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*CITY,CHICO

City Council Agenda Report

TO:

FROM·

RE:

Meeting Date: 1/20/15

City Council

Administrative Services Director (879-7300)

FY2014-15 Supplemental Appropriation/Budget Modification No. 2015-ASD-002

REPORT IN BRIEF:

The enclosed Supplemental Appropriation addresses budgetary changes required as listed in detail in AttachmentC, and summarized as follows:

• Recently accepted grants

• A change in the airport's Airport Improvement Program (AIP)e Allocation of three police officers due to unsuccessfully obtaining COPS grant• Allocation of funds to pay for waste hauler fee study with revenue received in FY 2013-14• Additional expenditures for Humboldt Burn Dump Remediation• Revised revenue for Husa Ranch/Nob Hill Landscape and Lighting District (LLD) interest receivable• Transfer from Private Development Fund (Fund 862) to General Fund Deficit Fund (Fund 004) from revenue

received from fees for the Northwest Chico Specific Plan• Transfer from Capital Grants/Reimbursements Fund (Fund 300) to Bond Proceeds from Former RDA Fund

(Fund 410) to reverse transfer deemed not needed.

Recommendation:

The Administrative Services Director recommends approval of Supplemental Appropriation/BudgetModification No. 2015-ASD-002. (Attachment A)

FISCAL IMPACT:

The fiscal impact of the FY2014-15 Supplemental Appropriation/Budget Modification is outlined in Attachment B.The Attachment provides a Summary by Fund of the requested adjustments to Revenue, Transfers, Operating andCapital expenditures. Line-item detail of the adjustments is included as Attachment C. The adjustments aresummarized below:

• Adjustment to Revenue = Adjustments to revenue reflect grant revenue that will be received, interest to bereceived in Husa Ranch/Nob Hill LLD, and a reduction in revenue due to changes in AIR

• Adjustment to Transfers = Interfund Transfers will always net to $0 across all Funds.

• Adjustment to Operating Expenditures = Adjustments in this category include an increase in salaries andbenefits in the General Fund (Fund 001) due to allocation of three additional police officer positions as aresult of not obtaining a COPS grant. These officers were removed from the proposed budget and theirallocated funding transferred to the Compensated Absences Fund (Fund 006). The amount is available inFund 006 if the transfer back to Fund 001 is deemed necessary. There is also an increase in Non-RecurringOperating Expense in Fund 001 for payment of the waste hauler fee study. Revenue was received inFY2013-14 to pay for this cost. Due to timing, the appropriation for the expense js occurring in FY 2014-15. Additionally in operating expenditure adjustments are allocations of grant funds to their expectedoperating expenditure categories and an increase in remediation expense in the HRBD Monitoring Fund(Fund 396) for hydro seeding and fence gate replacement at Humboldt Burn Dump.

• Adjustments to Capital Expenditureschange in AIR

S:\Supplementals\SA-IM 2014-15\January 20,2015 Meeting\1-20-15 CC Mig -

Adjustments to capital expenditures reflect adjustments due to

Supplemental Appropriation.docx G , 1,14/471 9, 9

Reviewed bx Approved by:

/1

ANil-JI 1\1310,rmgFrank Fields, Administrative Services Director Mark Orme, City Manager

DISTRIBUTION:

City Clerk (3)

ATTACHMENTS:

Attachment A - Budget Transfer/Supplemental Appropriation/Budget Modification No. 2015-ASD-002Attachment B - Total Adjustments by FundAttachment C - Revenue, Transfers and Operating Adjustments by Fund

S.\Supplementals\SA-BM 2014-15\January 20,2015 Meeting\1-20-15 CC Mtg - Supplemental Appropriation docx

X

X

X

X

X

X

Request for Budget Transfer/Supplemental Appropriation/Budget ModificationAttachment A

INSTRUCTIONS: As indicated in Budget Policies D.1 and El, identify the appropriate type of transfer request. supplemental appropriation orbudget modification. Provide information, an explanation or justification for the request.

ATTACHMENTS REQUIRED: Attach any additional information such as a capital expense report, department expense report or other

documentation to support your request.

Choose Type of Transfer/Supplemental Appropriation/Budget Modification Request:X Type of Request Detail Authorization Required

Fund Transfer(FT)

(BP-E.2)Appropriation transfer between funds Over $0: AS[,CM. CC

Personnel to Non-Personnel (PNP)(BP-D.1 f. 1)

Supplemental Appropriation (SA)

(BP-E 2)

Department Transfer (DT)(BP-D 1 f 2)

Category Transfer (CT)(BP-D.1 f 3.)

Appropriation transfer between personnel

and non-personnel categories.

An increase and/or decrease in an existing

appropriation(s) In the City Council AdoptedBudget or new appropriation<s)

Appropriation transfer between departments.

Appropriation transfer between expenditure

categories.

