Graduate Assistant Handbook

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Useful information for MAIS Graduate Students

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  • TheCollege of International Studies

    Graduate Assistant Handbook

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  • Welcome to the University of Oklahoma, College of International Studies. We are happy to have you join us and look forward to working with you. Here are a few helpful hints for starting work here in CIS.

    Graduate Assistant Office - Hester Hall room 175

    Graduate Assistants are funded through either the College of International Studies or through the Department of International and Area Studies. Knowing which one is funding you is important to getting started and the MAIS advisor will be able to tell you from which department you are funded. Graduate Assistants will report to work one week before classes begin to assist their assigned faculty in preparation for the upcoming year. There will be a mandatory MAIS orientation that week where students will be introduced to the College, other graduate assistants and the GA office. Assistants must also complete a two-day Professional Ethics Training Responsible Con-duct of Research (PET-RCR) workshop.

    Your GA work obligation is 20 hours per week, though we do not require that GAs keep track of their hours, and the normal practice is that the GA average 20 hours of work per week. Some weeks you may work more than this, others you will work less. If you feel you are being made to do an unreasonable amount of work, contact the Director of Graduate Studies immedi-ately.

    The exact nature of the work you do as a GA will vary depending on the needs of your assigned professor. This can include more basic tasks such as making copies, recording attendance, and retrieving items from the library; to more involved jobs such as organizing events, guest lecturing, or assisting with faculty research. Whatever tasks you are assigned, you are expected to do the work in a professional and timely manner and according to the instructions of your assigned professor. GAs who fail to meet these expectations and requirements risk losing their funding for subsequent semesters.Your are expected to be responsive to the requests of your assigned professor. As it is common for much of the contact with your assigned professor to be through email, when you receive work instructions or assignments from your professor via email, you are expected to respond as soon as possible to acknowledge that you have received the assignment and let your professor know your time frame for completing the task. Congratulations once again and please use this handbook as a resource while you are serving as a GA.

  • Contacts

    Graduate College Advisor Lindsey JohnstonLindsey is the main contact for MAIS student in the garduate college. Lindsey responds to inquiries about graduate education and advises graduate students re-garding administrative degree requirements.325-3833lindseyjohnston@ou.edu

    Diana BealDiana oversees the Graduate College tuition waivers.325-7715dbeal@ou.edu

    Clay WesleyClay is responsible for coordinating special projects and events designed to promote graduate student recruit-ment, retention, and graduation.325-0797claywesley@ou.edu

    College and Department

    Ronda MartinRonda is responsible for organizing the semesters course schedule, adding courses to Ozone, sending out weekly email notifications to students and provides office supplies.325-1584rkmartin@ou.edu

    Sandi EmondSandi provides students with payroll information, processes online forms for Graduate Assistants prior to employment and aides in event planning for Graduate Assistants working for the Department.325-7520semond@ou.edu

    Donna ClineDonna provides students with payroll information, processes online forms for Graduate Assistants prior to employment and aides in event planning for Graduate Assistants working for the College. Donna also pro-vides the office keys.325-3581dmcmom@ou.edu

    Jacque BraunJacque oversees marketing & media, aids in poster design and printing and reviews publicity. 325-4953jbraun@ou.edu

    Graduate College

  • Center for Research Program Development and Enrichment- CRPDE can provide information sessions, work-shops, seminar presentations, and one on one or small group consultation regarding Grants & Grant Writing. http://crpde.ou.edu/

    Graduate Assistant OrientationAll graduate assistants (GRAs and GTAs) who wish to re-ceive the Qualified Graduate Assistant tuition waiver must complete a two-day Professional Ethics Training Respon-sible Conduct of Research (PET-RCR) workshop. http://www.ou.edu/content/gradweb/aud/current/events/pet.html

    Helpful Information & Links:MAIS Graduate Assistant OrientationAll MAIS graduate assistants are required to attend an orientation for the College, where you will receive valu-able information regarding the upcoming year, meet continuing MAIS graduate assistants and get set up in the graduate student office.

    Graduate College DeadlinesIt is the students responsibility to be aware of all upcom-ing Graduate College deadlines.http://www.ou.edu/content/gradweb/aud/current/dead-lines.html

    Masters Degree FormsAll required forms (including Masters Thesis Topic & Committee Form, Candidacy Forms and Request for Au-thority Forms) and Thesis or non-thesis checklists can be found at this link.http://www.ou.edu/content/gradweb/aud/current/masters/norman.html

    Health InsuranceTo enroll in the Student Health Plan the student must complete and return an application during the open enrollment period. Applications can be obtained from the Student Health Plan Office or the appointing department. For more infor-mation, contact the Student Health Plan Office, 222 NEL Building, (405) 325-9196.http://www.hr.ou.edu/studenthealth/enroll.asp.

    MailboxesGraduate Students have mailboxes either in the Depart-ment Office or in the main office of the College depend-ing on assignment.

    Graduate Student Senate- The Graduate Student Senate (GSS) is the official voice of the graduate student body at OU. Together with the Undergraduate Student Congress (USC), the GSS helps allocate student fees to all student organizations and awards Research and Conference grants to graduate students. GSS, along with the USC comprises the legislative branch of the student government. There should be at least one MAIS graduate student on the GSS committee every year.

    Graduate College BulletinThe Graduate College Bulletin contains current policies and procedures related to graduate studies. It is the responsibility of all graduate students to familiarize themselves with this information in addition to specific requirements of the particular discipline in which they are seeking a degree.

    http://www.ou.edu/content/gradweb/aud/current/GC_bulletin.html

    Graduate Assistant HandbookAs a graduate assistant, you belong to a unique group within the University of Oklahoma in that you have two basic responsibilities. This handbook describes the university policies that deal with your role as a graduate assistant. Your academic unit may also have its own policies regarding eligibility, appointment, enrollment, workload, performance review, and reappointment.

    http://www.ou.edu/content/dam/gradweb/documents/Publications/GAHandbook.pdf

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