHIBIT A]

Motion:

Second:

Vote: Be De Ma Ra Pe

B. Resignation Bus Driver

Recommend the board approve the resignation of Malcom Dean Fudge, bus driver,

effective February 1, 2015. [EXHIBIT B]

Motion:

Second:

Vote: Be De Ma Ra Pe

TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION

Agenda – Regular Meeting

Monday, February 23, 2015 – 6:30 P.M. Media Center

Traditional Values...Terrific Kids

Date: 2/23/2015 Agenda 230215 Page: 8 of 21

C. Leave of Absence Food Service

Recommend the board approve the request for an unpaid leave of absence for medical

reasons of Joyce Kimball, Food Service, retroactive to September 18, 2014 through

March 1, 2015.

Motion:

Second:

Vote: Be De Ma Ra Pe

D. Leave of Absence Custodian

Recommend the board approve the request for an unpaid leave of absence for medical

reasons of Patty Worley, custodian, retroactive to February 1, 2015 through August 1,

2015.

Motion:

Second:

Vote: Be De Ma Ra Pe

E. Substitute Food Service

Recommend the board approve Aleena Raker as a substitute food service employee

pending background check.

Motion:

Second:

Vote: Be De Ma Ra Pe

F. Substitute Food Service, Bus Driver, Secretary

Recommend the board approve Christy Campbell as a substitute food service, bus

driver, and secretary pending background check and permits/licenses where needed.

Motion:

Second:

Vote: Be De Ma Ra Pe

G. Substitute Educational Aide

Recommend the board approve Brandon Gorby as a substitute educational aide

pending background check and permits/licenses where needed.

Motion:

Second:

Vote: Be De Ma Ra Pe

TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION

Agenda – Regular Meeting

Monday, February 23, 2015 – 6:30 P.M. Media Center

Traditional Values...Terrific Kids

Date: 2/23/2015 Agenda 230215 Page: 9 of 21

H. Substitute Food Service, Educational Aide

Recommend the board approve Sandra Fisher as substitute food service and

educational aide, retroactive to January 14, 2015.

Motion:

Second:

Vote: Be De Ma Ra Pe

Employment – Supplemental

A. 2014-2015 Supplemental Extracurricular Positions

Recommend the following individuals be employed for the respectively listed

supplemental contracts for the 2014-2015 school year, pending current Pupil Activity

Supervisor Permit, where needed.

Supplemental Contracts 2014-2015

Richie Faber Boys Varsity Track Jim Wells Track – Assistant Boys

Nancy Briley Track – Assistant Girls Glen Mabry Track – Varsity –Girls

Raeann Crews Track – Girls – Middle School Darcy Robinson Softball – Varsity

John Bassler Baseball – Co Varsity - 40% Cory Bassler Baseball – Co Varsity - 60%

Lindsey Cole Softball - Assistant Eric Staggs Baseball - Assistant

Motion:

Second:

Vote: Be De Ma Ra Pe

B. Off-Season Conditioning

Recommend the board approve Tyler Cates for Off-Season Conditioning, retroactive to

January 5, 2015.

Motion:

Second:

Vote: Be De Ma Ra Pe

TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION

Agenda – Regular Meeting

Monday, February 23, 2015 – 6:30 P.M. Media Center

Traditional Values...Terrific Kids

Date: 2/23/2015 Agenda 230215 Page: 10 of 21

XI. RECOGNITION OF PUBLIC – PUBLIC COMMENTS

XII. EXECUTIVE SESSION (If needed)

If required, resolution will contain specific language regarding the purpose pertaining to

the requirements of ORC 121.22 (G).(1).

(1) Consideration of personnel matters

Motion:

Second:

Vote: Be De Ma Ra Pe

Time In: _________ P.M. Time Out: _________ P.M.

XIII. ADJOURNMENT

Recommend that the meeting be adjourned.

Motion:

Second:

Vote: Be De Ma Ra Pe

Next Regular Meeting: March 23, 2015 at 6:30 PM in the Media Center

Date: 2/23/2015 Agenda 230215 Page: 11 of 21

Administrative Reports

Date: 2/23/2015 Agenda 230215 Page: 12 of 21

Twin Valley Community Local School District

Maintenance & Transportation Monthly Report By: Lee V. Myers III

February 2015

Building/Grounds:____________________________________________________________

1) Farnham Equipment was onsite January 14th to provide contracted gymnasium bleacher

inspections, mechanism lubrication/adjustments, plus any needed repairs discovered during

their inspections. Previously identified damaged bleacher boards have been ordered for

installation after the basketball season.

2) Woodyard Electric was onsite January 19th (MLK Day) to replace defective light bulbs and

ballasts in the Academic areas. They will schedule repairs to the Activities area very soon.