Specific explanation and justification of this request:See Attachment C

Over $0: ASD. CM. CC

Over $0: ASD, CM, CC

Under $10.000: ASD

$10,000 to $50,000: ASD, CM

Over $50,000: ASD, CM, CC

Under $25,000: ASD

$25,000 to $50,000 ASD. CM

Over $50.000· ASD, CM, CC

Enter Amount

See Attachment B

Approvals (see authorization column above) Before obtaining approvals, please route to the Finance Office for review and numbering.X Approval Signature Date

Authorized Initiator

Department Director

Admin, Services Director/Finance Director

City Manager

City Council Meeting Approval (City Clerk)

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4-- 43x»12'*Cu

ADMINISTRATIVE SERVICES DEPARTMENT USE ONLY

GL/Account #

(if capital, ind. project #)

See Attachment B

Account Description

(Category/Object Detail)

Budget Transfer No. 2015-ASD-002 Date added to index: 11/13/14

Does this create a fund deficit? yes C]no 0

Date added to IFAS: By:

\Irdls

11 ni ir

Type of Request

(see type above)

TOTALS:

Increase

avajlable expense

budget

$0.00

By: LT

Formal G] Confirming El

Scheduled for Council Meeting (date)

Decrease

available expense

budgel

$0.00

1/20/2015

S.\Supplementals\SA-BM 2014-15\January 20.2015 Meeting\Budget Transfer Request Form -Formal.xls

FUND

001

004

098

100

300

347

396

410

856

862

TOTAL

City of Chico/Successor Agency to the Chico Redevelopment Agency

Supplemental Appropriation/Budget Modification 2015-ASD-002Total Adjustments by Fund

(Revenue, Transfers, Operating and Capital)

DESCRIPTION

General

General Fund Deficit

Justice Assistance Grant (JAG)

Grants - Operating ActivitiesCapital Grants/Reimbursements

Zone 1- Neighborhood Parks

HRBD Remediation Monitoring *Bond Proceeds from Former RDA

AirportPrivate Development

REVENUES

31,804

59,083

3,347

(117.858)

(23,624)

TRANSFERS

60.000

(47,809)

47,809

(60.000)0

EXPEA DITURES

OPERATING CAPITAL

311.737

31,804

59,083

20.000

422,624

* Successor Agency to the Chico Redevelopment Agency/former Chico Redevelopment Agency funds

Page 1 of 1

(130,000)

(130,000)

Attachment B

TOTAL

ADJUSTMENTS

TO FUND BAL

(311,737)60,000

0

0

(47,809)3,347

(20,000)47,809

12,142

(60,000)(316,248)

Fund

098

100

100

Fund

001

001

347

856

Dept

000

000

000

Dept300

000

000

300

001 i 106

098 . 300

100 ' 300

ObjectCode

41499

41499

46004

44120

41186

ObjectCode

4000

4690

7500

7500

4000

City of Chico/Successor Agency to the Chico Redevelopment AgencySupplemental Appropriation/Budget Modification 2015-ASD-002

Revenue, Transfers, Operating and Capital Adjustments

DescriptionOther Payments from Gov't Agency

Other Payments from Gov't Agency

Contribution from Private Source

Interest on Loans Receivable

Airport Improvement Program

Salaries

Benefits

Non-Recurring Operating


Salaries

Description

TOTAL REVENUE:

Page lof3

Revenue

Adjustments

31,804

58,083

1,000

3,347

(117,858)

(23,624)

Operating

Adjustments

117,807

73.930

120,000

31.804

29,965

Justification

Attachment C

Justice Assistance Grant-2014: City portion $21,093 topurchase an electronic gate controller and high security fencingat the Chico Police Department and Oroville portion $10,711 foracellebrite phone extraction tool.ABC Grant. Council approved the ABC grant for $50,000 on7/1/14 (Item 25) but the actual grant amount is $58,083. Thisestablishes the correct revenue to be received for the ABC grant.

Grant from the ASPCA (American Society for the Prevention ofCruelty to Animals) for one employee to attend Society of AnimalWelfare Administrators national conference

Husa Ranch/Nob Hill LLD annual payment for interest.Remove Federal Aviation Administration AIP No. 35 grantamount for the update to the airport layout plan narrative due tothe FAA denial of funding for this project, which was included inthe 2014 application. It will be included in the 2015 application

Justification

Due to unsuccessfully receiving the COPS grant, add back threepolice officer positions. Item 4.7. Approved by Council on6/17/14 gave the authority to add back the Police Officerpositions if the grant was unsuccessful.Due to unsuccessfully receiving the COPS grant, add back threepolice officer positions. Item 4.7 Approved by Council on6/17/14 gave the authority to add back the Police Officerpositions if the grant was unsuccessfulRevenue was received in FY13-14 to pay for the waste haulerfee study payable to R3 Consulting Group, Inc. in FY14-15 Thisitem establishes the budget to pay R3 Consulting Group.

