graduate coordinator's handbook

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  • Graduate Coordinators Handbook

    Revised September 2008

  • GC Handbook, September 2008 i

    TABLE OF CONTENTS

    PREFACE ....................................................................................................................................................................... v

    I. APPOINTMENT AND ROLE OF THE GRADUATE COORDINATOR ............................................................................... 1

    II. GRADUATE ADMISSIONS .......................................................................................................................................... 2 Application for Admission......................................................................................................................................... 2 Application for Readmission ..................................................................................................................................... 2 Entrance Test Scores ................................................................................................................................................ 2 Admission from Baccalaureate to Doctoral Programs ............................................................................................. 3 Admission to Dual Degree Programs ....................................................................................................................... 4 Transcripts and Grade Point Averages .................................................................................................................... 5 Graduate School Admissions Guidelines .................................................................................................................. 5 Departmental Involvement in Record-Keeping ......................................................................................................... 6 Departmental Recommendation ................................................................................................................................ 6 Appeal Procedure ..................................................................................................................................................... 7 Matriculation Date Changes ..................................................................................................................................... 7 Provisional Admissions ............................................................................................................................................. 8 General Information ................................................................................................................................................. 8

    Classification of Graduate Students ..................................................................................................................... 8 Residence Status for the Purpose of Paying In-State Fees ................................................................................... 9 Name or Address Change ..................................................................................................................................... 9 Admission Classification, Major, Department Changes ...................................................................................... 9 Application Materials Provided by the Graduate School ................................................................................... 10 Assistantship Letters for International Students ................................................................................................. 10 Departmental Status Reports .............................................................................................................................. 10

    III. ENROLLED STUDENT SERVICES ........................................................................................................................... 11 Graduate Enrollment Policy ................................................................................................................................... 11

    I. Minimum Enrollment. .................................................................................................................................... 11 II. Leave of Absence .......................................................................................................................................... 12

    A. Application ............................................................................................................................................... 13 B. Student Responsibility .............................................................................................................................. 13 C. Deadlines .................................................................................................................................................. 13

    III. Monitoring and Compliance......................................................................................................................... 13 IV. Program Exemption ..................................................................................................................................... 14

    Student Registration ................................................................................................................................................ 15 Cross Registration .............................................................................................................................................. 15 Payment of Tuition and Fees .............................................................................................................................. 15 Procedures for Late Add after Drop/Add ........................................................................................................... 16 Schedule Adjustments ........................................................................................................................................ 16 Withdrawals. ...................................................................................................................................................... 17 Course Loads. .................................................................................................................................................... 17

  • GC Handbook, September 2008 ii

    Overloads ........................................................................................................................................................... 18 Registration Flags .............................................................................................................................................. 18 Enrollment of Law or Undergraduate Students in Graduate Courses. ............................................................... 19

    Law Students ................................................................................................................................................. 19 Honors Students ............................................................................................................................................ 19 Undergraduates within 3 to 6 Hours of Bachelor's Completion .................................................................... 19 Irregular students ........................................................................................................................................... 19

    Records Maintenance ............................................................................................................................................. 19 Change of a Grade .............................................................................................................................................. 19 Change of Degree Objective .............................................................................................................................. 20 Identification Number, Name, and Address Changes ........................................................................................ 21 Letter of Good Standing ..................................................................................................................................... 21 Materials Sent to Departments each Semester ................................................................................................... 21 Purging of Student Records ............................................................................................................................... 21 Probation and Dismissal ..................................................................................................................................... 22 Grade Scale Converted to Numerical Value. ..................................................................................................... 23 Test Scores and Transcripts from Other Institutions .......................................................................................... 23 Transcripts from UGA ....................................................................................................................................... 23

    IV. REQUIREMENTS FOR GRADUATE DEGREES ........................................................................................................ 24 Advisory Committee ................................................................................................................................................ 24

    Committee Composition .................................................................................................................................... 24 Master of Arts/Master of Science. ................................................................................................................. 24 Doctoral. .....................................................................................................

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