After an inspection of both gymnasium emergency lighting systems, a number of circuit boards

were found defective. The probable cause is our continuing power failure issues. New “Exit”

light LED’s and emergency light batteries have been ordered for scheduled replacement.

3) Waibel Energy was onsite on January 19th (MLK Day) to inspect/adjust all of our cabinet

heaters located throughout the complex. They were able to lower the hot water supply valve

settings to 100*F ensuring that the heater fans will activate on colder days. Continued meetings

are planned to inform us of the adjustments and equipment upgrades previously approved to

help lower energy costs while maintaining comfort levels for staff and students.

4) Roto-Rooter was contracted to make repairs to toilet and sinks in: MS boy’s restroom, MS

girl’s restroom, MS men’s staff restroom, HS coach’s office and EL Commons girl’s restroom.

5) Recent repair/replacement of numerous restroom towel dispensers has depleted our repair parts

inventory. Six new dispensers were ordered however Brown Supply advised that older units

will no longer be available. A newly designed dispenser will replace our units at a cost to the

district. Plans are to slowly replace the broken units with the new style as they present

themselves.

6) The State Fire Marshal’s Office was onsite Friday, January 30th to perform a complete facility

Fire Safety Inspection. Results from that inspection will be delivered for very soon.

7) Our sub custodial roster has been increased with the recent Board approved hires of Mason

Kuykendoll, Corey Blankenship and Jody Guehring. With the extended absences of full time

custodians Patty Worley and Jenny Etherington, we have struggled to keep these positions

filled but the three new subs should help reduce the scheduling issues.

Transportation_____________________________________________________________

8) Bus #9 brakes failed to release during the extremely cold morning starting inspections. Once

thawed out the bus was taken to the garage for an air dryer filter change and returned to service.

On Monday, Feb. 9th the bus failed to start. Wade diagnosed a ground problem at the rear

emergency door causing the bus to not start – The ground connection was cleaned and the bus

returned to service.

9) Bus #2 was taken to Long’s to have the defective block heater replaced. It was returned only

to have a coolant water line develop a leak – Wade made several defective hose replacements

and returned the bus to service the same day. Failure to properly heat on cold mornings was

noticed Thursday, Feb. 12th. Wade found the fresh air damper had broken allowing an influx

of cold air. Repairs were made and the bus returned to service on Tuesday, Feb. 17th.

Date: 2/23/2015 Agenda 230215 Page: 13 of 21

10) Bus #15 failed to start (battery issues) on Friday (1/16) morning – New batteries were installed.

The same bus blew a tire sidewall while on an afternoon route on Feb. 6th. The newly installed

rear tires (Christmas Break) were under warranty and will be replaced – the bus was returned

to service the following school day.

11) Bus #6 developed a leaky air dryer supply line – new parts were ordered and replaced. Wade’s

continued trouble-shooting of the brake system required a more detailed diagnostic from

Long’s. It was determined that a new air compressor was required.

12) Bus #3 developed infrequent starting problems. Wade diagnosed that the starter was beginning

to fail. A new starter was ordered and installed placing the bus back into service on Feb. 6th.

Failure to start on a weekend trip (Sunday, Feb. 15th) required pulling it from service until the

problem can be corrected.

13) Bus #11 had two broken exhaust manifold bolts replaced. Two fuel injectors have also failed

and the bus was pulled from service on Friday (2/13) until parts arrive for replacement.

14) Bus #13 had new rear brakes & drums installed, two rear seats removed for a second wheelchair

access. New “Q-Straint” chair straps were ordered and installed over President’s Day weekend.

This was in preparation for a new handicap Pre-K student’s daily transportation set to begin by

month’s end. New front brakes and drums were installed as well.

15) Dean Fudge’s bus route (ESC/Pre-K) route was posted on Friday, Feb. 6th for all drivers and

subs to consider. We would like to fill his position very soon with a permanent driver as we

having used sub drivers since August of 2014’. To date we have had two applicants for

consideration.

16) Mason Kuykendoll has completed his classroom portion for his CDL School Bus training. He

began his formal driver training program on Feb. 17th which requires between 20 and 30 hours

of School Bus pre-trip, maneuverability and behind-the wheel training.

17) Christy Campbell has applied for a sub bus driver position and pending Board approval, she

will be scheduled for her 15-hour classroom portion in late March in Beavercreek.