Justice Assistance Grant - 2014: City portion $21,093 to

purchase an electronic gate controller and high security fencingat the Chico Police Department and Oroville ponjon $10,711 for acellebrite phone extraction tool

ABC Grant· Council approved the ABC grant for $50,000 on '7/1/14 (ltem 2.5) but the actual grant amount is $58,083. This

establish the salaries amount for the ABC grant.

1 100 300

100 300 i

100 300

100 300

100 ' 300

396 000

Fund

004

410

Dept

000

000

4051

4690

7500

5390

5390

7462

ObjectCode

3862

3300

Overtime

Benefits


Training

Training

Remediation Monitoring



TOTAL OPERATING:

DescriptionTransfer In From F862 - Northwest Chico Specific Plan

Transfer In From F300 - Capital Grants/Reimbursements

TOTAL TRANSFERS IN:

Page 2 of 3

17,718

4,397

4.003

2,000

1,000

20,000

422,624

Transfers In

Adjustments

60,000

47,809

107,809

Attachment C

ABC Grant Council approved the ABC grant for $50,000 on7/1/14 (Item 2.5) but the actual grant amount is $58,083. Thisestablish the salaries amount for the ABC grant.

ABC Grant Council approved the ABC grant for $50,000 on7/1/14 (Item 2.5) but the3 actual grant amount is $58,083. Thisestablish the salaries amount for the ABC grant.ABC Grant Council approved the ABC grant for $50,000 on7/1/14 (Item 2.5) but the actual grant amount is $58,083. Thisestablish the salaries amount for the ABC grant

ABC Grant Council approved the ABC grant for $50,000 on7/1/14 (Item 2.5) but the actual grant amount is $58,083. Thisestablish the salaries amount for the ABC grant.Grant from the ASPCA (American Society for the Prevention ofCruelty to Animals) for one employee to attend Society of AnimalWelfare Administrators national conference.

Increase due to the need for hydro seeding and fence/gatereplacement at the Humboldt Road Burn Dump.

Justification

The Private Development Fund (Fund 862) is still collecting feesrelated to the Northwest Chico Specific Plan (NWCSP). Thedeficit in Fund 862 (which would have included the portion of

NWCSP expenses that exceed related fees collected) wascovered by the General Fund Deficit transfer (Fund 004) toeliminate the entire Fund 862 deficit (including this piece of thedeficit). Therefore, all future fees collected relating to theNWCSP should be transferred to the General Fund Deficit fund

(Fund 004).

A transfer was done last year to cover potential non-reimbursableexpenditures in Capital Grants/Reimbursements Fund (Fund300) for Project 50126 - 1 st and 2nd Streets Couplet. At theclose of the books for FY2013-14, all of the expenditures wereeligibile for reimbursement and the transfer was not needed.Therefore, Fund 300 will transfer the $47,809 back to Fund 410.

Fund

300

Dept

000

862 000

Fund

856

Dept000

856 000

ObjectCode

9410

9004

Object

Code

8800/50268

8800/50283



DescriptionTransfer Out To F410 - Bond Proceeds from Former RDA

Transfer Out To F004 - General Fund Deficit

AIP No. 35

Description

TOTAL TRANSFERS OUT:

AIP No. 36 (The Project Title will be changed to AIP No. 35)

TOTAL CAPITAL:

Page 3 of 3

Transfers Out

Adjustments47,809

60,000

107,809

Capital

Adjustments

(130,000)

(130,000)

0

Justification

Attachment C

A transfer was done last year to cover potential non-reimbursableexpenditures in Capital Grants/Reimbursements Fund (Fund300) for Project 50126 - 1st and 2nd Streets Couplet At theclose of the books for FY2013-14, all of the expenditures wereeligibile for reimbursement and the transfer was not needed.Therefore, Fund 300 will transfer the $47,809 back to Fund 410.

The Private Development Fund (Fund 862) is still collecting feesrelated to the Northwest Chico Specific Plan (NWCSP). Thedeficit in Fund 862 (which would have included the portion ofNWCSP expenses that exceed related fees collected) wascovered by the General Fund Deficit transfer (Fund 004) toeliminate the entire Fund 862 deficit (including this piece of thedeficit). Therefore, all future fees collected relating to theNWCSP should be transferred to the General Fund Deficit fund

(Fund 004).

Justification

AIP No. 35 was to update airport layout plan narrative includingALP updated plans. The FAA denied the funding for this project.which was included in the 2014 application. It will be included inthe 2015 application.

Since AIP No. 35 is no longer applicable due to the reason statedabove, the project title for Project 50283 will be changed fromAIP No. 36 to AIP No. 35 to conform with the FAA's requirementto number each of the grants numerically. There will be nobudgetary impacts for former AIP No 36.

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