www.hhk.de

Office Management in a new Dimension.

A TRIMBLE COMPANY

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GEObüro provides the solution to specialized office management in the Survey and Engineering office environ-ment as well as government survey departments. Central project and address management assists all employees to organize and optimize their workday at the office. Integ-ration with MS Word, Excel and Outlook, allows GEObüro to be easily adapted and incorporated in to existing office workflows and documents. The intelligent combination of improved work processes, reduced workload and greater individual output brings great value to companies and helps to motivate staff.

GEObüro automatically tracks current invoices, VAT, costs of services rendered to clients and taxes through the customizati-on of the software and in doing so saves time when producing cost estimates, quotes and invoices.

Timekeeping and expense capturing functionality can be used to compare actual costs with the estimated costs of a project, which provides users with a financial overview of projects to determine their profitability. Performance based GEObüro-Cont-rolling Apps support daily operational decision making.

GEObüro Resource Planning manages the fieldwork part of a survey practice by easily scheduling appointments of indivi-duals as well as allocating available resources to individual jobs, such as equipment, vehicles, etc. With progress tra-cking GEObüro also helps to ensure that deadlines are met.

The use of SQL Server technology allows GEObüro to easily adapt and be customized to current office workflows and processes.

Office management in Survey – the Jump into a new office culture, adapted to suit your specific needs!

BasicNetwork capable, project, job and address management for the survey and enginee-ring office environments with data ma-nagement in an MS SQL database server. Higher transparency of project status. Various levels of configurable access control which enables or restricts the use of the software for specific user. Central features such as sales statistics, contact list and account book are integrated into the basic package. Automatic correspon-dence and document management system as well as a sophisticated payment remin-der to clients, helps to give management a firm grasp of the business’ status. The basic module is the foundation on which all other modules are based on.

Quoting and AccountingComplete and integrated: Automatic Quoting and Accounting create a customized basis for the rules and tax laws of any country. Over and above the account and product/service inven-tory services, GEObuero allows for the planning -and project proposal as well

as quotation to be calculated through basic inputs from the user.

TimekeepingGEObuero‘s Timekeeping module provides for the easy recording of hours on a job, which can also be integrated with other modules. These recorded hours are made available to the HR manager and provide costing

to the Quoting and Accounting module for easy calculation and creation of invoices. The software is structured to allow for maximum compatibility and customization for each individual of-fice’s work processes. This module also allows certain users to view the overall hours spent working, absenteeism, overtime and surcharges, for example.

GEObuero – The Operations Manager of the office process GEObuero consists of various modules. Each module provides functionality essential to individual business structure. These modules are:

Auftrag

Controlling

Vorbereitung

Mehrwerte

Quotation and Invoicing

Timekeeping

Management and Analysis

Planning

Planning (In-House/Field Services)More planning assistance. Network capable appointment and field service deployment for staff, gear and other resources. Complex planning is clearly displayed and a conflict-assistant will alert the user of any double bookings. GEObüro allows for the synchronization of contact and appointments with Micro-soft Outlook.

Quotation and Invoicing

Timekeeping

Management and Analysis

Planning

Management and AnalysisThe module provides a graphical management interface of all the most important company figures with stati-stics and summaries to give management an accurate business overview to make informed decisions.

Basic

Basic

Erfassen

Abstecken

Network version: Data management in MS SQL database serverProject, job and address managementCustom illustration of jobStatus control over operationsIndividual user settings and layoutHR componentsFull access authorizationCreate simple invoicesEstimates, calculation of each orderRevenue statistics, open items listSales statistics, contact list, vacant post listAutomatic payment reminders lettersFull print managementDeadline management / on-site appointment managementDistrict administrationAccount book

Filter / search optionsTask listsCustomizable remindersOrder / Address visualization via Google Maps / Bing / OSMTelephone support on outbound calls via TAPIDisplay revenues to each addressAuto correspondence via MS Mail MergeDocument management system (internal / external files)Scanner connection via TWAINConnection of any technical data (eg. CAD data) to GEObüroDocumentation of project files

Directory of billing items

Record hours on jobsTransferring hours to reflect in jobs / accounting / human resources managementQuick & easy time recordingExternal time recording system compatibility (Clocking System)Interface between time recording system and recording hour

Graphical management cockpitFinal cost estimates of all jobsActive\current jobsDisplay of billable jobsDisplay of booked hours after final invoiceScheduling of new jobsConnection to MS ExcelIntegrate own SQL customized statisticsExtensive additional statistics / analysis

Indoor -and field–planning of all resourcesNetwork-wide scheduling with automatic appointment job documentaryNetwork-wide resource planningDrag & drop of emails from MS Outlook with optional storage in document management systemAddress and appointment synchronization with MS Outlook

Quotation and Invoicing

Timekeeping

Management and Analysis

Planning

The principal functions of the GEObüro packages

Basic

www.hhk.deA TRIMBLE COMPANY HHK Datentechnik GmbH | Hamburger Straße 277 | 38114 Braunschweig | Tel. +49 (0) 531 2881-0 | www.hhk.de

With us in a new Dimension.

Support:

GEObuero Phone: +49 (0)531 2881-100Fax: +49 (0)531 2881-109Mail: geobuero@hhk.de

GEOgrafPhone: +49 (0)531 2881-200Fax: +49 (0)531 2881-209Mail: geograf@hhk.de

PenmapPhone: 0531 2881-403Fax: 0531 2881-209Mail: penmap@hhk.de

GEOgraf A³ Phone: +49 (0)531 2881-403Fax: +49 (0)531 2881-209Mail: geografa3@hhk.de

Sales and Service:

Phone: +49 (0)531 2881-300Fax: +49 (0)531 2881-399Mail: vertrieb@hhk.de

Support times: Monday – Thursday: 8:00 –12:00am and 1:00 – 5:00pm Friday: 8:00 –12:00am and 1:00 – 4:00pm

How do you contact us:

GEOgraf FELD Phone: 0531 2881-403Fax: 0531 2881-209Mail: geografa3@hhk.de