JANUARY BUS FUEL FIGURES

Bus #1 244.0 Gallons $759.66

Bus #2 152.3 Gallons $429.13

Bus #3 172.0 Gallons $577.06

Bus #7 230.0 Gallons $710.43

Bus #9 98.0 Gallons $278.31

Bus #10 92.0 Gallons $257.11

Bus #11 103.0 Gallons $297.24

Bus #12 186.6 Gallons $565.47

Bus #13 137.5 Gallons $388.82

Bus #15 148.9 Gallons $451.66

TOTAL 1,564.3 Gallons $4,714.89

Date: 2/23/2015 Agenda 230215 Page: 14 of 21

Twin Valley South High/Middle School 100 Education Drive, West Alexandria, Ohio 45381

(937) 839-4693 • Fax (937) 839-4898 • www.tvs.k12.oh.us

Mr. Scott Cottingim Mrs. Robin McIntire Ms. Amy Dils

Principal Secretary Guidance Counselor

School Board Report – February 2015

PARCC Testing has begun at TVS. Our 7th, 8th and 9th grade students have started the PARCC

ELA test. Testing has gone well. We will finish the ELA test and start the Math test next week.

We have begun planning class scheduling for next school year. Class meetings will be held the

week of March 23 and students will be working to create their schedules for next year.

All sophomores will take the Ohio Graduation Test for the first time the week of March 16.

Make-up tests will take place the week of March 23. We will be providing tutoring for those

students who have not passed the OGT or who scored low on the practice OGT.

Student Information

High School enrollment as of 2/20/15 Middle School enrollment as of 2/20/15

HS 9-12 259 7-8 138

CTC 11-12 34

Total 293

High School Attendance Middle School Attendance

Student- August 95% Student- August 98%

Sept. 95% Sept.95%

Oct 95% Oct 95%

Nov. 95% Nov. 96%

Dec. 95% Dec. 92%

Jan. 95% Jan. 93%

Staff- August 98% Staff- August 97%

Sept. 93% Sept. 98%

Oct. 95% Oct. 93%

Nov. 97% Nov. 94%

Dec. 94% Dec. 87%

Jan. 95% Jan. 94%

Athletics Boys Basketball 14-7

Girls Basketball 3-19

Upcoming Events

Feb 21 Girls Varsity Basketball at 1:00

v. Southeastern @ Brookville March 3 Winter Band Concert 6:30

Feb. 24 M.S. Athletic Awards 7:00 March 6 FFA Banquet 7:30

Feb. 27 Boys Varsity Basketball at 6:00

v. West Liberty Salem @ Bellbrook March 9 H.S. Winter Athletic Awards 7:00

Date: 2/23/2015 Agenda 230215 Page: 15 of 21

Twin Valley South Elementary School

100 Education Drive – West Alexandria – Ohio – 45381

937-839-4315 – Fax: 937-839-5541 – tvs.k12.oh.us

Patti Holly JoEllen Hickey Beth Wilmoth

K-6 Principal Secretary Guidance Counselor

Board Report For: February 2015

By Patti Holly

Information

Elementary Enrollment: 476

Student Attendance: 96%

Teacher Attendance: 97%

Objective 1: Sustaining and Planning for Improved Student Achievement for all Students.

Goal 1: Lead the instruction program in collaboration with staff to increase student

performance using the FIP (Formative Instruction Practice model).

Parent University helped parents see the connection with the Ohio Learning

Standards and the GO Math Program. The consultant presented strategies to aid

parents with helping their students at home.

Grade level teams continue to meet on Fridays to discuss data pertaining to vertical

writing gaps.

Goal 2: To improve academic performance through evidence based, data driven

differentiated instruction.

Pre assessment practices continue to be the catalyst for differentiated instruction.

Teachers use the data from pre assessment to plan both enrichment and intervention

for all students.

Principal walkthroughs and observation continues to be the method to document

differentiated instructional practices in individual classroom.

Upcoming Events

Feb 25-27 – PARCC ELS - Grades 4-6

Mar 2-12 – New State Test Science and Social Students - Grades 4-6

“Every Student can learn. Just not on the same day, or the same way.”

Date: 2/23/2015 Agenda 230215 Page: 16 of 21

Twin Valley Community Local School District Phone:(937) 839-4688

100 Education Drive, West Alexandria, Ohio 45381 Fax: (937) 839-4898 Dr. Marvin Horton, Director of Pupil Services

Pupil Services February 2015 Objective 2: Sustaining and planning for improved student achievement for all students.

Curriculum and Instruction:

PARCC: Completed scheduling for PARCC & OLS Science & Social Studies assessments by working cooperatively with principals and gen ed/ intervention specialist teams. Began PARCC assessments.

OIP: Met with DLT to share improvement plan (draft) and implementation monitoring tool (IMM).

TBTs: Met with elementary teachers to review TBT process and to discuss progress on writing made by students.

Gen Ed: Coordinated GoMATH! Parent University (2/17) in conjunction with elementary principal. Meeting was attended by 12 community members. Program stressed differences in current practices in math. Slides were uploaded to website via link to share with parents.

Teachers were encouraged to share GoMATH! student log ins with parents; this was a concern shared during Q&A. All students kindergarten through 6th grade have on-line accounts.

Special Education/OEC:

Compliance: Attended Regional Center with combined K-12 team to network with other districts that participated in Beyond Compliance Training last year and to update our district plan. The team talk about spending a professional development to continue to strength vertical alignment in mathematics K-12.

IEPs: Attended IEP meetings.

Psychological Services:

Data Collection/Data Management: Worked with Title One Reading Specialists to refine the priority list for students who will receive/will continue to receive reading intervention.

Assessment: Worked with elementary teachers and speech pathologist to facilitate referrals for potential special education eligibility determination.

Respectfully submitted,

Marvin Horton, PhD

Date: 2/23/2015 Agenda 230215 Page: 17 of 21

1. Waibel energy has been performing an energy audit on our systems. Our system is still running on antiquated software from 1995. It runs a version of Java that no longer works with newer versions of Windows. For a couple years we’ve been using a workaround by setting up a “virtual PC” running Windows XP inside of Windows 7. I also needed to request external internet access from SWOCA so that it could be accessed outside the school. We have allowed a Waibel engineer to access the system remotely and instructed them with the workaround procedures. Waibel also was to supply a quote on updating the system to run on modern web browsers.

2. During Thanksgiving break I installed Mrs. LeBrun’s interactive projector which was purchased by PTO. Then we spent some time going over it’s many features.

3. Ordered and installed Mrs. Fairchild’s interactive projector also purchased by PTO. Mrs. Coleman will be the final teacher to receive projector technology in the Elementary later this year.

4. Mrs. Williams (2nd Grade) wanted the ability for students to record book readings, then share them with Kindergarten. I purchased a USB microphone and instructed her how to use free software package Audacity to record and edit the audio. Mrs. Coleman will then play the recordings to the Kindergarten students from her PC.

5. E-Rate funding continues to change. For 2015 the federal program has issued a “Modernization Order” which initially did not look good for us. As referenced in previous reports it will eliminate funding for our website hosting, POTS telephone lines, and mobile phones over 5 years. Although, now it appears we may now receive Category 2 funding. This means replacement of internal network equipment. Specifically our network switches which are 15-17 years old. Among other limitations, these are limited to 100 megabits per second speed. Most devices we have support 10 times that speed. The funding would also pay for new network cabling capable of gigabit speeds. If approved for category 2 funding through E-Rate we would receive 60-70% (based on free and reduced lunch counts) of the project cost to replace these switches and cabling. Assuming we were approved, and a 65% discount rate we would receive $87,750. Our portion would be $47,250 for a total project cost of $135,000. This also assumes we use the maximum allowable budget ($150/student).

6. Developed RFP (request for proposal) for the aforementioned network project. Also started communication with several vendors and started receiving quotes.

7. Pending board approval we are ordering 60 new Chromebooks. One set of 30 replaces the old Netbooks used in 7th and 8th grade classrooms. Another set is completely new and available to anyone, similar to our current Chromebooks.

8. Strengthened SPAM filter by removing old whitelist domains.

9. When we initially gave students email 4-5 years ago the administration decided to limit student email to only inside the district. No outside domains could send mail to them. Some juniors and seniors were confused or uninformed about how their email accounts worked and therefore were missing important messages. So we have now allowed free access for juniors and seniors. This will make college readiness, FAFSA filing, scholarship applications, and job searches easier.

10. Deployed new version of the AIR Ohio State testing software (science and social studies).

Date: 2/23/2015 Agenda 230215 Page: 18 of 21

11. Deployed new version of Java browser plugin.

12. Deployed new ad blocker extension for the Google Chrome web browser for all district computers and Chromebooks. We have been using Adblock, but I found “uBlock” to work just as well without using as much system memory.

13. Started dubbing legacy audio books on cassette from Mrs. Kiracofe. I will be slowly copying these to MP3 format for playback from her PC.

14. Vicki Unger wanted the ability to use a portable device to enter data during student medical screenings. I instructed her on the use of a Chromebook and enabled offline document editing since there is currently no Wifi in the elementary gym.

15. Miss Woodrum wanted the ability to start recording her lessons and doing video screen capturing for blended learning. We started to evaluate different solutions.

16. Started posting lunch menus for Kyle in Food Service. Traditionally this was done by Kathy Poor before she left. But we agreed it would be more efficient for me to do this until a permanent hire is found.

17. Instructed Mr. Augspurger and Mr. Young in using our DVD duplicator machine.

18. Uploaded current school year student pictures to DASL (student information system).

19. Loaded simulation software called NetLogo on all HS laptops and computer labs for Mrs. Ackerman’s science class.

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Exhibits

Exhibit A

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Exhibit B

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